Sanger Fire Department Five Year Strategic Plan

Request for Proposal
Sanger Fire Department
Five Year Strategic Plan
July 27, 2026

Section 1 - Introduction
The City of Sanger Fire Department ("City") is accepting proposals from qualified consultants
("Proposers") to research, write and produce a Strategic Plan for the Fire Department. The
intent of the City is to hire a qualified consultant that can offer the highest service at the lowest
overall cost to the City.
The Strategic Plan is intended to guide the City by (a) reviewing current conditions with an
analysis of existing strengths, weaknesses, opportunities and threats (SWOT); (b) suggesting
organizational improvements over five (5) years; (c) establishing realistic strategic initiatives; (d)
reviewing the Fire Department's existing mission statement, vision and values; (e) engaging the
community and collecting both internal and external stakeholder input including labor,
management, staff and the City Council as part of the planning process; (f) developing draft and
final versions of the Strategic Plan; (g) presenting the final Strategic Plan to the City Council.
The Fire Department provides fire and emergency medical services to the City of Sanger and
portions of the unincorporated areas of Fresno County. The Fire Department operates out of
one station and encompasses approximately six square miles of the City with an estimated
population of 26,600 people. The Department also provides first-in advanced life support
ambulances to approximately 80 square miles of eastern Fresno County with an estimated
population of 10,000 people. The Fire Department provides fire suppression, emergency
medical, Paramedic ambulance transport, fire prevention/community risk reduction and public
education services to a predominately suburban community with areas that are rural in nature.
Section 2 - Proposal Submission
Release Request for Proposal July 27, 2026
Deadline for Proposer Questions August 21, 2026 at 5:00pm PST
Proposals Due August 28, 2026 at 5:00pm PST
The City will endeavor to administer the proposal process in accordance with the terms and
dates outlined, however, the City reserves the right to modify the activities, timeline or any
other aspect of the process at any time, as deemed necessary.
RFP and Attachments
This Request for Proposal (RFP) in its entirety is available on the City's website at
www.cityofsanger.net. It is the Proposer's responsibility to check back on the website for and
addendums that may be issued prior to the proposal due date.
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Inquiries
All inquiries related to this RFP are to be directed, in writing, to Chief Greg Tarascou at
Greg.Tarascou@ci.sanger.ca.us. All inquiries must be received by 5:00 pm PST, August 21,
2026. Inquiries will be answered via email. Information obtained from any other source is not
official and should not be relied upon by Proposer.
Submission
Submit one signed original, two (2) copies and an electronic version of the Proposal. Mark the
original "MASTER COPY". If discrepancies between two or more copies of the proposal are
noted, the Master Copy shall be used as the basis for resolving and discrepancies. All proposals,
whether accepted or rejected, shall become property of the City upon submission.
Proposals must be received no later than 5:00pm PST on August 28, 2026. Proposals received
after this time and date will not be considered.
Mail your proposals to:
City of Sanger
c/o Lina Martinez, City Clerk
1700 7th Street
Sanger, CA 93657
Section 3 - Scope of Services
Services to be Provided
1. Complete a Strategic Plan for the City to include, but not limited to the following
(collectively, "Scope of Services"):
a. Review current conditions with an analysis of existing strengths, weaknesses,
opportunities, and threats (SWOT).
b. Suggest strategic initiatives over a five (5) year timeframe.
c. Review the existing Standards of Cover and Community Risk Assessment (on the
Fire Department's website) and establish realistic strategic initiatives for the
future.
d. Review the Fire Department's existing mission statement, vision and values.
e. Engage the community and collect both internal and external stakeholder input
including labor, management, staff and the City Council as part of the planning
process (Note: Input from the City's firefighters who work shift assignments will
require three (3) separate site visits to capture the City's three (3) separate work
shifts).
f. Develop draft and final versions of the Strategic Plan.
g. Present the final Strategic Plan to the City Council at a designated meeting.
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Section 4 - RFP Procedures
Evaluation of Proposals
All proposals submitted will be reviewed by City management. Overall responsiveness to the
RFP is an essential factor in the evaluation process. At the completion of the proposal review,
top ranking Proposers may be asked to provide a presentation and demonstration of services
and product. Additional information may be requested at that time.
The City will select the Proposer that best fulfills the City's requirements and represents the
best value to the City. No single factor will determine the final award decision.
Determination of best value to the City shall be based upon, but not limited to, the following:
1. Qualifications and experience researching and writing Strategic Plans.
2. Performance (quality and efficiency) producing Strategic Plans for government agencies
with similar services and size to the City.
3. Industry knowledge of Strategic Plans.
4. Service availability, ease of process, customer service, and convenience.
5. Proven systems in place for timely communication and follow-up.
6. Ability to provide efficient, user-friendly services and support.
7. Cost.
Terms of Agreement
1. The City will select a Proposer and negotiate a contract price. If a contract cannot be
negotiated for any reason, another Proposer may be selected.
2. Proposers will be required to obtain, and during the terms of the contract maintain,
insurance policies as detailed in Attachment A - Insurance Requirements.
