Slow Speed Dual Shaft Shredder

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
REQUEST FOR PROPOSAL
RFP 27-26
SLOW SPEED DUAL SHAFT SHREDDER
September 16, 2026
The Town of Westerly (Town), Westerly, RI, acting through its Purchasing Department, is hereby
soliciting sealed bids for the above referenced Request for Proposal (RFP) and you are hereby
invited to submit a Proposal for the Scope of Work described in this Invitation to Bid, in strict
accordance with the Bid Documents.
TERMS AND CONDITIONS
Bids shall be based on the Terms and Conditions as referenced in this Invitation to Bid.
BID DUE DATE/SUBMITTING INSTRUCTIONS
BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachment C, NO
LATER THAN 2:00 p.m., October 7, 2026. A Bid submitted on other than the attached BID
BREAKDOWN FORM may be rejected. All bids will be opened publicly in the Westerly Town
Council Chambers. Envelopes containing bids must be sealed and addressed to the
undersigned, at the Purchasing Department, 2nd Floor office, Westerly Town Hall, 45 Broad St.,
Westerly, RI 02891 and must be clearly marked with the Name and Address of Bidder, Bid Due
Date and Time, and RFP Number and Title. Bidders must include one original and a Digital
(soft) copy on flash/zip drive of the Bid as defined in the Instruction to Bidders.
BIDDER'S QUESTIONS
Questions regarding this solicitation must be emailed and received by the Purchasing Agent
at ecardillo@westerlyri.gov no later than 12:00 p.m., September 29, 2026, in a Microsoft Word
attachment with the corresponding solicitation number. Questions, if any, and responses will be
posted on the Town of Westerly website at www.westerlyri.gov as an addendum to this
solicitation. Bidders are responsible for checking the Town's website for all addenda
distributed in response to questions and requests for additional information.
SPECIAL INSTRUCTIONS TO BIDDERS
1. Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.
2. Bidder's prices shall include all Permits/Fees, if applicable.
3. Quotes must be firm for a minimum of 120 days from the date of submission.
4. Field Visits - Subcontractor shall confirm field measurements as part of the bidding process.
Bidders must satisfy themselves, by personal examination of the location of the proposed
work, and by such other means as they may prefer as to the actual conditions and
requirements of the work, and inform themselves fully of the conditions and requirements of
the work, and inform themselves fully of the conditions relating to construction and labor under
which the work will be or is now being performed, and this Contractor must employ, so far as
possible, such methods and means in the carrying out of this work as will not cause any
interruptions or interference with any other contractor and a minimum of inconvenience and
injury to other persons and property.
1

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
5. Bid Completeness - Pricing submitted on this project must an all-inclusive price. The intent of
an all-inclusive Price is such that no Adds or Change Orders will be necessary.
6. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.
7. If the Bidder submits a supporting/additional document with their bid, that document must
include page numbers.
8. Envelopes containing bids must be sealed and addressed to the Purchasing Agent, Eileen
Cardillo, at the Purchasing Department, Westerly Town Hall, 45 Broad St., Westerly, RI 02891
and must be clearly marked with the Name and Address of Bidder, Bid Due Date and Time,
and RFP Number and Title. Bidders must include one original and a DIGITAL copy of the Bid
on Flash or Zip drive.
9. Please note that Lien Holder will pay the successful Supplier directly for equipment.
10. Projects will be awarded to one bidder. Project breakdown is for analysis and accounting only.
RFP BID DOCUMENTS Page No.
Attachment A - Scope of Work/Procurement Schedule/Evaluation & Selection 4-7
Attachment B - Bid Preparation Checklist 8
Attachment C - Bid Form 9-11
Attachment D - Instructions to Bidders 12-16
APPENDIX A - Bidder Certification 17-21
BIDDER CERTIFICATION FORM: Bidders must include, complete, and submit a Bidder
Certification Form with each bid proposal. See Appendix A.
This solicitation is available at www.westerlyri.gov.
The Town of Westerly reserves the right to reject any/all bids, waive any informalities in the bids
received, to increase or reduce the scope of work to meet budgetary limitations, including other
needs, and to accept and award the bid to the lowest qualified bid deemed most favorable to the
interest of the Town. This is an evaluated bid and will not be awarded solely on price. See
Attachment A for Evaluation and Selection criteria.
The Town does not discriminate based on age, color, gender, national origin, race, religion, sexual
orientation, or disability in accordance with applicable laws and regulations.
Eileen Cardillo, Purchasing Agent
Town of Westerly
45 Broad Street
Westerly, RI 02891
Tel: (401)348-2599
Email: ecardillo@westerlyri.gov
2

