IFB 2624 Water Chemical bid package

CITY OF PIQUA, OHIO
BID to the
City ofPiqua, Ohio
Purchasing Department
INVITATION FOR BID #2624
CHEMICALS FOR WATER TREATMENT Date: September 16. 2026
Sealed bids must be received in the City ofPiqua Purchasing Office located at 201 W. Water St., Piqua,
OH 45356 before:
October 8, 2026 (% 2:00 P.M.
Envelopes shall be plainly marked on the outside, lower left-hand comer:
"Bid Proposal # 2624^-Chemicals For Water Treatment"
User Agency: Water Department
User Agency Receiving Address: 9801 N. State Route 66, Piqua, OH 45356
Your sealed written bid is requested for the following:
This bid is to establish a price agreement for Chemicals For Water Treatment per the attached
specifications and bid document. Prices shall remain firm from January 1, 2027 through December 31,
2027. Please submit one (1) original and one (1) copy of your bid.
For additional information on the subject contact: Jon Stevens Jr. (937) 778-2090
j mstevens@piquaoh. go v
For additional information on the bid contact: Beverly Yount (937) 778-4002
byount@piquaoh.gov
Please submit signed original bid and one (1) copy of the Bid.
Bidder is requested to use the City's bid form that is enclosed, as none other will be accepted.
LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.
A copy of the Bid Tabulation may be obtained by sending a stamped self-addressed envelope.
All federal, state, and local laws regarding competitive bidding, anti competitive practices, and conflict of
interest shall be applicable to this I.F.B.
Bids are to include all shipping costs to the point of delivery as indicated above.
The City of Piqua is exempt from payment of federal excise taxes and state retail sales taxes (Federal Excise
Tax Exemption Certification No. 31-6000136).
State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on
same with your bid. Any brand names on our bid form are to establish quality levels and do not indicate
preference.
The City ofPiqua reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept
the bid or bids which the judgment of proper officials, is to the best interest of the City.
The City ofPiqua reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If
you are not in a position to quote, advise to this effect so we may keep your name on our active bid list.
We are not permitted to accept telephone bids or fax bids.

BID
to the
City ofPiqua, Ohio
Purchasing Department
Reply to IFB 2624 No Later Than: 2:00 P.M. 10-8-26
The undersigned proposes and agrees to furnish any or all items bid and to deliver them to the specific
destination at the prices stated herein.
NOTE: The following are DELIVERED prices.
ITEM QTY. UNIT UNIT
NO. DESCRIPTION PRICE BID EXTENSION
1. 10,000 Ibs. more or less, Sodium Hexametaphosphate,
granular, in @ 40-50 Ib. bags, delivered all at once, on a skid
meet AWWA Standard B 502-01 or latest revision
Manufacturer Bid: $ /lb. $
2. 2,000 gallons more or less, Liquid Sodium Permanganate, 20% concentration,
in bulk deliveiy of 500 gallons into totes stored onsite,
meet AWWA Standard B 603-98 or latest revision.
Manufacturer Bid: $ _/gal.$.
3. 30,000 gallons more or less. Liquid Fen-ic Sulfate, 10% iron, in bulk deliveiy of 4,000
gallon lots, meet AWWA Standard B 406-14 or latest revision.
$
Manufacturer Bid: _/gaU
4. 900 tons, more or less, Quicklime, ',2" pebble quicklime in bulk
truck loads, pneumatic unloading, meet AWWA Standard B 202-13 or latest revision.
Manufacturer Bid: $ ton $
5. 4,000 gal. Hydrofluosilicic Acid - delivery in 275 gallon IBC totes,
meet AWWA Standard B 703-11 or latest revision.
Manufacturer Bid: $ _gal. $

