Bid NO. 26-30 Multi-Site NRCS EWP Funded Repairs

CITY OF
H untsville
INVITATION TO BID NO. 26-30
"Multi-Site NRCS EWP Funded Repairs"
RETURN SEALED:
Sealed solicitations shall be received no later than:
City of Huntsville
City Secretary 2:00P.M., Central Time
August 25, 2026
c/o Purchasing Department
1212 Avenue M MARK ENVELOPE: "Solicitation Packet 26-30"
Huntsville, Texas 77420
For a printable version please visit our website at City of Huntsville/Government/Finance/Purchasing/BIDS & RFPS
POINT OF CONTACT
Email: Purchasing@huntsvilletx.gov
The Vendor's signature is required for acceptance of this solicitation and confirms the Vendor has read and understands all
requirements concerning this solicitation, the undersigned affirms they are duly authorized to execute the contract. The City
of Huntsville is not responsible for solicitations received after the submission deadline for any reason and will be considered
void and unacceptable. Hand delivered or mailed offers must be SEALED in an envelope, CLEARLY marked with Bid NO.
26-30 Multi-Site NRCS EWP Funded Repairs.
CERTIFICATION OF OFFER
Company Name ___________________________________________________________________ Date: _______________________
Signed By: ______________________________________________________Title: _________________________________________
Typed/Printed Name: ________________________________________________________ Phone#: ___________________________
Mailing Address: ___________________________________________________________ Tax ID Number: _____________________
Street/P. O. Box City State Zip
Email: ________________________________________________________________________ SAM ID: _______________________
INITIAL FOR ADDENDUM RECEIPT/ACKNOWLEDGMENT. PLEASE MARK N/A IF NOT ISSUED.
Addendum #1 ____________ Addendum #2 __________ Addendum #3 ____________ Addendum #4 ____________
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TENTATIVE SCHEDULE OF EVENTS
The anticipated schedule for this solicitation is as follows. The City reserves the right to modify these dates as necessary.
July 28, 2026 - Release Solicitation
August 1 and August 8 - Legal Advertisement
August 11, 2026 - Pre-Bid Meeting & Mandatory Site Visit
August 13, 2026 - Questions Due to the Procurement Manager
August 18, 2026 - Final Addendum Posted
August 25, 2026 at 2:00 P.M. - Public Opening
September 2026 - Award Preparation
GENERAL INSTRUCTIONS
Submissions must be in a sealed envelope clearly marked "Bid NO. 26-30 Multi-Site NRCS EWP Funded Repairs.
" It is the sole responsibility of the Vendor to ensure the packet is received at the designated location before the deadline.
A public reading of all timely responses will be held at the submission deadline at the City of Huntsville Service Center,
1212 Avenue M, Huntsville, Texas 77340. All interested parties are invited to attend.
All questions concerning this solicitation should be directed to the Purchasing Department via email at
purchasing@huntsvilletx.gov.
RESPONSES
Vendors submitting a response do so entirely at their expense. The City has no expressed or implied obligation to reimburse
any individual or firm for any costs incurred in preparing or submitting a solicitation, providing additional information when
requested, or participating in any selection interviews.
QUALIFICATIONS OF RESPONDENTS
No prequalification of respondents is required. Before award of any contract can be approved, however, the City shall be
satisfied that the respondent involved: (1) maintains a permanent place of business, (2) has adequate personnel and
equipment to do the work properly and expeditiously, (3) has a suitable financial status to meet obligations incident to the
work, (4) has appropriate technical experience, and (5) can submit a satisfactory performance record. The City of Huntsville
has the final and sole decision to determine qualifications.
ADDENDAS
No interpretation of the meaning of the specifications of the solicitation will be made to any Vendor orally. Every question or
request for interpretation concerning this solicitation shall be directed to the Purchasing Department, in writing via e-mail at
purchasing@huntsvilletx.gov. All questions or requests for interpretation concerning the solicitation received after August 13,
2026 @ 10:00 A.M will be considered void and unacceptable.
A written addendum will be issued as a response and will be posted on or before August 18, 2026 @ 5:00 P.M. on the City
of Huntsville website, Public Purchase website, and Electronic State Business Daily website. All addenda so issued shall
become part of the contract documents, and receipt thereof shall be acknowledged in the space provided in this solicitation.
