City Stormwater Asset Assessment

REQUEST FOR PROPOSALS #27-006
City Stormwater Asset Assessment
NON-MANDATORY PRE-PROPOSAL MEETING:
August 31, 2026, 2:00 PM EST
VIA MICROSOFT TEAMS
https://events.gcc.teams.microsoft.com/event/7a49bcda-09cf-4166-821e-db9c8ef9ec85@c6279049-
e794-4541-8247-8e8261a33321
Meeting ID: 260 928 593 864 950
Passcode: h2zW663H
Dial in by phone
+1 872-242-8893,,722656917#
United States, Chicago
Phone conference ID: 722 656 917#
Proposals are due:
October 2, 2026, no later than 2:00 PM EST
Firms offering responses to this RFP ("Offeror(s)") shall submit proposals ("Proposal(s)") electronically
through the City of Sandy Springs ("City") Bonfire procurement portal no later than October 2, 2026,
2:00 PM EST. Bonfire will electronically secure submitted Proposals until the applicable submission
deadline. The City will only accept online submissions for this RFP through the Bonfire Portal at
https://sandysprings.bonfirehub.com/projects/247522/details. Any Proposal submitted by e-mail,
paper, fax, mail, or through any method other than the designated Bonfire opportunity will not be
accepted or considered.
General Information:
1. All communications regarding this procurement must be with the assigned Senior Buyer, Andre
Jefferies, ajefferies@sandyspringsga.gov.
2. All questions or requests for clarification must be sent via Bonfire under Message Opportunity
Q&A: https://sandysprings.bonfirehub.com/projects/247522/details or directed to the Senior Buyer
Andre Jefferies via email at ajefferies@sandyspringsga.gov. Questions are due no later than September
11, 2026, 5:00 PM EST. Questions received after this date and time may not be answered.

3. Questions and clarifications will be answered in the form of an addendum. Any addenda, schedule
changes and other important information regarding this procurement will be posted on Bonfire at
https://sandysprings.bonfirehub.com/projects/247522/details. It is the Offeror's responsibility to check
Bonfire for any addenda or other communications related to this procurement.
4. The form of contract the City intends to execute with the selected Offeror (the "Contract") is
included as Attachment A for review. Offerors are urged to read this Contract carefully, including
exhibits, prior to submitting a Proposal. In general, the City is unable to negotiate or revise contract
provisions. If an Offeror believes certain contract provisions are out of date, not applicable or place an
undue burden or cost on the Offeror or the City, the Offeror must address these concerns in writing
during the question-and-answer period. The Senior Buyer will review and determine the appropriate
response. If the City determines a change is warranted, an addendum will be posted to this RFP. If an
Offeror is unwilling to execute the Contract, whether modified by addendum or not, a Proposal should
not be submitted.
5. The City reserves the right to reject all Proposals and to waive technicalities and informalities, and
to make award in the best interest of the City.
6. An Offeror's RFP Checklist is provided for your convenience below. This checklist is provided for
assistance only and should not be submitted with the Proposal.
7. The City is not responsible for any technical difficulties. It is highly recommended that all Offerors
submit their Proposals prior to the due date of this solicitation.
8. Offerors are required to review the form of Contract and all Exhibits included with this RFP before
submitting a Proposal. Submission of a Proposal constitutes acknowledgment that the Offeror has
reviewed the Contract and, if selected for award, is prepared to execute the Contract substantially in the
form provided, including all applicable Exhibits and any modifications issued by addendum. Offerors are
not required to submit an executed Contract with the Proposal, but it is strongly encouraged. Any
concerns, exceptions, or requested revisions to the Contract must be submitted during the formal
question-and-answer period.
9. All Offerors are hereby notified that any digital content, applications, websites, or technology
services provided under this solicitation must comply with the accessibility standards established under
the Americans with Disabilities Act (ADA) and Web Content Accessibility Guidelines (WCAG) 2.1 Level
AA. Offerors must demonstrate their ability to deliver products and/or services that are accessible to
individuals with disabilities, including compatibility with assistive technologies such as screen readers,
keyboard navigation, and voice recognition tools.

