RFP 27-001 Ridling Field Renovation - Phase 3

City of Commerce
P.O. Box 348
110 State Street
Commerce, GA 30529
Phone: (706) 335-3164
Email: bids@commercega.gov
SUBJECT: Request for Proposal For Ridling Field Renovation - Phase 3
The City of Commerce seeks to engage a qualified contractor to construct a multi-use building,
refurbish a parking lot, construct a walkway, install irrigation, sod and fencing at one of its recreational
areas located at Ridling Field at 414 Shankle Heights, Commerce, GA 30529.
Attached hereto are the general conditions, technical specifications, and submittal format:
The written requirements contained in this Request for Proposal (RFP) shall not be changed or
superseded except by written addendum from The City of Commerce. Failure to comply with the
written requirements for this RFP may result in disqualification of the submittal by The City of
Commerce.
Submittals are to be sealed, marked with the contractor's name and address and labeled:
"RFP 27-001 - Ridling Field Renovation - Phase 3" and delivered to:
City of Commerce
P.O. Box 348
110 State Street
Commerce, GA 30529
Attn: Finance Specialist
Due no later than October 23, 2026, by 2:00 pm local time prevailing. Any proposals received
after this time will not be accepted. The City of Commerce reserves the right to reject any and all
submittals, to waive any technicalities or irregularities and to award contracts based on the highest
and best interest of the city.
Inquiries regarding this Request for Proposal (RFP) are encouraged to contact the Finance
Specialist at bids@commercega.gov.
The City of Commerce does not discriminate on the basis of disability in the admission or access to its
programs or activities. Any requests for reasonable accommodations required to fully participate in any
open meeting, program or activity should be directed to City Hall at 706-335-3164.
The written proposals supersede any verbal or written prior communications between the parties.
All companies submitting a proposal will be notified in writing of award.
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Ridling Field Renovation - Phase 3

City of Commerce
REQUEST FOR PROPOSAL
FOR
Ridling Field Renovation - Phase 3
SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN
October 23, 2026, by 2:00 pm local time prevailing
City of Commerce
P.O. Box 348
110 State Street
Commerce, GA 30529
THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS RFP ON OR BEFORE
THE STATED DATE AND TIME WILL BE SOLELY AND STRICTLY THE
RESPONSIBILITY OF THE OFFEROR.
We look forward to your proposal and appreciate your interest in partnering with the City
of Commerce.
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Ridling Field Renovation - Phase 3

CITY OF COMMERCE, GEORGIA
REQUEST FOR QUALIFICATION
FOR
Request for Proposal For Ridling Field Renovation - Phase 3
SECTION I - REQUEST FOR PROPOSAL OVERVIEW
1.0 PURPOSE
The City of Commerce is accepting sealed proposals from qualified contractors for completion
Ridling Park Renovation - Phase 3.
1.1 INFORMATION TO VENDORS
RFP TIMETABLE
The anticipated schedule for the RFP is as follows:
RFP Available September 22, 2026
Mandatory Pre-Bid Meeting October 6, 10:30am, local time prevailing
Ridling Field
414 Shankle Heights
Commerce, GA 30529
Deadline for questions October 16, 2026, 2:00 pm, local time prevailing
Submittal deadline October 23, 2026, 2:00 pm, local time prevailing
1.2 RFP SUBMISSION:
One (1) original, one (1) copy, and one (1) fully executable electronic copy (PDF) of the complete
signed submittal must be received by submittal deadline (see 1.1). Proposals must be submitted
in a sealed envelope stating on the outside, the contractor's name, address, the RFP Number and
title to:
City of Commerce
P.O. Box 348
110 State Street
Commerce, GA 30529
Attention: Finance Specialist
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Ridling Field Renovation - Phase 3

Hand delivered copies may be delivered to the above address ONLY between the hours of 8:30
a.m. and 3:30 p.m. ET, Monday through Friday, excluding holidays observed by the City of
Commerce.
Contractors are responsible for informing any commercial delivery service, if used, of all delivery
requirements and for ensuring that the required address information appears on the outer wrapper
or envelope used by such service. The Submittal must be signed by a company officer who is
legally authorized to enter into a contractual relationship in the name of the contractor.
