Request for Proposals (RFP) 27DAS1012A Anchorage Warehouse Space

STATE OF ALASKA - REQUEST FOR PROPOSALS RFP 27DAS1012A
DPS Supply Warehouse Lease
STATE OF ALASKA
REQUEST FOR
PROPOSALS
DPS SUPPLY WAREHOUSE LEASE
RFP 27DAS1012A
ISSUED OCTOBER 12, 2026
A WAREHOUSE SPACE IN ANCHORAGE, ALASKA FOR DEPARTMENT OF PUBLIC SAFETY'S SUPPLY
NEEDS
ISSUED BY: PRIMARY CONTACT:
DEPARTMENT OF PUBLIC SAFETY KELLY PAHLAU
DIVISION OF ADMINISTRATIVE SERVICES PROCUREMENT OFFICER
KELLY.PAHLAU@ALASKA.GOV
(907) 269-8493
OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.
IMPORTANT NOTICE: IF YOU RECEIVED THIS SOLICITATION FROM THE STATE OF ALASKA'S "ONLINE
PUBLIC NOTICE" WEB SITE, YOU MUST REGISTER WITH THE PROCUREMENT OFFICER LISTED IN THIS
DOCUMENT TO RECEIVE NOTIFICATION OF SUBSEQUENT AMENDMENTS. FAILURE TO CONTACT THE
PROCUREMENT OFFICER MAY RESULT IN THE REJECTION OF YOUR OFFER.
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STATE OF ALASKA - REQUEST FOR PROPOSALS RFP 27DAS1012A
DPS Supply Warehouse Lease
TABLE OF CONTENTS
SECTION 1. INTRODUCTION & INSTRUCTIONS ..........................................................................................4
SEC. 1.01 PURPOSE OF THE RFP ...........................................................................................................................4
SEC. 1.02 BUDGET ..............................................................................................................................................4
SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS .................................................................................................4
SEC. 1.04 REQUIRED REVIEW ...............................................................................................................................4
SEC. 1.05 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS .................................................................5
SEC. 1.06 RETURN INSTRUCTIONS ........................................................................................................................5
SEC. 1.07 ASSISTANCE TO OFFERORS WITH A DISABILITY ........................................................................................5
SEC. 1.08 AMENDMENTS TO PROPOSALS ...............................................................................................................5
SEC. 1.09 AMENDMENTS TO THE RFP ....................................................................................................................5
SEC. 1.10 RFP SCHEDULE ....................................................................................................................................6
SEC. 1.11 ALTERNATE PROPOSALS ........................................................................................................................6
SEC. 1.12 NEWS RELEASES ..................................................................................................................................6
SECTION 2. LEASE PROVISIONS .................................................................................................................7
SEC. 2.01 LEASE LOCATION .................................................................................................................................7
SEC. 2.02 DATE OF OCCUPANCY ..........................................................................................................................7
SEC. 2.03 PRE-OCCUPANCY REQUIREMENTS .........................................................................................................7
SEC. 2.04 PREPARATION FOR OCCUPANCY............................................................................................................7
SEC. 2.05 DELIVERY AND CONDITIONS OF PREMISES ..............................................................................................7
SEC. 2.06 INITIAL TERM OF LEASE AND RENEWAL OPTIONS ......................................................................................8
SEC. 2.07 LEASE CONTRACT AND PROVISIONS .......................................................................................................8
SEC. 2.08 ORDER OF PRECEDENCE .......................................................................................................................8
SEC. 2.09 RIGHT TO USE ......................................................................................................................................9
SEC. 2.10 LEASE PAYMENTS .................................................................................................................................9
SEC. 2.11 CONTRACT PRICE ADJUSTMENTS ...........................................................................................................9
SEC. 2.12 LEASE AGREEMENT ............................................................................................................................ 10
SEC. 2.13 LEASE IS RECORDABLE ....................................................................................................................... 10
SEC. 2.14 COSTS TO BE BORNE BY THE LESSOR ................................................................................................... 10
SEC. 2.15 MOVING COSTS ................................................................................................................................. 10
SEC. 2.16 RENOVATION .................................................................................................................................... 10
SEC. 2.17 FIRE PREVENTION .............................................................................................................................. 11
SEC. 2.18 ACCIDENT HAZARD ............................................................................................................................ 11
SEC. 2.19 INTERRUPTION OF UTILITIES AND SERVICES ......................................................................................... 11
