Phase 2 Construction of the One Toombs Industrial Park

SECTION 00 0100
REQUEST FOR PROPOSALS
TOOMBS COUNTY DEVELOPMENT AUTHORITY
TOOMBS COUNTY, GA
Sealed Proposals for furnishing all materials, labor, tools, equipment and appurtenances necessary to
complete the Phase 2 Construction of the One Toombs Industrial Park located on US Hwy 1 North in
Toombs County, GA (the "Project") will be received by the Toombs County Development Authority
(TCDA) (the "Owner") at their office located at 208 East First Street, Suite 100, Vidalia, GA 30474
until 12:00 P.M. (Noon), Friday, September 25, 2026 at said office. Proposals will remain sealed until
evaluated the following week. All Proposers must attend a mandatory pre-proposal meeting at the
Toombs County Development Authority (TCDA) at their office located at 208 East First Street, Suite
100, Vidalia, GA 30474 at 11:00 A.M. on Thursday, September 3, 2026. The Proposer should
attend the pre-proposal meeting in its entirety.
The Project consists of furnishing all labor and materials required for the construction of the Phase 2
Improvements, including but not limited to clearing, grubbing, water, sewer and force main lines,
erosion control, and grassing.
The Site Work Project will be awarded in one contract.
Basis for Award: The Owner will award the Contract in accordance with the following
procedure. The Owner will first eliminate from consideration all proposers who are not
"responsive" and "responsible". The Owner will deem all remaining proposers to be reasonably
susceptible of being selected for award, and may give such proposers an opportunity to
participate in discussions, negotiations and revisions of their proposals (including the terms and
conditions of the Contract), in order to obtain their best and final offers; provided that the Owner
reserves the option to select the successful remaining proposers from the submittals without
engaging in such discussions, negotiations and revisions. If only a single proposer remains, the
Owner will deem and determine (in writing) its offer to be most advantageous to the Owner, and,
subject to its right to reject any such proposal or engage in further discussions, negotiations and
revisions with said proposer, will award the Contract to such proposer.
Evaluation Factors: The RFP contains certain "Evaluation Factors", as well as related weighting
indicating the relative importance of the Evaluation Factors, The Owner may assign to each
proposal up to the maximum number of points indicated for each Evaluation Factor based upon a
Scoring Matrix (which is available for review), relying on its review of each proposer's proposal,
and will then multiply each respective number of points by the weight specified for the
respective Evaluation Factor. Subject to its right to reject such proposal, the Owner will then
make an award to the responsible and responsive proposer whose proposal is determined in
writing to be the most advantageous to the Owner, taking into consideration these Evaluation
Factors; i.e., the top scoring proposal. The Evaluation Factors shall be the basis on which the
award decision is made. The Owner's contract file shall indicate the basis on which the award is
Phase 2 - One Toombs Industrial Park CEG File: T7500.007-02
Toombs County, GA
00 0100-1

made.
The Proposal Documents include, but may not be limited to, the Instructions to Proposers, the
Contract Agreement, the General Conditions, the Drawings, the Specifications and forms of
Proposal Bond, Performance Bond, and Payment Bond. Electronic Copies of complete Proposal
Documents may be obtained by contacting Carter Engineering Group, LLC, 3404 Vineville
Avenue, Macon, GA 31204, telephone 478-219-2600, email lharris@carterenggrp.com. A non-
refundable fee of $50.00 will be charged for electronic copies. Hard Copies of Proposal Documents
may be obtained by contacting Lindsey Harris at the Office of the Engineer listed above. A non-
refundable fee of $200.00 will be charged for hard copies. A Contact Name, Company Name,
Phone Number, Email Address and Street Address must be provided to ensure a bidder is on the
official plan holder list and to receive addenda as issued during the advertisement period. No partial
sets of Proposal Documents shall be issued. Proposers must purchase the Proposal Documents
from the office of the Engineer in order to be eligible to submit a Proposal.
Each Proposal must be accompanied by a Bid Bond in the amount of 5% of the Contract Amount
indicated in the Proposal, prepared on the form of Bid Bond that is part of the Proposal Documents,
duly executed by the Proposer as principal and having as surety thereon a surety company licensed
to do business in the State of Georgia and listed in the latest issue of U.S. Treasury Circular 570.
The successful Proposer for this Contract shall be required to furnish a Performance Bond and
Payment Bond, satisfactory to the Owner, each in the amount of 100% of the Contract Price.
No land acquisition is required for the project.
The Owner reserves the right to reject any or all Proposals, to waive informalities and technicalities.
Toombs County Development Authority
By: Pat Dixon,
Board Chair
END OF SECTION
Phase 2 - One Toombs Industrial Park CEG File: T7500.007-02
Toombs County, GA
00 0100-2