Savannah Convention Center Website Redesign and Development Services

GEORGIA WORLD CONGRESS CENTER AUTHORITY
ON BEHALF OF THE SAVANNAH CONVENTION CENTER
REQUEST FOR PROPOSALS
RFP #072726RB
WEBSITE REDESIGN & DEVELOPMENT SERVICES
1

SECTION I
PROCUREMENT OBJECTIVE
1. Summary Statement
Notice is hereby given the Savannah-Georgia Convention Center Authority (hereafter referred to as "Authority" or
"Owner") is soliciting competitive sealed proposals for contractors specializing in web design and development
to redesign and develop a modern, user-friendly, and visually engaging website as further described herein and in
accordance with the terms, conditions, and requirements set forth in this Request for Proposal (RFP).
This procurement will be for the Savannah Convention Center located in Savannah Georgia. The contract,
if awarded, will be administrated by the Savannah Convention Center Marketing and Communications
Department or other designee, located at One International Drive, Savannah, Georgia, 31402.
All respondents to this RFP are subject to instructions communicated in this document and are cautioned
to completely review the entire RFP and follow instructions carefully. The Authority retains the right to reject any
or all submittals and/or proposals, and to waive technicalities, irregularities, and informalities, and retains the
right to cancel or conclude this procurement at any time without selecting a firm to provide the described services,
without any liability to any respondents, or any other person or entity, and is under no obligation to make
an award relating to this RFP to any person or entity. The final terms of any Agreement for the project
contemplated by this procurement will be determined by the Authority, subject, in all cases, to strict
compliance with the applicable provisions of the laws of the State of Georgia.
A.IMPORTANT- A RESTRICTION OF COMMUNICATION IS IN EFFECT FOR THIS PROJECT.
From the time of advertisement of this solicitation until final award is made to a successful respondent and such
award is announced, interested firms are not allowed or permitted to communicate about this solicitation or scope
with any staff or any official representatives of the Authority, GWCC, or other facilities of the Authority, or their
consultants, except for submission of questions as instructed in the RFP, or as provided by any existing work
agreement(s). Apparent Awardee(s) are restricted from making public statements or press releases about their
selection as finalists or their apparent award. For violation of this restriction, the Authority reserves the right to
reject the submittal of the offending respondent.
2.Issuing Officer and Authority Contract
This RFP is being issued by the Georgia World Congress Center Authority, which is the only office authorized to
change, modify, clarify, etc., the provisions of this RFP and to award any contract(s) resulting from the RFP.
The Issuing Officer and sole point of contact for administrative and technical issues regarding this RFP is:
Roni Bell, Issuing Officer
Georgia World Congress Center Authority
285 International Boulevard, NW
Atlanta, Georgia 30313-1591 Telephone:
(404)223-4217
E-mail: ronbell@gwcc.com
The Issuing Officer may designate others to act on his/her behalf. The Authority may change the Issuing Officer or the
limits of his/her authority at its discretion.
3.Optional Offerors Conference
The Optional Offerors Conference will be held virtually: August 12, 2026, 2026 at 2:00 PM.
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Please use the link below to join the meeting:
Microsoft Teams Meeting
Join: https://teams.microsoft.com/meet/299524211596932?p=Yt8jCRe2ffPgGjPma4
Meeting ID: 299 524 211 596 932
Passcode: od3nZ7Kv
The purpose of this conference will be to clarify the contents of this Request for Proposal to ensure a
thorough understanding of the Authority's requirements. Any questions as to the requirements of this Request
for Proposal, or any apparent omission or discrepancy should be presented to the
Authority's representatives at this conference. This conference also provides a forum by which interested
parties will have equal access to relevant RFP information prior to the final proposal submission.
4. Schedule of RFP Events
The following Schedule of Events represents the Authority's best estimate of the schedule that will be followed. All
times indicated are Eastern Standard Time. The Authority reserves the right to adjust the schedule as deemed necessary.
