Bid #26-08-002 - Surface Water Plant Driveway Entrance Rebuild

CITY OF DUBLIN
INVITATION TO BID
ITB #26-08-002
Issue Date: August 24, 2026
OPENING DATE AND TIME: September 25, 2026 at 2:00 PM
The City of Dublin will receive sealed bids for furnishing supplies or services at:
CITY OF DUBLIN PURCHASING OFFICE
702 E MADISON ST.
DUBLIN, GA 31021
Bids will be publicly opened and read on the above stated date and time, local time prevailing. Late
bids will not be accepted. No extension of the bidding period will be made. The City reserves the right
to award a bid to multiple bidders when more than one item appears in a bid package.
Purchase requested by: Engineering Dept.
ITEM SUPPLIES/SERVICES QTY. TOTAL COST
1. Surface Water Plant 1 each $
Driveway Entrance
Rebuild per attached specs
f.o.b. Dublin
Delivery Time:
**W-9 (Rev. March 2024) must be provided with bid.
**Supporting literature must be provided with bid.
City of Dublin ITB #26-08-002 - Surface Water Plant Driveway Entrance Rebuild 1

In compliance with the above, the undersigned offers and agrees, if this bid is accepted within sixty (60)
calendar days from the date of opening, to furnish any and all of the items upon which prices are quoted,
at the price set opposite each item, delivered at the designated point(s) within the time specified in the
schedule. Items on bid are exempt from federal excise tax and Georgia sales and use tax. Title shall
pass to the City only upon actual receipt and acceptance of the items. In the event there is a discrepancy
between the unit price and the extended price, the unit price shall govern. Terms are N30. Electronic
submissions are accepted only through approved procurement platforms. (Please initial)
NAME & ADDRESS OF BIDDER SIGNATURE OF BIDDER
DATE
PHONE NUMBER & FAX NUMBER SIGNER'S NAME & TITLE (Type or Print)
E-Mail:
For information regarding this bid, contact David Sawyer, Purchasing Dir., at sawyerd@dublinga.org.
City of Dublin ITB #26-08-002 - Surface Water Plant Driveway Entrance Rebuild 2

INSTRUCTIONS FOR BIDDERS
i. Bids must be received by the designated date and time. Late bids will not be
accepted.
ii. Bids must be delivered to:
City of Dublin - Purchasing Department
P. O. Box 690
702 E Madison St. (31021)
Dublin, GA 31040 ATTN:
David Sawyer
iii. Bids must be sealed with the bid number clearly printed on the outside of the envelope.
iv. Digital submission of bids will also be accepted thru eProcurement sites www.Bidnet.com or www.demandstar.com.
v. Bids must be complete and include:
a. Completed Bid Proposal Form
b. Executed Affidavit of Non-Collusion
c. Executed Bidder's Declaration
vi. All bids submitted shall be subject to acceptance or rejection and the City of Dublin specifically reserves the right to accept or reject
any or all bids, to waive any technicalities and formalities in the bidding.
vii. Failure of the bidder to sign the bid or have the signature of any authorized representative or agent on the bid/proposal IN THE
SPACE PROVIDED may be cause for rejection of the bid. Signature must be written in ink. Typewritten or printed signatures are not
acceptable.
viii. All bids should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.
ix. If only one bid is received, the bid will be forwarded to the Mayor and Council for a determination to accept and award the bid or to
reject and re-bid.
x. Bids requiring bid bonds will not be read or considered if bond is not enclosed. Bond may be in the form of cash, certified check,
cashier's check or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.
xi. Bids must meet or exceed the specifications in order to be considered by the City of Dublin. Any reference to brand name is to be
considered generic. The City of Dublin reserves the right to award a bid to more than one bidder when two or more items appear on
the bid schedule. Awards will be based on the lowest and best bid. Payment terms are N30 unless otherwise stated in the bid.
a. Bidders shall submit all required forms and information simultaneously with sealed bids, which forms and information become
a part of the property of the City of Dublin and will not be returned to bidders unless a written request to withdraw is received
prior to the designated date and time of the bid opening.
xii. It shall be the responsibility of all bidders to indicate the brand name and model or series number of the product offered and to furnish
with their bid such specifications, catalog pages, brochures, or other data that will provide an adequate basis for determining the
quality and functional capabilities of the product offered. Failure to provide the requested data or product demonstrations and/or
sample may be considered valid justification for rejection of bid.
xiii. All bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to advise in their
City of Dublin ITB #26-08-002 - Surface Water Plant Driveway Entrance Rebuild 3

