Bid 3012-061626 Thermoplastic Pavement Markings and Striping Services

FINANCIAL SERVICES
Purchasing Division
INVITATION TO BID
FORMAL BID
BID # 3012-061626
Thermoplastic Pavement Marking/Striping Services
Transportation Department
City of High Point
Purchasing/Warehouse Division
816 E Green Drive, PO Box 230
High Point, NC 27260
Phone: 336-883-3220 Fax: 336-883-3248
Libby Rush, Senior Buyer
FORMAL BID NUMBER: 3012-061626 DATE: May 14, 2026
BIDS DUE NO LATER THAN:
Tuesday, June 16, 2026
By 2:00 PM
Bid price shall be FOB Destination and
include delivery to:
BUYER: Libby Rush
City of High Point
libby.rush@highpointnc.gov
Transportation Department
3534 Triangle Lake Rd
TELEPHONE: (336) 883-3220
High Point, NC 27260
City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Bidder Information Form
"This contract will be considered invalid if this page is not completed in full."
--PLEASE TYPE OR PRINT LEGIBLY IN BLUE OR BLACK INK--
____________________________________________________________________________________________
Supplier Name (include d/b/a information if applicable)
Entity Formation (check applicable): Corporation Limited Liability Company Partnership Sole Proprietorship
Limited Company Limited Partnership
Ownership Category (check applicable): Non-Minority African American Hispanic Asian American
Socially & Economically Disadvantaged Female American Indian
____________________________________________________________________________________________________________________
Principal Office Address (Per Secretary of State)
________________________________________________ ____________________________________ _________________________
City, State & Zip Email Address Telephone Number
_______________________________________________ ______________________________________________________________
Federal Tax ID #/Social Security # General Contractor License # (if applicable)
_____________________________________________________________ _________________________________________________
Print Name & Title of Person Signing on Behalf of Supplier Supplier's Authorized Signature
* By signing above the Supplier acknowledges that terms and conditions associated with this bid
have been read and accepted.
*Failure to execute/sign this bid properly prior to submittal shall render the bid invalid
and it WILL BE REJECTED.
Late bids will NOT be accepted.
Offer valid for 60 days from date of bid opening. After this time, any withdrawal of offer shall be made in
writing, effective upon receipt by the agency issuing this Invitation to Bid.
* Pursuant to General Statutes of North Carolina, Section 143-129, as amended, bids and proposals are
subject to the conditions and specifications herein, are invited for materials and equipment as described
herein.
* Prices or any other entry made hereon by the bidders shall be considered firm and not subject to
change or withdrawal.
* Bidders certify under penalty of perjury that this bid has not been arrived at collusively and that no
Federal or North Carolina antitrust laws have been violated.
* State and County sales taxes shall not be included in the bid prices. Sales tax shall be added to
Suppliers invoice and will be paid to Supplier at time of invoice payment.
* Bidders shall sign this form and return it with additional bid documents on or before the above date and
time, to the City of High Point Purchasing Division, P O Box 230 (27261) and 816 East Green Drive., High
Point, NC 27260.
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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

USE OF THIS BID DOCUMENT: Bids must be submitted on the forms provided herein. Bids submitted in
any other format may be subject to rejection. If additional sheets are required, the bidder should make the
necessary copies and insert them in the bid document or submit a separate bid document.
EXECUTION: In compliance with this Invitation for Bids, and subject to all the conditions herein, the
undersigned offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices
set opposite each item within the time specified herein. By executing this bid, I certify that this bid is
submitted competitively and without collusion (G.S. 143-54).
BID SUBMISSION INSTRUCTIONS: Mail only one fully executed bid document, unless otherwise
instructed, and only one bid per envelope. Address envelope and insert bid number as shown below. It is
the responsibility of the bidder to have the bid in this office by the specified time and date of opening. Bids
may be emailed to libby.rush@highpointnc.gov .All pages within this bid document are necessary parts
thereof and shall not be detached, taken apart or altered. All pages of this document must be included in your
bid submittal or you bid may be considered non-responsive. .
DELIVERED BY US POSTAL SERVICE DELIVERED BY ANY OTHER MEANS
Libby Rush, Senior Buyer Libby Rush, Senior Buyer
Bid #3012-061626 Bid #3012-061626
City of High Point City of High Point
Warehouse/Purchasing Warehouse/Purchasing
816 E Green Drive 816 E Green Drive
High Point, NC 27260 High Point, NC 27260
REFERENCES: Supplier shall provide at least three (3) references for which your company has provided
goods or services of substantially the same features and quantity to those solicited herein. The City may
contact these references to determine the goods provided are substantially similar to those bid herein and
the Supplier's performance has been satisfactory. Such information may be considered in the evaluation of
the bid.