If a component of this schedule, such as the close date, is delayed, the rest of the schedule may be shifted as appropriate.
Event Date Time
a. Authority issues RFP 7/27/26
b. Optional Offerors Conference
8/12/26 2:00PM
c. Deadline for submission of written questions and requests for
8/17/26 10:00AM
clarification
d. Answers to questions posted 8/20/26
e. Deadline for submission of Proposals 8/31/26 1:00PM
5.Obtaining Proposal Documents
The complete RFP package Documents, scope of work, proposal form and associated Addendum (if issued) will be
PUBLICLY POSTED on the GEORGIA PROCUREMENT REGISTRY at the following web address (and may
be directly downloaded using Acrobat):
https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp
6.Proposal Submission and Deadline
Proposals are to be addressed and delivered, on or before the submission deadline, as follows:
One (1) Original (Clearly Marked) and One (1) USB Drive containing a complete copy of solicitation response
to:
Georgia World Congress Center Authority
Purchasing Department
285 Andrew Young International Boulevard
Atlanta, Georgia 30313
Attn: Roni Bell, Issuing Officer
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All copies of the proposal shall be submitted in a sealed, opaque envelope or box, words "SEALED PROPOSAL",
RFP #072726RB Website Redesign & Development Services clearly indicated, along with Proposer's name and
address, on the outside of all the sealed envelope(s) and/or box(es). No telephone, email, or facsimile proposals will
be considered.
Sealed proposals sent by courier, mail, etc., should be addressed to the Issuing Officer and should be received no later
than the proposal deadline (August 31, 2026, by 1:00 pm).
Proposers are solely responsible for ensuring delivery of proposals to, and in the hands of, the Issuing Officer by the
date and time indicated. The mere fact that the proposal was dispatched or mailed may not be considered. Any proposal
received after the date and time specified or improperly marked, prepared, or submitted may not be eligible for
consideration and may be returned unopened. Proposals will not be publicly opened.
7.Duration of Offer
Once submitted, a proposal becomes the property of the Authority and constitutes an offer by the Proposer that may
not be revoked or withdrawn after the time set for deadline for receipt of proposals and shall remain open for
acceptance for a period of One Hundred and Twenty (120) days following such time, and thereafter only in writing.
END OF SECTION
4

SECTION II
BACKGROUND and INTENT
General Information
1.Organizational Context
The Georgia World Congress Center Authority (GWCCA) campus, which includes Georgia World Congress Center,
Centennial Olympic Park, Mercedes-Benz Stadium, and Signia by Hilton Atlanta, is the largest combined convention,
sports, and entertainment campus in North America. Since 2014, GWCCA has managed and operated the Savannah
Convention Center (SCC) - marking the industry's first-ever private-to-public facility management agreement. These
facilities exist for the primary benefit of promoting and facilitating events and activities that generate economic benefits
to the citizens of the state of Georgia as well as enhance the quality of life for every Georgian.
Georgia World Congress Center
Georgia World Congress Center is the largest LEED Gold certified convention center in the world and continues to be
one of the nation's premier destinations for conventions, trade shows, film production, and much more. GWCC
encompasses 3.9 million square feet and is among the largest convention centers in the nation in terms of exhibit
space. GWCC features 13 exhibit halls offering 1.5 million square feet of prime exhibit space in addition to 98
meeting rooms, 3 auditoriums, 2 grand ballrooms, and various outdoors spaces and plazas. Georgia International Plaza
includes a parking deck and pedestrian plaza on Andrew Young International Boulevard adjacent to Georgia World
Congress Center and Mercedes-Benz Stadium.
Centennial Olympic Park
Commemorating the 1996 Centennial Olympic Games, Centennial Olympic Park (COP) is a 22-acre urban oasis
in the center of Atlanta's dynamic downtown entertainment district and is operated by Georgia World Congress
Center Authority. COP's great lawn provides natural seating for 20,000 and new features make it the ideal location for
a variety of events. Centennial Olympic Park is located adjacent to the Georgia World Congress Center.
