2026-195-PR REQUEST FOR QUOTES Hylio ARES HYL-150 Equipment Package

MORROW COUNTY 2026-195-PR | REQUEST FOR QUOTES
MORROW COUNTY
REQUEST FOR QUOTES
Hylio ARES HYL-150 Equipment Package
Solicitation Number 2026-195-PR
Issue Date 09-24-2026
Questions Due 09-09-2026
Quotes Due 09-17-2026
Procurement Contact Sandi Pointer, Risk and Procurement Manager
Submission Email spointer@morrowcountyor.gov
Physical Delivery 215 NE Main Ave., Irrigon, OR 97844
1. Request and Purpose
Morrow County is requesting written quotes from qualified vendors for one complete Hylio
ARES HYL-150 agricultural drone equipment package and related accessories. The County
seeks compatible equipment that can be delivered, inspected, and placed into service as a
complete package.
Compatibility requirement: The identified brands and models are required for compatibility
with the County's intended system. Substitutions will not be accepted unless expressly
approved by written addendum before the quote deadline.
2. Procurement Schedule
Event Date / Time
RFQ issued 09-24-2026
Questions due 09-09-2026
County responses/addendum https://www.morrowcountyor.gov/rfps
Quotes due 09-17-2026 NO LATER THAN 2:00 P.M. PACIFIC
TIME.
Anticipated award / purchase Following evaluation and required County approval
order
3. Questions and Addenda
Questions must be submitted in writing by the deadline shown above to: Corey Sweeney
Hylio ARES HYL-150 Equipment Package 2026-195-PR | Morrow County

MORROW COUNTY 2026-195-PR | REQUEST FOR QUOTES
MORROW COUNTY WEED COORDINATOR. Any clarification, change, or interpretation
that modifies this RFQ will be issued only by written addendum. Vendors are responsible for
regularly checking the County's solicitation webpage and acknowledging all addenda in their
quotes.
4. Quote Submission Instructions
* Submit a complete quote by email to spointer@morrowcountyor.gov, or by mail, delivery
service, or hand delivery to Sandi Pointer, Risk and Procurement Manager, 215 NE Main
Ave., Irrigon, OR 97844.
* Email subject line or outside envelope must state: "Quote - Hylio ARES HYL-150
Equipment Package - 2026-195-PR"
* The vendor is solely responsible for ensuring the complete quote is received by the
deadline. Late quotes will not be considered.
* Quotes must remain valid for at least 60 calendar days after the quote deadline.
5. Required Equipment
Item Qty. Required Equipment Vendor
Compliance
Meets /
1 1 Hylio ARES HYL-150 Blue ARES agricultural drone
Exception
Meets /
2 1 Hylio Blue Ground Link Controller
Exception
Ground Link Range Extender Kit compatible with the Meets /
3 1
HYL-150 system Exception
RTK Base Station System compatible with the HYL- Meets /
4 1
150 system Exception
Spare Parts Kit for the HYL-150; vendor shall Meets /
5 1
identify all included components Exception
18S 30,000 mAh flight batteries compatible with the Meets /
6 3
HYL-150 Exception
12-18S 9 kW battery charger compatible with the Meets /
7 1
supplied batteries Exception
Meets /
8 1 ARES HYL-150 13-gallon Smart Spray System
Exception
ARES HYL Smart Spreader System compatible with Meets /
9 1
the HYL-150 Exception
Hylio ARES HYL-150 Equipment Package 2026-195-PR | Morrow County

