Enterprise Resource Planning (ERP) REQUEST FOR PROPOSALS (RFP)

Location:	California
Posted:	Jun 12, 2026
Due:	Jun 23, 2026
Agency:	First 5 Los Angeles
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

POSTING DATE: MAY 26, 2026

DUE DATE: JUNE 23, 2026 JUNE 29, 2026 , at 5:00 p.m. Pacific Time (PT)

Updates:

June 11, 2026: The following has been posted under the Questions & Answers Section:

Enterprise Resource Planning RFP-Questions & Answers

May 28, 2026: The following has been updated:

Enterprise Resource Planning (ERP) Software RFP – Addendum 1 posted

June 2, 2026: The following has been updated:

Addendum No. 1 – Title and RFP Release Date revised

June 4, 2026: The following has been updated:

Enterprise Resource Planning (ERP) Software RFP – Addendum 2 posted

June 12, 2026: The following has been updated:

Enterprise Resource Planning (ERP) Software RFP – Addendum 3 posted

Due Date has been updated to June 29, 2026, on the web page

DESCRIPTION

First 5 LA (F5LA) is seeking proposals from qualified firms to provide a modern Enterprise Resource Planning (ERP) software solution and related implementation services. The selected solution is intended to replace or augment existing financial, grants, procurement, and administrative systems (most notably Blackbaud Financial Edge NXT, Blackbaud Grantmaking, ADP, and Questica PowerPlan ) to better support F5LA’s operational needs, reporting obligations, and long-term strategic objectives .

ELIGIBLE PROPOSERS

Proposers must meet the following minimum requirement(s):

Legal status – Eligible proposers must be a legally recognized entity in good standing and, if required to register with the California Secretary of State, must have an “active” status at the time of proposal submission. First 5 LA will verify status through the California Secretary of State’s website.
Current version – The proposed solution must currently be operational with other clients. Do not respond based on a future release or version. By implication, you must be able to demo a live (albeit anonymous) database.
SaaS-based – The system must be a Software-as-a-Service (SaaS) offering and be hosted in the United States by the proposer or a qualified third-party site hosting partner.
Web-based – The system must be accessible via a variety of web browsers (i.e. Chrome, Safari, Edge, Firefox, etc.) and from any location with an internet connection. The system should not require any locally installed software in order to operate.
Integration – All modules and functions across the proposed solution must integrate seamlessly. The proposed solution must also have the ability to integrate with third-party systems using configurable API’s.
Reporting tools – The system must have flexible, intuitive reporting tools, accessible to end users, that can access data from all proposed modules, and have the ability to select, filter, sort, correlate, and summarize.

Eligibility requirements are the minimum requirements to apply. If your entity is required to register with the California Secretary of State’s website, First 5 LA will verify an “active” status via California Secretary of State’s website: Online Business Services | California Secretary of State .

Proposers that do not meet the minimum requirement(s) above will not pass the first level of review (see Section IX. Selection Process ).

ERP RFP Cover Letter – PDF
Enterprise Resource Planning Software RFP – PDF – Updated on June 12, 2026.
Addendum No. 1 – RFP has been updated (Updated on June 2, 2026).
Addendum No. 2 – RFP has been updated (Updated on June 4, 2026).
Addendum No. 3 – RFP has been updated (Updated on June 12, 2026).

Appendices for Submission:First 5 LA Enterprise Resource Planning Request for Proposals

Appendix A – Pricing and Vendor Response Forms [EXCEL]

Appendix B – ERP Functional Requirements [EXCEL]

Appendix C – Due Diligence Assessment Form [ PDF]

Appendix D – Organizational-Conflict-of-Interest-Form [ PDF]

ADDENDA

Please check the Funding Center webpage regularly for updates and addenda. First 5 LA has the right to amend this solicitation by written addendum. First 5 LA is responsible only for that which is expressly stated in the solicitation document and any authorized written addenda thereto. Such addenda shall be made available via the online funding center. Failure to address the requirements of such addendum may result in the proposal not being considered, at the sole discretion of First 5 LA. Addenda to this solicitation, if any, will be posted on this webpage. It is the responsibility of proposers to ensure, prior to submission, that their proposal reflects the most recent information and RFP requirements.

INFORMATIONAL WEBINAR

Potential proposers are highly encouraged to participate in an informational webinar on Thursday, June 4, 2026, from 1:00 p.m. to 2:00 p.m. Pacific Time to learn more about the RFP requirements. To register for the webinar, please visit: https://first5la.zoom.us/webinar/register/WN_QurNs7chTr-5N6sNGm3utA

QUESTIONS AND ANSWERS

To ensure that all potential proposers receive the same information, all questions and answers received are compiled and posted on this webpage. All questions and requests for additional information regarding this RFP must be submitted to Jessica Guerrero-Franco at jg ************** @ ****** la.org before 5:00 pm PT on June 9 , 2026 .

First 5 LA reserves the sole right to determine the timing and content of the responses to all questions and requests for additional information. First 5 LA may respond to individual inquiries and then post replies to all questions by the posting date.

Below are the Questions and Answers received by June 9, 2026:

Enterprise Resource Planning RFP-Questions & Answers

DEADLINE TO APPLY

An online application packet complete with required documents must be received by First 5 LA no later than 5:00 pm PT on June 23, 2026 . Please review the RFP’s Timeline for Selection Process to ensure availability during the proposal review activities.

HOW TO APPLY

To respond to this RFP, please submit your proposal and all required documents through the online application system designated by First 5 LA by no later than 5:00 pm PT on June 23, 2026 :

Step 1 : Create a user account by clicking here .

