REQUEST FOR QUALIFICATIONS (RFQ) PROFESSIONAL ON-CALL AIRPORT ENGINEERING, ARCHITECTURAL & CONSTRU

REQUEST FOR QUALIFICATIONS (RFQ)

PROFESSIONAL ON-CALL AIRPORT ENGINEERING, ARCHITECTURAL &

CONSTRUCTION INSPECTION/ADMINISTRATION CONSULTANT SERVICES

FOR EAST GEORGIA REGIONAL AIRPORT, SWAINSBORO, GEORGIA

The City of Swainsboro and the East Georgia Regional Airport Authority are seeking a qualified aviation consulting firm to provide professional on-call engineering, architectural, and construction inspection/administration services, including, but not limited to, project planning, geotechnical/subsurface investigations and topographic surveying, environmental assessments, preliminary and final design, bidding, and construction inspection/management in connection with the Airport Capital Improvement Plan at the East Georgia Regional Airport in Swainsboro, Georgia.

It is the intent of the City of Swainsboro to enter into a Master Agreement with a consultant for the upcoming five (5) year period. The selected consultant will negotiate and enter into individual work authorizations/task orders for services based on the scope of work, with the City of Swainsboro on an assignment-by-assignment basis during the term of the Master Agreement.

The services are limited to projects that the City of Swainsboro expects to initiate within five (5) years of the effective date of the Master Agreement. A list of the anticipated projects for the five (5) year period is attached (5-year CIP). It is noted that some services may not be required. The City of Swainsboro reserves the right to initiate additional procurement actions for projects and work items included in the initial procurement.

The selection of the consultant will comply with 49 USC 47107(a) (17), 2 CFR 200.320, and FAA Advisory Circular 150/5100-14 Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects, and applicable Georgia statutes and laws, as amended. Responding firms/teams must possess a current pre-qualification by the Georgia Department of Transportation in Area Classes No. 2.09 Aviation Design, 2.09b Airport Design - Electrical, and No. 8.02 Airport Construction Administration and Observation.

The City of Swainsboro reserves the right to reject any submissions to this RFQ, request clarification, or waive informalities/technicalities if they are deemed in the best interest of the City of Swainsboro. The City of Swainsboro is not liable for any costs incurred by the consultant in the preparation or presentation of a response to this request. The current Airport Capital Improvement Plan was created by Goodwyn Mills Cawood, LLC.

Scope of Services-Design/Engineering/Construction

The scope of work to be included in the Master Agreement may include, but is not limited to, the following:

a. Prepare Project Funding Applications and Capital Improvements Program (CIP) Documents.

b. Perform Design, Bidding and Negotiation, Construction Administration, and Resident Inspection Services.

c. Assist with DBE Program Overall Goal Updates / Program Administration.

d. Construct/Rehabilitate Airfield Drainage Systems.

e. Construct/Rehabilitate Airfield Pavement, Lighting, and NAVAIDs/ILS Improvements.

f. Construct/Rehabilitate Airport Buildings (Terminal / Hangars / Maintenance).

g. Construct/Rehabilitate Airport Roadways and Parking Lots.

h. Install/Upgrade Airport Fencing and Security Systems.

i. Obstruction Removal.

j. Improve Runway/Taxiway Safety Areas/Object Free Areas.

k. Land Acquisition.

l. Such other airport-related engineering work as the City of Swainsboro may deem necessary.

Projects are limited to those in the attached project list and may be accomplished over multiple years, task orders, and Federal and State grants. Projects or work elements not included in this list or agreement may require additional procurement actions to ensure compliance with Federal and State requirements and to ensure qualification of staffing for specialized tasks. The addition of a similar project or work element without additional procurement action requires the Georgia Department of Transportation's written approval of the City of Swainsboro request and justification to forego a separate procurement action.

Submission Requirements

Required information is to be presented in a manner that clearly illustrates the following:

1. Team Description/Background: A general description of the submitting firm, including firm size, and general information regarding all sub-consultant firms on the team.