It is the responsibility of the Vendor to verify all addenda and interpretations.
SOLICITATION TABULATIONS
Solicitation tabulation results are posted on our website at:
http://www.huntsvilletx.gov/business/bids_and_RFQs/bid_tabulations/
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OBJECTIVE
The objective of this solicitation is to complete Natural Resources Conservation Service (NRCS) funded repairs at multiple
sites within the City of Huntsville, Texas. Rather than focusing solely on the lowest price, the best value considers factors like
product durability, vendor performance, availability, and delivery, ensuring long-term efficiency, reduced downtime, and overall
value for the organization.
TERM OF CONTRACT
This contract shall be effective from the date of award and will expire no later than October 30, 2026 to allow for
submission of documents to our funding source. The Vendor must complete the projects to include punch list work
on or before October 30, 2026. Vendor must account for all delays while meeting this strict schedule, without
exception.
SELECTION AND AWARD
The City will award based on best value* meeting the requirements for this service. The City reserves the right to award the
most responsible and responsive bidder in the best interest of the City. If the awarded responder is unable to meet the
requirements of the City, services/products may be purchased from the next best available responder and continue until a
responder is found that can complete the requirements of the City. If the responder desires the City to consider an all or none
response, it must be stated on the price table. The City of Huntsville may award multiple responders meeting the
minimum requirements outlined in this solicitation.
The City reserves the right to reject the solicitation of any Vendor who is in violation of any City Ordinance. The City may
choose to negotiate a settlement of the ordinance violation as a condition of the solicitation award.
SCOPE OF WORK
PROJECT 1: 7TH STREET REPAIR
The City of Huntsville is requesting bids to remove and replace the storm sewer pipe, inlet, and headwall, in addition a large
washout near the storm sewer needs to be filled in Thomason Park near Town Creek off of 7th Street.
* The storm sewer system shall be replaced with like size in diameter, length, width, and height.
* Proper bedding with cement stabilized sand shall be utilized.
* The inlet and headwall shall be replaced with concrete to City of Huntsville specifications.
* HDPE pipes may be used in place of CMP or RCP.
* Rip Rap shall be used at the pipe outfall and downstream.
* The large washout shall be filled with select fill material, compacted, and topped with top soil, then sodded with
Bermuda grass.
* All costs for removal of existing pipe and installation of new pipe shall be clearly tracked and invoiced separately
from earth work.
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PROJECT 2: COTONWOOD CHANNEL LINING
The City of Huntsville is requesting bids for channel lining.
* 18-24" riprap in Town Creek just south of Cottonwood Street.
* The area is approximately 250 feet in length, 25 feet in depth
* The estimated toe of fill is 10 feet
Material Estimate: 2,315 tons
PROJECT 3: RYANS FERRY ROAD CHANNEL LINING
The City of Huntsville is requesting bids for Channel Lining.
* 18-24" riprap on Horse Creek at Ryans Ferry Road
* The length of fill for the north side of Ryans Ferry is approximately 150 feet, the depth of fill is 25 feet
* The estimated toe of fill is 10 feet
Material estimate is 1,388 tons
* The area of fill on the south side of Ryans Ferry is 50 feet by 30 feet, and a depth of 4 feet.
Material Estimate: 222 tons.
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PROJECT 4: SIMS LANE CHANNEL LINING
The City of Huntsville is requesting bids for repairs on Sims Lane.
* The bank of Tanyard Creek washed at this location.
* Large riprap is needed to reestablish and secure the creek bank on the east side of Tanyard Creek.
* The damaged area is approximately 3,800 square feet,
* Material Estimate: 1,000 cubic yards of 24" riprap
* The soil under the home was undermined during the storm as well but this has been remediated by the property
owner.
PROJECT 5: TOWN CREEK WASHOUT
The City of Huntsville is requesting bids for repairs to a large hole (30x50x30 feet) due to erosion at the Town Creek
Channel. A concrete surface drainage flume was destroyed, and a large section of bank channel was eroded away.
* The channel bank for approximately 50 feet on either side of the hole is eroded.
* The concrete drainage flume collapsed into the hole when the washout happened.