6. 200,000 Ibs. more or less. Liquid Carbon Dioxide, delivered in 40,000 Ibs. truckloads,
meet AWWA Standard B 510-12 or latest revision.
Manufacturer Bid: $ Ib. $
7. 40,000 gallons more or less, Sodium Hypochlorite, 12.5% concentration, delivered in 4,000
gallon lots, meet AWWA Standard B 301-10 or latest revision.
Manufacturer Bid: _gal. $
It is the policy of the City of Piqua not to discriminate on the basis of race, color, national origin, age,
sex, or disability in its hiring and employment practices, or in admission to, access to, or operation of its
programs, services and activities. With regard to all aspects of your bid and contract, Contractor
certifies and warrants it will comply with this policy. Please sign and return with your bid the
Americans with Disabilities Act Compliance Certification and the Drug-Free Workplace
Compliance Affidavit Forms provided.
THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF TfflS BID
WILL BE IN FULL ACCORDANCE WITH THE CITY OF PIQUA SPECIFICATIONS APPLYING
THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.
All delivery costs are included in this quotation Bidding Company:
regardless ofF.O.B. designation.
Cash Discount Allowed: % 10thProximo. Address:
Leave blank if your terms are Net 30 days.
City State Zip Code
Delivery will be made within calendar
days after receipt of order. By:_
(please print or type) Name and Title
Prices quoted will remain firm for acceptance
within 90 calendar days after bid opening unless Signature:
otherwise stated.
Phone No.: /Fax No.:
Fed. I.D. No.:
Email Address:

Minimum Specifications
GENERAL
The City of Piqua, Water Department desires to purchase the following chemicals Sodium
Hexametaphosphate, Liquid Sodium Permanganate, Liquid Fen-ic Sulfate, Hydrofluosilicic Acid, Liquid
Carbon Dioxide, Sodium Hypochlorite, and Quicklime. The bid price shall include all costs related to
the requirements of this specification as detailed under various headings herein. Freight charges and
driver time associated with deliveiy, sampling and determination of acceptance of the deliveiy shall be
readily and dependably available at the bid price.
The supplier shall have in force at the time of the bid award and throughout the life of this contract,
liability insurance. Liability insurance coverage shall be for damages or accidents from the chemicals,
associated losses caused by unsafe actions, or equipment of the Producer/Supplier. Liability insurance
coverage shall total a minimum of $2,000,000.00 per chemical.
The supplier shall have an emergency response team that can respond to emergencies at the City of
Piqua Water Plant in less than 90 minutes. The supplier shall provide names and telephone numbers
with 24-hour per day availability to contact in case an emergency should arise.
MSDS
The bidder shall submit the most recent Material Safety Data Sheets (MSDS) with their bid.
ORDERING
A local, toll-free or collect call arrangement must be provided so telephone orders do not require
long distance charges to be incurred by the City. Although each chemical ordered would normally be
requested at its stated quantity, the City reserves the right to order other volumes.
DELIVERIES
Deliveries will be accepted at the proper delivery point between the hours of 7:00 A.M. and 2:00
P.M. on the day specified by the City when placing the order. The City must pre-approve deliveries at
other times. Deliveiy days are normally Monday through Friday, excluding holidays.
Delivery location:
Water Plant
980 IN. State Route 66
Piqua,OH45356
SAFETY
Drivers of delivery trucks shall have any equipment required for safe delivery of the various
chemicals and shall be completely familiar with the chemical spill procedures.

