SES Wall Commissions

Program 1439-S Page 1 of 16
Specifications by MRN
U.S. GOVERNMENT PUBLISHING OFFICE
Government Publishing & Print Procurement
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS
For the Procurement of
SES WALL COMMISSIONS
as requisitioned from the U.S. Government Publishing Office (GPO) by the
Department of the Treasury
Internal Revenue Service (IRS)
(Washington, DC)
Single Award
TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award (for June 2026) and
ending May 31, 2027, plus up to four (4) optional 12-month extension periods that may be added in accordance
with the "OPTION TO EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract.
BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on May 22, 2026, at the U.S.
Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one
(1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate
email from the bid submission. The link will be emailed prior to the bid opening.
BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid
submission will be accepted at this time. The program number and bid opening date must be specified in the subject
line of the emailed bid submission. Bids received after the bid opening date and time specified above will not be
considered for award.
BIDDERS, PLEASE NOTE: The specifications have been extensively revised; therefore, all bidders are cautioned
to familiarize themselves with all provisions of these specifications before bidding.
Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.
For information of a technical nature, contact Simone Silva-Sutton at ssilva-sutton@gpo.gov or (202)512-2024.

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SECTION 1. - GENERAL TERMS AND CONDITIONS
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the
applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,
effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes
Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).
GPO Contract Terms (GPO Publication 310.2) -
https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.
GPO QATAP (GPO Publication 310.1) -
https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.
SUBCONTRACTING: The predominant production function will be printing. Any contractor who cannot perform
the predominant production function will be declared non-responsible.
GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental
Specifications, No. 9, is waived.
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to
these specifications:
Product Quality Levels:
(a) Printing (page related) Attributes - Level III
(b) Finishing (item related) Attributes - Level III
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.
Specified Standards: The specified standards for the attributes requiring them shall be:
Attribute Specified Standard
P-7. Type Quality and Uniformity Average Type Dimension
Prior to award, contractor may be required to provide information related to specific equipment that will be used
for production.
OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the
term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the
contract expires. If the Government exercises this option, the extended contract shall be considered to include this
clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any
extension(s) added under this clause. Further extension may be negotiated under the "EXTENSION OF
CONTRACT TERM" clause. See also "ECONOMIC PRICE ADJUSTMENT" for authorized pricing
adjustment(s).
EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting
from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the
contractor.

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ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this
clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible
under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first
period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding
performance period(s). For each performance period after the first, a percentage figure will be calculated as
described below and that figure will be the economic price adjustment for that entire next period. Pricing
adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper
prices are subject to adjustment by separate clause elsewhere in this contract.
For the purpose of this clause, performance under this contract will be divided into successive periods. The first
period will extend from Date of Award to May 31, 2027, and the second and any succeeding period(s) will extend
for 12 months from the end of the last preceding period, except that the length of the final period may vary. The
first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for
that period.
Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer
Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed
Report by the U.S. Department of Labor, Bureau of Labor Statistics.
The economic price adjustment will be the percentage difference between Index averages as specified in this
paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-
month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This
average is then compared to the average of the monthly Indexes for the 12-month interval ending February 28,
2026, called the base index. The percentage change (plus or minus) of the variable index from the base index will
be the economic price adjustment for the period being considered for adjustment.
The Government will notify the contractor by contract modification specifying the percentage increase or decrease
to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage
increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and
separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.
PREAWARD SURVEY: In order to determine the responsibility of the contractor or any subcontractor, the
Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or
to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to
the award of a contract. As part of the financial determination, the contractor in line for award may be required to
provide one or more of the following financial documents:
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor(s)
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential and used only for the determination of responsibility
by the Government. Failure to provide the requested information in the time specified by the Government may
result in the Contracting Officer not having adequate information to reach an affirmative determination of
responsibility.
ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned
and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented
by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the
quantity to be produced and any other information pertinent to the particular order.