3. Proposers that employ any person or persons to fulfill the contract will be required to
have a policy for Worker's Compensation Insurance as required by the Labor Code of
the State of California.
4. The successful Proposer will commence work after the transmittal of a fully executed
contract.
5. Completion of Strategic Plan within 90 days from commencement of work.
Section 5 - RFP Submission Requirements
General Information
1. If a service requirement or section of the RFP cannot be met by a Proposer, then "No
Proposal" should be indicated in the relevant section of the RFP. An alternative
equivalent service may be proposed.
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2. If a service is provided by a third party, indicate this clearly in the appropriate section,
and include the name of the company that will be providing the service.
3. Provide all costs associated with all requested services and any recommended service
enhancements in the Proposal.
Proposal Format
Proposals must follow the prescribed format. Do not include any extraneous or marketing
material. Proposals shall include sections using the titles as shown below.
Cover Letter
1. Legal name and address of the Proposer.
2. Address where the contract will be housed.
3. Website address of the Proposer.
4. Signature of the individual who is authorized to bind the Proposer contractually.
5. Confirmation of the receipt of the RFP and all addenda thereto.
6. Statement that the proposal is valid for a 60-day period from the proposal due date.
7. Name, title, address, telephone number, and email address of the individual to whom
correspondence and other contacts should be directed during the selection process.
References
Provide at least three (3) government agency references for which Strategic Plan development
services have been provided that are of similar size, ad with similar scope of services as the City.
Include the following information for each reference:
1. Contact name and title.
2. Name and address of government agency.
3. Telephone number and email address of contact.
4. Services provided by the government agency.
Written Response
1. Profile - General overview of corporate structure including the individuals/unit that will
be the Proposer's lead contact for the contract.
2. Experience - Experience in providing Strategic Plans to government agencies of similar
size and services as the City.
3. Qualifications - Qualifications to provide consulting services to the City including, but
not limited to, certifications, licenses, professional association memberships, training,
knowledge of industry standards, and expertise with the fire service in California and the
United States. Describe what sets the Proposer's services apart from others.
4. Service Availability - Include hours of operation, and after-hours availability.
5. Process - Explain the process by which the Strategic Plan will be developed and written.
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6. Implementation Plan - Plan for implementing the contracted services including
proposed timeline and tasks required by the Department and the Proposer.
7. Service Enhancements - Please include any service enhancements, additional services,
or alternate approaches to the requested services, where feasible, which may not be
specifically requested, but would be of benefit to the City.
Cost Proposal
Provide a list of potential procedures and associated costs to fulfill the Scope of Services.
Under each, list each procedure that will be included and the associated cost. If there are
services offered under a category that are no cost to the City, please indicate the services in the
list with "N/A" for cost. Please include a sample contract form and the signature of the
individual who is authorized to bind the Proposer contractually on the Cost Proposal.
Section 6 - General Information
Notice to Proposer
The RFP does not constitute a contract or offer of employment. The cost of preparation and
submission of proposals shall be the obligation of the Proposers.
Rejection of Proposals
The City reserves the right to reject any or all the proposals and further reserves the right to
waive any informalities or irregularities in any proposal. Proposals that do not address the
requirements will be considered non-compliant and will not be reviewed or rated.
Protest of Bid Process
Any Proposer who wishes to file a complaint about the RFP process, selection process, or
method of award may do so in writing. Protest letters must be submitted to the City within five
days prior to awarding the contract.
Discrepancy of Other Errors in RFP
If a Proposer perceives a discrepancy, conflict, omission, or error amongst the terms within the
RFP or between the RFP and any other relevant documents, the Proposer shall immediately and
timely notify the City in writing of the specific problem(s) perceived. Notice of any modification
made by the City to the RFP and any relevant documents at issue will be sent to all parties who
were sent an RFP and of which the City is aware.
If a Proposer fails to timely notify the City of the perceived error prior to the date and time
stated for submission of proposals, the proposal shall be submitted at the Proposer's own risk,
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and if awarded the contract, the contactor shall not be entitled to additional compensation,
damages, or time by reason of any and all perceived errors or their later correction.
Conflict of Interest
A conflict of interest exists wherever an individual could benefit directly or indirectly from
access to information or from a decision over which they may have influence and includes a
perceived conflict where someone might reasonably perceive there to be such benefit and
influence. A conflict of interest occurs when a staff member or Proposer attempts to promote
a private or personal interest that results in an interference with the objective exercise of their
job responsibilities or gains any advantage by virtue of his/her position with the City of Sanger
or businesses, consultants, or individuals doing business with the City of Sanger. Conflicts of
interest may be real, potential, or perceived.
The Proposer should disclose conflicts of interest, in writing, to the City which will consider the
nature of the Proposer's responsibilities and degree of potential or apparent conflict in deciding
the course of action that the Proposer needs to take to remedy the conflict of interest.
