Bid NO. 26-20 City Wide Printing Services

CITY OF
H untsville
INVITATION TO BID NO. 26-20
"CITY WIDE PRINTING SERVICES"
RETURN SEALED Sealed solicitations shall be received no later than:
City of Huntsville
2:00P.M., Central Time
City Secretary September 17, 2026
c/o Purchasing Department
MARK ENVELOPE: "Solicitation Packet 26-20"
1212 Avenue M
Huntsville, Texas 77340
For a printable version please visit our website at City of Huntsville/Government/Finance/Purchasing/BIDS & RFPS
POINT OF CONTACT
Email: Purchasing@huntsvilletx.gov
The Vendor's signature is required for acceptance of this solicitation and confirms the Vendor has read and understands all
requirements concerning this solicitation, the undersigned affirms they are duly authorized to execute the contract. The City
of Huntsville is not responsible for solicitations received after the submission deadline for any reason and will be considered
void and unacceptable. Hand delivered or mailed offers must be SEALED in an envelope, CLEARLY marked with Bid NO.
26-20 CITY WIDE PRINTING SERVICES.
CERTIFICATION OF OFFER
Company Name ___________________________________________________________________ Date: _______________________
Signed By: ______________________________________________________Title: _________________________________________
Typed/Printed Name: ________________________________________________________ Phone#: ___________________________
Mailing Address: ___________________________________________________________ Tax ID Number: _____________________
Street/P. O. Box City State Zip
Email: ________________________________________________________________________ SAM ID: _______________________
INITIAL FOR ADDENDUM RECEIPT/ACKNOWLEDGMENT. PLEASE MARK N/A IF NOT ISSUED.
Addendum #1 ____________ Addendum #2 __________ Addendum #3 ____________ Addendum #4 ____________
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TENTATIVE SCHEDULE OF EVENTS
The anticipated schedule for this solicitation is as follows. The City reserves the right to modify these dates as necessary.
August 31, 2026 - Release Solicitation
September 2 & September 9, 2026 - Legal Advertisement
September 8, 2026 - Questions Due to the Procurement Manager
September 10, 2026 - Final Addendum Posted
September 17, 2026 at 2:00 P.M. - Public Opening
October 2026 - Award Preparation
GENERAL INSTRUCTIONS
Submissions must be in a sealed envelope clearly marked "Bid NO. 26-20 CITY WIDE PRINTING SERVICES." It is the
sole responsibility of the Vendor to ensure the packet is received at the designated location before the deadline.
A public reading of all timely responses will be held at the submission deadline at the City of Huntsville City Hall, 1212
Avenue M, Huntsville, Texas. All interested parties are invited to attend.
All questions concerning this solicitation should be directed to the Purchasing Department via email at
purchasing@huntsvilletx.gov.
RESPONSES
Vendors submitting a response do so entirely at their expense. The City has no expressed or implied obligation to reimburse
any individual or firm for any costs incurred in preparing or submitting a solicitation, providing additional information when
requested, or participating in any selection interviews.
QUALIFICATIONS OF RESPONDENTS
No prequalification of respondents is required. Before award of any contract can be approved, however, the City shall be
satisfied that the respondent involved: (1) maintains a permanent place of business, (2) has adequate personnel and
equipment to do the work properly and expeditiously, (3) has a suitable financial status to meet obligations incident to the
work, (4) has appropriate technical experience, and (5) can submit a satisfactory performance record. The City of Huntsville
has the final and sole decision to determine qualifications.
ADDENDAS
No interpretation of the meaning of the specifications of the solicitation will be made to any Vendor orally. Every question or
request for interpretation concerning this solicitation shall be directed to the Purchasing Department, in writing via e-mail at
purchasing@huntsvilletx.gov. All questions or requests for interpretation concerning the solicitation received after September
8, 2026 @ 10:00 A.M will be considered void and unacceptable.
A written addendum will be issued as a response and will be posted on or before September 10, 2026 @ 5:00 P.M. on the
City of Huntsville website, Public Purchase website, and Electronic State Business Daily website. All addenda so issued shall
become part of the contract documents, and receipt thereof shall be acknowledged in the space provided in this solicitation.