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
ATTACHMENT A
SCOPE OF WORK/PROCUREMENT SCHEDULE/EVALUATION & SELECTION
CRITERIA
RFP 27-26
SLOW SPEED DUAL SHAFT SHREDDER
A) SCOPE OF WORK
The Town of Westerly is seeking formal proposals from qualified manufacturers or authorized
distributors to furnish and deliver one (1) heavy-duty, industrial-grade, mobile Construction and
Demolition (C&D;) waste shredder. The unit must be capable of processing reinforced
concrete, asphalt, brick, wood, tiles, and mixed municipal structural debris to downsize material
for recycling or landfill volume reduction.
Please note that Lien Holder will pay the successful Supplier directly for equipment.
One high torque dual shaft mobile shredder for municipal and commercial waste processing.
Must be able to shred a wide range of materials including bulky and commercial waste,
rubble, wood and demolition debris, green waste and industrial waste into a consistent
specified product size ready for transport.
Minimum specifications:
Adjustable operating modes
Minimum horsepower 252
Interchangeable breaker bar
Hydraulic tipping hopper
Magnetic separator
Must have ground level service access
Auto standby controls
User friendly control system
Automatic greaser
Dust control
Minimum warranty included two years/ 2000 hours
3

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
Extended warranty must be available
Availability of a rental prior to delivery of a purchased machine with the option to apply the
rental cost to the purchase
1.1 Minimum Vendor Qualifications
* The vendor must have a minimum of five (5) consecutive years of experience in
manufacturing or supply of heavy-duty industrial shredding machinery.
* The vendor must provide references for at least three (3) active municipal or high-
capacity corporate clients utilizing identical or structurally similar models within
North America.
* The vendor must certify the availability of an authorized service depot and
emergency spare parts inventory located within a 250-mile radius of the delivery
location.
2.
Technical Specifications & Requirements
Proposers must indicate compliance for each specific parameter listed below and provide
details where applicable.
COMPONENTS MINIMUM REQUIREMENTS
Equipment Type Heavy-duty, mobile track-mounted dual-shaft slow-speed
industrial waste shredder.
Target Input Materials Reinforced concrete (with rebar), asphalt
slabs, construction timber, cross-ties, structural steel beams, brick, and
bulky demolition waste.
Throughput Capacity Minimum 40 metric tons per hour for mixed C&D; debris;
minimum 25 metric tons per hour for concrete.
Power Unit/ Engine Tier 4 Final / Stage V compliant diesel engine,
minimum 250 HP (335 kW). Equipped with auto-reversible cooling fan.
Shredding System Twin-shaft configuration with asynchronous
independent shaft rotation. High-torque hydraulic drive system.
Shafts & Tooling Hexagonal or specialized alloy shafts. Heavy-duty, wear-resistant,
replaceable/hard-faced cutting knives.
Intake Hopper Volume Minimum 6.0 cubic meters (7.8 cubic yards)
with hydraulically folding hopper walls/extensions.
4

