Enterprise Resource Planning (ERP) REQUEST FOR PROPOSALS (RFP)

POSTING DATE: MAY 26, 2026

DUE DATE: JUNE 23, 2026, at 5:00 p.m. Pacific Time (PT)

Updates:

June 11, 2026: The following has been posted under the Questions & Answers Section:

• Enterprise Resource Planning RFP-Questions & Answers

May 28, 2026: The following has been updated:

• Enterprise Resource Planning (ERP) Software RFP – Addendum 1 posted

June 2, 2026: The following has been updated:

• Addendum No. 1 – Title and RFP Release Date revised

June 4, 2026: The following has been updated:

• Enterprise Resource Planning (ERP) Software RFP – Addendum 2 posted

DESCRIPTION

First 5 LA (F5LA) is seeking proposals from qualified firms to provide a modern Enterprise Resource Planning (ERP) software solution and related implementation services. The selected solution is intended to replace or augment existing financial, grants, procurement, and administrative systems (most notably Blackbaud Financial Edge NXT, Blackbaud Grantmaking, ADP, and Questica PowerPlan ) to better support F5LA’s operational needs, reporting obligations, and long-term strategic objectives .

ELIGIBLE PROPOSERS

Proposers must meet the following minimum requirement(s):

1. Legal status – Eligible proposers must be a legally recognized entity in good standing and, if required to register with the California Secretary of State, must have an “active” status at the time of proposal submission. First 5 LA will verify status through the California Secretary of State’s website.
2. Current version – The proposed solution must currently be operational with other clients. Do not respond based on a future release or version. By implication, you must be able to demo a live (albeit anonymous) database.
3. SaaS-based – The system must be a Software-as-a-Service (SaaS) offering and be hosted in the United States by the proposer or a qualified third-party site hosting partner.
4. Web-based – The system must be accessible via a variety of web browsers (i.e. Chrome, Safari, Edge, Firefox, etc.) and from any location with an internet connection. The system should not require any locally installed software in order to operate.
5. Integration – All modules and functions across the proposed solution must integrate seamlessly. The proposed solution must also have the ability to integrate with third-party systems using configurable API’s.
6. Reporting tools – The system must have flexible, intuitive reporting tools, accessible to end users, that can access data from all proposed modules, and have the ability to select, filter, sort, correlate, and summarize.

Eligibility requirements are the minimum requirements to apply. If your entity is required to register with the California Secretary of State’s website, First 5 LA will verify an “active” status via California Secretary of State’s website: Online Business Services | California Secretary of State .

Proposers that do not meet the minimum requirement(s) above will not pass the first level of review (see Section IX. Selection Process ).

• ERP RFP Cover Letter – PDF
• Enterprise Resource Planning RFP – PDF – Updated on June 4, 2026.
• Addendum No. 1 – RFP has been updated (Updated on June 2, 2026).
• Addendum No. 2 – RFP has been updated (Updated on June 4, 2026).

Appendices for Submission:First 5 LA Enterprise Resource Planning Request for Proposals

• Appendix A – Pricing and Vendor Response Forms [EXCEL]

• Appendix B – ERP Functional Requirements [EXCEL]

• Appendix C – Due Diligence Assessment Form [ PDF]

• Appendix D – Organizational-Conflict-of-Interest-Form [ PDF]

ADDENDA

Please check the Funding Center webpage regularly for updates and addenda. First 5 LA has the right to amend this solicitation by written addendum. First 5 LA is responsible only for that which is expressly stated in the solicitation document and any authorized written addenda thereto. Such addenda shall be made available via the online funding center. Failure to address the requirements of such addendum may result in the proposal not being considered, at the sole discretion of First 5 LA. Addenda to this solicitation, if any, will be posted on this webpage. It is the responsibility of proposers to ensure, prior to submission, that their proposal reflects the most recent information and RFP requirements.

INFORMATIONAL WEBINAR

Potential proposers are highly encouraged to participate in an informational webinar on Thursday, June 4, 2026, from 1:00 p.m. to 2:00 p.m. Pacific Time to learn more about the RFP requirements. To register for the webinar, please visit: https://first5la.zoom.us/webinar/register/WN_QurNs7chTr-5N6sNGm3utA

QUESTIONS AND ANSWERS

To ensure that all potential proposers receive the same information, all questions and answers received are compiled and posted on this webpage. All questions and requests for additional information regarding this RFP must be submitted to Jessica Guerrero-Franco at jg ************** @ ****** la.org before 5:00 pm PT on June 9 , 2026 .

First 5 LA reserves the sole right to determine the timing and content of the responses to all questions and requests for additional information. First 5 LA may respond to individual inquiries and then post replies to all questions by the posting date.

Below are the Questions and Answers received by June 9, 2026:

Enterprise Resource Planning RFP-Questions & Answers

DEADLINE TO APPLY

An online application packet complete with required documents must be received by First 5 LA no later than 5:00 pm PT on June 23, 2026 . Please review the RFP’s Timeline for Selection Process to ensure availability during the proposal review activities.

HOW TO APPLY

To respond to this RFP, please submit your proposal and all required documents through the online application system designated by First 5 LA by no later than 5:00 pm PT on June 23, 2026 :

Step 1 : Create a user account by clicking here .

Step 2: Once a user account has been created, click here to access the application.

Step 3: Once an application has been started, click here to modify and/or submit your application. Please do not create a new application once you have started your application.

For help with the online application, click here .

Proposers must submit all required documents specified in the RFP through this online form. It is highly recommended that you print a copy of your application for your records prior to clicking “Submit.” To do this, click “Printer-Friendly Version.” You should review the printed copy prior to submitting the application electronically. In addition, you should ensure that the attachments were successfully uploaded by reviewing the list of attachments included.

NOTE: Once the online application has been submitted, proposers cannot make edits .

CONTACT US

All questions and requests for additional information regarding this RFP must be submitted via email to Jessica Guerrero-Franco at jg ************** @ ****** la.org .