Rowan-Cabarrus Community College Janitorial Services
| Location: | North Carolina |
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| Posted: | Nov 20, 2025 |
| Due: | Jan 29, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 121-112025BB |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 121-112025BB |
| Project Title: | Rowan-Cabarrus Community College Janitorial Services |
| Description: | Rowan-Cabarrus Community College is a community college located within Rowan and Cabarrus Counties. It has five campuses. The purpose of this request for proposal is to establish an all-inclusive service contract for the provision of janitorial services with a model that provides primarily late-afternoon and evening cleaning services and daytime portering services. |
| Opening Date: | 1/29/2026 2:00 PM |
| Posted Date: | 11/21/2025 |
| Status: | Open |
| Department: | ROWAN-CABARRUS COMMUNITY COLLEGE |
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Solicitation Number
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121-112025BB
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Department
ROWAN-CABARRUS COMMUNITY COLLEGE
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Status Reason
Open
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Opening Date
2026-01-29T14:00:00.0000000
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Posted Date
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2025-11-20T21:13:01.0000000Z
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Commodity Code
Cleaning and janitorial services
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Mandatory Conference/Site Visit
2025-12-19T05:00:00.0000000Z
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Special Instructions
Mandatory Site Visit @ 9:00 AM meeting at North Campus Bldg N102, Rm 205
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Solicitation Type
*
Select RFP IFB RFI
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Owner
Ronda Holland
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Description
Rowan-Cabarrus Community College is a community college located within Rowan and Cabarrus Counties. It has five campuses. The purpose of this request for proposal is to establish an all-inclusive service contract for the provision of janitorial services with a model that provides primarily late-afternoon and evening cleaning services and daytime portering services.
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Attachments
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Attachment Preview
STATE OF NORTH CAROLINA
Rowan-Cabarrus Community College
Request for Proposal #: 121-112025BB
Janitorial Services
Date of Issue: November 20, 2025
Proposal Opening Date: January 29, 2026
At 2:00 PM ET
Direct all inquiries concerning this RFP to:
Ben Brown
Facilities Operations and Maintenance Director
Email: ben.brown@rccc.edu
Phone: 704-216-3453
Ver: 4/22/19
Page 1 of 40
Proposal Number: 121-112025BB
Vendor: __________________________________________
STATE OF NORTH CAROLINA
Request for Proposal #
121-112025BB
______________________________________________________
For internal College/State agency processing, including tabulation of proposals in the Interactive Purchasing
System (IPS), please provide your company’s Federal Employer Identification Number or alternate
identification number (e.g., Social Security Number). Pursuant to G.S. 132-1.10(b) this identification number
shall not be released to the public. This page will be removed and shredded, or otherwise kept
confidential, before the procurement file is made available for public inspection.
This page is to be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
___________________________________________________
Vendor Name
Page 2 of 40
Proposal Number: 121-112025BB
Vendor: __________________________________________
COLLEGE/STATE OF NORTH CAROLINA
Rowan-Cabarrus Community College
Refer ALL Inquiries regarding this RFP to:
Ben Brown
ben.brown@rccc.edu
704-216-3453
Contract Type:
Commodity No. and Description:
Request for Proposal # 121-112025BB
Proposals will be publicly opened: January 29, 2026 at 2:00 PM
via Zoom The link to the opening will be provided with the
Response to Questions Addendum by January 16, 2026
Using Agency: Rowan-Cabarrus Community College
Requisition No.: N/A
EXECUTION
In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and
agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified
herein. By executing this proposal, the undersigned Vendor certifies that this proposal is submitted competitively and without collusion
(G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations
of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that
it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this
proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred,
suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or
College/State department or agency. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-
Contractors for any Contract awarded as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC
General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work
authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to,
or acceptance by, any College/State Employee associated with the preparing plans, specifications, estimates for public Contract; or
awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a
Contract with the College/State, or from any person seeking to do business with the College/State. By execution of this response to
the RFP, the undersigned certifies, for your entire organization and its employees or agents, that you are not aware that any such gift
has been offered, accepted, or promised by any employees of your organization.
Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE REJECTED. Late
proposals cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & COLLEGE/STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #12):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE*:
DATE:
EMAIL:
*If submitting an electronic response Vendor has two options:1) Vendor may apply a wet signature, scan, and then upload this attestation page as an
attachment for submission through NC BIDS; or 2) Vendor may apply a digital/electronic signature in the designated box, scan, and then upload as an
attachment along with its proposal
Offer valid for at least 60 days from date of proposal opening, unless otherwise College/Stated here: ______ days.