* A 4-inch drainpipe from the Splash Pad was exposed and damaged during the erosion.
* Material Estimate: 1,750 cubic yards of select fill and approximately 250 cubic yards of 18-24" riprap as cover.
* Material Estimate (Additional Bank): 340 cubic yards of 18-24" riprap
* Material Estimate (Flume): 14 cubic yards of concrete with forms, rebar, and labor to install.
* The 4" drainpipe should be rerouted to not interfere with the remediation of the damaged areas.
* All cost for rerouting of the existing 4" drain pipe shall be clearly tracked and invoiced separately from earthwork.
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PROJECT 6: AVENUE J
The City of Huntsville is requesting bids for repairs due to erosion on Ave J for erosion approximately 100 feet on the
northern bank and approximately 50 feet on the southern bank.
* A sewer line is exposed in the channel and should be protected with riprap or other suitable material.
* Material Estimate: 300 cubic yards of 18 to 24" riprap
SOLICITATION FORMAT
Each solicitation must be submitted with five (5) copies, one (1) unbound original, and all prices must be indicated on the
price chart included with this solicitation. The outside cover or first page of the hard copy should clearly display the
respondent's firm name, contact information, business address, and a designation indicating that it is the "Original."
All blank spaces for prices must be filled in, in ink or typewritten and must be fully completed and executed when submitted.
If the unit price and the total amount named for an item are not in agreement, the unit price alone will be considered as
representing the responder's intention and the total will be corrected to conform thereto.
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PRICE CHART
The amount provided shall be inclusive of all labor, materials, services, and equipment required to complete the project.
Description Amount Amount In Words
7th Street Repair $____________ ________________________________dollars and cents_______________
Removal and
Instillation of Pipe
Numbers of Calander Days to Complete After Award: ______________________
Description Amount Amount In Words
Cotton Wood $____________ ________________________________dollars and cents_______________
Numbers of Calander Days to Complete After Award: ______________________
Description Amount Amount In Words
Ryans Ferry
$____________ ________________________________dollars and cents_______________
Road
Numbers of Calander Days to Complete After Award: ______________________
Description Amount Amount In Words
Sims Lane $____________ ________________________________dollars and cents_______________
Numbers of Calander Days to Complete After Award: ______________________
Description Amount Amount In Words
Town Creek $____________ ________________________________dollars and cents_______________
Rerouting of the
existing 4" drain
pipe
Numbers of Calander Days to Complete After Award: ______________________
Description Amount Amount In Words
Avenue J $____________ ________________________________dollars and cents_______________
Numbers of Calander Days to Complete After Award: ______________________
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SITE VISIT
A mandatory site visit will be conducted Tuesday, August 11, 2026, at 10:00 A.M. at 448 Hwy 75N Huntsville, TX (New City
Service Center) The grey building behind the (Old City Service Center) white building.
This site visit is the opportunity for all interested vendors to measure and inspect worksites as the currently exist.
All who wish to attend may pre-register. Please email: purchasing@huntsvilletx.gov no later than Monday, August 10, 2026,
by 4:00 P.M.
Include:
Bid: Bid NO. 26-30 Multi-Site NRCS EWP Funded Repairs.
Company Name:
Representative's Name:
Phone Number:
Email:
BID BOND
An original embossed bid bond made payable to the City of Huntsville, Texas in an amount of 10% of the bid submitted must
accompany each bid as a guarantee that if awarded the contract, the bidder will enter into a contract and execute such bonds
as required within ten (10) days of award of contract by City Council.
BONDING REQUIREMENTS
These bonds shall remain in effect until both the final payment is made and the closeout of the project is finalized.
1. Bid Bond
The Vendor must submit an original bid bond made payable to the City of Huntsville, Texas in an amount of 10% of
the total solicitation amount. The bid bond must be from a certified State of Texas surety company. The bid bond
submitted must accompany each bid as a guarantee that if awarded the contract, the vendor will enter into a contract
and execute such bonds as required within ten (10) days of award of contract by City Council.
2. Performance Bond
Based on receiving notification of City Council approval, the Vendor must submit an original performance bond made
payable to the City of Huntsville in the amount of 100% of the total solicitation amount. The performance bond must
be from a certified State of Texas surety company. Should the payment bond not be provided within ten (10) calendar
days the City of Huntsville reserves the right to award the next responsible Vendor or re solicit.
