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Header Information
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Bid Number:
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B2626800
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Description:
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Police Helicopter Maintenance
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Bid Opening Date:
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09/30/2026 10:30:00 AM
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Purchaser:
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Chen Huang
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Organization:
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City of Philadelphia
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Department:
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95 - Citywide
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Location:
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PROC - Procurement
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Fiscal Year:
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27
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Type Code:
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IB - Invitation and Bid, Citywide
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Allow Electronic Quote:
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Yes
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Alternate Id:
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Required Date:
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11/01/2026
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Available Date
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08/20/2026 01:00:00 PM
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Info Contact:
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chen.huang@phila.gov
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Bid Type:
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OPEN
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Informal Bid Flag:
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No
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Purchase Method:
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Open Market
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Pre Bid Conference:
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A mandatory virtual pre-bid meeting is to be held on September 3, 2026 at 1pm. An amendment will be posted with the meeting details.
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Bulletin Desc:
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It is the intent of the City of Philadelphia to award police helicopter maintenance to various City Agencies and Department(s) specified herein during the contract period. All quotes must be submitted to PHL Contracts no later than 10:30 AM on the date that the related bid opens. Quotes will not be accepted after the bid opening. It is the seller's responsibility to make sure the quote is submitted in a timely manner.
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Ship-to Address:
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Ronald Hovey
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215) 686-4720
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Bill-to Address:
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Ronald Hovey
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215) 686-4720
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Print Format:
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Bid Vendor Print Form
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File Attachments:
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B2626800 Amendment 1
B2626800 Amendment 2.pdf
B2626800_ PHL Seller Contact Form.pdf
B2626800_Seller_Checklist.pdf
B2626800 Police Helicopter Maintenance~3.pdf
B2626800_Seller Customer References Form.pdf
B2626800 Annual-bid-security-application
B2626800_SSE Terms and Conditions for PHLContracts.pdf
B2626800_PHL Consent_Authorization Form.pdf
B2626800_LBE Determination Form.pdf
B2626800 Seller Qualification Attachment.pdf
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Form Attachments:
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Required Quote Attachments
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Desired Attachment Name
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Description
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Questions:
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Question #
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Print Sequence
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Required
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Question
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Response
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1
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1.0
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Yes
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Seller shall indicate the bid has been read in its entirety.
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2
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2.0
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Yes
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Did your firm review seller's checklist to ensure it complies with all requirements of Bid B2626800?
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3
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3.0
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Yes
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Have you uploaded your Consent and Authorization Form, with the appropriate signatories, for bid opportunities and participation in PHL Contracts?
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4
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4.0
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Yes
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Did your firm pay the fees required for the Annual Bid Security Program and Bid Processing?
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5
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5.0
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Yes
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If your firm paid the Annual Bid Security and Bid Processing Fees online, were the receipts uploaded with your response to Bid B2626800?
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6
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6.0
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Yes
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Please indicate completion of the Seller Contract from which specifies to who, in your firm, any inquiries should be directed to concerning the contract that may result from the award of this quote (see the attachments tab).
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7
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7.0
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Yes
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Have customer references been provided? (Please see Attachments Tab for sellers Customer References Form).
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8
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8.0
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Yes
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Seller to state how product(s), parts, supplies, and/or equipment, and services are to be delivered to the City of Philadelphia: (E.G., on-site delivery via the seller's truck, United Parcel Service, U.S. Postal Service, electronically, etc.)
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9
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9.0
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Yes
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Unless otherwise stated in this invitation and bid, seller to specify if the delivery timeline is other than 30 days.
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10
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10.0
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Yes
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If applicable, do you acknowledge any and/or all amendments issues for Bid B2626800 and understand that the amendment(s) are now part of the bid proposal?
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11
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11.0
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Yes
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If applicable, do you acknowledge the Terms and Conditions Addendum that is subject to the requirements of Chapter 171300 of the Philadelphia Code?
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12
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12.0
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Yes
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Did your firm review the Economic Opportunity Forms (see Attachments Tab) and respond accordingly?
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13
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13.0
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Yes
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Does your product contain recycled content and/or shipped in material containing recycled content?
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14
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14.0
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Yes
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Is your product recyclable after it has reached its intended use?
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15
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15.0
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Yes
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Is your product shipped in returnable containers?
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16
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16.0
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Yes
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Per Section 2.1.12 of the bid document, seller shall provide an emergency contact phone number which is operational 24 hours a day, 7 days a week, 365 days a year.