It is the responsibility of the Vendor to verify all addenda and interpretations.
SOLICITATION TABULATIONS
Solicitation tabulation results are posted on our website at:
http://www.huntsvilletx.gov/business/bids_and_RFQs/bid_tabulations/
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OBJECTIVE
The objective of this solicitation is to secure Annual City Wide Printing Services in accordance with Local Government Code
Chapter 252. Rather than focusing solely on the lowest price, the evaluation considers factors like product durability, vendor
performance, availability, and delivery, ensuring long-term efficiency, reduced downtime, and overall value for the organization.
TERM OF CONTRACT
The initial term of this Contract shall be from the effective date of this Contract until September 30, 2027. This
Contract will have four (4) one (1) year renewal options as follows:
Option Year 1: October 1, 2027 through September 30, 2028
Option Year 2: October 1, 2028 through September 30, 2029
Option Year 3: October 1, 2029 through September 30, 2030
Option Year 4: October 1, 2030 through September 30, 2031
This contract may be renewed for four (4) one (1) year extensions, provided both parties agree. Any extensions
shall be at the same terms and conditions, plus any written approved changes.
SELECTION AND AWARD
The City will award based on best value* meeting the requirements for this service. The City reserves the right to award the
most responsible and responsive bidder in the best interest of the City. If the awarded responder is unable to meet the
requirements of the City, services/products may be purchased from the next best available responder and continue until a
responder is found that can complete the requirements of the City. If the responder desires the City to consider an all or none
response, it must be stated on the price table. The City of Huntsville may award multiple responders meeting the
minimum requirements outlined in this solicitation.
The City reserves the right to reject the solicitation of any Vendor who is in violation of any City Ordinance. The City may
choose to negotiate a settlement of the ordinance violation as a condition of the solicitation award.
SCOPE OF WORK
The City of Huntsville is seeking qualified vendors to provide comprehensive, high-quality, and cost-effective printing and
related graphic services on an "as-needed" basis. The objective is to establish an indefinite delivery, indefinite quantity (IDIQ)
contract to support various City departments with professional printing, binding, design, and finishing solutions.
Services may include, but are not limited to, the following:
* Commercial Printing: Offset and digital printing for forms, letterheads, envelopes, brochures, flyers, business cards,
and promotional materials.
* Finishing & Binding: Cutting, folding, collating, stapling, perfect binding, coil/comb binding, and laminating.
* Design & Pre-Press Support: Graphic design assistance, file preparation, proofing, and layout optimization.
* Specialty Services: Variable data printing, custom die-cutting, foil stamping, embossing, and large-format printing.
* Delivery & Turnaround: Consistent adherence to requested delivery schedules and responsive communication
regarding project timelines.
The City reserves the right to assign projects based on vendor expertise, production capacity, turnaround times, and overall
best value to the organization. This solicitation replaces the previous printing services agreement (Contract #23-39) and is
intended to ensure continued, reliable access to high-quality print production for all municipal operations.
MINIMUM REQUIREMENTS
1. The Vendor shall provide all labor, equipment, materials and consumables necessary for the production of printed
material by copying and/or offset printing.
2. Document quality is to meet the highest industry standards in terms of readability and overall appearance.
Acceptable quality is solely determined by the individual City department.
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3. Upon request of the individual department, proofs may be required prior to completion of the project.
4. All packages, boxes and cartons should be labeled as to contents, purchase order number, job order number, and
ordering department name.
5. All work completed under this solicitation is subject to inspection and approval by the ordering City department.
The City reserves the right to reject and refuse acceptance of work, which is not in accordance with the
instructions, specifications, drawings or data. Rejected work shall be removed by or at the expense of the Vendor.
6. The Vendor must have the capability to establish and maintain multiple accounts for the various City departments.
Vendors may be required to work with individual departments to complete required work. All invoices are to be
sent to 1212 Avenue M, Huntsville, TX 77340.
7. Vendors may be required to deliver product to the City offices within ten (10) working days after placement of order.
QUANTITY
The City reserves the right to increase or decrease the quantities or items by any amount deemed necessary
to meet its needs without any adjustments in the unit bid prices. The City of Huntsville will do our best to
order in case/box quantity. The awarded responder will need to notify the City of Huntsville case/box
quantity.