Step 2: Once a user account has been created, click here to access the application.

Step 3: Once an application has been started, click here to modify and/or submit your application. Please do not create a new application once you have started your application.

For help with the online application, click here .

Proposers must submit all required documents specified in the RFP through this online form. It is highly recommended that you print a copy of your application for your records prior to clicking “Submit.” To do this, click “Printer-Friendly Version.” You should review the printed copy prior to submitting the application electronically. In addition, you should ensure that the attachments were successfully uploaded by reviewing the list of attachments included.

NOTE: Once the online application has been submitted, proposers cannot make edits .

All questions and requests for additional information regarding this RFP must be submitted via email to Jessica Guerrero-Franco at jg ************** @ ****** la.org .

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Organizational Conflict of Interest
Prohibited Conflicts of Interest
First 5 LA shall not contract with, and shall reject any responses submitted by, the persons or entities specified
below unless First 5 LA finds that special circumstances exist which would allow for the award of such contract:
1. First 5 LA employees;
2. Profit-making firms or businesses in which First 5 LA employees serve as officers, principals, partners, or major
shareholders;
3. Persons who, within the immediately preceding 12 months, came within the provisions of number 1, and who:
a. Were employed in positions of substantial responsibility in the area of service to be performed by the
contract; or
b. Participated in any way in developing the solicitation or contract or its service specifications/scope of work;
and
4. Profit-making firms or businesses in which the former employees, described in number 3, serve as officers,
principals, partners, or major shareholders.
By checking this box, you, the proposer,_________________________, hereby represent that you ARE

NOT any of the persons or entities specified above.
Name: Date:
Title:
Organizational Conflict of Interest Disclosure Statement or Representation
It is First 5 LA's policy to avoid situations that place a proposer (or any of its affiliates or proposed consultants or
subcontractors of any tier) in a position where its judgment may be biased because of any past, present, or currently
planned interest (financial, contractual, or otherwise), the proposer may have that relates to the work to be performed
or services to be provided pursuant to this RFP, or where the proposer's performance of such work or services may
provide it with an unfair competitive advantage (collectively, "actual or potential organizational conflicts of interest").
Any proposer with an actual or potential organizational conflict of interest shall review the instructions below and
attach a statement disclosing such actual or potential organizational conflicts of interest. If a proposer has determined
that it has no actual or potential organizational conflict of interest to report, please complete and sign the
representation below.
The refusal to provide the disclosure statement or representation shall result in the proposer's disqualification for
award. The nondisclosure or misrepresentation of any relevant interest may also result in the proposer's
disqualification for award, or if such nondisclosure or misrepresentation is discovered after award, First 5 LA may
terminate the contract for default, and the proposer may be disqualified by First 5 LA from subsequent contracts.
First 5 LA will not make an award until First 5 LA has evaluated the proposer's disclosure statement or representation.
Failure to provide a disclosure statement or representation will be deemed to be a minor informality and the proposer
or contractor shall be required to promptly correct the omission.
Disclosure Statement
The proposer shall attach a signed and dated statement that describes in a concise manner all relevant facts
concerning any actual or potential organizational conflicts of interest that may prevent the proposer from being able
to render impartial, technically sound, and other objective assistance or advise, or that has given the proposer an
unfair competitive advantage.

The proposal shall provide enough information to allow First 5 LA's meaningful evaluation of the potential effect of the
actual or potential conflict of interest in the performance of the work or services.
The proposer may also provide relevant facts that show how the proposer intends to avoid or mitigate an actual or
potential organizational conflict of interest.
First 5 LA will review each proposer's submitted disclosure statement and may require additional relevant information
from the proposer. All such information, and any other relevant information will be used by First 5 LA to determine
whether an award to the proposer may create an actual or potential organizational conflict of interest. If found to exist,
First 5 LA may (1) impose appropriate conditions that avoid such conflict(s), or (2) disqualify the proposer if no
conditions can be imposed to avoid such conflict(s).
Depending on the nature of the contract activities, the proposer may, because of actual or potential organizational
conflicts of interest, propose to exclude specific kinds of work or services from the proposal, unless the RFP
specifically prohibits such exclusion. Any such proposed exclusion by a proposer shall be considered by First 5 LA
in the evaluation of proposals, and if First 5 LA considers the proposed excluded work to be an essential or integral
part of the required work or services, First 5 LA may reject the proposal as nonresponsive even if the RFP did not
specifically prohibit such exclusion.
Representation
In the absence of any relevant interest referred to above, the proposer shall certify below that to its best knowledge
and belief no such facts exist relevant to possible organizational conflicts of interest.
By checking this box, you, the proposer,_________________________, hereby represent that you ARE

NOT aware of any actual or potential organizational conflicts of interest relating to the work or services to
be performed under the contract resulting from the RFP/Q titled __________________________ that will
prevent your ability to render impartial, technically sound, and objective assistance or advice or that will
result in you being given an unfair advantage. This representation applies to all your affiliates and your
proposed consultants and subcontractors of any tier.
Name: Date:
Title:
By checking this box, you, the proposer, _________________________, hereby represent that you ARE

aware of actual or potential organizational conflicts of interest relating to the work or services to be performed
under the contract resulting from the RFP/Q titled __________________________ and have attached an
Organizational Conflict of Interest Disclosure Statement to your proposal.
Name: Date:
Title:

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Enterprise Resource Planning (ERP) REQUEST FOR PROPOSALS (RFP)

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See also