FIRM NAME LOCATION CONTACT PHONE E-MAIL
BID TABULATIONS: Bid Tabulations will be posted to the City's website
https://www.highpointnc.gov/Bids.aspx.
Bids will be publicly opened and bid tabulations will be posted within a couple of days of bid opening.
TRANSPORTATION CHARGES: FOB HIGH POINT, NORTH CAROLINA WITH ALL TRANSPORTATION
CHARGES PREPAID AND INCLUDED IN BID PRICE.
AWARD CRITERIA: As provided by Statute, award will be based on the lowest, responsible, responsive
bid(s) - most advantageous to the City of High Point as determined by consideration of:
* Price
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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

* Quality of products offered
* General reputation & performance capabilities of bidder
* Proven performance of equipment or goods offered
* Conformity with intent of specifications herein
* Bidder's previous performance in contract with the City
* Conformity with the terms and conditions of this Invitation for Bid
* Adequate availability of service and parts
* Delivery
AWARD OF CONTRACT: It is the general intent to award this contract to a single overall bidder on all
items. The right is reserved, however, to make awards on the basis of individual items or groups of items, if
such shall be considered by the City to be most advantageous or to constitute its best interest.
The City reserves the right to reject any and/or all proposals as deemed to be in the best interest of the City.
The City reserves the right to award quantities greater or less than proposed based on funds and or need.
SCOPE: It is the intent of this Invitation for Bids to establish a Supplier for Thermoplastic Pavement
Markings/Striping Services for the City of High Point's Transportation department.
QUESTIONS: All questions regarding this bid should be submitted in writing to Libby Rush at
libby.rush@highpointnc.gov by 12:00 pm on May 28, 2026.
CONTRACT TIME: The contract will be awarded for a one-year period beginning July 1, 2026, and ending
June 30, 2027, with the option to renew for four additional one (1) year periods if terms and pricing are
agreeable to both parties.
QUANTITY: The quantities provided are based on current estimates of needs. It shall be understood and
agreed that during the contract period quantities purchased may be more or less than the stated estimated
quantities. The City shall not be obligated to purchase in excess of its normal requirements.
MAKE AND MODEL: Manufacturer's name and model/catalog numbers, if used, are for the purpose of
identification and to establish general quality level desired. Such references are not intended to be
restrictive and comparable products of other manufacturers will be considered. However, bidders are
cautioned that any deviation from specifications must be pointed out in their bid.
DEVIATIONS: Any deviations from specifications and requirements herein must be clearly pointed out by
bidder. Otherwise, it will be considered that the equipment or goods offered are in strict compliance with
these specifications and requirements; a successful bidder will be held responsible therefore. Deviations
must be explained in detail. However, the City makes no implication that deviations will be acceptable.
Bidder is advised that the response (or lack thereof) on this question does not take precedence over
specific responses or non-responses provided elsewhere in this bid.
SALES TAX: Do not include Sales Tax in the bid price. Sales tax shall be added to invoice and will be
paid at time of invoice payment.
SUPPLIER REGISTRATION: In order to do business with the City of High Point, you will need to register
by going to the City of High Point Purchasing website https://www.highpointnc.gov/1057/Supplier-
Registration
NC SECRETARY of STATE REGISTRATION: If your company is organized (i.e. incorporation, LLC, etc.)
and you are the SUCCESSFUL bidder, registered with the NC Secretary of State,
https://www.sosnc.gov/divisions/business_registration
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COST ADJUSTMENTS: The cost for all items as quoted herein shall remain firm for the contract period
specified/awarded. Costs for subsequent periods and any extension term periods shall be subject to an
adjustment only if increases occur in the industry. However, unless very unusual and significant changes
have occurred in the industry, such increases shall not exceed 5% per year or, whichever is less, the latest
yearly percentage increase in the All Urban Consumers Price Index (CPI-U) (National) as published by the
Bureau of Labor Statistics, U.S. Dept. of Labor. The yearly increase or decrease in the CPI shall be that
latest index published and available ninety (90) days prior to the end of the contract year then in effect
compared to the index for the same month one year prior.
Any requested cost increase shall be fully documented and submitted to the City at least ninety (90) days
prior to the contract anniversary date. Any approved cost adjustments shall become effective upon the
anniversary date of the contract. In the event the CPI or industry costs decline, the City shall receive, from
the Contractor, a reasonable reduction in costs that reflect such cost changes in the industry.