STANDARD TERMS AND CONDITIONS
1. BILLING: All goods or services must be billed to the City ofPiqua and at prices not exceeding those stated on the purchase order. If prices or terms do not agree with
your quotation, you must notify the Purchasing Department within three business days or your disagreement is waived.
2. INVOICE: Prepayment or progress payments are not permitted unless prior permission is obtained from the Finance Department. All invoices are to be in duplicate
and are to be mailed to the Finance Department and shall reference the City's purchase order number. Failure to include the purchase order number may prevent
timely payment. Each purchase order must be invoiced separately. Unless specified otherwise, the invoice will only be paid upon completion of the order. The City
ofPiqua may issue payments to vendors electronically upon mutual agreement of both parties.
3. CASH DISCOUNTS: All cash discount terms will be effective from date of actual receipt and acceptance of the items purchased, or receipt of correct and acceptable
invoice, whichever is later.
4. FREIGHT: NO COLLECTION FREIGHT SHIPMENTS WILL BE ACCEPTED. All quotations are solicited on a "delivered price" basis. When, in rare instances,
the City accepts a quotation not including all shipping charges, your claim for reimbursement, must be itemized on the invoice and supported with a copy of the
original freight bill.
5. TAXES: The City ofPiqua is exempt from payment of Federal excise taxes and State retail sales taxes. Our Federal Excise Tax Exemption Certificate Number is 31-
6000136. You are responsible for all Social Security taxes and Workers' Compensation contributions for yourself or any of your employees.
6. DELIVERIES: All deliveries on this order must be in fall accordance with specifications, properly identified with the purchase order number and must not exceed the
quantities specified.
7. CANCELLATION: The City ofPiqua reserves the right to cancel this order by written notice if you do not fulfill your contractual obligations with respect to
timeliness, quality and/or any other reason.
8. DEFAULT PROVISIONS: In case of your default, the City ofPiqua may procure the items from other sources and hold you responsible for any excess costs
occasioned thereby and any other damages permitted by law, if you have been notified in writing by the City ofPiqua you are in default and you have failed to cure the
default within the time specified.
9. NO VERBAL AGREEMENTS: The City of Piqua will be bound only by the terms and conditions of this order, and will not be responsible for verbal agreements
made by any officer or employee of the City ofPiqua. In order to be binding on the parties, any changes made to these Terms and Conditions shall be in writing and
signed by both parties.
10. PATENT AND COPYRIGHT INFRINGEMENT: It is hereby understood (and by acceptance of this order) you agree to defend, indemnify and save harmless the City
ofPiqua, Ohio, its officers, agents and employees from any and all loss, costs or expense on account of any claim, suit or judgment as a result of, caused by, or
incident to any patent, copyright or trademark infringement and/or royalty, actual or claimed, because of the use or disposition by said City of any article enumerated
on this order and sold to said City pursuant to this order.
11. INSPECTION: The City ofPiqua may inspect the items ordered hereunder during their manufacture, construction and/or preparation at reasonable times and shall
have the right to inspect such items at the time of their delivery and/or completion. Items furnished hereunder may at any time be rejected for defects revealed by
inspection, analysis, or by manufacturing operations or use after delivery even though such items may have previously been inspected and accepted. Such rejected
items may be returned to you for full refund to City ofPiqua including shipping and transportation charges.
12. WARRANTY: You warrant that the items and their production or completion shall not violate any federal, state or local laws, regulations or orders. You warrant all
items delivered hereunder to be free from defects of material or workmanship, to be good quality, and to confomi strictly to any specifications, drawings or samples
which may have been specified or fiimished by the City ofPiqua, and you further warrant that you have good title to the items free and clear of all liens and
encumbrances and will transfer such title to the City ofPiqua. Said warranties shall not negate nor limit any implied warranties ofmerchantability or fitness. This
warranty shall survive any inspection, delivery, acceptance or payment by the City ofPiqua.
13. RISK OF LOSS: Title and risk of loss to and with respect to the items shall remain with you until the items in a complete state have been delivered to and accepted by
the City ofPiqua or to an agent or consignee duly designated by the City ofPiqua at the location specified on the face hereof, items which are to be shipped shall be
shipped F.O.B. destination unless otherwise specified by the City ofPiqua. A packing slip must accompany each such shipment and if a shipment is to a consignee or
an agent of the City ofPiqua, a copy of the packing slip shall be forwarded concurrently to the City ofPiqua. If no such packing slip is sent, the count or weight by the
City ofPiqua or its agent or consignee is agreed to be final and binding on you with respect to such shipment.
14. SAVE HARMLESS: You shall indemnify and hold the City ofPiqua, its officers, elected officials, agents, consignees, employees, volunteers, and representatives
harmless from and against all expenses, damages, claims, suits, or liabilities (including attorney's fees of the City ofPiqua) of every kind whatsoever by reason of,
arising out of, or in any way connected with, accidents, occurrences, injuries or losses to or any person or property which may occur before or after acceptance of the
completed items by the City ofPiqua upon or about in any way due to resulting from, in whole or in part, the preparation, manufacture, construction, completion,
and/or delivery of the items, including such as are caused by your subcontractors and excluding only such as are caused by the sole negligence of the City ofPiqua
other than where the City ofPiqua's negligence consists of its failure to discover a condition caused or permitted to exist by you or any subcontractor of yours.
15. INSURANCE: If requested by the City ofPiqua, you shall maintain policies of liability insurance such types and such amounts and with such companies as may be
designated by the City ofPiqua, which policies shall be written so as to protect the City ofPiqua and you from the risks enumerated in Section 14. Such policies of
insurance shall not be cancelable except upon thirty (30) days written notice to the City ofPiqua and proof of such insurance shall be furnished by you to the City of
Piqua. In addition, such policies shall protect all y