DEFINITIONS
SSPWD: Sandy Springs Public Works Department
GDOT: Georgia Department of Transportation
ADA: Americans with Disabilities Act. The federal act that gives civil rights protections to the
disabled similar to those provided to individuals based on race, color, sex, national origin, age
and religion. It guarantees equal opportunity for individuals with disabilities in public
accommodation, employment, transportation, state and local government services and
telecommunications.
CCTV: Closed-Circuit Television
EAM: Enterprise Asset Management
GIS: Geographic Information System
GPS: Global Positioning System
JPEG: Joint Photographic Experts Group
NASSCO: National Association of Sewer Service Companies

PROPOSAL INSTRUCTIONS
Failure to submit the following proposal documents may result in the proposal being deemed non-
responsive and the proposal shall be rejected:
Proposal Signature and Certification
Technical Proposal
Cost Proposal
Georgia Security Immigration Compliance Act Affidavit
Certification of Sponsor Drug Free Workplace
Affidavit Verifying Status for City Public Benefit Application
E-Verify Affidavit under O.C.G.A. 13-10-91(b)(1)
Notice to Contractors Compliance with Title VI of the Civil Rights Act of 1964
Corporate Certificate
Subcontractor List
Addenda Acknowledgment
Professional Engineer License (for Project Manager)
GDOT Prequalification Certificate
Signed Contract (Strongly encouraged, not mandatory)
Business License
Upon award of contract the following items shall also be submitted:
Signed Contract
Certificate of Insurance

TABLE OF CONTENTS
PROPOSAL SIGNATURE AND CERTIFICATION
CORPORATE CERTIFICATE
OFFEROR'S RFP CHECKLIST
SECTION 1: BACKGROUND AND GENERAL INFORMATION
SECTION 2: SCOPE OF SERVICES
SECTION 3: QUALIFICATIONS
SECTION 4: SUBMITTALS
SECTION 5: CONTENTS OF PROPOSALS, EVALUATION CRITERIA, AND SELECTION PROCESS
SECTION 6: PRE-SUBMITTAL INQUIRIES/QUESTIONS
SECTION 7: COMMUNICATIONS
SECTION 8: SCHEDULE OF EVENTS
SECTION 9: TERMS AND CONDITIONS
SECTION 10: CONTRACT INFORMATION
Attachment A: CONTRACT, which includes all Exhibits attached thereto include:
* Scope of Services and/or Contractor Proposal
* Cost Proposal
* Certification of Contractor - Georgia Security and Immigration Compliance Act
* Certification of Sponsor - Drug-Free Workplace
* Affidavit Verifying Status for City Public Benefit Application
* Contractor Affidavit Under O.C.G.A. 13-10-91(b)(1)
* Insurance Requirements
* List of Subcontractors
* Notice to Contractors - Compliance with Title VI of the Civil Rights Act of 1964
* Vendor Responsibility Questionnaire Form
SOLICITATION ATTACHMENTS
* APPENDIX A - GIS Conduit and Structure Data (.xlsx) (File provided as a separate downloadable
attachment)
* EXHIBIT 1 - Stormwater Map (PDF File; provided as a separate downloadable attachment)

PROPOSAL SIGNATURE AND CERTIFICATION
I certify that this Proposal is made without prior understanding, agreement, or connection with any
corporation, firm, or person submitting a Proposal ("Offeror") for the same materials, supplies,
equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive
bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage
awards. I agree to abide by all conditions of this Proposal and certify that I am authorized to sign this
Proposal for the undersigned Offeror. I further certify that the undersigned Offeror has not violated the
provisions of O.C.G.A. 45-10-20, et seq. and will not violate them in any respect.
Authorized Signature for Offeror: _________________________________________________
Date: __________________________________________________
Print/Type Name: __________________________________________________
Print/Type Offeror Name Here: __________________________________________________
Company Name: __________________________________________________

CORPORATE CERTIFICATE
I, ____________________________________, certify that: I am the _________________ of the entity
named as Offeror in the foregoing Proposal; that
______________________________________________, who signed said Proposal on behalf of the
Offeror, was then (title) __________________ of said entity; that said Proposal was duly signed for and
in behalf of said entity by authority of its governing body, and is within the scope of its corporate powers;
that said entity is duly authorized to do business in the State of Georgia.
This _____________ day of ___________________________, 2026.
________________________________________________________________________
(Signature)
(Seal)
Corporate Name: _____________________________________________________
d/b/a: _____________________________________________________