The City may, after examination, refuse to accept the adjusted costs if they are not properly documented,
increases that are considered to be excessive, or decreases that are considered to be insufficient. In the
event the City does not wish to accept the adjusted costs and the matter cannot be resolved to the
satisfaction of the City, the contract will not be renewed and the City will rebid the contract.
Any contract extension is subject to the continuation of usage and the appropriation of funds.
ALL UNIT COSTS SHALL BE FIRM FOR THE CONTRACT PERIOD SPECIFIED.
SAMPLES: Samples are not required with the bid response; however, if required later, bidder agrees to
furnish samples of items offered at no expense within five (5) consecutive calendar days after request is
made. Bidders who do not comply with this requirement will be subject to rejection.
DELIVERY SITE: All pricing shall be quoted FOB Destination to the following locations:
Transportation Department
3534 Triangle Lake Rd
High Point, NC 27260
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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

SPECIFICATIONS
CITY OF HIGH POINT
Thermoplastic Pavement Marking/Striping Services
3012-061626
GENERAL DESCRIPTION
This Contract is for the installation and/or replacement of Long Line paint and thermoplastic pavement
markings (TPM) in the City of High Point. All work and materials shall meet the requirements of the
Contract and these Special Provisions thereof, the applicable standards and specifications of the City of
High Point, the North Carolina Department of Transportation's Standard Specifications for Roads and
Structures and Roadway Standard Drawings (January 2024), and the current Manual of Uniform Traffic
Control Devices (MUTCD), published by the Federal Highway Administration.
TERM OF CONTRACT
The term of the contract will be for a three-year period beginning November 1, 2024, and ending October
31, 2027. The contract may be extended by mutual agreement between the City and the Contractor for up
to two additional one-year periods thereafter (without adjustments to unit prices). The City reserves the right
to terminate this Contract at any time.
QUANTITY
200,000 linear feet of single 4" painted pavement marking lines. Thermoplastic Pavement Markings per
estimates on Proposal Form. The quantities indicated herein are estimates only. It shall be understood and
agreed that the City may purchase more or less than the estimated quantities during the contract period.
The City shall not be obligated to purchase in excess of its normal requirements.
LIABILITY INSURANCE
The Contractor shall be required to show proof of insurance for General Liability and Workmen's
Compensation as shown in the attached Instructions to Bidders. Insurance shall be obtained from an
insurance company duly authorized to do business in North Carolina. A Certificate of Insurance must be
provided prior beginning work.
REFERENCES
Only bids from companies established in performing this type of service and qualified to handle accounts of
this size will be considered. Prior to award, the City of High Point reserves the right to investigate a bidder's
ability to fulfill the requirements of the Contract.
AWARD CRITERIA
As provided by Statute, the award will be based on the lowest responsive and responsible bid received by
the City of High Point, and in conformance with the intent of specifications, terms and conditions state
herein and included by reference.
The City reserves the right to reject any and/or all proposals as deemed to be in the best interest of the City.
AUTHORITY OF THE ENGINEER
The Engineer for this project shall be the Transportation Director of the High Point Department of
Transportation acting directly or through his duly authorized representatives (HPDOT Signs & Markings
Maintenance Staff).
The Engineer will decide all questions which may arise as to the quality and acceptability of the work
performed, the interpretation of the Contract and project specifications and special provisions, whether
stated explicitly or by reference, and to the fulfillment of the Contract on the part of the Contractor.
Decisions rendered shall be the final and he shall have authority to enforce and make effective such
decisions and orders on behalf of the City.
SUPERVISION BY CONTRACTOR
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At all times during the project the Contractor shall provide a competent employee who shall have authority
and responsibility for the project. This person must be able to direct and manage other employees and
make decisions on the Contractor's behalf.
CONTRACT TIME, NOTIFICATION AND LIQUIDATED DAMAGES
The Contractor will have ten (10) days from the date of notification to complete each set of markings
identified and requested by the City. Notification may be sent via electronic mail, facsimile, U.S. Mail, or
hand delivery. No extensions will be authorized except by the Engineer.
Liquidated damages for work not completed by the contract expiration date shall be Five Hundred Dollars
($500.00) per calendar day.
CLAIMS FOR ADDITIONAL COMPENSATION OR TIME EXTENSIONS
A claim for additional compensation and/or time extensions must be submitted in writing to the Engineer.
Compensation for work and materials outside of this scope of services will not be considered. Requests for
time extensions must be supported by valid reasons for unavoidable delays incurred by the Contractor.