2. Organizational Chart: Include clear illustration as to the Project Manager and key personnel representing the primary firm.

3. Resumes: Include for key personnel. Indicate each individual's qualifications and experience.

4. Relevant Experience: Qualifications and experience of the primary firm and subconsultants in the past five (5) years at general aviation airports similar in nature to the East Georgia Regional Airport.

5. Proximity to the East Georgia Regional Airport: Geographical location of the office that will be primarily responsible for assigned projects and where the work will be accomplished, as well as the location of any supporting offices that will likely be involved in this contract.

6. References: Contact name, agency name, and telephone number of at least three (3) current airport clients of the primary firm.

7. Regulatory Familiarity: Demonstrate familiarity with the Federal Aviation Administration (FAA) and State Aviation Programs.

8. Workload: Provide a brief summary of the primary firm's current workload and ability to meet schedules and deadlines.

Evaluation Criteria

The following criteria shall be used to select the consultant:

1. Capability to perform all or most aspects of the project and recent experience in airport projects comparable to the proposed tasks.

2. Key personnel's professional qualifications and experience and availability for the proposed project; their reputation and professional integrity and competence; and their knowledge of FAA and State regulations, policies, and procedures.

3. Capability to meet schedules or deadlines.

4. Quality of projects previously undertaken and capability to complete projects without having major cost escalations or overruns.

5. Qualifications and experience of sub-consultants regularly engaged by the consultant under consideration.

6. Capability of a branch office that will do the work to perform independently of the home office, or conversely, its capability to obtain necessary support from the home office.

7. Ability to furnish qualified inspectors for construction inspection.

8. Understanding of the projects' potential challenges and the sponsor's special concerns.

9. Degree of interest shown in undertaking the project and familiarity with and proximity to the geographic location of the airport.

10. Capability to incorporate and blend aesthetic and architectural concepts with the project design while accomplishing the basic requirements that transportation facilities be functional, safe, and efficient.

11. Capability to conduct a Value Engineering (VE) study for projects that are particularly complex or have unique features.

Selection Process

Qualifications will be reviewed and evaluated by a Selection Committee based on the criteria listed herein.

At the discretion of the Selection Committee, consultants may or may not be invited to participate in an interview. Interviews, if conducted, may be conducted via phone, informal and/or formal in-person and a short list of Consultants selected for an interview shall be notified at least seven days prior to the interview date.

All unsuccessful firms will be notified in writing no later than five days after the selection and contracting process is completed.

Submittal

All interested parties should submit four (4) copies of the Statement of Qualifications, which shall contain no more than twenty-five (25) pages, excluding tabs and a cover letter. Statements received after this deadline will not be considered.

Responses are to be addressed to:

East Georgia Regional Airport Authority

Jerry N. Cadle, Chairman

23 Airport Road

Swainsboro, GA 30401.

The deadline for submittal is 4:00 p.m. EDT, Thursday, August 13, 2026. The Statement of Qualifications should be delivered in a sealed envelope or box clearly marked, "Airport Consulting Engineering Services." The City of Swainsboro shall assume no responsibility for responses that are received after the deadline or submittals that are not properly addressed or identified.

All questions regarding this RFQ should be made prior to the submittal and addressed to the RFQ point of contact:

Jerry N. Cadle, Chairman

East Georgia Regional Airport Authority

478-494-2271

.

The deadline for questions is 4:00p.m. EDT, Thursday, August 6, 2026.

Responding firms shall have no contact related to this solicitation with the City of Swainsboro or the East Georgia Regional Airport Authority's employees during this Statement of Qualifications process. Any such contact will subject the firm to immediate disqualification for consideration for this project. Contact may only be made to the designated point of contact for this RFQ listed above. Consultants can also request an airport site visit prior to the submitting.

This is a Request for Qualifications only. In accordance with FAA selection procedures, all selections should be qualification based. No overhead rate, fees, or any cost information should be identified as part of this submission.