SEC. 2.20 MAINTENANCE AND REPAIR ................................................................................................................ 11
SEC. 2.21 CASUALTY DAMAGE ........................................................................................................................... 12
SEC. 2.22 COMPLIANCE WITH LAWS .................................................................................................................. 12
SEC. 2.23 TENANTABILITY .................................................................................................................................. 12
SEC. 2.24 OTHER MUTUALLY AGREED TERMS AND CONDITIONS ........................................................................... 15
SEC. 2.25 FISCAL NECESSITY - NON-APPROPRIATION OF FUNDS .......................................................................... 16
SEC. 2.26 LESSOR, LESSOR'S EMPLOYEES AND CONTRACTOR'S SECURITY REQUIREMENT...................................... 16
SEC. 2.27 STATE'S RESPONSIBILITIES ................................................................................................................. 17
SEC. 2.28 INDEMNIFICATION ............................................................................................................................. 17
SEC. 2.29 INSURANCE REQUIREMENTS .............................................................................................................. 17
SEC. 2.30 "HANDYMAN" STATUTE REQUIREMENTS .............................................................................................. 19
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STATE OF ALASKA - REQUEST FOR PROPOSALS RFP 27DAS1012A
DPS Supply Warehouse Lease
SEC. 2.31 TERMINATION FOR DEFAULT ............................................................................................................... 19
SEC. 2.32 CONTRACT TYPE ................................................................................................................................ 19
SEC. 2.33 RIGHT TO INSPECT PLACE OF BUSINESS............................................................................................... 19
SEC. 2.34 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS ........................................................................ 19
SEC. 2.35 NONDISCLOSURE AND CONFIDENTIALITY ............................................................................................ 19
SECTION 3. BUILDING REQUIREMENTS.................................................................................................... 21
SEC. 3.01 WAREHOUSE FACILITY ...................................................................................................................... 21
SEC. 3.02 TYPE OF BUILDING ........................................................................................................................... 21
SEC. 3.03 GENERAL REQUIREMENTS .................................................................................................................. 21
SEC. 3.04 FLOOR COVERING ............................................................................................................................. 22
SEC. 3.05 PAINTING .......................................................................................................................................... 22
SEC. 3.06 DOOR HARDWARE ............................................................................................................................. 22
SEC. 3.07 ELECTRICAL REQUIREMENTS .............................................................................................................. 22
SEC. 3.08 MANUFACTURERS' RECOMMENDATION REQUIREMENT ......................................................................... 23
SEC. 3.09 ENVIRONMENTAL & LIFE/SAFETY ........................................................................................................ 23
SEC. 3.10 HEATING ........................................................................................................................................... 23
SEC. 3.11 VENTILATION..................................................................................................................................... 24
SEC. 3.12 PARKING........................................................................................................................................... 24
SECTION 4. PROPOSAL FORMAT AND CONTENT ..................................................................................... 25
SEC. 4.01 INTRODUCTION................................................................................................................................. 25
SEC. 4.02 PROPOSAL CONTENTS ....................................................................................................................... 25
SEC. 4.03 OWNERSHIP & LEASE SPACE INFORMATION ........................................................................................ 26
SEC. 4.04 FACILITY CONDITION ......................................................................................................................... 26
SEC. 4.05 ENVIRONMENT, ACCESS, AND PROVISIONS ........................................................................................ 26
SEC. 4.06 WALKTHROUGH ............................................................................................................................... 26
SEC. 4.07 COST PROPOSAL ............................................................................................................................... 27
SECTION 5. EVALUATION CRITERIA AND CONTRACTOR SELECTION ..................................................... 28
SEC. 5.01 SUMMARY OF EVALUATION PROCESS .................................................................................................. 28
SEC. 5.02 EVALUATION CRITERIA ....................................................................................................................... 28
