Firearms Procurement

TOWN OF FREEPORT, MAINE

Police Department

Request for Proposals

2026-006
Firearms Procurement

4/15/2026

Note: It is the applicant’s responsibility to check the Town’s website or to contact the RFP point-of-contact identified in the RFP for any addenda issued to this RFP. The Town shall not be responsible for any incomplete proposal submitted as a result of missing addenda, attachments or other information regarding the RFP.

July 1, 2024

REQUEST FOR PROPOSALS

Firearms Procurement

2025-006

The Town of Freeport is requesting proposals from qualified applicants for a Firearms Procurement order. It is the intent of the RFP to describe in sufficient detail to secure bids on comparable equipment.

Proposals must be submitted and received no later than 4:30 p.m. on May 21, 2026, at the site designated on the Proposal Information Sheet. Proposals received or delivered after the submittal deadline shall be considered late and rejected. There are no exceptions to this requirement.

The deadline for submission of written questions is 4:30 p.m. on May 14, 2026. All written questions will receive a written response from the Town on or about May 18, 2026.

Any inquiries and requests regarding this RFP should be directed to Chief Nathanial Goodman at 16 Main St. Freeport, ME 04032, e-mail: ngoodman@freeportmaine.com.

PROPOSAL INFORMATION SHEET

NUMBER OF COPIES TO BE SUBMITTED: 1

ALL PROPOSALS SHALL BE SUBMITTED AND RECEIVED NO LATER THAN May 14, 2026 at 4:30pm at the Town of Freeport’s Town Hall, 30 Main Street, Freeport, ME 04032. Electronic and facsimile submissions will not be considered.

All Mail-ins	All Drop-offs	RFP COORDINATOR

Proposals must be submitted in a sealed envelope marked:

Firearms Procurement 2026-006

RFP Table of Contents

Section 1 Administrative Overview

1.1 Procurement Timetable 1-1

1.2 Website Reference 1-1

1.3 RFP Organization 1-1

1.4 Purchasing Agent 1-2

1.5 RFP Contact Person 1-2

1.6 Submission of Questions 1-2

1.7 Submission of Proposals 1-3

1.8 Opening of Proposals 1-3

1.9 Additional Materials and Documentation 1-4

1.10 RFP Amendments 1-4

1.11 Cancellation of Request for Proposals 1-4

1.12 Costs for Proposal Preparation 1-4

1.13 Rejection of Proposals 1-4

1.14 Notice of Award 1-4

1.15 Availability of Funds 1-4

Section 2 - Project Specifications

2.1. Project Overview 2-1

2.2. Specifications 2-1

2.3. Financial 2-2

A. Compensation 2-2

B. Method of Payment 2-2

C. Other Financial Related Materials 2-2

Section 3 - Proposal Application Instructions

General Instructions for Completing Applications 3-1

3.1. Letter of Interest 3-1

3.2. Project Delivery 3-1

3.3. Financial 3-1

A. Pricing Structure 3-1

Section 4 – Proposal Evaluation

4.1. Introduction 4-1

4.2. Evaluation Process 4-1

Section 1

Administrative Overview

Section 1

Administrative Overview

Applicants are encouraged to read each section of the RFP thoroughly. While sections such as the administrative overview may appear similar among RFPs, additional information is added as applicable. It is the responsibility of the applicant to understand the requirements of each RFP.

1.1 Procurement Timetable

Note that the procurement timetable represents the Town’s best estimated schedule. If an activity on this schedule is delayed, the rest of the schedule will likely be shifted by the same number of days.

Activity	Scheduled Date
Public notice announcing Request for Proposals (RFP)	April 27, 2026
Distribution of RFP	April 27-28, 2026
Closing date for submission of written questions for written responses	May 14, 2026
Town’s response to applicants’ written questions	May 18, 2026
Proposal submittal deadline	May 21, 2026 @ 4:30pm
Proposal evaluation period	May 21-26, 2026
Provider selection	By June 2, 2026
Notice of statement of findings and decision	By June 2, 2026

1.2 Website Reference

The Town of Freeport’s RFP website is https://www.freeportmaine.com/357/Requests-for-Proposals-and-Qualification

1.3 RFP Organization

This RFP is organized into five sections:

Section 1, Administrative Overview: Provides applicants with an overview of the procurement process.

Section 2, Project Specifications: Provides applicants with a general description of the tasks to be performed, delineates provider responsibilities, and defines deliverables (as applicable).

Section 3, Proposal Application Instructions: Describes the required format and content for the proposal application.

Section 4, Proposal Evaluation: Describes how proposals will be evaluated by the Town purchasing agent.

Section 5, Attachments: Provides applicants with information and forms necessary to complete the application.

