356244 -mkj Janitorial Services for OH BMV-Newark DX
| Location: | Ohio |
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| Posted: | Jan 11, 2026 |
| Due: | Jan 27, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000036181 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000036181 |
| Solicitation Name: | 356244 -mkj Janitorial Services for OH BMV-Newark DX |
| Original Begin Date: | 1/9/2026 9:00:00 AM |
| Begin Date: | 1/9/2026 9:00:00 AM |
| End Date: | 1/27/2026 12:00:00 PM |
| Inquiry End Date: | 1/26/2026 12:00:00 PM |
| Commodity: | Building cleaning services |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DPS670000 Comm. Trucking & Driver Testng CDSB |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Quick Quote |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000036181
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Solicitation Name
356244 -mkj Janitorial Services for OH BMV-Newark DX
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RFx Type
Quick Quote
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
1/9/2026 9:00:00 AM (ET)
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Amendment?
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End Date
1/27/2026 12:00:00 PM (ET)
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Inquiry End Date
1/26/2026 12:00:00 PM
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Summary
The Ohio Department of Public Safety / Newark Driver’s Exam (DX) is accepting bids for janitorial services at the Newark DX. Janitorial Services are to be provided five days per week, from (Tuesday-Saturday), excluding state holidays after business hours (usually after 5:00pm). This will be coordinated between the DX Supervisor and Independent Contractor. Please see attached Scope of Work and contract sample for details.
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Predecessor Contract
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Process
CONTRACT OPPORTUNITY
See attached (ad hoc) solicitation document for contract document sample. If selected, bidder shall execute contract document (items in red will be changed prior to award). Note: Complete the Cost Summary section, at the bottom of page 4, of the attached Scope of Work (SOW). EVALUATION A PDF Quote must be attached to bid. Bid pricing must be valid for 60-90 days. Failure to bid all items and provide PDF quote may deem the quote non-responsive. All costs must be included in bid pricing on OhioBuys item grid. The State will not be responsible for any costs not otherwise specified. All inquiries must be submitted through the OhioBuys Inquiry Field*. Please quote on state contract if available. MANDATORY SITE VISIT A Mandatory Site Visit is required to survey the facility and discuss the requirements of the solicitation. The Mandatory Site Visit will be held the week of Tuesday January 13 - Friday January 16, 2026, from 8:00am - 4:00pm at the Newark Driver's Exam (DX) Building, 873 E. Main Street, Newark, OH 43055. Please check in at the front entrance desk. Attendance will be taken. The state will not be responsible to a supplier for their failure to obtain information discussed during the site visit due to their arriving after the site visit has been convened. Bidders who fail to attend the Mandatory Site Visit and print their name on the sign-in sheet will be deemed not responsive. CONTRACT AWARD The contract will be awarded to the lowest responsive and responsible bidder. A purchase order (PO) will be awarded to the lowest responsible and responsive quote as a result of this solicitation. PERIOD OF PERFORMANCE: The resulting award will be a biennium contract for state fiscal year 2026 (Time of Executed Contract/Purchase Order – June, 30, 2026) and fiscal year 2027 (Jan – June, 30, 2027). OHIOBUYS TRAINING MATERIALS OhioBuys training materials can be located at this site https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation. Technical Support 1-877-644-6771 If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090. This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation. |
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Ship To
P003936 DPS OSS ADM/BMV - A77 fiscal3@dps.ohio.gov Columbus
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1 Record(s)
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0 Record(s)
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Solicitation Documents
1 Record(s)
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Attachment Preview
SCOPE OF WORK
Custodial Service
For
Ohio Department of Public Safety / Bureau of Motor Vehicles
NEWARK DRIVER EXAM STATION
873 East Main Street
Newark, OH 43055
It is the intent of these specification to provide custodial services for the Ohio Department of Public Safety /
Bureau of Motor Vehicles (ODPS), NEWARK DRIVER EXAM STATION (DX). The Independent Contractor will be
responsible to provide janitorial services for the DX Customer Service and office/employee areas. Services for
the DX will be provided by the Independent Contractor 5 days per week (Tuesday through Saturday), excluding
state holidays after business hours (usually after 5:00 pm). This will be coordinated between the DX Supervisor
and Independent Contractor. The Independent Contractor will also be responsible to clean all Common Areas (if
applicable) on Monday evenings even though the DX is closed.