SEC. 5.03 EVALUATION OF PROPOSALS .............................................................................................................. 29
SEC. 5.04 EVALUATION FACTORS ....................................................................................................................... 29
SEC. 5.05 SCORING METHOD AND CALCULATION ............................................................................................... 30
SEC. 5.06 OWNERSHIP AND LEASE SPACE INFORMATION (6 POINTS MAXIMUM) .............................................. 30
SEC. 5.07 FACILITY CONDITION (10 POINTS MAXIMUM) ....................................................................................... 30
SEC. 5.08 ENVIRONMENT, ACCESS, AND PROVISIONS (17 POINTS MAXIMUM) ................................................... 30
SEC. 5.09 WALKTHROUGH (17 POINTS MAXIMUM) .............................................................................................. 31
SEC. 5.10 CONTRACT COST (COST PROPOSAL - 40 POINTS MAXIMUM) ................................................................. 31
SEC. 5.11 APPLICATION OF PREFERENCES .......................................................................................................... 32
SEC. 5.12 ALASKA BIDDER PREFERENCE ............................................................................................................. 32
SEC. 5.13 ALASKA VETERAN PREFERENCE........................................................................................................... 33
SEC. 5.14 ALASKA OFFEROR PREFERENCE .......................................................................................................... 33
SEC. 5.15 OFFEROR NOTIFICATION OF SELECTION .............................................................................................. 34
SECTION 6. GENERAL PROCESS AND LEGAL INFORMATION .................................................................. 35
SEC. 6.01 INFORMAL DEBRIEFING ...................................................................................................................... 35
SEC. 6.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES ............................................................... 35
SEC. 6.03 STANDARD CONTRACT PROVISIONS .................................................................................................... 36
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STATE OF ALASKA - REQUEST FOR PROPOSALS RFP 27DAS1012A
DPS Supply Warehouse Lease
SEC. 6.04 QUALIFIED OFFERORS........................................................................................................................ 36
SEC. 6.05 PROPOSAL AS PART OF THE LEASE ...................................................................................................... 36
SEC. 6.06 ADDITIONAL TERMS AND CONDITIONS ................................................................................................ 36
SEC. 6.07 HUMAN TRAFFICKING ........................................................................................................................ 36
SEC. 6.08 RIGHT OF REJECTION ......................................................................................................................... 36
SEC. 6.09 STATE NOT RESPONSIBLE FOR PREPARATION COSTS ............................................................................. 37
SEC. 6.10 DISCLOSURE OF PROPOSAL CONTENTS............................................................................................... 37
SEC. 6.11 ASSIGNMENT .................................................................................................................................... 37
SEC. 6.12 DISPUTES ......................................................................................................................................... 37
SEC. 6.13 SEVERABILITY .................................................................................................................................... 38
SEC. 6.14 SUPPLEMENTAL TERMS AND CONDITIONS ........................................................................................... 38
SEC. 6.15 SOLICITATION ADVERTISING ............................................................................................................... 38
SEC. 6.16 SITE INSPECTION ............................................................................................................................... 38
SEC. 6.17 CLARIFICATION OF OFFERS ................................................................................................................ 38
SEC. 6.18 DISCUSSIONS WITH OFFERORS .......................................................................................................... 38
SEC. 6.19 CONTRACT NEGOTIATION .................................................................................................................. 39
SEC. 6.20 FAILURE TO NEGOTIATE ...................................................................................................................... 39
SEC. 6.21 FEDERALLY IMPOSED TARIFFS ............................................................................................................. 39
SEC. 6.22 PROTEST ........................................................................................................................................... 40
SECTION 7. ATTACHMENTS ....................................................................................................................... 42
SEC. 7.01 ATTACHMENTS .................................................................................................................................. 42
SECTION 1. INTRODUCTION & INSTRUCTIONS
SEC. 1.01 PURPOSE OF THE RFP
The Department of Public Safety (DPS), Division of Administrative Services, is soliciting proposals to lease
warehouse space in Anchorage, Alaska. A more detailed description is provided in Section 2. LEASE
PROVISIONS.