application or use. A bidder at any time requested must satisfy the Purchasing Office and City Council that he has the requisite
organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in accordance with the provisions of the
contract in which he is interested.
xiv. When requested, SAMPLES will be furnished free of expense, properly marked for identification and accompanied by a list where
there is more than one sample. The City reserves the right to mutilate or destroy any samples submitted whenever it may be in the
best interest of the City to do so for the purpose of testing.
xv. The unauthorized use of patented articles is done entirely at risk of successful bidder.
xvi. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of bidding only. The City may purchase
more or less than the estimated quantity, and the vendor must not assume that such estimated quantity is part of the contract.
xvii. Only the latest model equipment as evidenced by the manufacturer's current published literature, will be considered. Obsolete
models of equipment not in production will not be acceptable. Equipment shall be composed of new parts and materials. Any unit
containing used parts or having seen any service other than the necessary tests will be rejected. In addition to the equipment
specifically called for in the specifications, all equipment catalogued by the manufacturer as standard or required by the State of
Georgia shall be furnished with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be
inspected and bear the latest inspection sticker of the Georgia Department of Revenue.
xviii. A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to the City or who has failed in
any former contract with the City to perform work satisfactorily, either as to the character of the work, the fulfillment of the guarantee,
or the time consumed in completing the work.
xix. Contracts may be cancelled by the City with or without cause with 30-day written notice.
City of Dublin ITB #26-08-002 - Surface Water Plant Driveway Entrance Rebuild 4

BIDDER'S DECLARATION
i. The bidder understands, agrees and warrants:
ii. That the bidder has carefully read and fully understands the full scope of the specifications.
iii. That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said
specifications.
iv. That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to the scheduled bid opening, but
may not be withdrawn after such date and time.
v. That the City of Dublin reserves the right to reject any or all bids and to accept that bid which will, in its opinion, best serve the
public interest. The City of Dublin reserves the right to award the bid to separate bidders when more than one item appears on
the schedule. The City of Dublin reserves the right to waive any technicalities and formalities in the bidding.
vi. That the bidder understands that these specifications are the minimum requirements and must be met or exceeded in order to be
considered by the City of Dublin. The bidder acknowledges that the item bid is suitable for the intended application.
vii. That by submission of this bid the bidder acknowledges that the City of Dublin has the right to make any inquiry or investigation
it deems appropriate to substantiate or supplement information supplied by the bidder.
viii. If a partnership, a general partner must sign.
ix. If a corporation, the authorized corporate officer(s) must sign and the corporate seal must be affixed to this bid.
BIDDER:
Name Title
Name Title
AFFIX CORPORATE SEAL (if applicable)
City of Dublin ITB #26-08-002 - Surface Water Plant Driveway Entrance Rebuild 5

TERMS AND CONDITIONS - INVITATION TO BID
1. CHANGES: No change will be made to this invitation except by written modification by the City Purchasing Office.
Requests for changes must be in writing and received at least ten (10) calendar days prior to the time set for opening of the
bids.
2. FOB POINT: Bid price to include shipping, packing, crating, and unloading at the address in the BID SCHEDULE. Title to
remain with vendor until fully accepted by the City. Goods damaged or not meeting specifications will be rejected and removed
at vendor's expense. Concealed damaged goods to remain the property of vendor until replaced or removed at City's direction.
All bid responses received will be
F.O.B. Dublin. Due to volume of order, delivery shipment schedule will be coordinated between the successful bidder and the
City of Dublin.
3. RISK OF LOSS: Vendor agrees to bear all risk of loss, injury, and destruction of goods and materials ordered herein which
occur prior to delivery to include concealed damage; and such loss, injury, or destruction shall not release vendor from any
obligation.
4. BID IDENTIFICATION: All bids submitted as a result of this invitation must be returned in a sealed envelope with the bid
number on the envelope.
5. WITHDRAWAL OF BIDS: Bids may be withdrawn by written request only, if the request is received prior to the time and date
set for the opening of bids. Negligence on the part of the bidder in preparing his bid confers no right of withdrawal or
modification of his bid after bid has been opened.
6. BID BONDS: a. Bid Bond: required
b. Payment and Performance Bonds: required
i. Bid Bond
Each bid shall be accompanied by a Bid Bond in an amount equal to five percent (5%) of the total base bid
price. The Bid Bond shall be issued by a surety company authorized and licensed to conduct business
in the State of Georgia. In lieu of a surety bond, the City may accept a cashier's check or certified check
payable to the City of Dublin in the required amount. Failure to submit the required Bid Bond with the
bid shall render the bid non-responsive and subject to rejection.
The Bid Bond shall guarantee that the bidder, if awarded the contract, will enter into a written contract
with the City of Dublin and will furnish the required Performance Bond and Payment Bond within the
time specified herein
ii. Performance Bond
The successful bidder shall furnish a Performance Bond in an amount equal to one hundred percent
(100%) of the Contract Price. The Performance Bond shall guarantee the faithful performance of all work
and obligations required under the Contract Documents.
iii. Payment Bond
The successful bidder shall furnish a Payment Bond in an amount equal to one hundred percent (100%)
of the Contract Price. The Payment Bond shall guarantee payment to all persons supplying labor,
materials, equipment, and services in connection with the performance of the work.
City of Dublin ITB #26-08-002 - Surface Water Plant Driveway Entrance Rebuild 6