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
Discharge Conveyor Hydraulically folding discharge belt, minimum
discharge height of 3.8 meters. Outfitted with an over-belt neodymium
magnet separator.
Control & Monitoring PLC intelligent system with pre-programmed material
settings, automatic jam reverse, and wireless remote control.
Mobility System Heavy-duty crawler tracks with remote-
controlled maneuverability for harsh landfill and quarry terrain.
Dust Suppression Integrated high-pressure water misting /
spray system at the hopper and main discharge conveyor belt.
3.
Scope of Services & Support
3.1 Delivery, Commissioning & Field Testing
The selected vendor is completely responsible for safe transportation, offloading, rigging,
and final setup at the municipal facility. Following delivery, the vendor must conduct a
minimum 8-hour continuous operational field test processing localized C&D; waste
streams to confirm specified throughput rates and aggregate sizing prior to final asset
acceptance.
3.2 Technical Training
The pricing must encompass comprehensive on-site operational and maintenance training.
The training curriculum must consist of a minimum of sixteen (16) hours of combined
classroom and hands-on instructional layout covering: safety mechanics, standard
operation control, knife/shaft maintenance, diagnostic troubleshooting, and daily
preventative inspection logs for at least six (6) municipal equipment operators.
3.3 Warranty & Service Level Agreement (SLA)
* Base Warranty: Minimum 24-month or 3,000-operating-hour full bumper-to-
bumper warranty covering all components (excluding normal wear parts such as
teeth/knives).
* Response Window: The vendor must guarantee that a factory-certified field service
technician will arrive on-site within twenty-four (24) business hours of initial service
call placement.
* Parts Availability: Critical wear parts and routine maintenance filters must remain
stocked locally to guarantee shipping or delivery within 24 hours of notification.
5

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
B) PROCUREMENT SCHEDULE
RFP Release Date September 16, 2026
Deadline for Technical Questions September 29, 2026 12:00PM
Official Response to Questions I Addendum September 30, 2026
Proposal Submission Deadline (Bid Closing) October 7, 2026 no later than
2:00PM
Anticipated Contract Award Estimated W/O October 12, 2026
Proposal Submission Format & Evaluation
3.4 Required Proposal Structure
Proposals must be organized sequentially into the following distinct sections to facilitate
evaluation:
1. Executive Summary: High-level profile of the vendor, manufacturing history, and
summary of the proposed model.
2. Technical Response: Itemized completion of Section 2 compliance
checklist, complete engineering drawings, and engine specification metrics sheet.
3. Qualifications & References: Documentation of structural qualification criteria
and contact info for 3 comparable public entities.
4. Bid Form: Comprehensive, inclusive firm-fixed-price schedule.
Evaluation of Proposals
Each vendor proposal will be reviewed and scored against the criteria in the
table below. A review committee with at least three members will evaluate the
proposals.
The maximum number of technical points is 70. The threshold to advance to
cost proposal review is 50 points. Proposals scoring below 50 points will be
deemed technically unacceptable and will not be considered in the cost
proposal review.
The award will then be made to the lowest cost, technically acceptable
proposal(s).
6

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
PROPOSAL EVALUATION
Technical Proposal
Maximum Score
Executive Summary 30
Technical Response 30
Qualification & References 10
70
Total Technical
30
Cost Proposal (*0-30)
100
Total Technical & Cost
*Formula for assigning cost points:
(lowest qualified bid / your bid) X 30 points
7

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
ATTACHMENT B
Bid Preparation Checklist
RFP Number: 27-26
RFP Name: Slow Speed Dual Shaft Shredder
This checklist is proposed to assist the bidder in preparing a bid proposal for submission. It is not
a substitute for a thorough review of the Request for Proposal nor a comprehensive list of all bid
proposal requirements. Each bidder is responsible to review the Request for Proposal and to
comply with all requirements of the Solicitation.
Bid Proposal Package:
Bidder Certification Form, APPENDIX "A" (completed) signed in ink
Bid Form
* All applicable blank spaces on the Bid Form have been completed
* All Addenda have been acknowledged
* Bid price printed legibly in ink (in both words and figures that match where specified)
* Erasures or corrections have been initialed by person signing the Bid Form
* Bid Form is signed in ink
Public Copy of bid proposal (pdf format on a flash drive)
All bid proposal documents in a sealed envelope with the specific Solicitation #, Solicitation
title, and the bid proposal submission deadline marked in the upper left hand corner of the
envelope
Each bid proposal submitted in a separate sealed envelope
Other:
8

