Improve/Expand Current CT Suite Including HVAC - UK King’s Daughters Ohio 2001 Scioto Trail Portsmouth, Ohio 45662,

ADVERTISEMENT FOR BIDS
1. INVITATION
Sealed proposals for the following work will be received by UK King's Daughters Medical
Center, Department of Supply Chain Operations, 1000 Ashland Drive, Suite 202, Russell KY
41169 in the manner and on the date hereinafter specified for the furnishing of all labor,
materials, supplies, tools, appliances, equipment, services, etc., necessary for the
construction of BID NO. KD-CC-0216-27 - Improve/Expand Current CT Suite Including
HVAC - UK King's Daughters Ohio 2001 Scioto Trail Portsmouth, Ohio 45662, as set
forth in the specifications and as shown on the drawings for as prepared by TSHD Architects
and approved by the Department of Supply Chain Operations and under the terms and
conditions of this Invitation.
2. PROJECT DESCRIPTION
This project consists of the preparation of the current space to allow for replacement of an
existing CT scanner, and associated upgrades to the CT imaging suite at King's Daughters
Ohio. This work will include all demolition, architectural, electrical, mechanical, HVAC,
structural, technology and related modifications required to accommodate the new CT
equipment and provide a fully operational, code-compliant imaging environment. CT will be
owner furnished.
This project will also include modifications and/or replacement of the existing HVAC systems
serving the CT suite to provide adequate temperature, humidity, ventilation, air distribution,
and equipment cooling required for the new CT system and the operational requirements of
the imaging department. HVAC will be owner furnished.
3. METHOD OF RECEIVING BIDS
Bids will be received from Prime Contractors on a Lump Sum Amount for the total project. All
phases of the work shall be bid to and through the Prime Contractors. Bids shall be submitted
in the manner herein described and on the official proposal form included with the conditions
and specifications and shall be subject to all the conditions as set forth and described in the
Bid Documents.
Bids shall be submitted only on the Official Forms supplied by UK King's Daughters Medical
Center, Supply Chain Operation in the following order:
1. Form of Proposal (Bid Form)
2. Bid Bond
**Please ensure there are no staples (check your bid bond).
Failure to comply with the foregoing requirements will be cause for invalidation of bid.
4. METHOD OF AWARD
Recommendation for award of Contract will be made on the basis of the lowest responsible
bid provided by a bidder determined to be capable ("responsible") in all respects to perform
the scope of work as the best value to the Medical Center.
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5. SCHEDULE OF PROJECT
Contractor shall reach Substantial Completion 30 consecutive calendar days from the date of
commencement as specified in the Work Order letter, and Final Completion shall be 30 days
thereafter.
6. BONDING
All bids shall be accompanied by a bid guarantee of not less than five (5%) percent of the
amount of the base bid. A 100% Performance bond and 100% Payment bond shall be
furnished by the successful bidder as a condition of the contract. All bonding and insurance
requirements are contained in the Instruction to Bidders, General Conditions, and Special
Conditions. Should any of these references disagree, the Special Conditions prevail.
7. PLANS AND SPECIFICATIONS REVIEW
Specifications, Plans and Contract Documents may be examined at the following places:
www.ukplanroom.com
8. OBTAINING PLANS AND SPECIFICATIONS
Plans, Specifications and Official Bid Documents are available from:
Lynn Imaging
328 Old Vine Street
Lexington Kentucky 40507
Phone (859) 255-1021
Fax (859) 233-1558
In addition, Lynn Imaging and the Medical Center have a web site at: www.ukplanroom.com
where plans can be ordered.
Payments for Plans, Specifications and Official Bid Documents must be made to Lynn
Imaging before a set of documents will be issued.
Notes: Contractors that receive plans and specifications from other sources than Lynn
Imaging must request a "Form of Proposal" from the Medical Center's Purchasing
Representative to be registered as plan holders and to receive addendums.
Potential Contractors must identify the position of their firm as a prime bidder, miscellaneous
subcontractor, material supplier or other when ordering or picking up Plans and
Specifications.
9. BID SUBMITTAL
Contractors must submit their bid in a sealed envelope to 1000 Ashland Drive, Suite 202,
Russell, Kentucky 41169 and the envelope must contain the following information on the
outside lower left-hand corner:
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SEALED BID INVITATION NO: KD-CC-0216-27
BID DATE: 09/30/2026 at 3:00 P.M. Russell, KY time
Bids, upon their receipt by UK King's Daughters Medical Center, Department of Supply
Chain Operations, are stamped showing the hour and date received. Bids received after the
scheduled closing time for reception of bids will not be considered provided legal and
accepted bids have been received on said referenced Invitation.
Bids received by the deadline will be unsealed and read aloud following the deadline. The
bid clerk will direct those interested to the bid opening location.
10. BID WITHDRAWAL
No bidder may withdraw his bid for a period of sixty (60) days after the date set for the
opening of bids. Clerical errors and omissions in the computation of the lump sum shall not
be cause for withdrawal of the bid without forfeiture of bid bond. Bids may be withdrawn in
person only, prior to the closing date for receipt of bids.
11. RIGHT TO REJECT
UK King's Daughters Medical Center, Department of Supply Chain Operations, reserves the
right to reject any and all bids and to waive all formalities and/or technicalities where the best
interest of the Medical Center may be served.
12. PRE- BID CONFERENCE
A Pre-Bid Conference will be held for this project on 09/10/2026 @ 11:00 A.M. EST
At Project Site:
2001 Scioto Trail Portsmouth, OH 45662
13. WRITTEN QUESTIONS
Anyone wishing to discuss specific items is requested to submit the items in writing to Supply
Chain Operations, no later than 09/14/2026 at 3:00 PM Russell, KY Time. Written questions
can be submitted by email to Angie Huston at angie.huston@uky.edu.
Please use bid number and title in the "Subject" line of your email.
Note: Responses to Written Questions received by the question deadline will be provided in
an addendum issued on or about 09/16/2026.
14. SUBSTITUTION - MATERIALS AND EQUIPMENT
Bidders wishing to submit a request for consideration of an alternate under the provisions of
Article 48.3 of the General Conditions to the Contract to any article, device, equipment,
product, material, fixture, patented process, form, method or type of construction, or by name,
make, trade name, or catalog number shall submit a written request to the Medical Center at
least 14 calendar days prior to the official bid date of the Project including all necessary
information and sufficient detail to allow evaluation by the Design Consultant and the Medical
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Center and, if the Medical Center determines the alternate is acceptable, an addendum will be
issued allowing the change and advising all bidders of the option.
If no addendum is issued to allow the requested change, the Bidder shall assume the request
is not approved and shall prepare the bid on that basis.
15. POST BID MEETING
The apparent low bidder may be required to meet with the Project Team to review the bid and
scope of services. The time and place of this meeting will be announced at the bid opening.
Angie Huston
Signed:
Angie Huston
Supply Chain Contract Coordinator
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