COLOR AND SAMPLES
City of Huntsville logo uses two colors. The color requirements will be PMS 185 for the red and PMS 280 for the blue. All
blue and red ink will need to match the above PMS numbers on all color print jobs.
SOLICITATION FORMAT
Each solicitation must be submitted with the original documents, and all prices must be indicated on the price chart included
with this solicitation. All blank spaces for prices must be filled in, in ink or typewritten and must be fully completed and
executed when submitted. If the unit price and the total amount named for an item are not in agreement, the unit price alone
will be considered as representing the responder's intention and the total will be corrected to conform thereto.
PRICE CHART
Description Price
8 12" x 11" 20# White Black Ink Letterhead, Price Per Each Less Than 999
8 12" x 11" 20# White Black Ink Letterhead, Price Per Each More Than 1,000
8 12" x 11" 20# White Black Ink Letterhead, Minimum Quantity Per Order
8 12" x 11" 20# Color Letterhead, Price Per Each Less Than 999
8 12" x 11" 20# Color Letterhead, Price Per Each More Than 1,000
8 12" x 11" 20# Color Letterhead, Minimum Quantity Per Order
8 12" x 11" NCR, Three Part - 2 Color Logo, Price Per Each Less Than 999
8 12" x 11" NCR, Three Part - 2 Color Logo, Price Per Each More Than 1,000
8 12" x 11" NCR, Three Part - 2 Color Logo, Minimum Quantity Per Order
Business Cards 2 Color with Logo, Glossy Finish, Gradient Heading (Business Cards
will be ordered in boxes of 500 each. Give Price Per Box of 500)
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Printed on One (1) Side
Price Per Each 500 or Less
Business Cards 2 Color with Logo, Glossy Finish, Gradient Heading (Business Cards
will be ordered in boxes of 500 each. Give Price Per Box of 500)
Printed on One (1) Side, Price Per Each 500 or More
Business Cards 2 Color with Logo, Glossy Finish, Gradient Heading (Business Cards
will be ordered in boxes of 500 each. Give Price Per Box of 500)
Printed on One (1) Side, Minimum Quantity Per Order
Business Cards 2 Color with Logo, Glossy Finish, Gradient Heading (Business Cards
will be ordered in boxes of 500 each. Give Price Per Box of 500)
Printed on Two (2) Side, Price Per Each 500 or Less
Business Cards 2 Color with Logo, Glossy Finish, Gradient Heading (Business Cards
will be ordered in boxes of 500 each. Give Price Per Box of 500)
Printed on Two (2) Side, Price Per Each 500 or More
Business Cards 2 Color with Logo, Glossy Finish, Gradient Heading (Business Cards
will be ordered in boxes of 500 each. Give Price Per Box of 500)
Printed on Two (2) Side, Minimum Quantity Per Order
Letterhead 2 Color with Logo Classic Laid #24 Equal or Better
Price Per Each Less Than 999
Letterhead 2 Color with Logo Classic Laid #24 Equal or Better
Price Per Each More Than 1,000
Letterhead 2 Color with Logo Classic Laid #24 Equal or Better
Minimum Quantity Per Order
Letterhead 2 Color with Logo Classic Laid #24 Equal or Better
Price Per Each Less Than 999
Letterhead 2 Color with Logo Classic Laid #24 Equal or Better
Price Per Each More Than 1,000
Letterhead 2 Color with Logo Classic Laid #24 Equal or Better
Minimum Quantity Per Order
Envelopes #10-2 Color Logo Commodity Paper, Price Per Each Less Than 999
Envelopes #10-2 Color Logo Commodity Paper, Price Per Each More Than 1,000
Envelopes #10-2 Color Logo Commodity Paper, Minimum Quantity Per Order
Envelopes #10-Black Ink Commodity Paper, Price Per Each Less Than 999
Envelopes #10-Black Ink Commodity Paper, Price Per Each More Than 1,000
Envelopes #10-Black Ink Commodity Paper, Minimum Quantity Per Order
List types of service your firm offers
List a typical discount off your shelf price which the City may be offered:
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TERMS & CONDITIONS
DEFINITIONS
City - City of Huntsville. City Council - The elected officials of the City of Huntsville who have been given the authority to
exercise such powers and jurisdiction of all City business as conferred by the City Charter, Ordinance and Laws. Contract- An
agreement between the City and a vendor to furnish goods or services over a designated period of time. Vendor - Any
individual, business, or entity that provides, or seeks to provide, goods, services, or property through a contract or purchase
order. This includes bidders, contractors, and suppliers involved at any stage of the procurement process, ranging from
solicitation to final contract award. TLGC- Texas Local Government Code. TGC- Texas Government Code
PUBLIC INFORMATION
This solicitation is subject to TGC Chapter 552, Subchapter J (Sections 552.371-552.376) which mandates that certain
vendors working with governmental bodies must preserve, maintain, and disclose contracting information related to public
business upon request. It ensures public transparency for, or in connection with, government contracts, requiring specific
contract language for compliance. Failure to comply can result in the termination of business with the City.
