S215--VISN20 Off Site Medical Equipment Storage

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Contract Opportunity

This is a SOURCES SOUGHT SYNOPSIS and is for informational / market research purposes only. THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION OR BID, NOR A SYNOPSIS OF A PROPOSED CONTRACT ACTION. No reimbursement will be made for any costs associated with providing information in response to this synopsis or on any follow up information. NO SOLICITATION IS CURRENTLY AVAILABLE.

The purpose for this synopsis is to conduct market research to help identify capable, potential sources and to establish if this requirement can be set-aside for small business or other socio-economic programs.

NAICS Code: 493110 General Warehousing and Storage
Small Business Size Standard: $34M
PSC/FSC: S215 Housekeeping Warehouse/Storage

GENERAL INFORMATION:

The Department of Veterans Affairs, VISN 20, intends to establish a single Blanket Purchase Agreement (BPA) for all labor, material, supervision, quality assurance processes, and any other resources necessary to supply medical device storage services. The period of performance will be 07/01/2026 06/30/2031. Services must include the following:

Transportation
The Contractor shall have the means to pick up VA items from VA facility sites, deliver those items to the Contractor s storage facility, and have the means to deliver stored items to VA facilities as directed. Deliveries shall incorporate sufficient packing to comply with all applicable federal and/or state standards relating to shipment of these products. Shipping containers must comply with all federal and state regulations (i.e., DOT, DOE, regulations and standards). These will be fixed hourly rates each way between the VA and the warehouse and per square foot on truck.
Storage
The Contractor shall have storage facilities sufficient to contain VA items in secure and climate-controlled conditions that will preserve the operability of the items stored. The Contractor shall understand and follow manufacturers requirements for the storage of their equipment and supplies. Price per square foot of storage needed. Square footage is based on floor space and does not take into consideration vertical storage. Multiple locations can be consolidated as long as all requirements of the PWS are met.

Response Timeliness
Upon request by the ordering facility, the Contractor shall deliver the stored items to the ordering facility in a timely manner. Timely Manner is defined as no more than 72 hours after the time the request is placed. Individual TOs may place more strict timelines and further define delivery and pick-up terms.

Regular Inspection and Maintenance
The Contractor shall regularly inspect and maintain stored VA items in accordance with manufacturers requirements. To this end, the Contractor shall have personnel properly certified and/or trained in the inspection and maintenance of these items.
The vendor will have 60 days from the date of storage request to supply a certified technician for all supplies or equipment that will require preventative maintenance. The vendor will verify with the station requesting storage if any supply of equipment will need preventative maintenance for supply or equipment before pickup at the requesting station. Preventative maintenance will be performed as required by the Contractor and results will be sent via email to the requesting station within 48 hours of the preventative maintenance results.
Ordering VA facilities may require inventory counts, services performed on the items, and operational status reports from the Contractor on individual TOs. The details of report submission (format, required time interval, etc.) will be defined on individual TOs. The Contractor must be capable of providing these reports to the facility and at no additional cost to the VA. Equipment maintenance costs should be an all-inclusive price.
Stored Items Accessibility
The warehouse locations used for item storage shall be accessible to the appropriate VA personnel at no cost to the VA. The specifics of access will be dictated by agreed-to terms captured in TOs regarding hours of access, check-in process, safety equipment to be worn, etc.

Types of Medical Devices and Supplies
The following list of items indicates, but is not limited to, the types of medical devices and supplies that may be serviced by this BPA and its TOs. Each facility in VISN 20 needs to be able to store items as needed. No inventory list with quantities is available, this is to be used on an as needed basis. Manufacturer and model numbers will be provided at time of storage.

Maintenance Items as follows:

Beds, Electric, ICU Capable
Ventilators, Bedside/Intensive Care
Ventilators, Transport
Ventilators, Noninvasive Positive Pressure
Infusion Controllers
Infusion Pumps, Analgesic, Patient-Controlled
Monitors, Physio, Bedside
Defibrillators, Cardiac
Electrocardiograph: EKG
Hospital Stretchers
Oxygen Concentrators
Thermometers
Portable Generator
Portable HVAC

Palleted Items:

Cots
Air Cleaners
Portable Toilet
Flooring
Traffic Signs
PAPRs
Iv Poles
Cavi-wipes
N95 Masks
KN95 Masks
Face Shields
Disposable Gowns
Reusable Gowns
Lab Kits
Virex
Surgical Masks
Gloves
Bouffant Caps
Shoe Covers
Water Jugs
ECG Electrodes
Hand Sanitizer
Urinal
O2 Tubing
Gowns
Pajamas
Socks
Bp Cuffs
Temp Probes
Pulse Ox Cables
Personal Care Items
Peri-Care Wipes
Feeding Tube Supplies
Toilet Paper
Hi-Flow Nasal Cannula
Art Line Supplies
Humidifier and Connectors
Ventilator Supplies
Needles
IV Supplies
Foley Supplies

VISN 20 Sites

Alaska VA Healthcare System
1201 North Muldoon Road
Anchorage, AK 99504

Boise VA Medical Center
500 West Fort Street
Boise, ID 83702

Portland VA Medical Center
3710 Southwest US Veterans Hospital Road
Portland, OR 97239

Roseburg VA Health Care System
913 NW Garden Valley Blvd.
Roseburg, OR 97471

Spokane
American Lake VA Medical Center
9600 Veterans Dr.
Lakewood, WA 98493

Jonathan M. Wainwright VA Medical Center
77 Wainwright Drive
Walla Walla, WA 99362

VA Southern Oregon Health Care System
8495 Crater Lake Highway
White City, OR 97503

INSTRUCTIONS TO RESPOND TO SOURCES SOUGHT SYNOPSIS:

Any vendor interested and capable of meeting this requirement should provide a written statement to the Contracting Officer. Vendor response must include at a minimum:

Point of Contact
Business size
Short Description of Capabilities
Proof of authorized service provider from the manufacturer
VetCert certification (if applicable)
Unique Entity ID (UEI#)

Any response to this notice must show clear and convincing evidence of the Vendor s capability of meeting this requirement. Please note, responses will be shared within the Government and project team, but otherwise will be held in strict confidence.

Interested firms shall respond to this synopsis no later than 3:00 PM Mountain Standard Time on 01/30/2026. All responses shall be submitted electronically to amy.kuczajda@va.gov

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