Request for Bids for Embroidered Uniforms and Accessories

TOTAL
CHAPEL HILL TRANSIT - UNIFORM BID FORM / PRICE SCHEDULE
BID PRICE
Vendors: Complete all yellow cells. Estimated quantities are for evaluation only and do not guarantee minimum or maximum purchase.
VENDOR NAME: DATE: CONTACT/EMAIL:
Manufacturer style numbers are reference only. Approved equals accepted with
BID NO: PHONE:
RFB P26-125 spec sheets attached.
STANDARD XS-XL 2XL-3XL 4XL+ TALL
EST. SPEC SHEET
VENDOR NOTES /
TOTAL Country of Proposed TOTAL UNIT INCLUDED?
Line Style # Description UOM QTY Est. Unit Price Extended Est. Unit Price Extended Est. Unit Price Extended Est. Unit Price Extended Origin Alternate PRICE EXCEPTIONS (Y/N/N/A)
Qty ($) Price ($) Qty ($) Price ($) Qty ($) Price ($) Qty ($) Price ($)
(Required) (If applicable)
APPAREL - SHIRTS & POLOS
1 K500-E Men's Short Sleeve Golf Shirt Each 175 140 25 7 3
2 L500-E Women's Short Sleeve Golf Shirt Each 25 20 4 1
3 S508-E Men's Short Sleeve Oxford Shirt Each 90 70 15 3 2
4 L508-E Women's Short Sleeve Oxford Shirt Each 140 110 20 7 3
5 S608-E Men's Long Sleeve Oxford Shirt Each 72 55 12 3 2
6 L608-E Women's Long Sleeve Oxford Shirt Each 50 40 8 2
Men's Micropique Sport-Wick Polo - Blue
7 ST650 Each 106 80 18 5 3
Lake
Women's Micropique Sport-Wick Polo -
8 LST650 Each 42 35 6 1
Blue Lake
Unisex Mesh Polo with Snap Front - Steel
9 1586 Each 62 50 10 2
Grey
10 K100LS Unisex L/S Polo - Graphite Each 55 45 8 2
Select Snag-Proof Tactical Polo - Tan /
11 CS410 Each 40 30 6 2 2
Tactical Green
12 CS410LS Select Long Sleeve Tactical Polo - Tan Each 25 20 4 1
Tall Select Snag-Proof Tactical Polo - Tan
13 TLCS410 Each 15 15
/ Tactical Green
14 1212 Men's Navigator Shirt - White / Light Blue Each 55 40 8 2 5
Men's Navigator Shirt L/S - White / Light
15 1262 Each 34 25 5 1 3
Blue
Silk Touch Performance Polo - Pink
16 K540 Each 25 20 4 1
Raspberry
Women's Silk Performance Polo - Pink
17 L540 Each 19 15 3 1
Raspberry
18 S479 Unisex 2-Tone Polo Each 25 20 4 1
19 5212 Women's Navigator Shirt Each 19 15 3 1
20 5262 Women's Navigator Shirt L/S Each 12 10 2
APPAREL - PANTS & BOTTOMS
21 2578-10-S Black Flat Front EZ Fit Chino Pant (Men's) Each 70 55 12 3
Black Flat Front EZ Fit Microfiber Pants
22 2534-10 Each 50 40 8 2
(Men's)
23 2634 Black Pleated Front EZ Fit Microfiber Pant Each 31 25 5 1
24 LR642BK Black Dickie 11" Short Each 38 30 6 2
25 2437 Utility Chino Flat Front Short Each 32 25 5 2
Black Flat Front EZ Fit Chino Pant
26 8576-10 Each 50 40 8 2
(Women's)
Black Flat Front EZ Fit Microfiber Pants
27 8532-10 Each 38 30 6 2
(Women's)
28 9799 Women Flat Front Skirt - Black Each 19 15 3 1
APPAREL - OUTERWEAR & LAYERING
29 8200/BK Black Stadium Jacket Each 53 40 8 2 3
30 4381 Jersey Knit Full Zip Cardigan - Black Each 38 30 6 2
31 6600BK Black V-Neck Sweater Vest Each 32 25 5 2
32 4490-10 Men's Black Vest Each 25 20 4 1
33 7490-10 Ladies Black Vest Each 19 15 3 1