Mercedes-Benz Stadium/The Home Depot Backyard
The 71,000-seat Mercedes-Benz Stadium (MBS) is home to the Atlanta Falcons and Atlanta United and annually hosts
the AFLAC Kickoff Game, Chick-fil-A Peach Bowl, SEC Football Championship Game along with other special events
and concerts that provide fans with an unparalleled experience while contributing to the economic growth and success
of Atlanta and the state of Georgia. Sitting in the former footprint of the Georgia Dome, The Home Depot Backyard
functions as a fan experience zone and parking lot during events at MBS, and as greenspace open to the public on non-
event days.
Savannah Convention Center
In 2014, the Georgia International Maritime and Trade Center Authority (now Savannah-Georgia Convention Center
Authority) approved the selection of GWCCA to manage and operate the Savannah International Trade & Convention
Center - today known as Savannah Convention Center (SCC) - marking the industry's first-ever private-to-public facility
management agreement. The 330,000-square-foot SCC currently features 100,000 square feet of exhibit space, a 367-
seat auditorium, 50,000 square feet of prime meeting space consisting of 13 meeting rooms, a 25,000-square-foot Grand
Ballroom, and four executive board rooms. In fiscal year 2020, the Georgia General Assembly approved $70M in bonds
for an expansion project that will double the exhibit hall space as well as offer a 40,000 square-foot ballroom, 15 new
meetings rooms, and a 900-space parking deck. The SCC expansion project broke ground in March 2021.
Signia by Hilton Atlanta
Owned by GWCCA and managed by Hilton Management Services, Signia by Hilton Atlanta is the city's largest
downtown ground-up hotel development project in 40 years. The 453-foot-high, 976-room hotel overlooks Mercedes-
Benz Stadium and is connected to Georgia World Congress Center's Building C. Signia by Hilton Atlanta offers more
than 100,000 square feet of meeting space, including the largest hotel ballroom in Georgia, an outdoor event deck and
lawn, and three boardrooms. The hotel also features eight signature food and beverage experiences, including three
restaurants and three bars, as well as world-class amenities, including a spa, beauty bar and fitness center with yoga
stations, Peloton bikes and more.
The Authority enjoys a strong service reputation based upon our ability to provide a superior facility and related services.
The following Request for Proposals will be used to select an organization to partner with the Authority to deliver a service
to our customers in a manner that complements our ongoing operations and commitment to excellence.
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2. Intent
The Savannah-Georgia Convention Center Authority (SGCCA) will consider proposals
from qualified and experienced firms ordinarily engaged in the business of providing professional
redesign and development of modern, user-friendly, and visually engaging websites that enhances
the experience for event planners, exhibitors, attendees, partners, and the general public as
described herein and in accordance with the terms, conditions, and requirements set forth in this Request for
Proposal (RFP). The Authority intends to make a single award to the highest scored proposer (s) meeting all
requirements herein but reserves the right to make a split award if deemed in the best interest of the State.