22. ADDITIONAL RIGHTS: Any rights or remedies granted to the City ofPiqua in any part of this purchase order shall not be exclusive of, but shall be in addition to,
any other rights or remedies granted in another part of this purchase order and any other rights or remedies that the City ofPiqua may have at law or in equity in any
such instance. Any litigation arising from disputes lierein shall be instituted only in Miami County, Ohio.
23. GOVERNING DOCUMENT: Should there be any conflict behveen the terms of the executed contract and this purchase order, the terms of the contract govern.
24. INDEPENDENT CONTRACTOR: The contractor, his assigns, lieirs, successors, employees and any and all subcontractors are independent contractors and are not
agents and/or employees of the City ofPiqua.
25. ASSIGNMENT: This purchase order is not assignable to any other entity or contractor. Assignment of the purchase order shall void the purchase order.

AMERICANS WITH DISABILITIES ACT COMPLIANCE
CERTIFICATION
As an authorized officer, 1,_
having the title of,
of ____ __ with
offices located at
and as its duly authorized representative, state that effective this _ day of _,
20._ (date of submission of Bid) that said Contractor and his company is in compliance with
the Americans with Disabilities Act.
Name of Contracting Firm:
Address of Contracting Firm:
Signature:
Printed Name:
Title:
Date:
Phone: _ Fax:

DRUG-FREE WORKPLACE COMPLIANCE AFFIDAVIT FORM
(O.R.C. -153.03-153.031)
_, the _of.
On behalf of said corporation/company and in accordance with 0,R.C. - 153.01 - 153.031, hereby
swear and certify that _ is enrolled and in good standing with the
Ohio Bureau of Workers' Compensation Drug-Free Workplace Program, or in a comparable program,
called __ , , which has been approved by the
Bureau of Workers' Compensation.
I further certify and acknowledge that _ understands
That this compliance form shall be incorporated into and become a part of the contract between the
public contracting authority and _as contractor if the said
corporation/company is the successful bidder on the _ Project.
The contractor' hereby additionally certifies, agrees and acknowledged that it is hereby
contractually responsible to the public contracting authority for taking whatever measures are legally
necessary to ensure that it's subcontractors, and any subsequent tier of contractors, are also enrolled
and in good standing with the Ohio Bureau of Workers' Compensation Drug-Free workplace
Program, or with a comparable Bureau approved program, prior to provision of any labor on the
Project by any subcontractor of any tier.
Further Affiant Sayeth Naught.
(signature of Affiant)
(printed or typed name of Affiant)
For:
(name of corporation/company/contractor)
Its:
(title of Affiant)
STATE OF )
) SS:
COUNTY OF )
Sworn to and subscribed before me, a Notary Public in and for the State of
, on the _ day of _, _by
as his/her voluntary act and deed.
(Affiant)
Notary Public