I. ODPS Responsibilities
The Ohio Department of Public Safety DX will provide: toilet tissue, hand soap, trash liners and paper towels. It
will be the responsibility of the Independent Contractor’s custodial crew to notify DX supervisory staff when the
inventory supply is diminishing.
II. Independent Contractor’s Responsibilities
The Independent Contractor will provide the following equipment, tool and supplies for its use to complete the
janitorial scope of work:
Rubber gloves
Cleaning rags
Floor Stripper
Disinfectants
Duster
Trash cart
Sponges
Floor finish
Glass cleaner and polish
Disposable Dust Cloths
Buffing Pads
Metal cleaner and polish
Floor cleaner
Spray bottles with content label
Toilet brushes
Buffers (No propane buffers)
Abrasive cleaner
Mop handles & mop heads
Detergents
Brushes
Floor scrubbers
Germicidal cleaner
Treated dust mops
Vacuums (small)
The Independent Contract is responsible for providing carpeting cleaning and tile spray buffing to the carpeted
and vinyl composite tile (VCT) surfaces per the commercial floor care standards, and as scheduled. “LVP”
(Luxury Vinyl Planks) flooring will need daily wet mopping and disinfecting. The commercial floor care standards
are provided in the attached SPECIFICATIONS AND REQUIREMENTS.
General Tasks Customer Service and office / employee areas
Daily Tasks
Vacuum walk off mats
Dust mop floors
Wet mop floors (LVP)
Polish and disinfect drinking fountain
Clean entrance door glass
Vacuum carpeting
Dust desks, chairs, tables, file cabinets, lockers, etc. (misc. furniture, shelves, typewriters)
Disinfect top and customer side of service counter space
Dust wall hangings
Dust window sills
Spot clean carpeting
Sanitize telephones
Empty trash receptacles and replace liners as needed
Spot clean walls
Spot clean interior glass
Weekly Tasks
Clean glass partitions
Dust television / electronic displays
Spray buff floors
Dust doors and sills
Clean interior and exterior of microwave
Monthly Tasks
Wash interior windows
Dust baseboards
Dust all ledges and vents
Remove cobwebs
Sanitize phone handsets
Quarterly Cleaning Tasks
Wash all interior and exterior windows
Dust blinds
Twice Annual Tasks (refer to Section IV)
Thoroughly clean carpet (by Jan 15th & Apr 1)
Polish and refill soap dispensers
Strip/reseal floors
Yes No
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Yes No
X
X
X
X
X
Yes No
X
X
X
X
X
Yes No
X
X
Yes No
X
X
X
Employee Restrooms
Daily Tasks
Empty trash receptacles and replace liners as needed
Clean and polish sinks and fixtures
Clean and disinfect toilets
Clean and disinfect urinals
Polish mirrors
Clean and sanitize partitions
Polish and refill towel dispensers
Replenish toilet paper
Sweep floors
Spot clean walls
Weekly Tasks
Clean waste cans
Wet mop and disinfect floors
Floor Care
Spot Clean carpeting
Vacuum traffic lanes
Bi-Annual Tasks
Strip and reseal floors
General Tasks for Common Space (if applicable)
Daily Tasks
Empty trash receptacles and replace liners as needed
Clean and polish sinks and fixtures
Clean and disinfect toilets
Clean and disinfect urinals
Polish mirrors
Polish and refill soap dispensers
Polish and refill towel dispensers
Replenish toilet paper
Sweep floors
Spot clean walls
Vacuum carpeting
Wet mop and disinfect floors
Yes No
X
X
X
X
X
X
X
X
X
X
Yes No
X
X
Yes No
X
X
Yes No
X
Yes No
X
X
X
X
X
X
X
X
X
X
X
X
Weekly Tasks
Clean waste cans
Spray buff floors
Dust television / electronic displays
Dust door and sills
Monthly Tasks
Wash interior and exterior windows
Dust baseboards
Remove cobwebs
Twice Annual Tasks (refer to Section IV)
Thoroughly clean carpet (by Jan 15th & Apr 1)
Strip/re-wax floors
Strip and reseal tile floor
Floor Care
Spot clean carpet
Vacuum traffic lanes
Yes No
X
X
X
X
Yes No
X
X
X
Yes No
X
X
X
Yes No
X
X
Weekly Tasks
Sweep floors
Utility Room
Yes No
X
III. Cost Summary
This contract will be evaluated and awarded to the lowest responsible and responsive offeror as priced in the
“GRAND TOTAL” section ONLY, as entered in the cost summary table below.