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ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the
Government. Orders may be issued under the contract from Date of Award through May 31, 2027, plus for such
additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and
conditions of the contract. The contract shall control in the event of conflict with any print order. A print order
shall be "issued" upon notification by the Government for purposes of the contract when it is electronically
transmitted or otherwise physically furnished to the contractor in conformance with the schedule.
REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.
Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance
with the clause entitled "ORDERING." The quantities of items specified herein are estimates only and are not
purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the
items set forth herein do not result in orders in the amounts or quantities described as "estimated," it shall not
constitute the basis for an equitable price adjustment under this contract.
Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth
which are required to be purchased by the Government activity identified on page 1.
The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total
orders under this contract, if any.
Orders issued during the effective period of this contract and not completed within that time shall be completed by
the contractor within the time specified in the order, and the rights and obligations of the contractor and the
Government respecting those orders shall be governed by the terms of this contract to the same extent as if
completed during the effective period of this contract.
If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the
earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an
order providing for the accelerated shipment/delivery, the Government may procure this requirement from another
source.
The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.
Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set
forth herein which are called for by print orders issued in accordance with the "ORDERING" clause of this contract.
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any
failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders are
advised not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.
Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the
prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's
email server as the official time stamp for bid receipt at the specified location.
PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the
GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for
using this method can be found at the following web address:
http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:
Comptroller, Stop: FMCE, Washington, DC 20401.

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NOTE: Contractor is expected to submit invoices within 30 calendar days of complete distribution for each order.
For more information about the billing process, refer to the General Information of the Office of Finance web page located
at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
Contractor's billing invoice must be itemized in accordance with the items in the "SCHEDULE OF PRICES."

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SECTION 2. - SPECIFICATIONS
SCOPE: These specifications cover the production of certificates requiring such operations as electronic prepress,
composition, printing, binding, construction, packing, and distribution.
TITLE: SES Wall Commissions.
NOTE: For the purpose of this contract, the Commissions will be referred to as certificates throughout these
specifications.
FREQUENCY OF ORDERS: Approximately 5 to 10 orders per year.
QUANTITY:
Certificates: Approximately 1 to 75 certificates per order.
Matting/Framing: Up to approximately 50 certificates per order.
NOTE: The printing of the certificates and the matting/framing of certificates will be ordered on the same order.
Not all certificates ordered to be printed will require matting/framing.
NUMBER OF PAGES (Certificates): Face only.
TRIM SIZE (Certificates): 20 x 16".
GOVERNMENT TO FURNISH: All Government-furnished materials will be provided to contractor immediately
after award.
Electronic media will be furnished as follows:
Platform: Mac OS 10.4.3, or later.
Storage Media: Email; contractor-hosted SFTP.
Software: Master template and page layout provided as Adobe InDesign and/or Adobe Acrobat (current or
near current version) for each of the four (4) basic certificates. Current or near current versions
will be used.
All software upgrades (for specified applications) which may occur during the term of the
contract must be supported by the contractor.
Fonts: All fonts will be furnished or embedded, as applicable.
The contractor is cautioned that furnished fonts are the property of the Government and/or its
originator. All furnished fonts are to be eliminated from the contractor's archive immediately
after completion of the contract.
Additional
Information: Files will be furnished in native application and/or PDF format.
Contractor must have the ability to edit PDF files (when furnished by the Government).
Master template has a place holder for names and titles. Contractor to use the same fonts as the
place holders.
Names and titles for the individual certificates will be supplied as a Microsoft Excel file provided with each print
order.

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At time of award, IRS will furnish the required gold foil, embossed seals (see "BINDING"). Contractor to hold for
use throughout the term of the contract. It is the contractor's responsibility to maintain the quantity needed and to
inform the ordering agency if quantities are decreasing to the point of needing replenishing. Contractor will not
be allowed additional time in schedule for failing to alert the ordering agency for replenishment.
Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the
electronic files, must not print on the finished product.
EXHIBITS: The facsimile of sample pages shown as EXHIBITS A, B, and C are representative of the requirements
which will be ordered under this contract. However, it cannot be guaranteed that future orders will correspond
exactly to these exhibits.
Exhibit A is representative of one of the four certificates and the gold seal location.
Exhibit B is representative of the furnished gold foil, embossed seals.
Exhibit C is representative of the frame moulding required.
CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT TO
FURNISH," necessary to produce the product(s) in accordance with these specifications.
The contractor must be able to accept files electronically via their secure contractor-hosted SFTP server.
Appropriate log-on instructions and protocol shall be provided by the contractor at time of award. The contractor
shall provide security, which at a minimum, shall require a unique user ID and password for access.
FRAME MOULDING SAMPLE: On the first order only, the sample requirement for this contract is not less
than one (1) sample of the frame moulding (see "CONSTRUCTION, Frame" and EXHIBIT C). The moulding
sample must be not less than 6" in length. The container and accompanying documentation shall be marked
"FRAME SAMPLE" and shall include the GPO jacket, purchase order, and program numbers.
The sample must be of the color, size, kind, and quality that the contractor will furnish. Samples will be inspected
as to color, size, kind, and quality of materials.
NOTE: Once approved, the approved moulding will be the standard for the frame on all orders throughout the
term of the contract.
Sample to be submitted to: IRS, Attn: Joseph Moyer, Room 6425, 1111 Constitution Avenue, NW, Washington,
DC 20224. (Telephone: (202) 317-6067)
Contractor to submit sample within two (2) workdays of receipt of notification of availability of print order and
furnished materials.
The Government will approve, conditionally approve, or disapprove the sample within two (2) workdays of the
receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the
specifications and all other terms and conditions of the contract. A conditional approval shall state any further
action required by the contractor. A notice of disapproval shall state the reasons therefor.
If the sample is disapproved by the Government, the Government, at its option, may require the contractor to submit
additional samples for inspection and test, in the time and under the terms and conditions specified in the notice of
rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost to the
Government and with no extension in the shipping schedule. The Government will require the time specified above
to inspect and test any additional samples required.