END OF SECTION
6

SECTION III SCOPE OF SERVICES-WEBSITE REDESIGN & DEVELOPMENT SERVICES
I. PROJECT DESCRIPTION/GENERAL SCOPE
(cid:20)(cid:17) Project Overview
(cid:55)(cid:75)(cid:72)(cid:3)(cid:54)(cid:68)(cid:89)(cid:68)(cid:81)(cid:81)(cid:68)(cid:75)(cid:3)(cid:38)(cid:82)(cid:81)(cid:89)(cid:72)(cid:81)(cid:87)(cid:76)(cid:82)(cid:81)(cid:3)(cid:38)(cid:72)(cid:81)(cid:87)(cid:72)(cid:85)(cid:3)(cid:86)(cid:72)(cid:72)(cid:78)(cid:86)(cid:3)(cid:68)(cid:3)(cid:84)(cid:88)(cid:68)(cid:79)(cid:76)(cid:73)(cid:76)(cid:72)(cid:71)(cid:3)(cid:90)(cid:72)(cid:69)(cid:3)(cid:71)(cid:72)(cid:86)(cid:76)(cid:74)(cid:81)(cid:3)(cid:68)(cid:81)(cid:71)(cid:3)(cid:71)(cid:72)(cid:89)(cid:72)(cid:79)(cid:82)(cid:83)(cid:80)(cid:72)(cid:81)(cid:87)(cid:3)(cid:73)(cid:76)(cid:85)(cid:80)(cid:3)(cid:87)(cid:82)(cid:3)(cid:85)(cid:72)(cid:71)(cid:72)(cid:86)(cid:76)(cid:74)(cid:81)(cid:3)(cid:68)(cid:81)(cid:71)(cid:3)
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(cid:83)(cid:79)(cid:68)(cid:81)(cid:81)(cid:72)(cid:85)(cid:86)(cid:15)(cid:3)(cid:72)(cid:91)(cid:75)(cid:76)(cid:69)(cid:76)(cid:87)(cid:82)(cid:85)(cid:86)(cid:15)(cid:3)(cid:68)(cid:87)(cid:87)(cid:72)(cid:81)(cid:71)(cid:72)(cid:72)(cid:86)(cid:15)(cid:3)(cid:83)(cid:68)(cid:85)(cid:87)(cid:81)(cid:72)(cid:85)(cid:86)(cid:15)(cid:3)(cid:68)(cid:81)(cid:71)(cid:3)(cid:87)(cid:75)(cid:72)(cid:3)(cid:74)(cid:72)(cid:81)(cid:72)(cid:85)(cid:68)(cid:79)(cid:3)(cid:83)(cid:88)(cid:69)(cid:79)(cid:76)(cid:70)(cid:17)
(cid:55)(cid:75)(cid:72)(cid:3)(cid:81)(cid:72)(cid:90)(cid:3)(cid:90)(cid:72)(cid:69)(cid:86)(cid:76)(cid:87)(cid:72)(cid:3)(cid:86)(cid:75)(cid:82)(cid:88)(cid:79)(cid:71)(cid:3)(cid:85)(cid:72)(cid:73)(cid:79)(cid:72)(cid:70)(cid:87)(cid:3)(cid:87)(cid:75)(cid:72)(cid:3)(cid:73)(cid:68)(cid:70)(cid:76)(cid:79)(cid:76)(cid:87)(cid:92)(cid:182)(cid:86)(cid:3)(cid:69)(cid:85)(cid:68)(cid:81)(cid:71)(cid:15)(cid:3)(cid:76)(cid:80)(cid:83)(cid:85)(cid:82)(cid:89)(cid:72)(cid:3)(cid:81)(cid:68)(cid:89)(cid:76)(cid:74)(cid:68)(cid:87)(cid:76)(cid:82)(cid:81)(cid:3)(cid:68)(cid:81)(cid:71)(cid:3)(cid:88)(cid:86)(cid:68)(cid:69)(cid:76)(cid:79)(cid:76)(cid:87)(cid:92)(cid:15)(cid:3)(cid:86)(cid:88)(cid:83)(cid:83)(cid:82)(cid:85)(cid:87)(cid:3)(cid:86)(cid:68)(cid:79)(cid:72)(cid:86)(cid:3)(cid:68)(cid:81)(cid:71)(cid:3)
(cid:80)(cid:68)(cid:85)(cid:78)(cid:72)(cid:87)(cid:76)(cid:81)(cid:74)(cid:3)(cid:72)(cid:73)(cid:73)(cid:82)(cid:85)(cid:87)(cid:86)(cid:15)(cid:3)(cid:68)(cid:81)(cid:71)(cid:3)(cid:83)(cid:85)(cid:82)(cid:89)(cid:76)(cid:71)(cid:72)(cid:3)(cid:86)(cid:87)(cid:85)(cid:72)(cid:68)(cid:80)(cid:79)(cid:76)(cid:81)(cid:72)(cid:71)(cid:3)(cid:68)(cid:70)(cid:70)(cid:72)(cid:86)(cid:86)(cid:3)(cid:87)(cid:82)(cid:3)(cid:78)(cid:72)(cid:92)(cid:3)(cid:76)(cid:81)(cid:73)(cid:82)(cid:85)(cid:80)(cid:68)(cid:87)(cid:76)(cid:82)(cid:81)(cid:3)(cid:73)(cid:82)(cid:85)(cid:3)(cid:80)(cid:88)(cid:79)(cid:87)(cid:76)(cid:83)(cid:79)(cid:72)(cid:3)(cid:68)(cid:88)(cid:71)(cid:76)(cid:72)(cid:81)(cid:70)(cid:72)(cid:86)(cid:17)(cid:3)(cid:55)(cid:75)(cid:72)(cid:3)
