Bid 3012-061626 Thermoplastic Pavement Markings and Striping Services
| Location: | North Carolina |
|---|---|
| Posted: | May 14, 2026 |
| Due: | Jun 16, 2026 |
| Agency: | City of High Point |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Bid 3012-061626 Thermoplastic Pavement Markings and Striping Services
|
| Category: | Bid Opportunities |
| Status: | Open |
|
Attachment Preview
FINANCIAL SERVICES
Purchasing Division
INVITATION TO BID
FORMAL BID
BID # 3012-061626
Thermoplastic Pavement Marking/Striping Services
Transportation Department
City of High Point
Purchasing/Warehouse Division
816 E Green Drive, PO Box 230
High Point, NC 27260
Phone: 336-883-3220 Fax: 336-883-3248
Libby Rush, Senior Buyer
FORMAL BID NUMBER: 3012-061626
DATE: May 14, 2026
BIDS DUE NO LATER THAN:
Tuesday, June 16, 2026
By 2:00 PM
BUYER: Libby Rush
libby.rush@highpointnc.gov
TELEPHONE: (336) 883-3220
Bid price shall be FOB Destination and
include delivery to:
City of High Point
Transportation Department
3534 Triangle Lake Rd
High Point, NC 27260
City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219
Bidder Information Form
“This contract will be considered invalid if this page is not completed in full.”
--PLEASE TYPE OR PRINT LEGIBLY IN BLUE OR BLACK INK--
____________________________________________________________________________________________
Supplier Name (include d/b/a information if applicable)
Entity Formation (check applicable):
Corporation Limited Liability Company
Limited Company Limited Partnership
Partnership
Sole Proprietorship
Ownership Category (check applicable):
Non-Minority African American Hispanic Asian American
Socially & Economically Disadvantaged Female
American Indian
____________________________________________________________________________________________________________________
Principal Office Address (Per Secretary of State)
________________________________________________
City, State & Zip
_______________________________________________
Federal Tax ID #/Social Security #
____________________________________ _________________________
Email Address
Telephone Number
______________________________________________________________
General Contractor License # (if applicable)
_____________________________________________________________ _________________________________________________
Print Name & Title of Person Signing on Behalf of Supplier
Supplier’s Authorized Signature
* By signing above the Supplier acknowledges that terms and conditions associated with this bid
have been read and accepted.
* Failure to execute/sign this bid properly prior to submittal shall render the bid invalid
and it WILL BE REJECTED.
Late bids will NOT be accepted.
Offer valid for 60 days from date of bid opening. After this time, any withdrawal of offer shall be made in
writing, effective upon receipt by the agency issuing this Invitation to Bid.
• Pursuant to General Statutes of North Carolina, Section 143-129, as amended, bids and proposals are
subject to the conditions and specifications herein, are invited for materials and equipment as described
herein.
• Prices or any other entry made hereon by the bidders shall be considered firm and not subject to
change or withdrawal.
• Bidders certify under penalty of perjury that this bid has not been arrived at collusively and that no
Federal or North Carolina antitrust laws have been violated.
• State and County sales taxes shall not be included in the bid prices. Sales tax shall be added to
Suppliers invoice and will be paid to Supplier at time of invoice payment.
• Bidders shall sign this form and return it with additional bid documents on or before the above date and
time, to the City of High Point Purchasing Division, P O Box 230 (27261) and 816 East Green Drive., High
Point, NC 27260.
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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219
USE OF THIS BID DOCUMENT: Bids must be submitted on the forms provided herein. Bids submitted in
any other format may be subject to rejection. If additional sheets are required, the bidder should make the
necessary copies and insert them in the bid document or submit a separate bid document.
EXECUTION: In compliance with this Invitation for Bids, and subject to all the conditions herein, the
undersigned offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices
set opposite each item within the time specified herein. By executing this bid, I certify that this bid is
submitted competitively and without collusion (G.S. 143-54).
BID SUBMISSION INSTRUCTIONS: Mail only one fully executed bid document, unless otherwise
instructed, and only one bid per envelope. Address envelope and insert bid number as shown below. It is
the responsibility of the bidder to have the bid in this office by the specified time and date of opening. Bids
may be emailed to libby.rush@highpointnc.gov .All pages within this bid document are necessary parts
thereof and shall not be detached, taken apart or altered. All pages of this document must be included in your
bid submittal or you bid may be considered non-responsive. .
DELIVERED BY US POSTAL SERVICE
Libby Rush, Senior Buyer
Bid #3012-061626
City of High Point
Warehouse/Purchasing
816 E Green Drive
High Point, NC 27260
DELIVERED BY ANY OTHER MEANS
Libby Rush, Senior Buyer
Bid #3012-061626
City of High Point
Warehouse/Purchasing
816 E Green Drive
High Point, NC 27260
REFERENCES: Supplier shall provide at least three (3) references for which your company has provided
goods or services of substantially the same features and quantity to those solicited herein. The City may
contact these references to determine the goods provided are substantially similar to those bid herein and
the Supplier’s performance has been satisfactory. Such information may be considered in the evaluation of
the bid.
FIRM NAME
LOCATION
CONTACT
PHONE
E-MAIL
BID TABULATIONS: Bid Tabulations will be posted to the City’s website
https://www.highpointnc.gov/Bids.aspx.