ACCEPTANCE
The City reserves the right to accept or reject any or all solicitations, to waive any informalities and technicalities, to accept
the offer considered most advantageous in order to obtain the best value for the City in accordance with TLGC 252. Causes
for rejection of a solicitation may include but shall not be limited to the violation of any City ordinance, the inability to
satisfactorily perform the work or service, or the failure to properly and timely perform its obligation under a contract with the
City.
ADDENDA
Any interpretations, corrections or changes to a solicitation will be made by addenda. Sole issuing authority of addenda shall
be vested by the City of Huntsville's Purchasing Department. Addenda may be posted on the City of Huntsville's web site and
may be distributed to all who are known to have received a copy of the solicitation. The City assumes no responsibility for the
failure to obtain and/or properly submit any addendum. Failure to acknowledge any addendum may cause the rejection of a
solicitation. The City of Huntsville's decision to accept or reject any particular solicitation due to a failure to acknowledge and
submit addenda shall be final.
ADVERTISING
Notice of this solicitation shall be advertised once a week for two consecutive weeks, with the first publication occurring at
least fourteen (14) days prior to the solicitation opening. The notice will be published in the local newspaper and posted on
the City's official website to ensure public accessibility and compliance with statutory requirements.
ASSIGNMENT
The Vendor is prohibited from transferring their rights and duties, selling, assigning, transferring or conveying this contract, in
whole or in part, without the prior written consent of the City of Huntsville. All subVendors must be approved in writing by the
City prior to any work being initiated.
BRAND NAMES
Specifications may reference name brands, make, and/or model numbers. Any reference made to brand, make, and/or model
used in specifications is for descriptive purposes only. Products/materials of like quality equal to or greater than will be
considered. The City shall act as sole judge in determining equality and acceptability of products offered.
COLLUSION
Advanced disclosures of any information to a Vendor which gives any advantage over any other interested Vendor in advance
of the award whether in response to advertising or a solicitation, made or permitted by a member of the governing body or an
employee or representative thereof, will void that Vendors solicitation. Prior to an award any communication with a member
of the governing body or an employee or representative thereof will void that Vendors solicitation. By submission of this
solicitation the Vendor attests that no improper communication has occurred resulting in an advantage over any other Vendor,
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potential Vendor, or advance disclosure.
Signature of this solicitation certifies that the Vendor is fully informed of the preparation and contents of this solicitation, affirms
that the solicitation is genuine, made in good faith, and is neither collusive nor submitted for any improper purpose.
Furthermore, certifies that neither signatory of this solicitation nor any other representative of the business has engaged in
any collusion, conspiracy, or improper communication with other responders or City officials to influence pricing, gain an unfair
advantage, or affect the outcome of the procurement process.
COMPLIANCE
This solicitation and Vendor and/or contractor must comply with all Federal, state, local laws, City policies, and City Charter
concerning these types of service. The Vendor is prohibited from discriminating due to racial, sexual, religious, disability, or
any other grounds. Any known discrimination is grounds for immediate cancellation of contract at the sole expense of the
Vendor.