SEC. 1.02 BUDGET
Approval or continuation of a lease resulting from this RFP is contingent upon legislative appropriation.
SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS
Proposals must be received no later than 4:30 pm prevailing Alaska Time on November 2, 2026. Late
proposals or amendments will be disqualified and not opened or accepted for evaluation.
SEC. 1.04 REQUIRED REVIEW
Offerors should carefully review this solicitation for defects and questionable or objectionable material.
Comments concerning defects and questionable or objectionable material should be made in writing and
received by the procurement officer at least ten days before the deadline for receipt of proposals. This will
allow time for the issuance of any necessary amendments. It will also help prevent the opening of a
defective proposal and exposure of offeror's proposals upon which award could not be made.
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STATE OF ALASKA - REQUEST FOR PROPOSALS RFP 27DAS1012A
DPS Supply Warehouse Lease
SEC. 1.05 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS
All questions must be in writing and directed to the procurement officer. The interested party must confirm
telephone conversations in writing.
Two types of questions generally arise. One may be answered by directing the questioner to a specific
section of the RFP. These questions may be answered over the telephone. Other questions may be more
complex and may require a written amendment to the RFP. The procurement officer will make that
decision.
PROCUREMENT OFFICER: Kelly Pahlau - PHONE: (907) 269-8493 Email: kelly.pahlau@alaska.gov
SEC. 1.06 RETURN INSTRUCTIONS
Offerors must submit one electronic copy of their proposal via email to the procurement officer. The
technical and cost proposal must be saved as separate PDF documents and emailed to
DPS.DAS.Solicitations@alaska.gov as separate, clearly labeled attachments, such as "Vendor A - Technical
Proposal.pdf" and "Vendor A - Cost Proposal.pdf" (Vendor A is the name of the offeror). The email must
contain the RFP number in the subject line.
The maximum size of a single email (including all text and attachments) that can be received by the state is
20mb (megabytes). If the email containing the proposal exceeds this size, the proposal must be sent in
multiple emails that are each less than 20 megabytes and each email must comply with the requirements
described above.
Please note that email transmission is not instantaneous. Similar to sending a hard copy proposal, if you are
emailing your proposal, the state recommends sending it enough ahead of time to ensure the email is
delivered by the deadline for receipt of proposals.
It is the offeror's responsibility to contact the issuing agency at 907.269.8493 to confirm that the proposal
has been received. The state is not responsible for unreadable, corrupt, or missing attachments.
SEC. 1.07 ASSISTANCE TO OFFERORS WITH A DISABILITY
Offerors with a disability may receive accommodation regarding the means of communicating this RFP or
participating in the procurement process. For more information, contact the procurement officer no later
than ten days prior to the deadline for receipt of proposals.
SEC. 1.08 AMENDMENTS TO PROPOSALS
Amendments to or withdrawals of proposals will only be allowed if acceptable requests are received prior
to the deadline that is set for receipt of proposals. No amendments or withdrawals will be accepted after
the deadline unless they are in response to the state's request in accordance with 2 AAC 12.290.
SEC. 1.09 AMENDMENTS TO THE RFP
If an amendment is issued, it will be provided to all who were notified of the RFP and to those who have
registered with the procurement officer after receiving the RFP from the State of Alaska Online Public
Notice website.
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STATE OF ALASKA - REQUEST FOR PROPOSALS RFP 27DAS1012A
DPS Supply Warehouse Lease
SEC. 1.10 RFP SCHEDULE
RFP schedule set out herein represents the state's best estimate of the schedule that will be followed. If a
component of this schedule, such as the deadline for receipt of proposals, is delayed, the rest of the
schedule may be shifted accordingly. All times are Alaska Time.
