Lake County Regional Housing Trust Fund

Lake County Regional Housing Trust Fund
(LCRHTF)
REQUEST FOR PROPOSALS
For Housing Development Services
Lake County Regional Housing Trust Fund
RFP No. REQ00000036
Issued: October 9, 2026
Submission Deadline: October 26, 2026 at 4:00 P.M.

Lake County Regional Housing Trust Fund RFP No.
REQ00000036
TABLE OF CONTENTS
SECTION Page
1.0 INTRODUCTION/ TENTATIVE SCHEDULE .............................................3
2.0 SCOPE OF SERVICES .................................................................................4
3.0 COMPENSATION .........................................................................................4
4.0 PROPOSAL CONTENT .................................................................................4
5.0 PROPOSAL SUBMITTAL .............................................................................4
6.0 PROPOSAL EVALUATION AND AWARD ................................................5
7.0 PROTEST PROCEDURE ..................................................................... 7
8.0 GENERAL CONDITIONS AND PROCEDURE .................................... 8
ATTACHMENTS
Attachment A: Who is the Lake County Regional Housing Trust Fund? ATTACHED
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1. INTRODUCTION.
The Lake County Regional Housing Trust Fund is inviting qualified firms to apply
for up to $1,000,000.00 of Lake County Regional Housing Trust Fund
(LCRHTF) funds for eligible housing projects located in Lake County.
The funding source for this Request for Proposals (RFP) is American Rescue
Plan Act (ARPA) State and Local Fiscal Recovery (SLFRF) funds. Proposals
must demonstrate that they can adhere to ARPA funding requirements, have a
shovel ready project and are able to meet the corresponding ARPA deadline.
The proposal must provide assurances that any funds awarded from this RFP
can confidently be spent prior to 12/31/2026 and that an invoice for the amount
awarded, in full, will be given to the LCRHTF prior to 12/31/2026.
This RFP may result in one or more award(s) to the top ranked firm(s).
This RFP includes a description of project types that will be considered, proposal
requirements, and instructions for submitting your proposal.
The Housing Action and Implementation Plan (HAIP) clearly shows the need for
additional housing units. Efforts to encourage infill development whenever
possible are encouraged. The HAIP Near-Term Housing goals that are
prioritized within the first 5 years of plan adoption will show a close alignment
with HAIP goals, therefore ideal proposals will be able to demonstrate an
increase in housing supply for the following types of housing:
Senior Housing, Workforce Housing, Veterans Housing, Affordable Housing,
Agricultural Housing, Transitional Housing, and Affordable and Homeless
Housing.
Direct all inquiries regarding this RFP in writing to:
Lake County Regional Housing Trust Fund: RFP No. REQ00000036
ATTN: LCRHTF ADMINISTRATOR
255 North Forbes St.
Lakeport, CA 95453
Phone: (707) 263-2580
Email: lcrhtf@lakecountyca.gov
TENTATIVE SCHEDULE
The following represents the tentative schedule for this RFP. Any change in the
scheduled dates for the Deadline for Final Questions, Proposal Submission
Deadline, or Interviews will be advertised in the form of an addendum to this
RFP. The schedule for other milestone dates may be adjusted without notice.
Deadline for Final Questions ............................ October 21, 2026 before 4:00 pm
Proposal Submission Deadline .......................... October 26, 2026 before 4:00 pm
Evaluation of Proposals /
Project Selection by LCRHTF Board .......................................... October 28, 2026
Grant Acceptance / Contract Approval ............................................................ TBD
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2. SCOPE OF SERVICE.
For consideration, all proposals must be in conformity to the requirements stated
herein, and demonstrate alignment with the general parameters described in the
Introduction section (1.) of this document and the goals and strategies described
in the Housing Action and Implementation Plan which outlines the housing goals
and strategies for Lake County. The Housing Action and Implementation Plan
(HAIP) can be found at: Housing Action Plan * Clearly Lake County, California
3. COMPENSATION.
The maximum award amount for any firm will be one million ($1,000,000.00).
4. PROPOSAL CONTENT.
4.1 Proposal Compliance: In order to enable direct comparison of competing
responses, you must submit your Proposal in conformity to the requirements stated
herein. Failure to adhere to all requirements may result in your Proposal being
disqualified as non-responsive.
Proposal. Please assemble your Proposal in the following order.
A. Cover Letter. A standard business letter must be included which represents
your agreement to supply the requested goods and/or services detailed in the RFP.