CONTRACT
This solicitation, when properly accepted by the City of Huntsville, shall constitute a contract equally binding between the
successful Vendor and the City of Huntsville. No different or additional terms or addendums, supplements, or amendments
will become a part of this contract unless agreed to and signed by both the successful Vendor and the City without the prior
written approval of the City of Huntsville. If during the life of the contract, the successful Vendor net prices to other customers
for items awarded herein are reduced below the contracted price, it is understood and agreed that the benefits of such
reduction shall be extended to the City.
CONTRACT TERMINATION
The City or the Vendor may terminate this Contract, with or without cause, upon thirty (30) calendar days' written notice. Upon
receipt of a notice of termination, the Vendor shall immediately cease all work unless otherwise directed by the City. The
Vendor shall be compensated only for services satisfactorily performed and accepted by the City prior to the effective date of
termination. If the Vendor fails to fulfill its obligations under this Contract or violates any term or condition herein, the City may
terminate the Contract for cause upon five (5) calendar days' written notice. Termination for cause may be deemed sufficient
grounds for removal of the Vendor from the City's Vendor list for future solicitations. Such termination shall not relieve the
Vendor of liability to the City for damages resulting from any breach of Contract. The City reserves the right to withhold payment
until the full extent of damage is determined and resolved. In the event of termination, the Vendor shall not be entitled to lost
or anticipated profits, consequential damage, or other special damages. The City reserves the right, during any notice period,
to solicit and award to other Vendors as necessary, including in cases of emergency or urgent need. The Contract may be
terminated immediately upon the occurrence or suspected occurrence of illegal or unprofessional activities. Should any change
in terms be requested by the Vendor after the contract has been awarded, the City reserves the right to terminate the contract
and award the solicitation to the next responsible responsive Vendor.
DELIVERY
All delivery and freight charges (FOB City of Huntsville designated location) are to be included in the solicitation price. The
City assumes no liability of goods delivered in a damaged or unacceptable condition.
EXCEPTIONS/SUBSTITUTIONS
Vendors taking exception to the specifications, or offering substitutions, shall state these exceptions in the section provided
or by attachment to the solicitation. The absence of such a list shall indicate that the Vendor has not taken exceptions and
shall be responsive to perform in strict accordance with the specifications of this solicitation. The City of Huntsville reserves
the right to accept any and all or none of the exception(s)/substitution(s) deemed to be in the best interest of the City.
FIRM PRICE
Vendors must hold submitted cost firm for 120 days after the solicitation opening date to allow the City sufficient time to award
a contract. Once a Vendor is awarded, the successful Vendor must hold solicitation prices firm for the duration of the contract
or until renewal option is available.
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FORCE MAJEURE
Vendor will not be held liable for noncompliance for any reasonable delay caused by acts of God and or labor strikes.
FUNDING FROM CURRENT REVENUES
Award and funding of this solicitation is pending the approval by Huntsville City Council. State of Texas statutes, TLGC 271.903
prohibit the obligation and expenditure of public funds beyond the fiscal year for which a budget has been approved. Therefore,
anticipated orders or other obligations that may arise past the end of the current City fiscal year shall be subject to budget
approval. The City reserves the right to rescind the contract at the end of each fiscal year if determined that there are insufficient
funds to extend the contract and no cost.
INDEMNIFICATION
VENDOR SHALL INDEMNIFY AND SAVE HARMLESS THE CITY AND ALL ITS OFFICERS, AGENTS, AND EMPLOYEES
FROM ALL SUITS, ACTIONS, OR CLAIMS OF ANY CHARACTER, NAME AND DESCRIPTION BROUGHT FOR OR ON
ACCOUNT OF ANY INJURIES OR DAMAGES RECEIVED OR SUSTAINED BY ANY PERSON OR PERSONS OR
PROPERTY RESULTING FROM THE VENDOR'S NEGLIGENT ACT, INTENTIONAL TORT, INTELLECTUAL PROPERTY
INFRINGEMENT OR FAILURE TO PAY A SUBVENDOROR SUPPLIER, OR BY OR ON ACCOUNT OF ANY CLAIMS OR
AMOUNTS RECOVERED UNDER THE WORKMEN'S COMPENSATION LAW OR ANY OTHER LAW, ORDINANCE,
ORDER OR DECREE ARISING THEREFROM. VENDOR SHALL INDEMNIFY AND SAVE HARMLESS THE CITY, ITS
OFFICERS, AGENTS AND EMPLOYEES IN ACCORDANCE WITH THIS INDEMNIFICATION CLAUSE ONLY FOR THAT
PORTION OF THE DAMAGE CAUSED BY VENDOR'S NEGLIGENCE, INTENTIONAL TORT, INTELLECTUAL
PROPERTY INFRINGEMENT OR FAILURE TO PAY A SUBVENDOR OR SUPPLIER OR ANY OTHER ENTITY OVER
WHICH THE ENGINEER EXERCISES CONTROL, SUBJECT TO THE LIMITATIONS IN TEXAS LOCAL GOVERNMENT
CODE 271.904 AND TEXAS CIVIL PRACTICE AND REMEDIES CODE, 130.002 (B).