(cid:86)(cid:72)(cid:79)(cid:72)(cid:70)(cid:87)(cid:72)(cid:71)(cid:3)(cid:73)(cid:76)(cid:85)(cid:80)(cid:3)(cid:76)(cid:86)(cid:3)(cid:72)(cid:81)(cid:70)(cid:82)(cid:88)(cid:85)(cid:68)(cid:74)(cid:72)(cid:71)(cid:3)(cid:87)(cid:82)(cid:3)(cid:83)(cid:85)(cid:82)(cid:89)(cid:76)(cid:71)(cid:72)(cid:3)(cid:86)(cid:87)(cid:85)(cid:68)(cid:87)(cid:72)(cid:74)(cid:76)(cid:70)(cid:3)(cid:85)(cid:72)(cid:70)(cid:82)(cid:80)(cid:80)(cid:72)(cid:81)(cid:71)(cid:68)(cid:87)(cid:76)(cid:82)(cid:81)(cid:86)(cid:3)(cid:85)(cid:72)(cid:74)(cid:68)(cid:85)(cid:71)(cid:76)(cid:81)(cid:74)(cid:3)(cid:86)(cid:76)(cid:87)(cid:72)(cid:3)(cid:68)(cid:85)(cid:70)(cid:75)(cid:76)(cid:87)(cid:72)(cid:70)(cid:87)(cid:88)(cid:85)(cid:72)(cid:15)(cid:3)
(cid:73)(cid:88)(cid:81)(cid:70)(cid:87)(cid:76)(cid:82)(cid:81)(cid:68)(cid:79)(cid:76)(cid:87)(cid:92)(cid:15)(cid:3)(cid:71)(cid:72)(cid:86)(cid:76)(cid:74)(cid:81)(cid:3)(cid:71)(cid:76)(cid:85)(cid:72)(cid:70)(cid:87)(cid:76)(cid:82)(cid:81)(cid:15)(cid:3)(cid:68)(cid:81)(cid:71)(cid:3)(cid:88)(cid:86)(cid:72)(cid:85)(cid:3)(cid:72)(cid:91)(cid:83)(cid:72)(cid:85)(cid:76)(cid:72)(cid:81)(cid:70)(cid:72)(cid:3)(cid:69)(cid:72)(cid:86)(cid:87)(cid:3)(cid:83)(cid:85)(cid:68)(cid:70)(cid:87)(cid:76)(cid:70)(cid:72)(cid:86)(cid:17)
(cid:21)(cid:17) Scope of Services
A. Website Strategy & Discovery
a. Review and audit existing website structure, content, and functionality
b. Conduct discovery sessions with key stakeholders
c. Recommend updated sitemap, navigation structure, and user journey strategy
d. Provide recommendations for modern design trends and functionality enhancements
B. Interactive Features
a. Guided tour pathways
b. Floor plan integration
c. Room configuration toggles
d. Embedded diagrams and capacity
charts
e. Wayfinding navigation
C. Technology Requirements
a. Web-based platform
b. Mobile, tablet, and desktop
compatibility
c. ADA accessibility
d. Optimized performance
e. Scalable for future updates
D. Hosting & Maintenance
a. Cloud-based hosting
b. Ongoing technical support
c. Maintenance and updates
d. Administrative editing capabilities
E. Data & Analytics
a. User analytics dashboard
b. CRM integration capability
c. Lead capture functionality
F. Branding & Marketing Integration
a. Alignment with branding
standards
b. Website and sales integration
c. Embeddable links for outreach
G. Training
a. Staff training
b. User manuals
c. Ongoing support
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3. Requested Pricing Format
Vendors shall provide a clear and itemized pricing proposal including:
* Lump sum cost for full project delivery (Bid Form)
* Itemized breakdown including:
* Discovery and strategy
* Design
* Development
* CMS implementation
* Content migration
* Integrations
* Training
* Hosting (annual cost)
* Ongoing maintenance/support options
* Hourly rates for additional services
* Any assumptions or exclusions clearly noted
4. Vendor Qualifications
Vendors shall provide:
* Company overview and qualifications
* Relevant experience with convention centers, hospitality
venues, tourism organizations, or similar facilities
* Examples of comparable website projects (links preferred)
* References
5. Timeline
Estimated project completion: Within 90-180 days from notice to
proceed
Please include an estimated project schedule and milestones with
submission.
6. Submission Instructions