Please reference RFP No. REQ00000036. The Cover Letter must be signed by
an officer empowered by the Consultant to sign such material and thereby commit
the Consultant to the obligations contained in the RFP response. Further, the
signing and submission of a response shall indicate the intention of the proposer
to adhere to the provisions described in this RFP and a commitment to enter a
binding contract.
B. Company Profile. Provide a brief history of your company, a general description
of your services and qualifications, and an executive summary of your response.
Content should be no more than two pages. Please include contact information
including: contact person(s), email address and telephone number.
C. Work Plan. Provide your specific proposal to address the Scope of Work
outlined in Section 2 above. This should describe a description of major tasks,
subtasks, and a proposed timeline for completion.
5. PROPOSAL SUBMITTAL. Proposals submitted must meet the following criteria to
be acceptable for consideration regarding this project. Proposals submitted must
meet the following criteria to be acceptable for consideration regarding this
project:
a. To be considered, responses may be submitted either on paper or
electronically to the LCRHTF Administrator. Electronic submissions must
be in either Microsoft Word or PDF format and sent to
lcrhtf@lakecountyca.gov.
b. All hard copy submissions shall be submitted in a sealed envelope or
container and must include (1) original and five (5) unbound copies of the
proposal.
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Lake County Regional Housing Trust Fund: RFP REQ00000036
ATTN: LCRHTF Administrator
255 North Forbes St.
Lakeport, CA 95453
The Lake County Regional Housing Trust Fund shall not be responsible
for proposals delivered to a person or location other than that specified
herein.
c. The LCRHTF reserves the right to waive minor defects and/or
irregularities in proposals and shall be the sole judge of the materiality of
any such defect or irregularity.
d. All costs associated with proposal preparation shall be borne by the
offeror.
5.2 If it becomes necessary to revise any part of this RFP, written addenda will
be issued. Any amendment to this RFP is valid only if in writing and issued by
the Lake County Regional Housing Trust Fund. It is the proposer's sole
responsibility to monitor this website for possible addenda to this RFP.
To receive addenda and information regarding this solicitation, proposer must
register online at Bid Postings * Lake County, CA * CivicEngage (lakecountyca.gov).
Proposers are cautioned to ensure all required elements are included, and the
proposal is submitted in accordance with the requirements herein.
5.3 Proposals received incomplete or late, for any reason, shall not be
accepted.
5.4 Written questions must be submitted to lcrhtf@lakecountyca.gov no later
than October 21, 2026 by 4 pm. Questions will be answered and uploaded as an
addendum to the website listed above by October 23, 2026, at 4 pm.
Do not contact County departments or other County staff directly. Information
provided by other than the above contacts may be invalid and proposals which
are submitted in accordance with such information may be declared non-
responsive.
5.5 All proposals submitted, whether selected or rejected in response to this
RFP, will become the property of the Lake County Regional Housing Trust Fund
and will not be returned. The LCRHTF reserves the right to make use of any
information or ideas contained in the proposals. The proposal itself shall not
constitute a contract, but will, if accepted, be incorporated in the contract
between the County and the selected proposer.
Please note: The successful Proposer shall be expected to fully meet all
representations made in its proposal, including demonstration of project
understanding, work plan, project schedule, project team, and cost proposal.
6. PROPOSAL EVALUATION AND AWARD. The County is using the competitive
proposal process, wherein the experience and responsiveness of each submitted
proposal is evaluated as it relates to the Scope of Services. Administrative staff will
evaluate the proposals as described below.
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6.1 Proposals shall be opened and checked to ensure that each complies with the
requirements of the RFP. The absence of required information may render the proposal
non-responsive and may be cause for rejection.
6.2 All proposals will be evaluated to determine whether they meet all the requirements
of the RFP.
6.3 The LCRHTF Board of Trustees will convene to review, discuss and rank the
proposals, using the following criteria listed below.
EVALUATION CRITERIA
The LCRHTF will use the following evaluation criteria and rating points to determine the most
highly qualified firm. This RFP has a requirement to expend and provide an invoice prior to
12/31/2026. This is a non-negotiable funding requirement that must be adhered to.
Applicants that cannot provide assurances that the funds can be expended in the
specified timeframe will not be forwarded to the Board of Trustees for review.