1.4 Purchasing Agent

The Purchasing Agent is responsible for overseeing the contract(s) resulting from this RFP. The Purchasing Agent is the Town Manager:

Sophia Wilson, Town Manager

30 Main St. Freeport, ME 04032

207-865-4743 x107

swilson@freeportmaine.com

1.5 RFP Contact Person

From the release date of this RFP until the selection of the successful provider(s), any inquiries and requests shall be directed to the sole point-of-contact identified below.

Nathanial Goodman

16 Main St. Freeport, ME 04032

ngoodman@freeportmaine.com

1.6 Submission of Questions

Applicants may submit questions to the RFP Contact Person identified in Section 1.5. Written questions should be received by the date and time specified in Section 1.1 Procurement Timetable. The Town will respond to written questions by way of an addendum to the RFP.

Deadline for submission of written questions:

Date:

A May 14, 2026

Time:

4:30pm

EST

Town responses to applicant written questions will be provided by:

Date:

May 18, 2026

1.7 Submission of Proposals

A. Proposal Application. Applicant shall submit comprehensive narratives that address all proposal requirements specified in Section 3, Proposal Application Instructions, including a cost proposal/budget, if required.

B. Program Specific Requirements. Program specific requirements are included in Sections 2 and 3, as applicable.

C. Multiple or Alternate Proposals. Multiple or alternate proposals shall not be accepted unless specifically provided for in Section 2. In the event alternate proposals are not accepted, and an applicant submits alternate proposals, but clearly indicates a primary proposal; it shall be considered for award as though it were the only proposal submitted by the applicant.

D. Compliance Requirements. Providers shall follow all applicable laws of the federal and state governments relating to workers' compensation, unemployment compensation, payment of wages, and safety.

E. Confidential Information. If an applicant believes any portion of a proposal contains information that should be withheld as confidential, the applicant shall request in writing nondisclosure of designated proprietary data to be confidential and provide justification to support confidentiality. Such data shall accompany the proposal, be clearly marked, and shall be readily separable from the proposal to facilitate eventual public inspection of the non-confidential sections of the proposal.

Note that price is not considered confidential and will not be withheld.

H. Proposal Submittal. All proposals must be submitted and received by the Town no later than the submittal deadline indicated on the attached Proposal Information Sheet, or as amended. Proposals shall be rejected when received either by mail or hand delivered after the designated date and time.

The number of copies required is located on the Proposal Information Sheet. Deliveries by private mail services such as FEDEX shall be considered hand deliveries and shall be rejected if received after the submittal deadline. Dated USPS shipping labels are not considered postmarks. Electronic and facsimile submissions will not be considered.

1.8 Opening of Proposals

Upon the Town’s receipt of a proposal at a designated location, proposals, modifications to proposals, and withdrawals of proposals shall be date-stamped, and when possible, time-stamped. All documents so received shall be held in a secure place by the Town and not examined for evaluation purposes until the submittal deadline.

Procurement files shall be open to public inspection after a contract has been awarded and executed by all parties.

1.9 Additional Materials and Documentation

Upon request from the Town, each applicant shall submit additional materials and documentation reasonably required by the Town in its evaluation of the proposals.

1.10 RFP Amendments

The Town reserves the right to amend this RFP at any time prior to the closing date for final revised proposals.

1.11 Cancellation of Request for Proposal

The RFP may be canceled, and any or all proposals may be rejected in whole or in part, when it is determined to be in the best interest of the Town.

1.12 Costs for Proposal Preparation

Any costs incurred by applicants in preparing or submitting a proposal are the applicants’ sole responsibility.

1.13 Rejection of Proposals

The Town reserves the right to consider as acceptable only those proposals submitted in accordance with all requirements set forth in this RFP and comply with the project specifications. Any proposal offering any other set of terms and conditions contradictory to those included in this RFP may be rejected without further notice.

1.14 Notice of Award

A decision shall be provided to each responsive and responsible applicant by mail or e-mail upon completion of the evaluation of the proposals. Award of partial awards may be given to one or multiple vendors.

Any agreement arising out of this solicitation is subject to the approval of the Purchasing Agent.

1.15 Availability of Funds

The award of a contract and any allowed renewal or extension thereof, is subject to allotments made by the Purchasing Agent and is subject to the availability of funds.

Section 2

Project Specifications

Section 2

Project Specifications

2.1 PROJECT OVERVIEW

The intent and purpose of this Request for Proposal (RFP) is to establish price agreements for the purpose of purchasing firearms.

The Town of Freeport is replacing their police duty pistols, which are; Glock Gen 4, Glock 17’s and 19’s. (Approximately 21 total units). Each pistol has Trijicon HD night sights and is in Average to Good condition. Each pistol shows some amount of ‘holster wear’ but otherwise fully functioning. Some units are almost new, some show more outward wear than others.

For each of these Town owned pistols, we would ask for a trade allowance/credit that will be used to defray the cost of replacement pistols and equipment.

We are also adding some associated duty gear to this RFP to include; duty belts, holsters for duty and plain clothes use, weapon lights, rifles, suppressors and other associated equipment as detailed below.