iv. Delivery of Bonds
The successful bidder shall provide the required Performance Bond and Payment Bond, together with
all required powers of attorney and supporting documentation, within ten (10) calendar days after receipt
of the Notice of Award, or prior to execution of the contract, whichever occurs first. Failure to provide
the required bonds within the specified time may be grounds for award cancellation and forfeiture of the
bidder's Bid Bond.
v. Surety Qualifications
All bonds required by this Invitation to Bid shall be executed by a surety company authorized to transact
surety business in the State of Georgia and listed on the United States Department of the Treasury
Circular 570. The surety shall have an A.M. Best rating of A- or better and maintain sufficient
underwriting capacity for the obligations assumed under the Contract.
Each bond shall be accompanied by a valid Power of Attorney authorizing the attorney-in-fact to bind the
surety company. The City reserves the right to require additional evidence of the surety's authority,
financial capacity, and authorization to conduct business in Georgia.
vi. Cost of Bonds
The cost of all required bonds shall be included in the Bid Price and no separate payment will be made
by the City.
vii. Continuation of Surety Obligations
The obligations of the Performance Bond and Payment Bond shall remain in full force and effect for
the duration of the Contract and for any warranty or correction period required by the Contract
Documents.
7. SITE INSPECTIONS: When applicable, bidders should inspect the site to ascertain the nature and location of work and the
general conditions which could affect the cost of the work. The City will assume no responsibility for representations or
understandings made by its officers or employees unless included in this Invitation for Bid. While site inspections are not a
mandatory requirement to submit a proposal, vendors are urged to schedule inspections to ascertain all the requirements of
this invitation.
8. INSURANCE REQUIREMENTS: The successful bidder shall, at its own expense, procure and maintain throughout the
duration of the Contract, insurance of the types and limits specified below with insurance companies authorized to conduct
business in the State of Georgia and having an A.M. Best rating of A- or better.
No work shall commence until certificates of insurance acceptable to the City of Dublin have been submitted and approved.
Commercial General Liability
Minimum Limits:
1. $1,000,000 Each Occurrence
2. $2,000,000 General Aggregate
Automobile Liability
Minimum Limits:
1. $1,000,000 Combined Single Limit
Covering all owned, hired, and non-owned vehicles used in connection with the work.
City of Dublin ITB #26-08-002 - Surface Water Plant Driveway Entrance Rebuild 7

Workers' Compensation and Employer's Liability
Workers' Compensation: Statutory Limits
Employer's Liability:
1. $500,000 Each Accident
2. $500,000 Disease - Policy Limit
3. $500,000 Disease - Each Employee
Additional Insured
The City of Dublin, its officers, officials, employees, and agents shall be named as Additional Insureds on the Commercial
General Liability policy.
Cancellation
Insurance policies shall provide that the City of Dublin receives at least thirty (30) days prior written notice of cancellation or
material change in coverage.
Subcontractors
The Contractor shall ensure that all subcontractors maintain insurance appropriate for their operations and shall provide
evidence of such coverage upon request.
9. AWARD OF CONTRACT: Awards will be made to that responsible bidder whose bid, conforming to the Invitation for Bid,
will be most advantageous to the City. Prices will not necessarily be controlling, but quality, equality, efficiency, delivery,
suitability of item(s) offered, maintainability, and reputation of item(s) in general use will also be considered with any other
relevant factors. The City reserves the right to reject any and/or all bids submitted and to waive any technicalities or minor
irregularities in bids received. A written award mailed (or otherwise furnished) shall be deemed to result in a binding contract
without further action by either party. Contract(s), if awarded, will be on a lump sum basis or individual item basis, whichever
is found to be in the best interest of the City of Dublin.
i. : In accepting this contract, the vendor attests that he is in compliance with the Nondiscrimination Clause
contained in Section 202 of Executive Order 11246, as amended, relative to equal employment opportunity for all persons
without regard to race, color, religion, sex, or national origin, and the implementing rules and prescribed by the Secretary of
Labor, which is incorporated herein by reference.
10. EXCEPTIONS TO SPECIFICATIONS: Any award resulting from this invitation shall bind the bidder to all Terms,
Conditions, and Specifications set forth in this invitation. Bidders whose bids do not conform should so note on a separate
page if necessary and/or on the Bid Schedule. While the City reserves the right to make an award to a nonconforming
bidder when in the best interest of the City, such awards will not be readily made, and bidders are urged to conform to the
greatest extent possible. No exceptions will be considered to have been taken by bidder unless it is properly set out as
provided above. No exception will be deemed to have been taken by the City unless incorporated in an award resulting
from this invitation and so stated.
11. BID RESULTS: Interested parties may request, in writing, a Bid Tabulation by sending a self-addressed, stamped
envelope with their request to City of Dublin Purchasing Department, P.O. Box 690, Dublin, GA 31040. Tabulations may
also be requested by e-mail to sawyerd@dublinga.org.
12. PAYMENT: Payments will be made upon all items completed each month or completion of all work and acceptance
by City on invoices submitted and approved by the proper city representative within thirty (30) days of receipt of invoice
unless discounts apply (see item #13). Invoices are to be submitted to: City of Dublin, P.O. Box 690, Dublin, GA 31040.
City of Dublin ITB #26-08-002 - Surface Water Plant Driveway Entrance Rebuild 8