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In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have
failed to make delivery within the meaning of the default clause in which event this contract shall be subject to
termination for default, provided however, that the failure of the Government to terminate the contract for default
in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance
with the shipping schedule.
In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time
specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract
Clause 12, "Notice of Compliance With Schedules," of GPO Contract Terms (GPO Publication 310.2, effective
December 1, 1987 (Rev. 01-18)).
Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk. Samples will
not be returned to the contractor. All costs, including the costs of all samples, shall be included in the contract price
in accordance with the applicable line item in the "SCHEDULE OF PRICES."
ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of
the furnished media and publishing files (templates) to assure correct output of the required reproduction image.
Any errors, media damage, or data corruption that might interfere with proper file image processing must be
reported to the ordering agency contact as specified on the print order and to the GPO.
The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define
file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the
assigned quality level.
High resolution (150-line screen for all screens and halftones, 1200 (or higher) dpi for the balance) output required.
When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated
that the Government will make all major revisions.
Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy.
COMPOSITION: Contractor will be required to set type for approximately 2 or 3 lines using data from furnished
Excel file for each certificate. Contractor to use the same typestyle/size as the place holders in the master template.
PROOFS: For each certificate ordered on a print order -
One (1) press quality PDF soft proof (for content only) using the same Raster Image Processor (RIP) that will be
used to produce the final printed product. PDF proof will be evaluated for text flow, image position, and color
breaks. Proof will not be used for color match. Proof must contain all crop marks.
The contractor will be responsible for performing all necessary proofreading to ensure that the proofs are in
conformity with the copy submitted.
If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs
are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such
operations must be accomplished within the original production schedule allotted in the specifications.
Contractor must not print prior to written receipt of an "O.K. to Print."
STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed
for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated
September 2019.

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Government Paper Specification Standards No. 13 - https://www.gpo.gov/docs/default-source/forms-and-
standards-files-for-vendors/vol_13.pdf.
All paper used in each order must be of a uniform shade.
Cream White Vellum-Finish Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26", equal to JCP Code L20.
PRINTING: At contractor's option, the product may be produced via conventional offset or digital printing
provided that Quality Level III standards are maintained. Final output must be a minimum of 150-line screen and
at a minimum resolution of 1200 x 1200 dpi x 1 bit or 600 x 600 dpi x 4-bit depth technology. Digital device must
have a RIP that provides an option for high quality color matching such as Device Links Technology and/or ICC
Profiles. NOTE: Contractor must produce the entire job either conventional offset or digital printing; split
production methods are not acceptable without prior approval.
Certificates print face only in black ink (see EXHIBIT A).
MARGINS: Margins will be as indicated on the master template for each certificate.
BINDING: Trim each certificate four (4) sides.
Gold Seals: Furnished seals are gold-foil, press-sensitive, self-adhesive seals and have a "burst" die-cut design
with IRS logo embossed in center (see EXHIBIT B.)
Contractor is to affix a gold-foil seal in lower left with the center of the seal located 4-1/4" horizontally from the
left edge of the certificate and 3-1/2" vertically from the bottom edge of the certificate (+/- 1/8", see EXHIBIT A).
Seals are to be affixed so that the IRS logo is level with the type on the certificate. Contractor must ensure that all
points on the burst seal are securely affixed. Folded, creased, or un-adhered points of the burst seal are not allowed.
After printing/trimming/affixing seals, the contractor is to return the certificates to the IRS (see
"DISTRIBUTION") for signature using the IRS-furnished small package carrier account number.
CONSTRUCTION: When ordered, contractor is to mat and frame the returned, signed certificates as specified
below. (NOTE: Not all certificates returned to the IRS for signature will be furnished back to the contractor for
matting/framing.)
Matting: Mat as follows -
Top Matboard: Larson Juhl A4861 Artique Buff (or equivalent). Cut mat at beveled angle to allow a 3" border on
all sides.
Bottom Matboard: Crescent Gold Foil B575 (or equivalent) with white core. Cut mat at beveled angle to allow a
3/16" border showing on all sides under top matboard.
IRS Form Number printed in the lower left corner of each certificate MUST be completely covered by the matboard.
Overall mat outside dimensions is 26 x 22", equal to glass size.
Mats must be square to the frame, not more than 1/64" variance over 20 inches and free of manufacturing and
handling imperfections.
Mats to be affixed to one another with the strongest available suitable tape (e.g., 3M 969), 3/4" wide (ATG),
completely affixed around both the inner (window) and outside perimeters to minimize buckling due to humidity
and separation of the mats over time.