ACTIVITY DATE
Issue Date / RFP Released October 12, 2026
Deadline for Receipt of Proposals / Proposal Due Date November 2, 2026
Walkthroughs The week of November 9, 2026
Proposal Evaluations Complete The week of November 9, 2026
Notice of Intent to Award The week of November 16, 2026
Lease Start January 1, 2026 unless otherwise negotiated
This RFP does not, by itself, obligate the state. The state's obligation will commence when the contract is
approved by the Commissioner of the Department of Public Safety, or the Commissioner's designee. Upon
written notice to the contractor, the state may set a different starting date for the contract. The state will not
be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the
contract start date set by the state.
SEC. 1.11 ALTERNATE PROPOSALS
Offerors may only submit one proposal for evaluation.
In accordance with 2 AAC 12.830 alternate proposals (proposals that offer something different than what
is asked for) will be rejected.
SEC. 1.12 NEWS RELEASES
News releases related to this RFP will not be made without prior approval of the project director.
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STATE OF ALASKA - REQUEST FOR PROPOSALS RFP 27DAS1012A
DPS Supply Warehouse Lease
SECTION 2. LEASE PROVISIONS
SEC. 2.01 LEASE LOCATION
DPS is seeking proposals to lease warehouse space in Anchorage, Alaska that has approx. 10,000 square
feet in an HVAC-controlled space. The warehouse space must include a minimum of four exterior vehicle
parking spaces and access to a bathroom. The Department will need access to power outlets and space to
receive freight shipments.
SEC. 2.02 DATE OF OCCUPANCY
Occupancy for unit is required No Later Than January 1, 2027. Any changes to the Date of Occupancy,
including for build out of the secured storage area if required, must be agreed upon by both parties.
SEC. 2.03 PRE-OCCUPANCY REQUIREMENTS
The spaces shall be delivered ready for occupancy on the date required under the award of this lease. The
term "ready for occupancy" requires the space to meet all the requirements of the proposal document and
receive a Certificate of Occupancy (where applicable) from an appropriate building official. If the jurisdiction
in which the premises are located does not provide a Certificate of Occupancy, the State may at its own
discretion require an occupancy inspection in lieu of the Certificate of Occupancy. The state reserves the
right to determine when the space is ready for occupancy. If new construction is offered, incremental
completion, inspection and occupancy of units may be considered by the state with a commensurate
adjustment to the lease.
SEC. 2.04 PREPARATION FOR OCCUPANCY
In preparing the space for occupancy under the lease resulting from this RFP, the Offeror and its contractors
and subcontractors must comply with all applicable federal, state, and local regulations, codes, and laws;
and be liable for all required insurance, licenses, permits and bonds; and pay all applicable federal, state
and local taxes. Offerors should contact the State of Alaska, Department of Labor, Wage and Hours
Administration, 907-269-4900, for information regarding State wage rate requirements. In the absence
of local regulations, State codes shall apply. Minimum requirements established in this RFP shall not be
construed as lowering the standard established by local regulations, and when local regulations and codes
contain more stringent provisions, they shall govern. The successful Offeror shall be responsible for
obtaining all permits.
SEC. 2.05 DELIVERY AND CONDITIONS OF PREMISES
The term "ready for occupancy" requires the space to meet all the requirements of the RFP. Note: Lessor
must comply with Section 2.03 PRE-OCCUPANCY REQUIREMENTS, (including delivery of required
documents prior to acceptance and occupancy). The State reserves the right to determine when the space
is ready for occupancy.
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STATE OF ALASKA - REQUEST FOR PROPOSALS RFP 27DAS1012A
DPS Supply Warehouse Lease
SEC. 2.06 INITIAL TERM OF LEASE AND RENEWAL OPTIONS
The length of the lease will be from the lease start date, January 1, 2027, for an initial five-year term, with
five, one-year renewal options. The renewal options shall be exercised at the sole discretion of the State of
Alaska, giving the Lessor written notice prior to the expiration of the term.