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
ATTACHMENT C
Bid Form
THIS FORM MUST BE COMPLETED AND SUBMITTED WITH BID
RFP NAME: Slow Speed Dual Shaft Shredder
RFP NUMBER: 27-26
Company Name:
________________________________________________________
The undersigned, having familiarized himself/herself with the Request for Proposal, does hereby
submit the following fee proposal to furnish and install a slow speed dual shaft shredder in
accordance with the specifications and details within the Request for Proposal, and as contained
in any addenda issued prior to the date of Bid opening. This fee is inclusive of all mobilization,
labor, equipment, hauling, fuel, materials, supplies, permits, if applicable, and insurance.
I / we propose to complete all items as described and listed in the Town of Westerly's Request
for Proposal, as written in words and written in figures below:
Undersigned acknowledges that projects will be awarded to one bidder. Project breakdown is for
analysis and accounting only.
For the Town to properly evaluate the Proposals, please supply the following information:
Component Minimum Requirements Yes/No
Heavy-duty, mobile track-mounted dual-shaft slow-speed
Equipment Type
industrial waste shredder
Reinforced concrete (with rebar), asphalt slabs, construction
Target Input Materials
timber, cross-ties, structural steel beams, brick, and bulky
demolition waste
Minimum 40 metric tons per hour for mixed C&D; debris;
Throughput Capacity minimum 25 metric tons per hour for concrete
Tier 4 Final / Stage V compliant diesel engine, minimum 250 HP
Power Unit/ Engine (335 kW). Equipped with auto-reversible cooling fan
Twin-shaft configuration with asynchronous independent shaft
Shredding System rotation. High-torque hydraulic drive system
Shafts & Tooling Hexagonal or specialized alloy shafts. Heavy-duty, wear-
resistant, replaceable/hard-faced cutting knives
Intake Hopper Volume Minimum 6.0 cubic meters (7.8 cubic yards) with hydraulically
folding hopper walls/extensions
Discharge Conveyor Hydraulically folding discharge belt, minimum discharge height of
3.8 meters. Outfitted with an over-belt neodymium magnet
separator
PLC intelligent system with pre-programmed material settings,
Control & Monitoring automatic jam reverse, and wireless remote control
Heavy-duty crawler tracks with remote-controlled
Mobility System maneuverability for harsh landfill and quarry terrain
Integrated high-pressure water misting / spray system at the
Dust Suppression hopper and main discharge conveyor belt
9

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
Mobile C&D; Dual-Shaft Shredder Base Unit Lump Sum Base Unit $_______________
Integrated Over-Belt Magnet Separator Option Lump Sum Component$________________
Freight, Delivery, and Field Commissioning Setup All-Inclusive Delivery $_______________
On-site Technical Training Package (16 Hrs Minimum)
All-Inclusive Package $________________
Extended Warranty (Optional Year 3 & 4 Extended Protection)
Optional Add-on $________________
TOTAL PROPOSAL PRICE (FOB DESTINATION) Total $_______________
Availability of a rental prior to delivery of a purchased machine with the option to apply the rental
cost as a credit to the purchase YES_____ NO______
Did you complete and submit Appendix A: YES______ NO ______?
Delivery: _____________ calendar days after receipt of order.
The Bidder stated below agrees to provide all labor, materials, equipment, supervision and all
activities required to provide a complete scope of work as defined in the above referenced
Request for Proposal, for the Sum amount of:
dollars.
(price in words)
($ )
(price in numbers)
The Bidder agrees to provide all labor, materials, equipment, supervision and all activities required
to provide a complete scope of work as defined in this Request for Proposal, including, but not
limited to, agreeing to all terms and conditions, all as shown or by reference, unless as excluded
below:
EXCLUSIONS:
Did you deviate from the specifications in any way? YES NO
If yes, you must explain below and submit a detailed description of all deviations so that your
product or service can be properly evaluated.)
10