Traffic Signal Installation and Related Construction 2026

Bid Sheet
LUMP SUM
August 25, 2026
Traffic Signal Installation and Related Construction 2026
Bidding Firm's Name: ____________________________________________
Bidding Firm's Address: ____________________________________________
Bidding Firm's Contact Person: ____________________________________________
Contact Person's Phone Number: ____________________________________________
Contact Person's Email Address: ____________________________________________
Signed: _____________________________________
Total Bid: _____________________

The City of Newnan, Georgia
The City of Newnan is soliciting bids for contracting to furnish all materials, labor, tools,
equipment, and services necessary, including traffic control, for the installation of traffic
signals, controller and cabinet assembly with battery backup, radar detection, and
related equipment for the intersection of Newnan Crossing Blvd East at Diplomat Pkwy
and Stonebridge Crossing.
The Contractor shall furnish all materials, labor, tools, equipment and services required,
including traffic control, to complete the project and fulfill the terms and conditions of
this Invitation to Bid.
Project Description
The City of Newnan desires to contract for the installation of traffic signals, controller
and cabinet assembly with battery backup, radar detection, and related equipment for
the intersection of Newnan Crossing Blvd East at Diplomat Pkwy and Stonebridge
Crossing.
Related constriction includes construction of sidewalk, curb/ gutter, curb ramps, mill
and overlay, and the application of thermoplastic pavement markings and RPMs.
The contractor shall perform all work in accordance with the plans and State of Georgia
Standard Specifications Construction of Transportation Systems, latest edition.
The Contractor shall be responsible for coordinating with the utility owners prior to any
utility adjustments as necessary.
The Contractor shall be responsible for clearing right-of-way obstructions as a part of
the work.
Striping and pavement markings, including raised pavement markers (RPM) are made a
part of this project and include furnishing and applying reflective thermoplastic traffic
line and standard 24 inch stop bars to the finished surface of pavement. Temporary
striping (tape is acceptable) shall be installed as soon as practical following resurfacing.
All striping and pavement markings shall be in accordance with the standards and
specifications of the Georgia Department of Transportation and the Manual on Uniform
Traffic Control Devices (MUTCD).
Crosswalks shall be standard GDOT ladder configuration in 8" white line.

Signal Materials, Components, and Equipment:
All materials, components, and equipment needed for the complete installation of the
signals, including timing, shall be included in the LUMP SUM proposal.
Traffic Control:
The cost of furnishing, installing, maintaining, and removing all traffic control devices,
including temporary striping, and all other work associated with traffic control shall be
included in the LUMP SUM proposal. Traffic control shall be in accordance with the
MUTCD.
Traffic control devices may be placed on stands.
Advanced notice shall be provided to area residents and businesses prior to
commencement of work.
Warranty:
The warranty period shall be for one (1) year minimum from the date of final acceptance
by the City. Work not conforming to these requirements, including substitutions not
properly approved and authorized, may be considered as defective. The Contractor also
certifies that the services to be rendered pursuant to this Invitation to Bid shall be
performed in accordance with the standards customarily provided by an experienced
and competent professional rendering the same or similar services.
Changes:
The City, without invalidating any contracts awarded based on this Invitation to Bid,
may order changes within the general scope of the services required to complete the
work, by altering, adding to and/or deducting from the services to be performed. If any
changes under this clause cause an increase or decrease in the Contractor's total cost of,
or time required for, the performance of any part of the work, an equitable adjustment
shall be made by mutual agreement, and the Contract shall be modified in writing
accordingly. All such changes in services shall be in writing.
Payment:
Payment will be made upon receipt of a monthly invoice for percentage of completed
work. This is a LUMP SUM project.
Time for Completion of Work:
The work shall begin after the issuance of a Notice to Proceed by the City of Newnan and
shall be carried through to completion without unreasonable delay and without
suspension of work unless authorized in writing by the City of Newnan. The number of
calendar days allowed to complete the work is 180 days from date of Notice to Proceed.

BIDDING INFORMATION
1. Proposal Submission
The following information shall be included in the Proposal and in the order
presented below.
a) Proposal Form
b) Project schedule, estimated start date and number of days for completion
c) Combined Private Employer Affidavit
2. Evaluation and Selection
The City will select the firm that meets the requirements of the Invitation to Bid
and submits the lowest LUMP SUM bid.
3. Qualification of Bidders
To bid on this work, the Contractor must be listed on the current Georgia
Department of Transportation Pre-Qualified Contractors list.
NO EXCEPTIONS
4. Bid Security:
The bid shall be accompanied by a Bid Bond in an amount not less than 5% of the
total bid amount. The Bid Bond shall be in the form of a surety issued bond
(issued by a surety licensed to conduct business in the State of Georgia) or a
cashier's check made payable to The City of Newnan. The Bid Bond shall be
forfeited to The City of Newnan, as liquidated damages if the bidder fails to
execute the Contract and provide Performance and Payment Bonds within fifteen
(15) calendar days after being notified that he has been awarded the Contract.
The bid security of the successful bidder will be retained until such bidder has
executed the Contract and furnished Performance and Payment Bonds,
whereupon the Bid Security will be returned. If the successful bidder fails to
execute and deliver the Contract and furnish the required Performance and
Payment Bonds within fifteen (15) calendar days after Notice of Award, The City
of Newnan may nullify the Notice of Award, and the Bid Security of that bidder
will be forfeited to The City of Newnan as liquidated damages.
The Bid Security of other bidders whom the City believes to have a reasonable
chance of receiving the award may be retained by the City until the earlier of the
seventh (7th) business day after the effective date of the agreement or the sixty
first (61st) calendar day after the bid opening, whereupon the Bid Security of such
bidders will be returned. Bid Security with bids which are deemed not
competitive will be returned within seven (7) business days after the bid opening.