“Low moisture encapsulation system” carpet cleaning (2x/year)
Price per carpet cleaning $___________________
Strip / Re-wax Floors
Price per strip $________________
Price per rewax $_______________
**IF PRICE IS TO REFLECT PER SQUARE FOOT, VENDOR IS TO MEASURE CARPET AND/OR TILE AT WALK
THROUGH TO PROVIDE AN ACCURATE QUOTE**
QUOTED PRICE PER MONTH
Total carpet
Total flooring
GRAND TOTAL
$____________________
$____________________
$____________________
$____________________
SPECIFICATIONS AND REQUIREMENTS
SCOPE: The Contractor will operate and manage janitorial services for the Ohio Department of Public Safety (ODPS) /
NEWARK DRIVER EXAM STATION. The contractor must maintain a clean and sanitary environment for all occupants.
Additionally, the Contractor will be responsible for tile stripping and waxing services, estimated to be completed once per year.
GENERAL REQUIREMENTS
Janitorial Services
Scheduled janitorial services will be provided five (5) days a week, after business hours, excluding the State
of Ohio recognized holidays. The Contractor must maintain adequate staffing to meet the requirements set
forth herein
* State of Ohio and Federal fingerprint-based records check, at ODPS expense, will be performed. The
Contractor may be required to complete a “Background Information Form” furnished by the ODPS. Failure to
pass the background check will result in immediate dismissal of staff member(s).
All contractors and contractor representatives are required to sign in and out daily. Keys and IDs are to be
returned to the Facility Office daily.
All holidays that occur on Saturday will be observed by the State of Ohio on the preceding day (Friday). All
holidays that occur on Sunday will be observed by the State of Ohio the following day (Monday).
Holiday
New Year’s Day
Martin Luther King Day
President’s Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Columbus Day
Veterans Day
Thanksgiving Day
Christmas
TABLE 1
Observance Date
January 1
Third Monday in January
Third Monday in February
Last Monday in May
June 19
July 4
First Monday in September
Second Monday in October
November 11
Fourth Thursday in November
December 25
All work shall be performed in accordance with the specifications and schedules set forth herein. There shall
be no exceptions or deviations to any part, or from the approved schedule without prior written approval of
the ODPS Designated Representative.
The Contractor is responsible for equipment, qualified labor, logistics, and transportation, necessary for the
successful completion of all the required products and services listed herein.
All equipment supplied to perform work outlined in these specifications shall be of acceptable commercial
quality. Equipment kept on-site shall be stored in the Contractor’s storage area unless otherwise agreed to
by the ODPS Designated Representative. A list of all equipment kept on site shall accompany the contract
documents. The list shall include make, model, purchase date, purchase price and serial number or other
method of identification. The list shall be maintained with any changes and provided monthly to the ODPS
Designated Representative.
A listing of all chemicals and copies of Safety Data Sheets (SDS) used in performing work outlined in these
specifications shall be submitted to and approved by the ODPS Designated Representative. This information
shall also be kept and maintained in each facility.
ODPS will supply the following housekeeping supplies: trash and recycling can liners, paper towels and
dispensers, toilet paper and dispensers, hand soap and dispensers.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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See also
...: MBE Set Aside Agency: DPS670000 Comm. Trucking & Driver Testng CDSB Solicitation ...
State Government of Ohio
Bid Due: 6/17/2026
...Aside: MBE Set Aside Agency: DPS670000 Comm. Trucking & Driver Testng CDSB Solicitation ...
State Government of Ohio
Bid Due: 6/17/2026
...Aside: MBE Set Aside Agency: DPS670000 Comm. Trucking & Driver Testng CDSB Solicitation ...
State Government of Ohio
Bid Due: 6/17/2026
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