No changes to the terms and conditions of this Contract will be made if an extension is granted. The
Engineer will notify the Contractor in writing regarding acceptance or rejection of an extension.
WORKING CONDITIONS
Work is restricted to daylight hours, and the Engineer must be notified and approve of any weekend work at
least one (1) week (5 business days) in advance. Work shall only be performed when weather and visibility
conditions are conducive to the successful placement markings and safe construction practices.
DAMAGES
The Contractor is responsible for repairing all damages his organization causes to any City and/or State
property during the performance of the Contract.
The Contractor will ensure that that any area disrupted by construction is cleaned, leveled and re-seeded in
compliance with City specifications. The Contractor shall avoid driving across or parking on sidewalks,
grass or other non-vehicular areas. Where vehicular access cannot be avoided, the Contractor shall be
responsible for repairing these areas to the City's satisfaction.
Access to private properties (outside the public rights-of-way) is prohibited without a written authorization
from the owner that releases the City of liability for damages or injuries.
SITE CLEANUP
The Contractor is responsible for properly disposing of all debris and waste associated with the work. All
trash, packing materials and other construction debris on each site shall be stored in a container belonging
to the Contractor and removed daily.
UTILITY CONFLICTS
It shall be the responsibility of the Contractor to contact all affected utility owners and service providers, and
to determine the precise locations of all utilities prior to beginning construction. Utility owners shall be
contacted a minimum of 72 hours prior to the commencement of operations. The Contractor will notify utility
owners in the event of damage and will be responsible for all repairs.
SITE INSPECTIONS
The Contractor shall perform an inspection of each intersection prior to beginning work and shall notify the
Engineer in writing of any observable existing pavement conditions that could adversely affect installation
and the service thereof. The City will inspect each site identified by the Contractor and advise of either 1) a
schedule to facilitate repairs; or 2) removal of the location from the project list.
WORK ZONE SAFETY AND TRAFFIC CONTROL
All Contractors' personnel, all subcontractors and their personnel, and any material suppliers and their
personnel shall wear a reflective vest or outer garment conforming to the requirements of the current edition
of the Manual on Uniform Traffic Control Devices (MUTCD) at all times while on the project.
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The Contractor shall maintain traffic during construction and shall provide, install, and maintain all work
zone traffic control devices, including but not limited to advance signing, barrels, cones, arrow boards, and
flagmen, in accordance with project guidelines, the project Special Provisions, NCDOT's 2024 edition of
Standard Specifications for Roads and Structures and Standard Roadway Drawings, and the MUTCD. The
Contractor shall be responsible for the proper use of traffic control devices during all operations. All traffic
control devices required for an operation shall be functional and in place prior to the commencement of the
operation.
The Contractor is required to leave each job site in a manner that will be safe for use by the traveling public.
During periods of inactivity, signing and lane closure devices shall be removed from the
roadway/intersection so as not to impede the flow of traffic.
Work hour time restrictions shall apply to all locations. The Contractor shall not close any lane of traffic
between the hours of 7:00 am and 9:00 am or between the hours of 4:00 pm and 6:00 pm. No work is to be
performed on official city or state holidays without the consent of the Engineer.
In addition, unless specifically authorized by the Engineer, no work is to be performed during the
International Home Furnishings Markets, which occur each Spring and Fall. Successful Contractor will be
provided with restricted dates associated with the IHFM through the term of this contract (including
extension).
Due to the dynamic nature of the Market industry, these dates are subject to change. The City will advise
the Contractor of any changes no less than thirty (30) days prior to each event.
The Contractor shall secure a "blanket" permit for lane closures from the High Point Department of
Transportation (HPDOT) prior to beginning work. The application for this permit will include an attachment
listing the intersections where work is to be performed, the affected approaches, and a schedule of when
the work is to take place. The Contractor is responsible for updating this schedule and advising HPDOT of
significant changes thereto. The permit shall be valid for a period not to exceed sixty (60) days but is
renewable with satisfactory performance. Permit fees will be waived; however, failure to comply with any of
the requirements associated with the permit, including the terms of this Contract relative to work zone traffic
control, may result in a fine of $100.00 per hour of noncompliance.
Traffic control on state roads is subject to review and approval by NCDOT.
Work zone traffic control costs shall be included as part of the unit cost to install TPM. No separate
payment on compensation will be made for traffic control.
CONTRACTOR FURNISHED MATERIAL
The Contractor shall furnish, store, deliver, and install all materials necessary to successfully complete the
requirements of this Contract. All material and equipment furnished by the Contractor shall be new, and
shall meet or exceed the requirements described in NCDOT's Standard Specifications for Road and
Structures (January 2024), unless modified by the City. Upon request by the City, the Contractor shall
provide cut sheets for materials furnished.