MORROW COUNTY 2026-195-PR | REQUEST FOR QUOTES
Item Qty. Required Equipment Vendor
Compliance
Meets /
10 1 One-year NTRIP GPS Correction subscription
Exception
6. General Equipment Requirements
* All equipment must be new, unused, current production, and furnished with all standard
components needed for normal operation.
* All components must be mutually compatible and include required cables, connectors,
mounting hardware, adapters, software, and manufacturer documentation.
* Vendor must identify manufacturer part numbers, model numbers, and any backordered
or delayed items.
* Equipment must comply with applicable federal, state, and local laws and manufacturer
safety requirements.
* The County may inspect and test the equipment before acceptance and may reject
nonconforming or damaged items.
7. Delivery, Warranty, and Support
* Vendor shall state whether freight and delivery are included and identify the proposed
delivery location and delivery date.
* Risk of loss remains with the vendor until delivery, inspection, and written acceptance by
the County.
* Provide manufacturer warranty information for each new item and identify the nearest
authorized service provider.
* Provide electronic operator manuals, safety information, setup instructions, and warranty
documents at delivery.
* Any safety recall, shipping damage, missing component, or nonconforming item must be
corrected at no additional cost to the County.
8. Quote Requirements and Evaluation
A complete quote must include the completed pricing form, manufacturer/model information,
availability and delivery timeline, warranty and service information, disclosed exceptions, and
an authorized signature. The County intends to select the lowest responsive quote from a
responsible vendor that meets all requirements, after considering any applicable Oregon
statutory preference or evaluation adjustment.
The County reserves the right to reject any or all quotes, waive minor informalities, request
clarification without allowing a material change, cancel or revise this request when in the
public interest, and issue a purchase order only after required County approval.
Hylio ARES HYL-150 Equipment Package 2026-195-PR | Morrow County

MORROW COUNTY 2026-195-PR | REQUEST FOR QUOTES
9. Oregon Public Contracting Requirements
This procurement is conducted under applicable provisions of ORS Chapters 279A and 279B
and Morrow County Procurement and Contracting Policy FIN.003. By submitting a quote, the
vendor certifies that the quote is genuine, made without collusion or fraud, and that the
vendor will comply with applicable tax, nondiscrimination, licensing, and public contracting
requirements.
Hylio ARES HYL-150 Equipment Package 2026-195-PR | Morrow County

MORROW COUNTY 2026-195-PR | REQUEST FOR QUOTES
EXHIBIT A - VENDOR QUOTE FORM
Hylio ARES HYL-150 Equipment Package
# Qty Description Unit Price Extended
. Price
1 1 Hylio ARES HYL-150 Blue ARES agricultural $________ $_________
drone __ _
2 1 Hylio Blue Ground Link Controller $________ $_________
__ _
3 1 Ground Link Range Extender Kit compatible $________ $_________
with the HYL-150 system __ _
4 1 RTK Base Station System compatible with $________ $_________
the HYL-150 system __ _
5 1 Spare Parts Kit for the HYL-150; vendor shall $________ $_________
identify all included components __ _
6 3 18S 30,000 mAh flight batteries compatible $________ $_________
with the HYL-150 __ _
7 1 12-18S 9 kW battery charger compatible with $________ $_________
the supplied batteries __ _
8 1 ARES HYL-150 13-gallon Smart Spray $________ $_________
System __ _
9 1 ARES HYL Smart Spreader System $________ $_________
compatible with the HYL-150 __ _
1 1 One-year NTRIP GPS Correction $________ $_________
0 subscription __ _
TOTAL PACKAGE PRICE $____________________
____
Price and Delivery Information
Freight / Delivery Included: Yes / No If no, cost: $________________
Proposed Delivery
____________________________________________
Date
Delivery Location ____________________________________________
Hylio ARES HYL-150 Equipment Package 2026-195-PR | Morrow County

MORROW COUNTY 2026-195-PR | REQUEST FOR QUOTES
Quote Valid Through ____________________________________________
Warranty ____________________________________________
Nearest Service
____________________________________________
Facility
Exceptions
List every exception or deviation. If none, write "None." Unidentified exceptions may cause
the quote to be rejected.
__________________________________________________________________________
______
__________________________________________________________________________
______
__________________________________________________________________________
______
Vendor Information and Certification
Vendor Legal Name ____________________________________________
Address ____________________________________________
Contact Person ____________________________________________
Phone / Email ____________________________________________
Oregon Resident
Yes / No
Bidder
Addenda
No. __________ through No. __________
Acknowledged
By signing below, the vendor certifies that the information and pricing are complete and
accurate; the signer is authorized to bind the vendor; the quote was prepared without
collusion or fraud; and the vendor agrees to furnish the listed equipment in accordance with
this RFQ and all acknowledged addenda.
Authorized Signature: Date:
______________________________ ______________________________
Printed Name / Title: Email:
_____________________________ _____________________________
Hylio ARES HYL-150 Equipment Package 2026-195-PR | Morrow County