Evaluation Criteria Maximum Points Possible
Experience and qualifications of firm
30
Project Design and alignment with HAIP
30
Project Readiness/ Timeline Feasibility
40
Total Possible Points: 100
6.4 Prior to final selection, a short list of qualified and responsive Consultants may be
requested to participate in an interview. The purpose of the interview will be to provide
an opportunity for each Consultant to present their qualifications and proposals in
person and/or to answer any questions that County staff may have regarding the
Consultant's submittals. If interviews are to be held, the time and place of the interview
will be arranged after the short list is completed. Typically, a minimum of three (3)
proposals will be selected for the Short List; however, the LCRHTF may, at its option,
choose to interview more or less than three (3) qualified Consultants or select
consultants based solely on evaluating written proposals.
6.5 If an agreement cannot be reached with the top ranked Consultant(s), the County
will then contact the next highest ranked firm and attempt to negotiate a contract scope
of work and fee. This process will continue until a contract scope of work and fee is
successfully negotiated, or until the County determines to cease negotiations with any
firm.
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6.6 The Lake County Regional Housing Trust Fund reserves the right to select multiple
contractors.
6.7 The County of Lake and the LCRHTF is an Equal Opportunity/Affirmative Action
Employer, and the successful Consultant(s) will be required to comply with the
provisions of Federal Executive Order 11246 and applicable state and federal laws.
Consultants should be familiar with the Employers' Practical Guide to Reasonable
Accommodations under the Americans with Disabilities Act as published by the Job
Accommodation Network, a service of the U.S. Department of Labor's Office of
Disability Employment Policy.
7. PROTEST PROCEDURE. The Lake County Regional Housing Trust Fund
(LCRHTF) will follow the Appeal Procedure in their Consultant Selection Policy as
follows:
7.1 Appeal Procedure:
Any party with a direct financial interest who is aggrieved by any alleged material
irregularity in connection with the intended RFP award, may file a protest with the
Purchasing Agent or Assistant Purchasing Agent, where such protest is based on
alleged violations of Federal, State, or local law or ordinance, or alleged material
irregularity in either the County's RFP invitation or in the proposal to which an award is
intended. Generally, non-material irregularities in an RFP response are those that
substantially conform to the RFP requirements and do not affect the RFP price, time or
conditions in such a way as to affect the amount of the RFP or provide a competitive
advantage or benefit not allowed to other bidders. Material irregularities in an RFP
invitation provide a competitive advantage or benefit to one (1) bidder that is not
enjoyed by other bidders. The Purchasing Agent or Assistant Purchasing Agent may
determine whether an alleged irregularity exists and whether it is material or non-
material and shall have the authority to waive non-material irregularities.
An RFP protest must:
(a)Be written,
(b)State the specific alleged violation of law or alleged material irregularity,
(c)Request a determination of the appeal,
(d)Provide a telephone number and email address at which the appellant can be
contacted,
(e)Be filed no later than seven (7) days after the date of the Notice of Intent to Award
Letter and/or formal Bid Opening (holidays excepted). Any protest filed after this time
will not be considered.
7.2 The party filing the appeal ("appellant") must concurrently transmit a copy of all
appeal documents and any attachments to all other parties with a direct financial
interest which may be adversely affected by the determination of the appeal.
7.3 Within seventy-two (72) hours of receipt of appeal, a written notification to the
appellant of the determination. A determination under this procedure shall be final
except that the decision may be appealed to the Lake County Reginal Housing Trust
Fund Administrative Board in writing within forty-eight (48) hours from the notification to
appellant.
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8. GENERAL TERMS AND CONDITIONS. With your submission of a proposal, you
agree to be bound by the following conditions:
8.1 To the fullest extent allowed by law, RFP's will not be public record until discussion
and negotiations with Respondent have been completed, as such premature disclosure
would jeopardized the County's and the Respondents negotiating interests. If any
proposal contains trade secrets or other information that is confidential or proprietary by
law, Respondent shall label all such pages with a stamped annotation such as:
"CONFIDENTIAL-PROPRIETARY TRADE SECRETS, DO NOT DISCLOSE", and
further, provide written notification to the County of its request to keep said information
confidential. A Respondent's request for confidentiality must be made in writing and
enclosed in the envelope containing the proposal. The proprietary or confidential data
must be readily separable from the proposal in order to facilitate eventual public
inspection of the non-confidential portion of the proposal.
8.2 The County reserves the right to cancel this RFP at any time, even after opening of
proposals.
8.3 County is not liable for any costs incurred by Proposer in the preparation, presentation
or in any other aspect of the Proposal.
8.4 Disposition of Proposal(s) and Contract Award:
A. All proposals shall become the property of the LCRHTF.
B. Failure to furnish all information requested in this RFP or to follow the proposal
format may disqualify a proposal.