INTERLOCAL COOPERATIVE
Other governmental entities within the State of Texas may be extended the opportunity to purchase off of this solicitation, with
the consent and agreement of the successful vendor(s) and the City. Such consent and agreement shall be conclusively
inferred from lack of exception to this clause in the vendor's response. However, all parties indicate their understanding and
all parties hereby expressly agree that the City is not an agent of, partner to or representative of those outside agencies or
entities and the City is not obligated or liable for any action or debts that may arise out of such independently, negotiated
"piggyback" procurements.
LATE SUBMISSIONS
Solicitations received after the submission deadline will be considered void and unacceptable. The City is not responsible for
lateness or non-delivery of mail, carrier, delivery etc., and the date/time stamp. Late solicitations will remain unopened and
returned to the address on the outside of the envelope.
TEXAS LAW TO APPLY
The City is a home-rule municipal corporation and a political subdivision of the State of Texas. This Contract shall be construed
under and governed by the laws of the State of Texas without regard to conflicts of laws principles. Venue for any matter
arising under this Contract shall be in the state courts having jurisdiction in Walker County, Texas.
TEXAS PUBLIC INFORMATION ACT
The City is a governmental entity and is required to strictly comply with the Texas Public Information Act, Chapter 552, Texas
Government Code in response to any request for public information pertaining to this Contract.
NOTIFICATION
The City uses multiple channels for the notification and dissemination of all solicitations. The City accepts no responsibility
for the lack of notification or receipt of a solicitation to any and all potential Vendors.
PAYMENT
An invoice shall be submitted with the following information:
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* Name and address of vendor
* Name and address of receiving Department
* City of Huntsville Purchase Order number
* Description of services rendered
Payment shall not be processed until service has been rendered and a completed invoice is received by the City's Finance
Department. All payments will be made by check Net 30 days from when the correct invoice(s) are received by the City, in
accordance with the State of Texas Prompt Payment Act, Article 601lf V.T.C.S. Invoices can be submitted by email to:
accountspayable@huntsvilletx.gov, Mailed or hand delivered to: 1212 Ave. M Huntsville, TX 773. Any invoice, which cannot
be verified by the contract price and/or is otherwise incorrect, will be returned to the respondent for correction. Under term
contracts, when multiple deliveries and/or services are required, the vendor may invoice following each delivery, day, or job
and the City will pay on invoice. Prior to any and all payments made for good and/or services provided under this contract,
the Vendor should provide his Taxpayer Identification Number or social security number as applicable (W9). This
information must be on file with the City's Finance Department. Failure to provide this information may result in a delay in
payment and/or back-up withholding as required by the Internal Revenue Services. The City requests credit for any errors.
Invoices will not be short paid. Should your remittance addresses change during this contract, it will be up to the Vendor to
notify the City's Finance Department of this change accountspayable@huntsvilletx.gov.
PRICE
Changes to price may be considered by City only on the anniversary date of the contract and must be substantiated in writing
(i.e., consumer price index, manufacturer's direct cost, postage rates, Railroad Commission Rates, Wage/Labor Rates, etc.)
with a sixty day prior written notice. The Vendor's history of honoring their contract price will be considered. The City of
Huntsville reserves the right to accept or reject any/all of the price changes as it deems to be in the best interest of the City.