The bid award to the duty pistol portion of this RFP understands that we will need to transition over to the new pistols and equipment, before boxing up all of the trade in units and making arrangements to transfer them to the recipient.

The bid award should also include the ability of an individual officer to be able to purchase their duty firearm from the winning bidder/FFL at the ‘Trade in’ unit price.

2.2 SPECIFICATIONS

These specifications intend to describe in sufficient detail the necessary equipment to secure bids on the purchase and trade-in of firearms.

Freeport PD and the Town of Freeport reserve the right to reward the bid, or any portion thereof, which may include multiple vendors to the response that best fits our needs. We also reserve the right to accept or reject any and all bids that do not fit our criteria:

• 25 > Glock model 45, Gen 6, w/ suppressor sights and COA optic sight package, 3 mags w/+2 Factory base pads. 

• 5 > Kore 2.25" Duty belt packages with inner belt and D1 Buckle - SKU D1-DBLK-PADINR

•

•  5 > Kore 1.75" Tactical nylon garrison belt 1.75" - SKU: G1-GTACMULTIBLK

• 5 > Magpul MS4 Dual QD slings Gen 2 - NSN: 1005016938723     

• 5 > Daniel Defense DD4-RIII rifles - SKU 02-191-03270-047        

• 21 > Safariland 6360 RDS-ALS, Mid-Ride, Duty holsters - Black - Right hand   

2 > Safariland 6360 RDS-ALS, Mid-Ride, Duty Holsters – Black – Left handed

• 21 > Safariland Solis ALS - Concealment OWB holster, large enclosed emitter/Surefire XC compatible - Right handed

2 > Safariland Solis ALS – Concealment OWB holster, large enclosed emitter/

Surefire XC3 compatible – Left-handed

• 5 > Surefire SOCOM 556-RC4-Socom Series Fast attach sound suppressor

• 5 > Surefire 3 prong muzzle device for suppressor attachment (Socom 3 prong)

• 22 > Surefire stiletto Pro flashlights (Black)

• 22 > Surefire XC3 weapon light (black) 

• 4 > Trijicon MRO-HD patrol 1x25 red dot sight - MRO-C-2200108

         

    Trade consideration:

Freeport PD is trading in 20 Glock 17 and 19 pistols. Each is in overall 'Average-Good' condition with Trijicon HD night sights.  

We are looking at a price per unit credit for each traded used pistol. $ Per unit

2.3 FINANCIAL

a. Compensation

This is a cost plus structure where the Town pays the applicant for budgeted agreed-upon costs that are actually incurred in delivering the project specified which may include a percentage or flat fee component.

b. Method of Payment

Payments will be made in accordance with the Town’s Warrant Schedule upon submission of Invoice. Initial payments can be made for retainer/deposits for purchase of supplies as negotiated.

c. Other Financial Related Materials

When applicable, include Proof of Insurance to guarantee the applicant is insured.

When applicable, the awarded applicant must file with the Town, certificates of insurance prior to commencement of work. The Town must be listed as additionally insured with the following minimum coverage:

• Liability Insurance: If selected, the applicant shall furnish, pay for, and maintain insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of work hereunder by the proposer, their agents, representatives, employees or subcontractors.

• Comprehensive General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage.

• Workers’ Compensation: A Certificate of Insurance in the amount of no less than $500,000 will be maintained for the life of this contract.

Section 3

Proposal Application Instructions

Section 3

Proposal Application Instructions

General instructions for completing applications:

• Proposal Applications shall be submitted to the Town using the prescribed format outlined in this section.

• RFP identification information on the top right-hand corner of each page should be included.

• Page numbering of the Proposal Application should be consecutive, beginning with page one and continuing through for each section.

• Tabbing of sections (Recommended).

• Applicants must also include a Table of Contents with the Proposal Application.

• A written response is required for each item unless indicated otherwise. Failure to answer any of the items will impact upon an applicant’s score.

The Proposal Application is comprised of the following sections:

• Table of Contents (if applicable)

• Letter of Interest

• Project Delivery

• Financial

• Other (if applicable)

3.1 Letter of Interest

Applicant shall give an introduction and may contain information not shown elsewhere in the submittals

3.2 Project Delivery

Applicant shall include a detailed discussion of the applicant’s approach to applicable good/service project and management requirements from Section 2, Item 2.1, Specifications, including (if indicated) a work plan of all activities and tasks to be completed, related work assignments/responsibilities and timelines/schedules.

3.3 Financial

A. Pricing Structure

The applicant shall submit a cost proposal.

Section 4

Proposal Evaluation

Section 4

Proposal Evaluation

4.1 Introduction

The evaluation of proposals received in response to the RFP will be conducted comprehensively, fairly and impartially.

4.2 Evaluation Process

The Purchasing Agent or a committee of designated reviewers selected by the Purchasing Agent shall review and evaluate proposals.