Vendors shall submit the following:
*Pricing proposal
* Relevant experience and qualifications
* Examples of similar work (links or
attachments)
* Proposed timeline and process
* 3-5 professional references
END OF SECTION
8

SECTION IV
PROPOSAL TERMS & CONDITIONS
____________________________________________________________________________
Proposers are cautioned to read the information contained in this RFP carefully and to submit a complete response to
all requirements and questions. All descriptions and prices shall be furnished in a legible manner so there is no
uncertainty as to the intent or scope of your proposal.
Where forms are provided, all spaces and the requested information are to be fully completed. All prices must be clearly
set forth. In case of a conflict regarding unit price, the word amount shall prevail over figures contained in the proposal.
Erasures or other changes in the proposal shall bear the signature or initials of the authorized signature for the proposer.
___________________________________________________________________________________________
1.Special Terms and Conditions of Request for Proposal
This request is not an offer to contract or solicitation of bids. This request and any proposal submitted in response,
regardless of whether the proposal is determined to be the best proposal, is not binding upon the Authority and
does not obligate the Authority to procure any goods or services. For the purposes of this Request for Proposal,
any reference herein to "bid", "bids", "bidder", "bidders", shall mean, respectively, "proposal",
"proposals", "proposer", and "proposers". Neither the Authority nor any party submitting a response shall be bound
unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions
and is signed by the Authority and a party containing such terms and conditions as are negotiated between those
parties.
All expenses for preparing and submitting a proposal are the sole cost of the party submitting the proposal. The
Authority is not obligated to any party to reimburse such expenses. All proposals upon receipt become the property
of the Authority. Labeling information provided in proposals "proprietary" or "confidential", or any other
designation of restricted use will not protect the information from public view. The Authority reserves the right to
waive non-compliance with any requirements of this request for proposal and to reject any or all proposals
submitted in responses.
Upon receipt and review of responses, the Authority shall determine the party(s) and proposal that in the sole
judgment of the Authority is in the best interest of the Authority (if any is so determined), with respect to the
evaluation criteria stated herein. The Authority then intends to conduct negotiations with such party(s) to determine
if a mutually acceptable contract may be reached and in the course of doing so may use ideas expressed in any
proposal. If those negotiations, in the judgment of the Authority, are not successful, the Authority may, but is not
required to, enter into negotiations with any other party that has submitted a proposal. The Authority reserves the
right to negotiate and/or contract with more than one firm for specific portions of the scope described herein.