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17
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17.0
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Yes
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Were you the seller aware that a MANDATORY PRE-BID MEETING was held on September 3rd 2026, at 1pm for all interested parties announced by a Bid Amendment.
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Amendments:
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Amendment #
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Amendment Date
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Amendment Note
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1
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08/18/2026 10:21:26 AM
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Bid B2626800 non-mandatory pre-bid meeting has been scheduled for Thursday, September 3, 2026, at 1pm. Please see Amendment 1 for more details. Attachment File Changes: Header 1. File 'B2626800 Amendment 1.pdf': File 'B2626800 Amendment 1.pdf' added .
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2
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08/19/2026 01:34:44 PM
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Removed the attached Amendment 1 with language in the document referencing the meeting as non-mandatory. Added correct Amendment 1 with language referencing the meeting as mandatory. Attachment File Changes: Header 1. File 'B2626800 Amendment 1.pdf': File 'B2626800 Amendment 1.pdf' deleted . 2. File 'B2626800 Amendment 1': File 'B2626800 Amendment 1' added .
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3
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09/15/2026 11:52:20 AM
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Bid B2626800's line items and bid document has been updated to reflect 1 year pricing with price adjustment language. In addition, please see the attachments for the seller qualification attachment and Amendment 2 for the upcoming bid opening zoom link on September 30, 2026, at 10:30am. Header 1. Bid Opening Date changed from "09/23/2026 10:30:00 AM" to "09/30/2026 10:30:00 AM". Item 1 1. Description changed from "Inspections shall be performed in accordance with the current Airbus Helicopter AS350B2 manual, revision NR027, December 19, 2025. Additionally, the aircraft will be washed before its return to service. The flat rate schedule shall include all the man- hours necessary to complete all of the recommended inspections and services for a given scheduled inspection.
25028 002 001 (Year 1)
50 hour lube
(To be completed at City Location)" to "Inspections shall be performed in accordance with the current Airbus Helicopter AS350B2 manual, revision NR027, December 19, 2025. Additionally, the aircraft will be washed before its return to service. The flat rate schedule shall include all the man- hours necessary to complete all of the recommended inspections and services for a given scheduled inspection.
25028 002 001
50 hour lube
(To be completed at City Location)". Item 2 1. Description changed from "Inspections shall be performed in accordance with the current Airbus Helicopter AS350B2 manual, revision NR027, December 19, 2025. Additionally, the aircraft will be washed before its return to service. The flat rate schedule shall include all the man- hours necessary to complete all of the recommended inspections and services for a given scheduled inspection.
25028 002 002 (Year 1)
8 hours of flight time
Inspection(To be completed at
City Location)" to "Inspections shall be performed in accordance with the current Airbus Helicopter AS350B2 manual, revision NR027, December 19, 2025. Additionally, the aircraft will be washed before its return to service. The flat rate schedule shall include all the man- hours necessary to complete all of the recommended inspections and services for a given scheduled inspection.
25028 002 002
8 hours of flight time
Inspection(To be completed at
City Location)". Item 3 1. Description changed from "Inspections shall be performed in accordance with the current Airbus Helicopter AS350B2 manual, revision NR027, December 19, 2025. Additionally, the aircraft will be washed before its return to service. The flat rate schedule shall include all the man- hours necessary to complete all of the recommended inspections and services for a given scheduled inspection.
25028 002 003 (Year 1)
100 hour/airframe
progressive inspection" to "Inspections shall be performed in accordance with the current Airbus Helicopter AS350B2 manual, revision NR027, December 19, 2025. Additionally, the aircraft will be washed before its return to service. The flat rate schedule shall include all the man- hours necessary to complete all of the recommended inspections and services for a given scheduled inspection.
25028 002 003
100 hour/airframe
progressive inspection". Item 4 1. Description changed from "Inspections shall be performed in accordance with the current Airbus Helicopter AS350B2 manual, revision NR027, December 19, 2025. Additionally, the aircraft will be washed before its return to service. The flat rate schedule shall include all the man- hours necessary to complete all of the recommended inspections and services for a given scheduled inspection.
25028 002 004 (Year 1)
300 hour inspection" to "Inspections shall be performed in accordance with the current Airbus Helicopter AS350B2 manual, revision NR027, December 19, 2025. Additionally, the aircraft will be washed before its return to service. The flat rate schedule shall include
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