OFFEROR'S RFP CHECKLIST
9 Critical Things to Keep in Mind When Responding
to an RFP for the City of Sandy Springs
1. _______ Read the entire document. Note critical items such as: supplies/services required;
submittal dates; contract requirements, if any (e.g. bonding and insurance
requirements).
2. _______ Note the Senior Buyer's name, address, phone numbers and e-mail address. This
is the only person you are allowed to communicate with regarding the RFP and is an
excellent source of information.
3. _______ Attend the pre-Proposal meeting. These meetings provide an opportunity to ask
questions, obtain a better understanding of the procurement, or to notify the City
of any ambiguities, inconsistencies, or errors in the RFP. This meeting is voluntary,
but all potential Offerors are strongly encouraged to attend.
4. _______ Take advantage of the "question and answer" period. Submit your questions to the
Senior Buyer by the due date listed in the RFP and view the answers given in any
formal "addenda" issued for the RFP. All addenda issued for an RFP will be uploaded
to Bonfire for access to Offerors.
5. _______ Follow the format required in the RFP when preparing a Proposal. Provide point-
by-point responses to all sections in a clear and concise manner.
6. _______ Provide complete answers/descriptions. Read and answer all questions and
requirements. Don't assume the City or Evaluation Committee will know what your
capabilities are or what items/services you can provide, even if you have previously
contracted with the City. Proposals are evaluated based on the information and
materials provided in response to the RFP.
7. _______ Use the forms provided, e.g. cover page, reference questionnaire, etc.
8. _______ Review the RFP document again to make sure that you have addressed all
requirements.
9. _______ Submit the Proposal on time. Note all the dates and times listed in this RFP, and be
sure to submit all required items on time. Late Proposals will not be accepted.
This checklist is provided for assistance only and should not be submitted with your Proposal.

SECTION 1: BACKGROUND AND GENERAL INFORMATION
Background
The City is preparing to advance the next phase of its stormwater infrastructure assessment program.
This effort will support responsible long-term management of the City's stormwater system by
improving asset information, identifying maintenance needs, and helping prioritize future repairs and
replacements.
The City owns and/or maintains approximately 11,000 stormwater assets, including catch basins, pipes,
ditches, structures, conduits, and related infrastructure. The City recently completed an assessment of
approximately 20% of these assets using a modified National Association of Sewer Service Companies
(NASSCO) scoring methodology. That assessment provided valuable information to support more
efficient stormwater asset management, including prioritization of repairs and replacements, improved
maintenance planning, and updates to asset locations and attribute information.
Purpose
The purpose of this proposed assessment is to strengthen the City's ability to manage stormwater
infrastructure in a proactive, cost-effective, and transparent manner. By completing a comprehensive
assessment of the remaining stormwater assets, the City will be better positioned to:
* Prioritize maintenance, repair, and replacement needs
* Improve accuracy of stormwater asset records
* Identify areas of concern before they become larger issues
* Support responsible budgeting and long-term capital planning
* Improve system reliability and public service delivery
* Protect public infrastructure and the environment
General Information
This Request for Proposals is intended to enable the City to gather information and identify qualified
firms capable of performing the services described in Section 2, Scope of Services.
The City will conduct a comprehensive, fair, and impartial evaluation of all responses received. An
evaluation committee will be established by the City to review and evaluate responses in accordance
with the criteria established for this solicitation.
The City reserves all rights available under applicable law and procurement requirements, including,
but not limited to, the right to determine that no qualified responses have been received, to reject any
or all responses, to waive informalities, and to cancel or modify the solicitation process as determined
to be in the best interest of the City.

SECTION 2: SCOPE OF SERVICES
The City has completed mapping of its stormwater asset inventory. The purpose of this assessment is
to update, amend, and supplement the City's GIS data with current information regarding asset
condition, estimated cost to repair or replace assets, photographic documentation confirming the
assessment, and additional notes that will allow the City to prioritize short- and long-term repair and
maintenance projects.
The City now seeks to assess the remaining approximately 80% of its stormwater assets, totaling 8,540
assets. The City intends to continue using the same modified NASSCO scoring methodology to maintain
consistency between the previously completed assessment and this proposed phase of work.
The proposed assessment will include 8,540 stormwater assets, consisting of approximately:
Asset Type Quantity
Structures 4,128
Conduits 4,412 (311,818 linear feet or 59.06 miles)
Total 8,540
The City's stormwater system includes pipes and structures with a wide range of materials, ages,
locations, and physical conditions. Through this project, the City intends to collect consistent and
reliable field data on these assets to support data-driven decision-making.
The proposed work will include:
* Field surveys of stormwater structures and conduits
* Documentation of asset attributes
* Condition assessments based on field observations
* Entry of collected data into the City's Geographic Information System
* Development of a final report evaluating the overall condition of the stormwater system
The final report is expected to provide the City with information such as estimated repair and
replacement costs, projected infrastructure degradation, identified hotspots, condition patterns, and
other findings that can guide future maintenance and capital planning.
The City is interested in completing the assessment within one hundred eighty (180) days while
ensuring that the data collected is accurate, complete, and of sufficient quality for integration into the
City's systems and use in future planning.