3. Payment Bond
Based on receiving notification of City Council approval, the Vendor must submit an original payment bond made
payable to the City of Huntsville in the amount of 100% of the total solicitation amount. The payment bond must be
from a certified State of Texas surety company. Should the payment bond not be provided within ten (10) calendar
days the City of Huntsville reserves the right to award the next responsible Vendor or re solicit. The payment bond is
a guarantee that the Vendor will pay the Vendor's subcontractors and vendors for the work completed. The payment
of a payment bond directly pays those owed by the vendor.
The City may charge against the Vendor the difference between the amount of the bid, and the amount for which a contract
is subsequently executed irrespective of whether this difference exceeds the amount of the bid bond. If a more favorable
solicitation is received through re-advertisement, the defaulting Vendor shall have no claim against the City for a refund.
LIQUIDATED DAMAGES
The total project must be completed in no more than ninety (90) calendar days from the date of award - per written Notice or
issuance of purchase order. The awarded firm will be accessed a one thousand five hundred dollars ($1,500.00) per calendar
day for all non-completion of work beyond pre-approved number of calendar days from date of notice to proceed (non-
completion of work includes removal of all equipment and materials from job site). This amount will be taken/reduced from the
final invoice. All requested weather days must be submitted in writing to the City of Huntsville Public Works Director on the
day of bad weather. A maximum of five (5) calendar days for requested weather delays will be allowed by the Public Works
Director, any requested weather days beyond five calendar days may require City Manager approval.
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TRAFFIC AND ACCESS, WARNING SIGNS, BARRICADES, DETOURS
1. Traffic and Access
* The Vendor shall provide temporary "No Parking" and all other signs which may be deemed necessary for
the safe and orderly conduct of vehicular traffic as directed by the City and as specified herein. Vendor shall
also provide a barricaded area in the parking lane for pedestrian traffic during such time as the parkway is
unfit to be used for pedestrian traffic.
* At such times as driveways are inaccessible due to the related work, they shall be blocked by two (2)
delineators. Driveways that are ramped or planked for temporary access shall be provided with a barricade
or delineator at each side. The Vendor shall give 24-hour notice to affected property owners prior to blocking
any driveway.
* The Vendor shall provide access for refuse collection on the regularly scheduled days. The Vendor shall
also facilitate or assist in the collection where such work is hampered by his operations.
2. Street Closures, Detours, Barricades
* The Vendor shall not close any street within the City of Huntsville without first obtaining the approval of the
City. Barricading, traffic control and detour diagrams shall be submitted by the Vendor as required by the
City. The Vendor shall maintain traffic control and provide and install barricades, delineators, warning
devices and construction signs in accordance with Sections 7.7 land 7.8 of the Texas Highway Department
"Standard Specifications for Construction of Highways, Streets and Bridges", latest edition, and in
accordance with the Texas Manual on Uniform Traffic Control Devices, latest edition.
* The Vendor shall provide and maintain Class II barricades along excavation edges parallel to the flow of
traffic at a spacing of twenty-five feet (25'). Class II barricades mounted with flashers shall be installed
around work areas in parkways. Class II barricades shall have alternating black and reflectorized white (or
yellow) stripes at an angle of 45 degrees. The stripe width shall be four to six inches (4" - 6").
* During paving operations barricades may be supplemented with minimum size eighteen-inch (18") high
traffic cones and delineators such that spacing between barricades and/or cones or delineators is no greater
than twenty-five feet (25'). At all access points such as intersecting streets, alleys and driveways, barricades
and/or cones shall be provided at five-foot (5') intervals so as to prevent vehicular access to the paving area.
Where access from an intersecting street is prohibited, a "Road Closed" sign shall be provided at the nearest
prior intersection. "No Left Turn" signs shall be provided wherever required by the City.
* When one-way access from a side street or alley is permitted, barricades and cones shall be provided at
five-foot (5') intervals for a distance of fifty feet (50') on either side of the centerline of the intersecting street
or alley.
* Should the Vendor fail to furnish a sufficient number of traffic and/or pedestrian safety devices, the City will
place such necessary items and the Vendor shall be liable for the cost to the City for providing such devices.
