Guaranteed Energy Savings Contract

Location:	Illinois
Posted:	Jan 13, 2026
Due:	Feb 10, 2026
Agency:	Capital Development Board
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

Attachment Preview

Request for Proposals (RFP)

For

Issued by:

Silvis School District #34

Superintendent’s Office

4280 4th Avenue

East Moline, Il 61244

Superintendent: Dr. Terri VandeWiele

Proposal Due Date: February 10, 2026, 10:00 a.m.

Notice is hereby given that Silvis School District 34 (the “District”) at 4280 4th Avenue, East Moline,

Illinois 61244, is requesting Qualified Providers to propose energy conservation measures through a

guaranteed energy savings contract. The District’s objective in issuing this Request for Proposal (RFP) is

to provide a competitive means in which to select a qualified Provider for a Guaranteed Energy Savings

Contract. The contract shall follow the requirements of Article 19b of the Illinois School Code.

Proposals shall be in sealed form and submitted no later than February 10, 2026, at 10:00 a.m., at the

Superintendent’s office located at 4280 4th Avenue, East Moline, Illinois 61244. Providers shall submit

three (3) sealed paper copies and one (1) electronic copy of the proposal. No faxed nor electronically

submitted proposals will be accepted. The District’s RFP is available online at

https://www.silvisrockets.com and at https://cdb.illinois.gov/procurement/escos.html.

For questions contact Dr. Terri VandeWiele, Superintendent, 4280 4th Avenue, East Moline, Illinois

61244, tvandewiele@silvis34.com.

A required pre-bid meeting is scheduled for January 16, 2026, at 10:00 a.m. at Northeast Junior High

School at 4280 4th Avenue, East Moline, IL. There will be one walkthrough opportunity immediately

following the pre-bid meeting that will include options to observe HVAC systems and lighting and

walkthrough the school building.

Proposals shall include implementation of energy conservation measures. “Energy conservation

measure” means any improvement, repair, alteration, or betterment of any building or facility owned or

operated by the school district or any equipment, fixture, or furnishing to be added to or used in any

such building or facility, subject to the building code authorized in Section 2-3.12 of the School Code,

that is designed to reduce energy consumption or operating costs. 105 ILCS 5/19b1.1.

The District reserves the right to reject any or all proposals, to waive irregularities in the proposal

procedure, or accept the proposal that, in its opinion, will serve the best interest of the District. The

District further reserves the right to award all or a portion of the work to one or more Providers. Any

such decision shall be considered final. Failure to meet any of the required criteria may result in

automatic rejection of the proposal.

The District will not provide compensation to the Respondent(s) for any expense incurred by the

Respondent(s) for Submission preparation, product evaluations, or demonstrations that may be made.

All submissions become the property of the District and will not be returned to the energy services

company (“ESCO”).

In accordance with Section 19b-5 of the School Code, the District discloses that no energy contractor

participated in the preparation in this RFP.

I. PROPOSED PROJECT

a. The work to be included in the project may include but not be limited to upgrades, or

replacement of equipment and/or materials including lighting, HVAC, and the

replacement of the building automation system.

b. The intent of this RFP is to provide the owner with the means to realize maximum

energy and operational savings and/or related improvements to its facilities for all

buildings.

c. A savings guarantee will be offered as part of the qualified Provider’s proposal. The

savings in energy and operating costs must be guaranteed to cover the cost of the

contract.

d. The District is subject to the Illinois Freedom of Information Act, 5 ILCS 140/1, et seq.

(“FOIA”), and any and all information submitted by the Provider to the District may be

subject to disclosure to third parties in accordance with FOIA. If the Provider requests

that the District withhold any submitted information as trade secrets, commercial

information, or financial information from disclosure to a third party in response to a

FOIA request, the Provider must notify the District of such request at the time such

information is submitted to the District, along with a statement that disclosure of such

information will cause competitive harm to the Provider, as provided by FOIA Section

7(1)(g), 5 ILCS 140/7(1)(g). Any content not so marked by the Provider at the time of

submission to the District will be presumed to be open to public inspection. The

Provider may be required to substantiate the basis for its claims at a later time.