Proposals shall be in accordance with the terms, conditions, and requirements set forth in this Request for proposal
(RFP). This RFP provides sufficient information for interested parties to prepare and submit proposals for
consideration by the Authority. The Proposer chosen will be determined based upon the Authority's evaluation of
qualified submitted proposals.
The Owner is not required to, and does not intend to, prepare a written evaluation of each proposal and is not
required to, and does not intend to, disclose to any party submitting a response, the basis on which any party's
proposal was accepted, rejected, or ranked.
2.Proposer Questions: Requests for Information, Extensions of Deadlines, or Addenda
Proposers are expected to exercise their best professional independent judgment in analyzing the requirements of
this RFP to ascertain whether additional clarification is necessary or desirable before responding.
Proposer questions, interpretations of this document, requests for information, requests for extensions of proposal
deadlines, or requests for clarification of the scope of services/work shall be submitted in writing to the Issuing
99

Officer ONLY at the e-mail address provided. Questions and requests submitted shall be numbered and separated
from each other by at least two-line spaces. The e-mail message title shall reference the RFP title and number.
To be given consideration these questions shall be submitted to the Authority by no later than 10:00
a.m. August 17, 2026. The Authority may, but is not required to, answer questions submitted. If, upon review of
such questions/requests, the Authority deems that a change in any part of the proposal documents is in
order, an addendum addressing that change may be issued to all interested parties via the Georgia
Procurement Registry. All interested parties are responsible for monitoring the site for the latest information
regarding the proposed project. Failure of any Proposer to receive any such addenda or interpretation shall not
relieve the Proposer from any obligation that shall apply to their proposal as submitted. All addenda so issued
shall become part of this RFP. Requests for extensions of proposal deadline(s) will be reviewed by the Authority
and may be approved or denied at the sole discretion of the Authority.
Corrections, changes, or clarifications, if required, will be made in written addenda. The Authority will not be
responsible for any other instructions, interpretations, or explanations. Any written addenda to the proposal
documents issued by the Authority prior to the proposal acceptance deadline will be considered a part of these
documents. No response other than written will be binding upon the Authority. (See also "Restrictions of
Communications")
3.Proposal Opening
Proposals will not be opened publicly. After the contract is awarded and finalized, those portions of proposals
available under Georgia Laws regarding access to public information will be made available by the Issuing Officer.
4.Specifications
Proposers are expected to meet or exceed the specifications in their entirety. Each proposal shall be in accordance
with this specification. If products and/or services as bid do not comply with specifications as written, Proposer
shall attach to proposal a complete detailed itemization and explanation for each and every deviation or variation
from these specifications. Absence of any such itemization and explanation shall be understood to mean that
Proposer proposed to meet all details of these specifications. Successful Proposer (contractor) delivering products
and/or services pursuant to these specifications shall guarantee that they meet specifications as set forth herein. If
it is found that materials/equipment and/or services delivered do not meet requirements of this specification, the
successful Proposer shall be required to correct it at Proposer's own expense.
5.Ownership:
Ownership of all data, materials and documentation originated and prepared and submitted in response to this RFP
shall belong exclusively to the Authority. Proposals shall be open for public inspection after contract award.
Information submitted in response to this RFP may be disclosed pursuant to applicable Georgia public records
laws.
6.Alternates
The Authority will consider alternates that meet or exceed the quality of goods or services specified in this
document. Although the Authority will consider all alternates, it is not bound to accept any, which, in its opinion,
is not in the best interest of the Authority.
7.Reciprocal Preference Law
For the purposes of evaluation only, Proposer's resident in the State of Georgia will be granted the same preference
over Proposer's resident in another State in the same manner, on the same basis, and to the same extent that
preference is granted in awarding bids for the same goods or services by such other State to Proposer's resident
therein Proposer's resident in the State of Georgia. NOTE: for the purposes of this law, the definition of a resident
Proposer is one who maintains a place of business with at least one employee inside the State of Georgia. A post
office box address will not satisfy this requirement.
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