* Judgement as to adequate or sufficient barricading shall be that which is adequate or sufficient in the opinion
of the City. The Vendor shall relocate, preserve and maintain the visibility of all existing signs within the
project limits which affect the flow of traffic, as directed by the City. Any signs which are damaged or found
to be missing during the course of construction shall be replaced by the Vendor at his expense as directed
by the City. All other signs that interfere with the course of work and are not necessary for the safe flow of
traffic will be removed and replaced by the City. Traffic control signs include Stop Signs, Speed Limit,
Parking Restrictions and other regulatory signs.
* Unless otherwise specified in these documents or on the plans, traffic control and safety requirements shall
be considered as part of or incidental to all related bid items and the costs therefor are to be included in the
prices bid for such related items of work
SUBCONTRACTORS
1. The Vendor may utilize the services of specialty subcontractors on those parts of the work which, under normal
contracting practices, are performed by specialty subcontractors.
2. The Vendor shall not award work to subcontractors in excess of fifty (50%) percent of the contract price, without prior
written approval of the City.
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3. The Vendor shall be fully responsible to the City for the acts and omissions of his subcontractors and of persons
either directly or indirectly employed by them, as the Vendor is for the acts and omissions of persons directly
employed.
4. The Vendor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind
subcontractors to the Vendor by the terms of the contract documents insofar as applicable to the work of
subcontractors and to give the Vendor the same power in regard to terminating any subcontract that the City may
exercise over the Vendor under any provision of the contract documents.
5. Nothing contained in this contract shall create any contractual relation between any subcontractor and the City.
WATER FOR CONSTRUCTION
The City shall furnish all water necessary for the completion of the work. All costs associated with collecting and transporting
of water shall be borne by the Vendor.
GAS AND ELECTRICITY FOR CONSTRUCTION
The Vendor is responsible for providing any gas and electrical power for the work.
PERMITS
The Vendor shall procure and pay for all permits, licenses and approvals for execution of this
contract. The City shall issue "NO FEE" permits for all work permitted by it.
TESTING, INSPECTION AND CONTROL
1. All materials and equipment used in the project shall be subject to adequate inspection and testing in accordance
with generally accepted standard.
2. The Vendor shall provide at his expense the necessary testing and inspection services required by the contract
documents, unless otherwise provided.
3. The City shall provide all other inspection and testing services not required of the Vendor in the contract documents.
4. If the contract documents, laws, ordinances, rules, regulations or orders of any public authority having jurisdiction
require any work to specifically be inspected, tested, or approved by someone other than the Vendor, the Vendor will
give the City timely notice of readiness. The Vendor will then furnish the City the required certificates of inspection,
testing or approval.
5. Neither observations by the City nor inspections, tests or approvals by persons other than the Vendor shall relieve
the Vendor from the obligations to perform the work in accordance with the requirements of the contract documents.
6. The City will at all times have access to the work. In addition, authorized representatives and agents of any
participating Federal or State agency shall be permitted to inspect all work, material, payrolls, records of personnel,
invoices of materials, and other relevant data and records. The Vendor will provide proper facilities for such access
an observation of the work and also for any inspection or testing thereof.
7. If any work is covered up contrary to the request of the City, it must be uncovered for his observation and such cover
material replaced at the Vendors expense.
USE OF PREMISES AND REMOVAL OF DEBRIS
The Vendor expressly undertakes at his own expense:
1. Take every precaution against injuries to persons or damage to property;
2. Store apparatus, materials, supplies and equipment in such orderly fashion at the site of the work as will duly interfere
with the progress of work.
3. Clean up frequently all refuse, rubbish, scrap materials, and debris caused by operations, to the end that at all times
the site of the work shall present a neat, orderly, and workmanlike appearance.
4. Remove all surplus materials, false work, temporary structures, including foundations thereof, plant of any description
and debris of every nature resulting from his operation, and put the site in a neat, orderly condition.
PROTECTION OF TREES, PLANTS AND SHRUBS
The Vendor shall protect all trees, plants, shrubs and other landscaping which are not specifically within the limits of new
construction as shown on the project plans. Removals of any trees, plants and shrubs within the project limits shall only be at
the direction of the City.
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