1.3 CONTACT PERSON & INQUIRES:
Contractors are encouraged to contact the Finance Specialist by email at bids@commercega.gov
to clarify any part of the SCOPE or purpose of this RFP, or for questions pertaining to submittal
requirements. All questions that arise must be submitted prior to ten (10) business days before the
submittal due date (see 1.1) and shall be directed to the contact person in writing via email. Any
unauthorized contact shall not be used as a basis for responding to this RFP and may result in the
disqualification of the contractor's submittal. Contractors may not contact any elected official or
other City of Commerce employees to discuss the proposal process or proposal opportunities.
Contact of this nature will result in immediate disqualification of the contractor.
1.4 ADDITIONAL INFORMATION/ADDENDA
The City of Commerce will issue responses to inquiries and any other corrections or amendments
it deems necessary in written addenda issued prior to the due date. Contractors should not rely on
any representations, statements or explanations other than those made in this RFP or in any
addendum to this RFP. Where there appears to be a conflict between the RFP and any addenda
issued, the last addendum issued will prevail.
Addenda will be published at www.commercega.gov under the "Business" tab. Contractors are
encouraged to check this site regularly for immediate access to issued addenda. RFP information
can also be requested as stated above (1.3).
Contractors must acknowledge any issued addenda by including the Addenda
Acknowledgement Form with the submittal. Proposals which fail to acknowledge the
contractor's receipt of any addendum will result in the rejection of the offer if the addendum
contains information which substantively changes the Owner's requirements
1.5 LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS
Submittals received after the due date and time will not be considered. Modifications received
after the due date will not be considered. The City of Commerce assumes no responsibility for the
premature opening of a proposal not properly addressed and identified, and/or delivered to the
proper designation.
1.6 REJECTION OF PROPOSALS
The City of Commerce may reject any and all submittals and reserves the right to waive any
irregularities or informalities in any submittal or in the submittal procedure. Submittals received
after said time or at any place other than the time and place will not be considered.
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1.7 MIMINUM RFP ACCEPTANCE PERIOD
Valid submittals shall not be withdrawn for a period of 60 days from the date specified for receipt
of submittals.
1.8 NON-COLLUSION AFFIDAVIT
By submitting a response to this RFP, the contractor represents and warrants that such proposal is
genuine and not a sham or collusive or made in the interest or in behalf of any person not therein
named and that the contractor has not directly or indirectly induced or solicited any other contractor
to put in a sham proposal, or any other person, firm or corporation to refrain from submitting and
that the contractor has not in any manner sought by collusion to secure to that contractor any
advantage over any other contractor. By submitting a proposal, the contractor represents and
warrants that no official or employee of the City of Commerce has, in any manner, an interest,
directly or indirectly in the proposal or in the contract which may be made under it, or in any
expected profits to arise there from.
1.9 COST INCURRED BY CONTRACTORS
All expenses involved with the preparation and submission of the RFP to the City of Commerce,
or any work performed in connection therewith are the responsibility of the contractor(s).
1.10 RFP OPENING
RFP submittal prices will be opened and reviewed by a selected committee. A list of names of
firms responding to the RFP may be obtained from the Finance Specialist, after the RFP due date
and time stated herein. There will be a public opening, and a Tally Sheet will be available on the
City's website or upon request following the deadline.
1.11 TAXES
Selected contractor will be provided with The City of Commerce Sales and Use Tax Certificate of
Exemption number upon request.
1.12 CONTRACTOR INFORMATION
All submissions shall include a completed vendor master form and current W-9. Contractors
whose place of business is other than the State of Georgia may be required to provide the
Purchasing Agent with copies of your state's regulations and/or laws concerning the application of
certain contractor preference requirements to contractors whose place of business is in the
applicable state. Failure to provide this information will result in the disqualification of the
contractor from submitting a proposal.
1.13 INSURANCE
Selected contractor will be required to provide proof of liability and workman's compensation
insurance before work can begin on this City's project. Workman's Compensation Insurance
should be as required by the State of Georgia. General Liability should cover $1,000,000 per
incident. The contractor, if awarded a contract, shall maintain insurance coverage reflecting the
minimum amounts and conditions specified by the City. In the event the contractor is a government
entity or a self-insured organization, different insurance requirements may apply.