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Glazing: Before glazing, the face of the mats and the certificate must be completely clean of fingerprints, hairs,
dust, or other foreign matter.
Framing quality TruVue(C) (http://www.tru-vue.com) Premium Clear Glass, or equivalent, (minimum 40% UV
protection) for color stability. There shall be no occlusion shadows or distortions on the certificate or mats.
Thickness of glazing will be no less than 2.5 mm.
Glazing shall be cut square and free of unsightly manufacturing imperfections with no hidden scallops or chipping.
Seal edges of the "glazing-mats-artwork sandwich" with 1-1/2" artist's tape. Glass must be clean of any fingerprints,
hairs, dust, or other foreign matter. Tape must not be visible from the front when completed.
Framing: Frame as follows -
Frame: Mahogany-colored wood with gold line, W 1-3/4" x H 1-1/8" - R 5/8" (see EXHIBIT C).
Frames to be cut with 1/8" allowance (1/16" each side) to prevent shifting and tilting of the certificate within the
frame. No opening of the corners is allowed.
The back of the framed certificate shall be suitably covered with brown kraft paper. All four corners will be backed
with 3M BumponTM brand clear/transparent SJ-5302 (or equivalent) corner bumpons, positioned 1/4" from each
corner on the completed wood frame.
Contractor is to install picture-hanging hardware, including steel 2-hole hangers (attached 1/4 of the height from
the top of the frame and equidistant from the top on each side of the rear of the frame) and nylon-coated steel
framer's wire of suitable gauge and strength to hold 40 pounds of weight. Wire connections shall include double-
crimped metal collars over looped wire to ensure no pullouts.
Contractor must enclose two (2) picture hanger hooks (hooks with nails), each rated to hold 20 pounds of weight,
with the finished product.
PACKING: All shipments which fill less than a shipping container must be packaged with materials of sufficient
strength and durability and in such a manner which will guarantee that the product will not be damaged and the
package will not open nor split during shipment.
Printed Certificates for Signature: Pack suitably in shipping containers not to exceed 32 pounds when fully packed.
Matted/Framed Certificates: Pack suitably in shipping containers not to exceed 32 pounds when fully packed. If
more than one matted/framed certificate is destined to the same address, they may be packed together; however,
the contractor is to wrap securely each matted/framed certificate to prevent damage during shipping.
LABELING AND MARKING: Contractor to download the "Labeling and Marking Specifications" form (GPO
Form 905, R. 7-15) from gpo.gov, fill in appropriate blanks, and attach to shipping containers.
DISTRIBUTION:
Printed Certificates for Signature: Deliver f.o.b. destination to: IRS, Attn: Joseph Moyer, Room 6425,
1111 Constitution Avenue, NW, Washington, DC 20224. (Telephone: (202) 317-6067)
Matted/Framed Certificates: Ship f.o.b. contractor's city to various addresses nationwide (including
Alaska, Hawaii, American Territories, and APO/FPO addresses).
Complete addresses and quantities will be furnished with each order.