Mailing List - Water Chemical Bid 20277
Chemical Services, Inc. Chemtrade Chemicals US LLC
Attn: Zach Haverkos Kemira Water bids@chemtradelogistics.com
haverkosz@chemgroup.com Kwsna.bids@kemira.com 90 E. Halsey Rd., Suite 200
2600 Thunderhawk Court 4321 W. Sixth St. Attn: Bid Dept.
Dayton OH 45414 Lawrence, KS 66049 Parsippany, NJ 07054
Greer Lime Company Water Solutions Unlimited Carmeuse Lime & Stone
btomlinson@greerindustries.com Attn: Mike Ricks mike.ricks(%getwsu.com Attn: Inside Sales
PO Box 1900 orders@getwsu. corn matthew.glynn@carmeuse.com
Morgantown, WV 26507-1900 8824 Union Mills Dr. salesinquiries@carmeuse.com
Camby,IN46113 11 StanwixSt.,21stFloor
Pittsburgh, PA 15222
Univar Solutions
Pencco,Inc. Attn: Shelley Riggle PVS Nolwood Chemicals, Inc.
j guaj ardo@pencco. corn Shelley.riggle@univarsolutions.com ckish(%pvschemicals.com
P.O. Box 600 124 Chapel Hill Dr. 10900 Harper Ave.
San Felipe, TX 77473 Fairfield,OH45014 Detroit, MI 48213
Shannon Chemical Corporation Miami Products & Chemical Co. Airgas USA, LLC
dcflvmi@shannonchein.com clintk@sanygen.net Jarrod .kauffman@airgas. corn
shanchem(%shannonchem.com 520 Lonoke St. 2400 Sandridge Dr.
PO Box 3 76 Dayton, OH 45403 Dayton, OH 4543 9-1849
Malvern,PA 19355 800-776-1313 937-232-4151
Chemrite, Inc. JCI Jones Chemicals, Inc.
Attn: Aaron Opp sales@chemrite.com Sierra McElfresh smcelfresh@jcichem.com Sterling Water Technologies LLC
orders@chemrite.com beechgrove@j cichem. corn orders@sterlingwatertech.com
600 Bethel Ave.
5202 Belle Wood Ct., Suite 104 P.O. Box 602
Beech Grove, IN 46107-1356
Buford,GA30518 Columbia, TN 38402-0602
USALCO,LLC
Lhoist North America Mississippi Lime bids@usalco.com & bmccoy(i ),usalco.com
Kelly Heil Kelly.heil@lhoist.com sales(%mlc.com mrock@usalco.com
20947 White Sands Rd. 3870 S. Lindbergh Blvd., Suite 200 2601 CanneiyAve.
St. Genevieve, MO 63670 St. Louis, MO 63127 Baltimore. MD 21226
Irish Family Companies Matheson Gas Thatcher Company
Bill Irish-Baker Attn: Jon Owenjowen@mathesongas.com Wendy.richmond@tchem .corn
bbaker@inshcomDames.com 909 Lake Carolyn Pkwy, Suite 1100 P.O. Box 27407
716-200-6430 Irving, TX 75039 Salt Lake City, UT 84127-0407
Air Products and Chemicals, Inc. Brenntag Mid-South, Inc.
Bernard Stewart info@airproducts.com Hawkins Sara Terry bms-bids@brenntag.com
stewarbj @airproducts .corn bids@hawkinsinc.com 134 Reliance Dr.
1940 Air Products Way 2381 Rosegate Hebron, OH 43025
Allentown, PA 18106-5500 RoseviUe,MN55H3
Alexander Chemical Corporation
Robert Davidson, CEO TCP Analytical Continental Carbonic Products, Inc.
bids(%alexchem.com Krystle Stroud info@continentalcarbonic. corn
7593 S. First Rd. ksfa-oud@AcpanalvticaLcom 3985 E. Harrison Ave.
LaPorte,IN46350 704-805-4134 Decatur, IL 62526
George S. Coyne Chemical Co. Irish Carbonic Carus Corporation
Bidadministration@coynechemical.com 1444 Clinton St. bids@carusllc.com
3015 State Rd. Buffalo, NY 14206 315 Fifth St.
Croydon, PA 19021-6997 Peru, IL 613 54

Mailing List - Water Chemical Bid 20277
Thennodyne Engineering, Inc.
Attn: Aaron Mudd Applied Specialties Central Ohio Welding
muddaa01@gmail.com Doug Keith sales(%centralohiowelding.com
23 86 Montana Ave. Keith.doug(%appliedsDecialties.com 5197TrabueRd.
Cincinnati, OH 45211 937-798-9668 Columbus, OH 43228
O.E. Meyer Co. Wright Brothers, Inc. Geer Gas
columbussales(%oemeyer.com Mike Pinson 2545 Needmore Rd.
614-428-5656 mike@exBectthebest.com Dayton, OH 45414
513-478-9106 937-965-4006
Nippon Sanso Products
info@us.nipponsanso.com
198 Continental Ave.
Greenville, OH 45331