The contractor shall provide and maintain for the life of the Contract/Agreement Worker's
Compensation Insurance covering all employees with limits meeting all applicable state and
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federal laws. This coverage shall include Employer's Liability with limits meeting all applicable
state and federal laws. This coverage shall extend to any subcontractor that does not have their
own Worker's Compensation and Employer's Liability Insurance. A thirty (30) day notice of
cancellation is required and must be provided to the City of Commerce via Certified Mail.
1.14 TERMINATION
Federal, State, and other Local government agencies may terminate this agreement in the event
funds are not appropriated for it in future periods; provided, however, that funds are also not
appropriated for equipment or services that replace those contracted for under this agreement.
Selected contractor shall be obligated for any future annual period if contractor is not notified in
writing at least thirty (30) days prior to the beginning of the annual period for which non-
appropriation is being claimed.
1.15 ANTI-DISCRIMINATION
By submitting a response to this RFP, all perspective contractors certify to The City of Commerce they
will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, in every contract of
over $10,000 the provisions in 1.15.1 and 1.15.2 below apply:
1.15.1 During the performance of this contract, the contractor agrees as follows:
1.15.1.1 The contractor will not discriminate against any employee or applicant for
employment because of race, religion, color, sex or national origin, except
where religion, sex or national origin is a bona fide occupational qualification
reasonably necessary to the normal operation of the contractor. The
contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
1.15.1.2. The contractor, in all solicitations or advertisements for employees placed by
or on behalf of the contractor, will state that such contractor is an equal
opportunity employer.
1.15.1.3. Notices, advertisements and solicitations placed in accordance with federal
law, rule or regulation shall be deemed sufficient for the purpose of meeting
the requirements of this section.
1.15.1.2 The contractor will include the provisions of 1.15.1 above in every
subcontract or purchase order of over $10,000 so that the provisions will be
binding upon each subcontractor or vendor.
1.16 ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT OF 2011
Contractors submitting a response to this RFP must complete the Contractor Affidavit under
O.C.G.A. 13-10-91(b) (1) which is provided with the RFP package to verify compliance with the
Illegal Immigration Reform and Enforcement Act of 2011.
1.16.1 The form must be signed by an authorized officer of the contractor or their
authorized agent.
1.16.2 The form must be notarized.
1.16.3 The contractor will be required to have all subcontractors and sub-subcontractors
who are engaged to complete physical performance of services under the final
contract executed between the City of Commerce and the contractor complete the
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appropriate subcontractor and sub-subcontractor affidavits and return them to the
City of Commerce a minimum of five (5) days prior to any work being
accomplished by said subcontractor or sub-subcontractor. Format for this affidavit
can be provided to the contractor if necessary.
1.17 SUBMISSION REQUIREMENTS
To facilitate evaluation of Proposals please submit the following:
1.17.1 One (1) fully executable electronic copy of the response (in Word or .pdf format) and
any Technical Requirements (in Excel format).
1.17.2 Two (2) paper versions of the bid. The original shall be clearly marked "original".
1.17.3 The proposals shall be prepared with a straightforward, concise delineation of the
contractor's capabilities to satisfy the requirements of this RFP.
1.18 ACCEPTANCE
Submission of any proposal indicates acceptance of the conditions contained in the RFP unless
clearly and specifically noted otherwise in the proposal.
1.19 CITY GOVERNMENT
The City of Commerce operates under a council-manager form of government. This system of
local government utilizes the strong political leadership of elected officials in the form of the City
Council. The City Manager is hired to serve the council and the community and to bring the local
government the benefits of training and experience in administering local projects and programs
on behalf of the governing body. It is anticipated that the vendor may be required to make one or
more appearances at City Council meetings to answer questions and present results. The
documentation provided in this request for proposal is intended to provide a common methodology
of development and basic technical skills for proposal purposes.
1.20 BONDING
1.20.1 A performance bond in the amount equal to 100% of the contract amount will be
required upon contract.
1.20.2 Each proposal must be accompanied with a bid bond in an amount equal to 5% of
the base bid, payable to the City of Commerce and issued by a Corporate Surety
authorized to do business in the State of Georgia, in order to guarantee that the
contractor will enter into a contract to construct the project strictly within the terms
and conditions stated in this RFP and in the proposal and Contract Documents,
should the construction contract be awarded to him.