Unless otherwise provided in this RFP, the state and the successful Offeror/Lessor agree: (1) that any
extension of the lease excluding any exercised renewal options, will be considered as a month-to-month
extension, and all other terms and conditions shall remain in full force and effect and (2) the Procurement
Officer will provide notice to the Lessor of the intent to cancel such month-to-month extension at least 30
days before the desired date of cancellation. A month-to-month extension may only be executed by the
Procurement Officer via a written lease amendment.
SEC. 2.07 LEASE CONTRACT AND PROVISIONS
The Lessor shall be required to sign and submit a State of Alaska lease contract upon execution of the lease
resulting from this RFP. The Lessor shall comply with the lease provisions set out in the State of Alaska lease
contract, as amended from time to time. The lease agreement will be prepared by the state and will
incorporate this RFP, including amendments, and is binding upon the lessor and the state and their
respective agents and assignees. Compliance to all of this RFP is required prior to occupancy. No alteration
of these provisions shall be permitted without prior written approval from the Procurement Officer.
Objections to any of the provisions in the State of Alaska lease contract must be set out in the offeror's
proposal.
SEC. 2.08 ORDER OF PRECEDENCE
The terms and conditions in this RFP, appendices, and amendments are made part of any lease contract
resulting from this RFP. The order of precedence for the lease contract between the State of Alaska and
Lessor is established by order of the following documents:
1. An amendment to the executed lease contract as provided in this RFP, with the more recent
amendment taking precedence over a less recent amendment.
2. The State of Alaska lease contract.
3. The RFP.
4. The Lessor's proposal.
The above numbered documents are, collectively, the "contract". In the case of any conflict or
inconsistency arising under the contract documents, a document identified with a lower number in this
subsection shall supersede a higher numbered document to the extent necessary to resolve any such
conflict or inconsistency. No conflict or inconsistency shall be deemed to occur in the event an issue is
addressed in one of the above-mentioned contract documents but is not addressed in another of such
documents.
Where terms and conditions specified in the Lessor's proposal differ from the terms and conditions in lease
contract documents 2 and 3, as identified above in Section 2.08 ORDER OF PRECEDENCE, the terms and
conditions of documents 2 and 3 shall apply. Where terms and conditions specified in the Lessor's proposal
supplement the terms and conditions in lease contract documents 2 and 3, as identified above in section
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STATE OF ALASKA - REQUEST FOR PROPOSALS RFP 27DAS1012A
DPS Supply Warehouse Lease
2.08 ORDER OF PRECEDENCE, the supplemental terms and conditions shall apply only if specifically
accepted by the Procurement Officer in writing.
SEC. 2.09 RIGHT TO USE
The State shall have the right to use said premises for warehouse space. The State shall not use said
premises for any other use without the Lessor's consent, which shall not be unreasonably withheld. The
State reserves the right to establish and maintain its own hours of operation during the life of the lease and any
renewals.
SEC. 2.10 LEASE PAYMENTS
No payment will be made until the contract is approved by the Commissioner of the Department of Public
Safety or the Commissioner's designee. Under no conditions will the State be liable for the payment of any
interest charges associated with the cost of the contract. The State is not responsible for and will not pay
local, state, or federal taxes. All costs associated with the contract must be stated in U.S. currency.
Any single contract payment of $1 million or higher must be accepted by the contractor via Electronic Funds
Transfer (EFT).
The lease payments shall be payable on or before the first day of each and every month of the lease term.
Payment for any partial month's occupancy shall be pro-rated, based on a thirty-day month.
The State of Alaska has implemented the State of Alaska Payments Program using the Financial Electronic
Data Interchange (EDI) process to enable the electronic transfer of payments directly to a Lessor's bank
account. The program is designed to transmit payments to Lessors more quickly and effectively and
eliminates the possibility of lost/stolen warrants. The successful Offeror will be sent an EDI Authorization
Agreement and information related to the process when this contract is awarded.