5. Contract Security:
If the award is made, the successful bidder shall furnish, within fifteen (20)
calendar days after receipt of the signed Acceptance Agreement, a Performance
Bond and a Payment Bond, each in an amount of one hundred percent (100%)
of the Contract price.
The Performance Bond and the Payment Bond shall be issued by a surety
company licensed and authorized to conduct business in the State of Georgia.
Bonds shall clearly make reference to this invitation by title and shall show the
City of Newnan as holder.
6. Basis of Bid; Comparison of Bids:
Bidders shall submit a total LUMP SUM price.

INSTRUCTIONS, TERMS, AND CONDITIONS
A. Instructions for Submitting Bids
Interested bidders must submit one (1) sealed copy and one (1) electronic
copy of his/ her proposal no later than 2:00 P.M. Tuesday, August 25, 2026
to
Cleatus Philips, City Manager
"Traffic Signal Installation & Related Construction 2026"
City of Newnan
25 La Grange Street
Newnan, Georgia 30263
All bids must be received in the Office of City Manager no later than 2:00 P.M.
Tuesday, August 25, 2026. Bids submitted after the 2:00 P.M. deadline
or delivered to a location other than the Office of City Manager will
not be accepted; no exceptions. Submissions shall contain necessary bonds.
Copies of the Invitation to Bid may be viewed at 25 LaGrange Street and are
available on the City's website at www.newnanga.gov. Inquiries should be
directed to Michael Klahr, Director of Engineering, by Email to
mklahr@newnanga.gov
B. Reserved Rights
The City reserves the right to accept or reject any and/or all proposals, to waive
irregularities and technicalities, and to request resubmission. Any sole response
received by the first submission date may or may not be rejected by the City,
depending on available competition and timely needs of the City. The City
reserves the right to award the order to the most responsible vendor submitting a
proposal, with a resulting negotiated agreement which is most advantageous and
in the best interests of the City. The City shall be the sole judge of the proposal,
and the resulting negotiated agreement that is in its best interest and its decision
shall be final. Additionally, the City reserves the right to make such investigation
or to request clarifications, as it deems necessary, to determine the ability of any
vendor to complete the delivery of the order.
C. Cost of Proposal
This Invitation to Bid is not to be construed as a contract or as a commitment
of any kind; nor does it commit the City of Newnan to pay for any cost incurred in
the submission of a response or for any cost incurred prior to the execution of a
formal contract.

D. General Conditions
Upon submission of a bid, the bidder hereby certifies on behalf of his company or
organization that:
1. This bid is genuine and not made in the interest of, or on behalf of, an
undisclosed person, firm or corporation.
2. This bid is not submitted in conformity with any agreement or rules of any
group, association, organization or corporation.
3. The bidder has not directly or indirectly induced or solicited any other
bidder to submit a false or sham bid.
4. The bidder has not solicited or induced any person, firm or corporation to
refrain from bidding.
5. The bidder has not sought by collusion to obtain for itself any advantages
over any other bidder or over the City of Newnan.
E. Equal Opportunity
The City of Newnan prohibits discrimination on the basis of race, color, gender,
religion, national origin, or disability in connection with employment of any
person, or the award of any contract with the corporation. The City of Newnan
will provide equal opportunities without regard to race, color, gender, religion,
national origin, or disability, by requiring that any bank doing business with the
corporation provide equal opportunity to persons and businesses employed by, or
contracting with the supplier of products and services to the Corporation.
F. Access to Public Records Act Notice
Each vendor should give specific attention to the identification of those portions
of its proposal that it considers confidential, proprietary commercial information
or trade secrets, and provide justification as to why such materials, upon request,
should not be disclosed.
G. Georgia Security and Immigration Compliance Act: E-verify and Save Program
The City of Newnan participates in the Georgia Security and Immigration
Compliance Act with regard to Contractors and Subcontractors. The Act is
explained in detail in this document. Additionally, there are four documents
included that must be completed and returned to the City of Newnan with each
proposal package, as applicable. These are:
1. Georgia Security and Immigration Compliance Act of 2006
2. Contractor Affidavit and Agreement