Notwithstanding timely notice received from the Provider in accordance with Section

7(1)(g), the District reserves the right, in its sole discretion and subject only to applicable

law, to withhold or release the subject information in response to a FOIA request. As a

potential provider of a governmental function on behalf of the District, the Provider

agrees to cooperate with the District, without additional charge, in responding to any

FOIA request, including by timely providing any documents requested by the District

that directly relate to the governmental function that the Provider has been engaged to

perform on behalf of the District.

II. PROPOSAL CONTENT & FORMAT

Proposals must contain all required information outlined in this section. The District

reserves the right to eliminate from further consideration any proposal deemed to be

substantially or materially unresponsive to the requests for information contained herein.

Moreover, the Board reserves the right to reject any and all proposals and to waive any

deficiencies in a proposal.

a. Table of Contents

b. Executive Overview

Request for proposals shall include a concise abstract stating the respondent’s overview

of the company. Please summarize the scope of services offered by your firm for this

project.

c. Company Information

• Name of firm

• Business address

• Primary contact person for this project

• Name of officer authorized to bind the firm and office address

• Number of years company has been in business

• Additional relevant information

d. Experience and Qualifications

A Qualified Provider is a person or business experienced in the design, implementation,

and installation of energy cost savings measures. As required by Section 19b-1.3 of the

School Code, the minimum training any person or employee shall have under this

agreement shall include the satisfactory completion of at least 40 hours of course

instruction dealing with energy conservation measures. The Qualified Provider must

have the demonstrated technical and managerial capabilities to provide a

comprehensive set of services including, but not limited to, design, acquisition,

installation, training, and commissioning of new and/or existing energy systems as well

as project monitoring and savings measurement and verification. Additional services

may include operation and maintenance for all improvements and/or training of

District’s staff on routine maintenance and operation of the systems installed.

Monitoring and verification services shall include appropriate measurement and timely

reporting of the energy and operational savings from the project. The following

documentation must be submitted to support required qualifications as part of the

Qualified Provider’s response:

• Company history – structure of company, financial stability, and longevity.

• Resumes of the key project personnel who will be involved in the project.

• Documentation of firm being/or using a licensed engineering/design firm in

Illinois.

• Confirmation or evidence that your firm is in good standing with the State of

Illinois to perform work/business in Illinois.

• Litigation/Contract Disputes:

o List any projects with Illinois school districts which have resulted in

litigation or arbitration during the past ten years. Provide a brief

summary detailing the litigation/arbitration. Include any

litigation/arbitration in which any predecessor companies were involved

during this time period.

o List any projects where the responding ESCO or predecessor has signed

a contract and not delivered on the agreed upon contract. Please also

explain.

• Guarantee History:

o List any projects for which the ESCO or predecessor has paid a school

district for an annual savings shortfall under a guaranteed energy

savings contract.

• Relevant Experience: Provide project details on projects where team members

have worked on Energy Savings Projects in the K-12 market in the State of

Illinois. Include:

o A brief description of the project

o Value of the project

o District contact information

e. Technical Aspects of the Proposal

• Provide a detailed summary of your organization’s technical approach to

meeting the District’s energy efficiency and operational savings and needs and

objectives. Include the following:

o Existing conditions: Describe your organization’s assessment of the

facilities and existing conditions

o Solutions for consideration: Provide an overview of the various solutions

recommended to address the conditions of the District’s facilities

o Development: Describe the overall approach to assessment and

development of technical solutions

o Design:

▪ Describe your proposed design approach and include preferred

design and engineering consultants your organization would like

to utilize, within the scope of the project.

▪ Provide any design details and drawings (if any) utilized as part

of your response.

o Construction Management: Describe your approach to all phases of

construction management, from bid process though final acceptance

and warranty. Include the following details:

o Commissioning: Describe how your firm intends to provide

commissioning for the project

o Performance Assurance: Describe the performance assurance processes

you intend to use to ensure the buildings operate at the desired

performance level, both at completion of the construction phase and

throughout the contract term.

f. Financial Approach and Guarantee

Provide the following:

• Pricing for proposed recommended solutions and alternatives, if applicable.

Profit should be stated as a separate element of the price for each solution and

alternative. Price shall include all costs of installations, modifications, and

remodeling, including without limitation, costs of a pre-installation energy audit

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Date	Location	Links
January 13, 2026 3:18 PM	Silvis School District #34, 4280 4th Avenue East Moline, Il 61244	RFP