1.21 FUNDING
Because this project may be funded as a whole or in part with Local Maintenance & Improvement
Grant (LMIG) funds, all work performed must meet the Georgia Department of Transportation
(GDOT) Standard Specifications and current American Disabilities Act (ADA) guidelines and the
Public Right-of-Way Accessibility Guidelines (PROWAG).
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SECTION II - GENERAL CONDITIONS
2.0 PURPOSE
The City of Commerce is issuing this Request for Proposal (RFP) for qualified professionals from
respondents capable of completing and providing professional contractual services for the construction
of a building, installation of sod, installation fencing and restoration of a parking lot.
2.1 CONTRACT PERIOD
Any contract resulting from this RFP shall not exceed a period of 120 days from the time the notice
to proceed is provided until completion of the project unless agreed to in writing by both parties.
The sample contract provided with this RFP will be used to engage the contractor selected as a
result of this RFP process. To that end it requests proposals from qualified firms that meet the
specifications listed herein.
2.2 CONTRACT COST DETAILS
Project cost shall be submitted for the totality of the project as a lump amount. An itemized
breakdown of all associated costs, labor, and material totals for the project may also be submitted
to justify said cost if deemed fit for a more competitive bid.
2.3 CERTIFICATIONS REQUIRED
The successful contractor shall provide details of operator qualifications for all employees that will
be part of the installation or construction. The operator qualifications reports are required before
any construction can begin. A copy of the successful contractor's drug and alcohol testing plan is
also required along with the latest PHMSA Drug and Alcohol Testing Data. While under contract
with the City of Commerce this PHMSA Drug and Alcohol Testing Data shall be submitted to the
City quarterly throughout the life of the contract.
2.4 ADMINISTRATION
The project will be administered by the City of Commerce through the Finance Director, being the
main point of contact for all questions during the proposal period. The Public Works
Superintendent will be the main point of contact once the project is initiated.
2.5 PROCEDURES & MISC. ITEMS
2.5.1 All questions shall be submitted in writing (e-mail is preferred) and will be
communicated to all firms responding to this RFP.
2.5.2 All materials submitted in connection with this RFP will be public documents and
subject to the Open Records Act and all other laws of the State of Georgia, the United
States of America and the open records policies of the City of Commerce. All such
materials shall remain the property of the City of Commerce and will not be returned to the
respondent.
2.5.3 All respondents to this RFP shall hold harmless the City of Commerce, and any of
their officers and employees from all suits and claims alleged to be a result of this RFP.
The issuance of this RFP constitutes only an invitation to present a proposal. The City of
Commerce reserves the right to determine, at its sole discretion, whether any aspect of a
respondent's submittal meets the criteria in this RFP. The City of Commerce also reserves
the right to seek clarifications, to negotiate with any vendor submitting a response, to reject
any or all responses with or without cause, and to modify the procurement process and
schedule. In the event that this RFP is withdrawn or the project canceled for any reason,
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the City of Commerce shall have no liability to any respondent for any costs or expenses
incurred in connection with this RFP or otherwise.
2.5.4 Failure to submit all the mandatory forms from this RFP package shall be just cause
for the rejection of the qualification package. However, the City of Commerce reserves
the right to decide, on a case-by-case basis, in its sole discretion, whether or not to reject
such a proposal as non-responsive.
2.5.5 Any payment terms requiring payment in less than 30 days will be regarded as
requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not
affect offers of discounts for payment of less than 30 days, however. Payment will be
processed after completion of all construction and the successful testing of all installed
products.
2.5.6 In case of failure to deliver goods in accordance with the contact terms and conditions,
The City of Commerce, after due oral or written notice, may procure substitute goods or
services from other sources and hold the contractor responsible for any resulting additional
purchasing and administrative costs. This remedy shall be in addition to any other remedies
which the City of Commerce may have.
2.5.7 By submitting a qualification package, the vendor is certifying that they are not
currently debarred from bidding on contracts by any agency of the State of Georgia, nor
are they an agent of any person or entity that is currently debarred from submitting
proposals on contacts by any agency of the State of Georgia.
2.5.8 Any contract resulting from this RFP shall be governed in all respects by the laws of
the State of Georgia and any litigation with respect thereto shall be brought in the courts of
Jackson County, Georgia and the State of Georgia. The contractor shall comply with
applicable federal, state, and local laws and regulations.