ACCEPTANCE OF PROPOSAL
If any or all parts of this proposal are accepted by the College/State of North Carolina, an authorized representative of Rowan-
Cabarrus Community College shall affix his/her signature hereto and this document and all provisions of this Request for Proposal
along with the Vendor proposal response and the written results of any negotiations shall then constitute the written agreement
between the parties. A copy of this acceptance will be forwarded to the successful Vendor(s).
FOR COLLEGE/STATE USE ONLY: Offer accept and Contract awarded this________ day of __________, 2023, as indicated
on the attached certification, by ____________________________________________________________________
(Authorized Representative of Rowan-Cabarrus Community College
Page 3 of 40
Proposal Number: 121-112025BB
Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND...................................................................................................6
2.0 GENERAL INFORMATION ............................................................................................................6
2.1 REQUEST FOR PROPOSAL DOCUMENT .............................................................................6
2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ...............................6
2.3 RFP SCHEDULE .....................................................................................................................7
2.4 PROPOSAL QUESTIONS .......................................................................................................7
2.5 PROPOSAL SUBMITTAL .......................................................................................................8
2.6 PROPOSAL CONTENTS ........................................................................................................8
2.7 ALTERNATE PROPOSALS ....................................................................................................9
2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................9
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS ............................................9
3.1 METHOD OF AWARD.............................................................................................................9
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.......10
3.3 PROPOSAL EVALUATION PROCESS.................................................................................10
3.4 EVALUATION CRITERIA ......................................................................................................11
3.5 PERFORMANCE OUTSIDE THE UNITED STATES .............................................................11
3.6 INTERPRETATION OF TERMS AND PHRASES..................................................................12
4.0 REQUIREMENTS .........................................................................................................................12
4.1 PROPOSAL FORMAT...........................................................................................................12
4.2 CONTRACT TERM, ADDITIONS/DELETIONS and TERMINATION/CANCELLATION........13
4.3 PRICING................................................................................................................................13
4.4 INVOICES..............................................................................................................................13
4.5 PAYMENT TERMS ................................................................................................................14
4.6 FINANCIAL STABILITY ........................................................................................................14
4.7 VENDOR EXPERIENCE, HISTORY AND QUALIFICATIONS ..............................................14
4.8 REFERENCES ......................................................................................................................14
4.9 BACKGROUND CHECKS.....................................................................................................15
4.10 PERSONNEL.........................................................................................................................15
4.11 PRESENTATIONS.................................................................................................................16
5.0 SCOPE OF WORK .......................................................................................................................17
5.1. GENERAL .............................................................................................................................17
5.2. TASKS/DELIVERABLES ......................................................................................................17
5.3. OBJECTIVES ........................................................................................................................19
5.4. TASKS...................................................................................................................................19
Page 4 of 40
Proposal Number: 121-112025BB
Vendor: __________________________________________
5.5. PROJECT ORGANIZATION..................................................................................................23
5.6. TECHNICAL APPROACH .....................................................................................................23
5.7. ACCEPTANCE OF WORK ....................................................................................................23
5.8. CERTIFICATION AND SAFETY LABELS.............................................................................23
5.9. TRANSITION ASSISTANCE .................................................................................................23
6.0 CONTRACT ADMINISTRATION ..................................................................................................23
6.1 PROJECT MANAGER, CONTRACT MANAGER AND CUSTOMER SERVICE ...................23
6.2 POST AWARD MANAGEMENT REVIEW MEETINGS .........................................................24
6.3 CONTINUOUS IMPROVEMENT............................................................................................24
6.4 DISPUTE RESOLUTION .......................................................................................................24
6.5 CONTRACT CHANGES ........................................................................................................24
ATTACHMENT A: INSTRUCTION TO VENDORS...........................................................................25
ATTACHMENT B: NORTH CAROLINA GENERAL CONTRACT TERMS AND CONDITIONS ........28
ATTACHMENT C: PRICING.............................................................................................................32
ATTACHMENT D: LOCATION OF WORKERS UTILIZED BY VENDOR.........................................34
ATTACHMENT E: CERTIFICATION OF FINANCIAL CONDITION...................................................35
ATTACHMENT F: SUPPLEMENTAL VENDOR INFORMATION......................................................36
ATTACHMENT G: LIST OF SUPPLIES BY LOCATION...................................................................37
Page 5 of 40
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