SEC. 2.11 CONTRACT PRICE ADJUSTMENTS
Contract prices will remain firm through December 31, 2027.
Adjustments in the lease rate may be made if requested in writing by the Lessor at least thirty days prior to
the effective date of the adjustment. Request must be made annually only. Such adjustments may be made
annually to reflect the changes in the Lessor's variable costs and defined as all operational cost other than
debt service and profit. Operational costs, for purposes of the lease resulting from this RFP, are equal to
thirty-five percent (35%) of the Base Monthly Lease Rate.
The monthly lease rate may be adjusted after one year from the date of occupancy and each year
thereafter. If the date of occupancy is not the 1st day of the month, the adjustment will be effective the
1st day of the following month. Such adjustments will be made in accordance with the percentage change
in the U.S. Department of Labor Consumer Price Index, for All Urban Consumers, All Items, (CPI-U)
Anchorage Area, in effect for each January through June (1st Half).The percentage difference between the
CPI in effect for the base year semiannual value, CPI-U Urban Alaska Index, (1st half 2026) and each CPI-
U January through June (1st Half) average thereafter will determine the maximum allowable adjustment of
the variable costs over the Base Monthly Lease Rate.
The Base Monthly Lease Rate is the MONTHLY COST shown on the attachment Cost Proposal.
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STATE OF ALASKA - REQUEST FOR PROPOSALS RFP 27DAS1012A
DPS Supply Warehouse Lease
The formula is expressed as:
[(35% x Base Monthly Lease Rate) x % change in CPI] + Base Monthly Lease Rate = Adjusted Monthly Lease
Rate.
If the index is discontinued or revised during the term of the lease, such other governmental indices, or
computations with which it is replaced shall be used in order to obtain substantially the same result as
would be obtained if the index had not been discontinued or revised.
Retroactive adjustments will not be allowed.
SEC. 2.12 LEASE AGREEMENT
The lease contract agreement will be prepared by the State and will incorporate this RFP, including
appendices and amendments, and is binding upon the Lessor and the State and their respective agents and
assigns. Time is of the essence in executing the lease contract agreement.
SEC. 2.13 LEASE IS RECORDABLE
The Lessor and State agree to provide such signatures and documentation as will be necessary to record the
lease as an encumbrance against the real property on which the lease space is situated.
SEC. 2.14 COSTS TO BE BORNE BY THE LESSOR
Lessor is required to include as part of the lease consideration all repairs and take any action necessary to
keep the premises in a fit and habitable condition during the continuance of the lease or any renewal or lease
extension thereof. The Lessor must furnish city water or potable water to the space. The Lessor must furnish
year around road maintenance from the end of the Lessor's owned driveway, easement or access road to a
primary or secondary road that is maintained year around by the State of Alaska, Department of
Transportation & Public Facilities, or other governmental body. The road maintenance shall include any and
all grading, graveling, sanding for ice, snow removal, ditching, and other maintenance required to maintain
any access roads in a smooth, safe, passable condition, free of mud, ruts and snow.
The Lessor shall provide all utilities, including heating fuel, electricity, water (if applicable), sewage disposal,
garbage service, and snow removal for vehicle access.
SEC. 2.15 MOVING COSTS
The Lessor shall be responsible for any moving costs associated with moving the state or the state's goods
during maintenance/repairs or Lessor renovations that require good moves in the performance of the work.
If the building becomes untenantable and the state must move their goods, the Lessor is responsible for the
moving costs to the temporary location and the cost to return to the leased building when the building
becomes tenantable again.
SEC. 2.16 RENOVATION
Unless otherwise agreed upon, at least every five years of occupancy, at the request of the State, the Lessor
shall renovate the space awarded in this RFP by refurbishing, refinishing, or replacing all damaged or worn
finishes including: floors, walls, ceilings, window coverings/paint or built-in building furnishings and fixtures.
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