QUANTITIES
Quantities indicated in the solicitation are estimated based upon the best available information. The City reserves the right to
increase or decrease the quantities by any amount deemed necessary to meet its needs without any adjustments to the unit
price. Solicitations must be submitted on units of quantity specified. In the event of errors in extended prices, the unit price
will govern. Any suggested quantity to secure better prices is welcomed. When discrepancies occur between words and
figures, the words shall govern.
RECORD RETENTION
Any and all writings, documents, or information in whatsoever form or character produced by vendor pursuant to the provisions
of these terms is the exclusive property of the City; and no such writing, document or information shall be the subject to any
copyright or proprietary claim by Vendor.
REIMBURSEMENTS
There is no expressed or implied obligation for the City to reimburse responding Vendors for any expenses incurred in
preparing a solicitations response, nor will the City pay any subsequent costs associated with the provision of any additional
information or presentation, or to procure a contract for these services.
SAMPLES
When requested, samples shall be furnished free of charge to the City. All samples will be returned when applicable.
SILENCE OF SPECIFICATION
The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description
concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations
of these specifications shall be made on the basis of this statement.
CRITICAL INFRASTRUCTURE VERIFICATION
To the extent this solicitation relates to critical infrastructure as that term is defined in Section 2275.0101 of the Texas
Government Code, the Vendor verifies that neither it, nor its parent company, is (1) majority owned or controlled by individuals
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who are citizens of China, Iran, North Korea, or Russia, or by a company or other entity that is owned or directly controlled by
the government of China, Iran, North Korea, Russia; (2) headquartered in any of those countries, as prohibited by Section
2275.0102 of the Texas Government Code.
BOYCOTT ENERGY COMPANY VERIFICATION
To the extent this solicitation relates to a contract described in Section 2276.002(a) of the Texas Government Code, the
Vendor verifies that it does not boycott energy companies; and will not boycott energy companies during the term of the
Contract.
DISCRIINATION AGAINST A FIREARM ENTITY VERIFICATION
To the extent this solicitation relates to a contract described in Section 2274.002(a) of the Texas Government Code, the
Vendor verifies that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or
firearm trade association; and will not discriminate during the term of the contract against a firearm entity or firearm trade
association .
FOREIGN TERRORIST VERIFICATION
Vendor verifies that it is not engaged in business with Iran, Sudan, or a foreign terrorist organization, as prohibited by Section
2252.152 of the Texas Government Code.
BOYCOTT ISRAEL VERIFICATION
To the extent this solicitation relates to a contract described in Section 2271.002(a) of the Texas Government Code, the
Vendor verifies that it does not boycott Israel; and will not boycott Israel during the term of the contract.
DISCLOSURE OF INTERESTED PARTIES
Vendor must submit a disclosure of interested parties to City, as applicable under Section 2252.908 of the Texas Government
Code, for any contract that requires approval by the City Council. The disclosure must be submitted at the time that Vendor
submits the signed Contract and on a form prescribed by the Texas Ethics Commission.
TAX EXEMPTION
The City is a home-rule municipal corporation and political subdivision of the State of Texas, and as such, is exempt from
Federal Excise, State and Local Sales and Transportation Taxes. Tax must not be included in solicitation. The City upon
request will execute a Tax Exemption Certificate.
WARRANTY
The Vendor shall warrant that all items/services shall conform to the proposed specifications and/or all warranties as stated in
the Uniform Commercial Code and be free from all defects in material, workmanship and title.
SPECIAL TERMS & CONDITIONS
The City shall consider all factors it believes to be relevant in selecting the offer that provides the best value for the City
including but not limited to the purchase price, the proximity of the Vendor and ability to perform the contract, delivery date,
Vendor reputation, quality of goods or services, past performance under contracts with the City, and the compliance with City
ordinances.
It is understood that the City reserves the right to reject any or all products, services and/or qualifications for any or all products
and/or services covered in this solicitation and to waive informalities or defects or to accept such qualifications as it shall deem
to be in the best interests of the City. The City may reject a solicitation for any omission of requested forms. If fewer than three
responses are received, the City reserves the right to extend the opening date as it deems to be in the best interest of the
City. The City has the sole last and final determination to determine the award.
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