Limitations
The City reserves the right to reject any or all proposals and to waive any and all irregularities to
choose the successful Proposer and may amend the scope of this RFP at any time and in any
manner, which in its opinion best serves the City interests. The City expects to complete its
evaluation process to select a qualified Proposer but reserves the right to change key dates and
action as the need arises. The City intends to award the project to one Proposer; however, the
City retains the right to award one or more separate contracts to one or more Proposers, at the
City's sole discretion. The proposals in response to this RFP will become property of the City
and may be used to the City in any way it deems appropriate. The City reserves the unqualified
right to modify and/or suspend any and all aspects of the RFP, to request further information
from any firm or person responding to the RFP, to waive any defect as to form or content of
this RFP or any response thereto, to extend deadlines or accepting responses or accept
amendments to responses after expiration of deadlines and to reject any and all responses to
the RFP.
No individual or firm responding to this RFP shall obtain any claim or right of action against the
City by reason of any aspect of the RFP, defects or abnormalities contained herein, defects or
abnormalities in the selection process, the rejection of any proposal, the acceptance of any
proposal, any statements, representation, acts or omissions of the City, the exercise of any
discretion by the City in connection with any of the foregoing, or any and all other matters
arising out of all or any of the foregoing.
The City shall not be obligated to respond to any proposal submitted, nor be legally bound in
any manner by submission of the Proposal.
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The City is not required to accept the lowest price proposal. A variety of factors will be
evaluated to determine the most advantageous proposal based on, for example, experience,
financial strength, technical capability, costs and performance. All costs of preparing and
submitting responses to this RFP shall be borne by the Proposer and not the City.
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Attachment A - Insurance Requirements
Minimum Insurance
The accepted Proposer ("Contractor") shall procure and maintain for the duration of the
contract insurance against claims for injuries to persons or damages to property that may arise
from or in connection with the performance of the work hereunder by the Contractor, his
agents, representatives, or employees.
Contractor shall maintain limits no less than:
1. Commercial General Liability with coverage at least as broad as Insurance Services Office
(ISO) form CG 00 01.
One million dollars ($1,000,000) per occurrence, two million dollars general aggregate,
and one million dollars ($1,000,000) products and completed operations aggregate for
bodily injury, personal injury, and property damage. The general aggregate limit shall
apply separately to this project/location or the general aggregate limit shall be doubled.
2. Professional Liability that insures against professional errors and omissions that may be
made in performing professional services.
One million dollars ($1,000,000) per occurrence or per claim and two million dollars
($2,000,000) aggregate. If protection is accomplished through a "claims made" policy,
any policy inception date, continuity date, or retroactive date must be before the
effective date of the start of work and a 36-month extended reporting period shall be
provided.
3. Automobile Liability for owned, non-owned, and hired autos using ISO Business
Automobile Coverage form CA 00 01 (or equivalent). If the Contractor's
business/company does not own any automobiles, coverage for hired and non-owned
autos shall be provided.
One million dollars ($1,000,000) per accident for bodily injury and property damage.
4. Worker's Compensation and Employer's Liability for all persons employed directly or
indirectly by Contractor.
Contractor shall maintain Workers' Compensation Insurance and Employer's Liability
Insurance with limits of at least one million dollars ($1,000,000) each accident or
disease. Contractor shall submit to City, along with the certificate of insurance, a waiver
of subrogation endorsement in favor of City, its officers, agents, employees, and
volunteers.
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Deductibles and Self-Insured Retention
Any deductibles or self-insured retention must be declared to and approved by the City. At the
option of the City - Either: the insurer shall reduce or eliminate such deductibles or self-insured
retention as respects the City, its officers, officials, employees, and volunteers; or, the
Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of
losses and related investigations, claim administration, and defense expenses.
Other Insurance Provisions
The commercial general liability and automobile liability shall be endorsed to contain the
following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional
insured as respects: liability arising out of activities performed by or on behalf of the
Contractor using ISO form CG 20 10 or CG 20 26 (or equivalent); and automobiles
owned, leased, hired, or borrowed by the Contractor. The coverage shall contain no
special limitation on the scope of protection afforded to the City, its officers, officials,
employees, or volunteers.
2. For any claims related to the services provided by the Contractor, the Contractor's
insurance coverage shall allow and be endorsed primary insurance as respects the City,
its officers, officials, employees, and volunteers. Any insurance or self-insurance
maintained by the City, its officers, officials, employees, or volunteers shall be excess of
the Contractor's insurance and shall not contribute with it.
3. Coverage shall provide and be endorsed to include a waiver of subrogation in favor of
the City and its officers, officials, employees, agents, and volunteers.
4. Any failure to comply with reporting or other provisions of any policies required by this
clause, including breaches of warranties, shall not affect coverage provided by the City,
its officers, officials, employees, or volunteers.
5. The Contractor's insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
6. Each insurance policy required by this clause shall be endorsed to state that coverage
shall not be cancelled, except for non-payment of premium, by either party, except after
thirty (30) days' prior written notice by certified mail, return receipt requested, has
been given to the City. In the event the policy is cancelled for non-payment of premium,
ten (10) days' prior written notice, as stated above, will be given. If a carrier will not
provide the required notice of cancellation, the Contractor shall provide written notice
to the City of a cancellation no later than five (5) business days before cancellation.
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