2.5.9 It is understood and agreed between the parties herein that the City of Commerce
shall be bound hereunder only to the extent of the funds available or which may hereafter
become available for the purpose of this agreement.
SECTION III - SCOPE OF WORK
3.0 PROJECT SCOPE
The City of Commerce seeks to engage a qualified contractor to construct a multi-use building to serve
as a concession stand, public restroom facility and equipment shop. In addition, the contractor will
level, install irrigation and lay sod for the playing area. The contractor will fence the entire site with
the specifications noted in Section 3.0.5. The contractor will perform work to refurbish an restructure
the north parking lot. The contractor must submit building and site plans for all aspects of the scope of
work, as noted in the RFP, to the City of Commerce Planning and Zoning Superintendent. The building
and site plans must be approved prior to the commencement of any and all work. The work site
location will be Ridling Field at 414 Shankle Heights, Commerce, GA 30529.
3.0.1 Multi-Use Building
The Contractor shall submit for approval a building plan to the City of Commerce Planning
and Development Superintendent for a multi-use building to serve as a concession stand, public
restroom and an equipment shop. The building plan shall be based on schematic included in this RFP.
The building plan shall include foundation, facade, utilities, appliances and all other specifications and
standards for a multi-use recreational building as required by the Unified Development Code (UDC),
Americans with Disabilities Act (ADA), the City of Commerce and the State of Georgia.
Specifications required by the Commerce Recreation Department include but are not limited to:
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* The building must be constructed with the following specifications to match current Recreation
buildings in the City of Commerce.
a) Outer walls shall be constructed with lower half stone wall and upper half metal siding. The
siding must be 29-gauge or greater, and the color must be light stone.
b) A minimum of three (3) lockable, weatherproof electrical outlets must be installed on the
outside of the concession stand.
c) Two (2) large roll up doors to be installed for accessing equipment storage should be Raynor
Model EC200 or comparable and should be black.
d) One (1) roll up door for concession stand should be Asta Mini Door Series 281 or comparable
and should be black.
e) Door frames should be commercial grade metal, 16-gauge and black.
f) Doors should be commercial grade metal ASSA ABLOY 607 Series or comparable and
should be black.
g) Door hardware should be heavy duty grade, and all locks must be keyed to match the same.
h) The concession area should be constructed as suitable for food handling. Electrical outlets
are to be installed every 6 feet. A commercial grade stainless sink should be installed with a depth
of 14 inches. Soap dispenser must be SCJ Proline Curve 91128 or comparable. Paper towel dispenser
must be San Jamar Element 10 inch dispenser, Model T950TBK or comparable.
i) Electrical outlets must be installed every 12 feet in the equipment shop. One duplex (double outlet)
must be installed in the equipment shop.
j) Restroom sinks should be commercial grade with tamper resistant covers over the
connections. Restroom toilets should be commercial grade and must be flush valve toilets
with sanitary style, open front seats. Toilet paper dispensers must be San Jamar Classic
R2000TBK or comparable. Soap dispensers must be SCJ Proline Curve 91128 or
comparable. Hand dryers must be XLERATOR brand or comparable.
k) Building shall include a commercial grade awning to cover public access areas of concession
stand and public restrooms entryways and must be black.
l) Roof of multi-use building must be black.
m) An emergency egress "Knox Box" model 3200 shall be installed on the building at a location
approved by the building official and installation of a spare set of all keys secured inside.
n) The building must have a complete installation of a Trane (or comparable brand) HVAC
system, including a 1.5 ton/18,000 bTU heat pump. The system must have an air & heat unit
rated at a minimum 50 CFM. Exhaust fans must be installed inside the concession,
maintenance and both restrooms.
The building should be constructed up to the current building code for City of Commerce and following
the most current International Building Code standards for any and all aspects of the construction
process. The structure must be ADA compliant.
The contractor is to obtain all permits necessary for the construction prior to the start of building
construction.
3.0.2 Playing Field Area - Level, Install Irrigation & Lay Sod for Playing Field Area
* Level playing field area per approved site plan.
* Install irrigation.
* Lay Sod for playing field area within the site plan.
3.0.3 Concrete Walkway and Steps
* Concrete walkway must be installed from the Multi-Use Building to the lower-level parking lot.
* Steps leading from upper-level parking lot to main level must be constructed.
* ADA ramp must be constructed from upper-level parking lot to main level.
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