PAVEMENT MARKINGS
The Contractor shall install long line pavement markings as required and in accordance with current
NCDOT standards, specifications, guidelines, and procedures. All materials shall meet or exceed NCDOT
requirements.
The City of High Point reserves the right to reject any material which does not meet these specifications or
demonstrate satisfactory field performance.
BASIS FOR PAYMENT
This bid is for the quantity listed below in this Contract. The Contractor shall provide a unit cost for the
quantity estimated by HPDOT.
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Payment shall be made based on field measurement of items actually installed. Measurements shall be
verified by the Engineer or a representative thereof prior to payment. The amount to be paid to the
Contractor shall be the sum of such measurements multiplied by the unit cost for each item, as provided by
the Contractor for the term of this Contract.
The bid prices submitted by the Contractor shall include all items incidental to the work, including
mobilization and work zone traffic control. No separate or additional payments will be made for these items,
or for labor, materials, or equipment used to complete the work.
Within the term of this contract, including any extension thereof, the City reserves the right to overrun the
estimated quantities for each bid item by fifty (50) percent at the unit cost submitted by the Contractor.
Equipment and Accessories: All equipment and accessories listed as standard items in the
manufacturer's current product literature, but not listed in these specifications shall be included with the
equipment.
Standard Production Model: The attached specifications include the requirement that the equipment
herein requested be a "standard production model of the latest design". To meet this requirement the
equipment offered shall be new and the latest production model as represented in the manufacturer's
current published literature intended for the general public. Such literature must represent the specific
configuration offered. Equipment offered otherwise may be subject to rejection.
Delivery: Quoted price to include delivery, FOB Destination, High Point, North Carolina
Sales Tax: Do not include Sales Tax in quoted price.
Demonstration: Bidder must be capable of demonstrating proposed equipment within seven (7)
consecutive calendar days after notification at no additional cost to the City. If required, this will be a
comprehensive demonstration at a site designated by the City with hands-on participation by agency
operator(s) if necessary. Bids that fail to comply with this requirement may be subject to rejection.
Warranty: Equipment shall be new and shall be guaranteed against defects in materials, workmanship,
and performance in accordance with the manufacturer's standard warranty, except that in no event shall
such coverage be less than one (1) year. Warranty coverage shall begin on the date of acceptance by the
City of High Point. Warranty service shall be available on-site at any location within the state of North
Carolina. Defective units shall be repaired or replaced during the warranty period at no cost to the City of
High Point or its representative.
Award Criteria: As provided by Statute, the award will be based on the lowest responsive and responsible
bid (most advantageous to the City of High Point) as determined by consideration of:
1) Price
2) Quality of item offered
3) General reputation and performance capabilities of bidder
4) Suitability of items for intended use
5) Conformity with the intent of specifications herein
6) Conformity with the terms and conditions contained herein
7) Guaranteed availability for pickup
8) Evaluation of sample, if requested
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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

ATTACHMENT A
PROPOSAL F ORM
Thermoplastic Pavement Marking/Striping Services
BID # 3012-0616 26
DESCRIPTION U/M QTY UNIT PRICE TOTAL
THERMOPLASTIC (4", 90 MILS)
WHITE EDGELINE LF 200
THERMOPLASTIC (4", 120 MILS)
10 FT WHITE SKIP EA 500
2 FT WHITE MINISKIP EA 600
WHITE SOLID LANE LINE LF 3000
YELLOW SINGLE CENTER LF 1000
YELLOW DOUBLE CENTER LF 3000
THERMOPLASTIC (8", 90 MILS)
WHITE CROSSWALK LF 300
THERMOPLASTIC (12", 120 MILS)
WHITE CROSSWALK LF 600
THERMOPLASTIC (24", 120 MILS)
WHITE STOPBAR LF 400
THERMOPLASTIC PAVEMENT MARKING CHARACTER (120 MILS)
ALPHANUMERIC CHARACTER EA 1
THERMOPLASTIC PAVEMENT MARKING SYMBOL (120 MILS)
LEFT TURN ARROW EA 12
RIGHT TURN ARROW EA 12
STRAIGHT ARROW EA 20
COMBO STRAIGHT/RIGHT EA 8
COMBO STRAIGHT/LEFT EA 6
LONG LINE PAINT
4" PAINTED PAVEMENT MARKING LINES (SOLID & SKIPLINES) LF 200,000
TOTAL BID
$
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