C. LCRHTF reserves the right to accept or reject all or any part of any proposal,
waive immaterial defects, informalities, irregularities, negotiate with all qualified
Respondents, and award the contract to the firm or individuals, who, in the sole
judgment of the County, best serves the interests of the County. The LCRHTF
may terminate negotiations if, in its opinion, they are unsuccessful and begin
negotiations with other respondents.
D. A response to this RFP is an offer to contract with the LCRHTF based upon the
terms, conditions, scope of work and/or specifications contained herein. County
shall have no contractual or other obligation to a Respondent under any
successfully negotiated contract until the contract has been approved and signed
by both parties. The contents of the proposal submitted by the successful
Respondent and this RFP will become part of any contract awarded.
E. Issuance of this RFP in no way constitutes a commitment by the LCRHTF to
procure or contract for the articles of goods or services solicited.
F. Proposers may be required before the award of any contract to show to the
complete satisfaction of the LCRHTF, the necessary facilities, ability, and financial
resources to provide the services specified in a satisfactory manner.
8.5 Respondent shall indemnify and defend LCRHTF and the County and its officers,
employees, and agents against and hold them harmless from any and all claims, losses,
damages, and liability for damages, including attorney's fees and other costs of defense
incurred by County, whether for damage to or loss of property, or injury to or death of
person, including properties of County and injury to or death of County officials,
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employees or agents, arising out of, or connected with the use of any copyrighted or
uncopyrighted composition, secret process, patented or unpatented invention, articles or
appliances furnished or used under this Request and any subsequent Contract, unless
such damages, loss, injury or death is caused solely by the negligence of County.
8.6 Default by Respondent: In case of default by the successful Respondent, LCRHTF
may procure the articles or services from other sources and may deduct from any monies
due, or that may thereafter become due to the Respondent, the difference between the
price named in the Purchase Order, Contract, or Agreement with said Respondent and
the County's subsequent cost to obtains substitute articles or services. Prices paid by
the LCRHTF must consider the prevailing market price at the time such purchase is made.
8.7 LCRHTF reserves the rights to amend, alter, or change the rules and conditions
contained in this RFP prior to the deadline for submission and to request additional data
after the deadline. If it becomes necessary to do so, an addenda or supplements to the
RFP will be issued and shall become a part of the RFP. The County is not responsible
for any other explanation or interpretation. It is the responsibility of the Respondent to
ensure that he/she has received all addendums and/or supplements prior to submitting a
proposal.
8.8 It is the LCRHTF's intent that this Request for Proposal (RFP) permits competition. It
shall be the Respondent's responsibility to advise the County in writing if any language,
requirement, specification, etc., or any combination thereof, inadvertently restricts or limits
the requirements stated in this RFP to a single source. Such notification must be received
by the LCRHTF not later than ten (10) days prior to the date set for acceptance of
proposals.
8.9 Errors and Omissions: If prior to the date fixed for submission of proposals, a
respondent discovers any ambiguity, conflict, discrepancy, omission or other error in the
RFP or any of its exhibits, it shall immediately notify the designated LCRHTF contact of
such error in writing and request modification or clarification. Modifications and
clarifications will be made by written addenda and distributed to all parties who have been
furnished or who have requested the RFP.
8.10 Security and Confidentiality: To preserve the integrity of the security and
confidentiality measures integrated into LCRHTF operations, any Respondent required
to come in contact with confidential LCRHTF information in order to respond to this RFP
and/or to perform the services solicited, may be required to sign and submit a
Confidentiality Statement. Successful Respondent's personnel and/or subcontractors,
who may require periodic access to secured areas within the LCRHTF, may be required
to wear security identification badges. Badges will be issued to individuals only after
satisfactory completion of a background check. Any such confidentiality and/or security
measures will be part of the contract.
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8.11 Insurance: Successful Respondent agrees to comply with the County of Lake's
standard insurance provisions.
8.12 Governing Laws: The laws of the State of California will govern any purchase order
entered into between the LCRHTF and the selected Respondent.
8.13 Each Respondent shall inform himself of, and the successful Respondent awarded
a contract shall comply with State and local laws, statutes, regulations, ordinances and
generally accepted industry standards relative to the execution of the material supplied
or work performed. This requirement includes, but is not limited to, applicable regulations
concerning employment of labor, protection of public and employee safety and health,
environmental protection, the protection of natural resources, fire protection, burning and
non-burning requirements, permits, fees, and similar subjects.
8.14 This RFP supersedes all proposals, oral and written, and all negotiations,
conversations or discussions heretofore and between the parties related to the subject
matter.
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