34 9199-010 Black New Englander Rain Jacket Each 38 30 6 2
35 US160YE Lite Weight Traffic Jacket Each 25 20 4 1
36 8203-IT ANSI Class 3 Compliant Windbreaker Each 19 15 3 1
37 9934/BK Three Season Jacket Each 35 25 5 2 3
38 4067 Essential V-Neck Acrylic Sweater - Black Each 25 20 4 1
39 J599 Excursion Parka - Black Each 19 15 3 1
40 J753 Classic Poplin Jacket - Black Each 25 20 4 1
41 J851 Packable Puffy Vest - Black Each 25 20 4 1
42 L851 Women's Packable Puffy Vest - Black Each 19 15 3 1
43 F152 Accord Microfleece Vest - Black Each 25 20 4 1
44 L152 Women's Accord Microfleece Vest - Black Each 19 15 3 1
45 J337 Soft Shell Bomber Jacket - Black Each 19 15 3 1
ACCESSORIES
46 DM-D225/BK Black Fingerless Glove Pair 30 30
47 NS430/BK Black Full Finger Glove Pair 25 25
48 930/BK Black Ball Cap Each 50 50
49 450 Clip-On Tie - Black Each 30 30
50 2805-1 1 1/4" Belt Each 40 40
51 CP90BK Knit Beanie - Black Each 40 40
52 20024-813 60" Umbrella Each 20 20
53 2365 Tote Bag Each 25 25
54 888-108 Thorogood 3-Pack Socks Black Pack 60 60
55 SP2190BK Sportsman Sandwich Visor Each 25 25
56 CP91BK Beanie Cap Each 30 30
Genuine Grip Athletic Style Sneaker
57 1010/BLK Alright. 30 30
(Men's)
Genuine Grip Athletic Style Sneaker
58 1110/BLK Pair 20 20
(Women's)
ADDITIONAL CHARGES
Alterations (per alteration -
59 ALTER Each 75 75
sleeve/hemming)
Tailoring - describe billing method in
60 TAILORING Each 1 1
alternate column
61 EMB-SETUP Embroidery Setup Fee (One-Time) Each 1 1
62 SC-SETUP Screen Print Setup Fee (One-Time) Each 1 1
TOTAL BID PRICE (Auto-Calculated)

INSTRUCTIONS TO VENDOR IMPORTANT NOTES SIZE CATEGORY DEFINITIONS
1. Enter UNIT PRICES in the yellow cells for each applicable size category. * Quantities are estimates for evaluation - no minimum/maximum guaranteed. * Standard XS-XL: All standard sizes.
2. Leave price blank for size categories your products are not available in.
* Award: Lowest Responsive, Responsible Bidder whose products meet all * 2XL-3XL: Extended sizes 2XL and 3XL.
3. Line Total and Total Evaluated Bid Price are auto-calculated - do not alter formula cells.
specifications.
4. Estimated quantities are for evaluation only - not a commitment to purchase.
* 4XL+: All sizes 4XL and larger.
5. List proposed alternate MFR/style number in the 'Proposed Alternate' column if offering an
* Style numbers listed are reference/brand names to convey style, type, and quality.
approved equal.
* Tall: Tall and Extra Tall in standard or extended widths.
6. Attach spec sheets for all alternates and mark 'Yes' in the Spec Sheet Included? column. * Approved equivalents accepted. Attach manufacturer spec sheets.
7. All prices must include embroidery/screen print, packaging, handling, and standard delivery unless * For items without size variation (caps, belts, setup fees) - enter quantity in Standard XS-XL
otherwise stated. * The Town reserves the right to add or remove items from the contract. column only.
8. Country of Origin is REQUIRED for every garment/apparel line item.
9. Use the 'Vendor Notes / Exceptions' column to flag NO BID items, discontinued products, or * All embroidery shall be completed in black or white thread only, as determined by
unusual pricing notes. the garment color. Most items will require embroidery and screen-printing can be
requested as an additional service. The Chapel Hill Transit logo and employee name
shall be embroidered on all applicable items such polos, jackets, uniforms as found
SUBMISSION REQUIREMENTS:
on the Price Schedule. Artwork files will be provided to the successful bidder upon
Bidders must submit one printed signed copy of the completed Bid Form AND one electronic
contract execution
Excel copy on flash drive with their sealed bid. The electronic copy must include all formulas
and completed unit pricing.
IMPORTANT DISCLAIMER:
The Total Evaluated Bid Price is for bid comparison purposes only and does not represent a
guaranteed contract amount or minimum purchase commitment. Actual purchases will be made on an
as-needed basis at the awarded unit prices.