Bids will be publicly opened and bid tabulations will be posted within a couple of days of bid opening.
TRANSPORTATION CHARGES: FOB HIGH POINT, NORTH CAROLINA WITH ALL TRANSPORTATION
CHARGES PREPAID AND INCLUDED IN BID PRICE.
AWARD CRITERIA: As provided by Statute, award will be based on the lowest, responsible, responsive
bid(s) - most advantageous to the City of High Point as determined by consideration of:
• Price
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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219
• Quality of products offered
• General reputation & performance capabilities of bidder
• Proven performance of equipment or goods offered
• Conformity with intent of specifications herein
• Bidder’s previous performance in contract with the City
• Conformity with the terms and conditions of this Invitation for Bid
• Adequate availability of service and parts
• Delivery
AWARD OF CONTRACT: It is the general intent to award this contract to a single overall bidder on all
items. The right is reserved, however, to make awards on the basis of individual items or groups of items, if
such shall be considered by the City to be most advantageous or to constitute its best interest.
The City reserves the right to reject any and/or all proposals as deemed to be in the best interest of the City.
The City reserves the right to award quantities greater or less than proposed based on funds and or need.
SCOPE: It is the intent of this Invitation for Bids to establish a Supplier for Thermoplastic Pavement
Markings/Striping Services for the City of High Point’s Transportation department.
QUESTIONS: All questions regarding this bid should be submitted in writing to Libby Rush at
libby.rush@highpointnc.gov by 12:00 pm on May 28, 2026.
CONTRACT TIME: The contract will be awarded for a one-year period beginning July 1, 2026, and ending
June 30, 2027, with the option to renew for four additional one (1) year periods if terms and pricing are
agreeable to both parties.
QUANTITY: The quantities provided are based on current estimates of needs. It shall be understood and
agreed that during the contract period quantities purchased may be more or less than the stated estimated
quantities. The City shall not be obligated to purchase in excess of its normal requirements.
MAKE AND MODEL: Manufacturer’s name and model/catalog numbers, if used, are for the purpose of
identification and to establish general quality level desired. Such references are not intended to be
restrictive and comparable products of other manufacturers will be considered. However, bidders are
cautioned that any deviation from specifications must be pointed out in their bid.
DEVIATIONS: Any deviations from specifications and requirements herein must be clearly pointed out by
bidder. Otherwise, it will be considered that the equipment or goods offered are in strict compliance with
these specifications and requirements; a successful bidder will be held responsible therefore. Deviations
must be explained in detail. However, the City makes no implication that deviations will be acceptable.
Bidder is advised that the response (or lack thereof) on this question does not take precedence over
specific responses or non-responses provided elsewhere in this bid.
SALES TAX: Do not include Sales Tax in the bid price. Sales tax shall be added to invoice and will be
paid at time of invoice payment.
SUPPLIER REGISTRATION: In order to do business with the City of High Point, you will need to register
by going to the City of High Point Purchasing website https://www.highpointnc.gov/1057/Supplier-
Registration
NC SECRETARY of STATE REGISTRATION: If your company is organized (i.e. incorporation, LLC, etc.)
and you are the SUCCESSFUL bidder, registered with the NC Secretary of State,
https://www.sosnc.gov/divisions/business_registration
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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219
COST ADJUSTMENTS: The cost for all items as quoted herein shall remain firm for the contract period
specified/awarded. Costs for subsequent periods and any extension term periods shall be subject to an
adjustment only if increases occur in the industry. However, unless very unusual and significant changes
have occurred in the industry, such increases shall not exceed 5% per year or, whichever is less, the latest
yearly percentage increase in the All Urban Consumers Price Index (CPI-U) (National) as published by the
Bureau of Labor Statistics, U.S. Dept. of Labor. The yearly increase or decrease in the CPI shall be that
latest index published and available ninety (90) days prior to the end of the contract year then in effect
compared to the index for the same month one year prior.
Any requested cost increase shall be fully documented and submitted to the City at least ninety (90) days
prior to the contract anniversary date. Any approved cost adjustments shall become effective upon the
anniversary date of the contract. In the event the CPI or industry costs decline, the City shall receive, from
the Contractor, a reasonable reduction in costs that reflect such cost changes in the industry.
The City may, after examination, refuse to accept the adjusted costs if they are not properly documented,
increases that are considered to be excessive, or decreases that are considered to be insufficient. In the
event the City does not wish to accept the adjusted costs and the matter cannot be resolved to the
satisfaction of the City, the contract will not be renewed and the City will rebid the contract.
Any contract extension is subject to the continuation of usage and the appropriation of funds.
ALL UNIT COSTS SHALL BE FIRM FOR THE CONTRACT PERIOD SPECIFIED.
SAMPLES: Samples are not required with the bid response; however, if required later, bidder agrees to
furnish samples of items offered at no expense within five (5) consecutive calendar days after request is
made. Bidders who do not comply with this requirement will be subject to rejection.
DELIVERY SITE: All pricing shall be quoted FOB Destination to the following locations:
Transportation Department
3534 Triangle Lake Rd
High Point, NC 27260
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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219
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