i. Itemize all invoices in full. Mail the original invoice to the address above. A shipping or receiving ticket will
be signed and a copy left with each delivery. Purchase order numbers must appear on all delivery tickets and invoices.
ii. Vendor must furnish delivery receipt identifying that this order has been delivered in accordance with the
specifications, quantities, and price as set forth on the purchase order. A City of Dublin employee's signature must appear
on the delivery receipt or invoice.
iii. Items on this order are exempt from Federal Excise Tax and Georgia Sales and Use Tax. A certificate will be
furnished if requested. The CITY OF DUBLIN is exempt from taxes but the successful bidder shall pay all taxes required of
him by law and the CITY OF DUBLIN cannot exempt others from tax.
iv. Payment terms and provisions herein or otherwise found within the contract documents supersede all
provisions of the Georgia Prompt Pay Act (House Bill 837; 13 O.C.G.A. chapter 11 ET. SEQ.).
13. INQUIRIES REGARDING PAYMENT: All inquiries regarding payment of invoices are to be directed to Accounts Payable
at (478) 277-5018 or to City of Dublin, ATTN: Accounts Payable, P. O. Box 690, Dublin, GA 31040.
14. DISCOUNTS: Prompt payment discounts offered for a period of less than fifteen (15) days will not be considered in
determining the low bidder on this invitation. However, such discounts, when offered, will be taken provided payment is
made within the time specified. Time, in connection with discounts for prompt payments, will be computed from the date of
acceptance of work for which payment is claimed, or the date the correct invoice is received by the City, whichever is later.
15. EXECUTION OF CONTRACT: Subsequent to the award, the successful bidder will be presented with a contract which
may be in the form of a purchase order. Contract is to be executed with ten (10) calendar days of from award notice. If the
contract document is mailed, the date of presentation shall be the postmark date.
16. INCLUSION: All items and/or services which are standard, expected, necessary, and/or routine to such a project as this
and not actually stated in this invitation will be the responsibility of the successful bidder to provide at no other cost to the
City unless so stated on the successful bidder's proposal as additional cost items and accepted by the City at the time of
the award and/or contract.
17. REGULATORY AGENCIES: Successful bidder will be responsible for all required permits or licenses required by
regulatory agency of the City, County, State, or Federal Governments. Further, successful bidder will be responsible for
meeting all requirements of any regulation(s) or guideline(s) of any of the said governments or any independent agency
recognized by said Government as publisher of any such regulation(s) or guideline(s).
18. INDEPENDENT CONTRACTORS: The bidder represents to the CITY OF DUBLIN that he is fully experienced and properly
qualified to perform the functions provided herein and that he is properly equipped, organized, and financed to perform
such functions. The bidder shall finance his own operations hereunder, shall operate as an independent contractor and not
as an agent of the CITY OF DUBLIN and nothing contained in this invitation or a contract resulting from same shall be
construed to constitute the bidder or any of his employees, agents, or subcontractors as a partner, employee, or agent of
the City nor shall either party have any authority to bind the other in any respect; it being intended that each shall remain an
independent contractor.
19. ASSIGNMENT OF CONTRACTUAL RIGHTS: It is agreed that the successful bidder will not assign, transfer, convey, or
otherwise dispose of a contract that results from this invitation or his right, title, or interest in or to the same, or any part
thereof, without written consent of the City.
City of Dublin ITB #26-08-002 - Surface Water Plant Driveway Entrance Rebuild 9

20. STARTING TIME: work will commence within the stated calendar days and commence in a routine, orderly
manner until completion and acceptance by the City.
21. INDEMNITY: Successful bidder agrees, if entering into a contract as a result of this invitation, to defend, indemnify,
and hold harmless the CITY OF DUBLIN from any and all courses of action or claims of damages arising out of or related
to bidder's performance or actions or those of his employees or agents, under said contract.
22. TERMINATION: pursuant to O.C.G.A. 36-60-13, if applicable, any contract resulting from this invitation, if not sooner
terminated pursuant to the provisions of terminations contained herein, is terminable by the CITY OF DUBLIN Council on
December 31 of each calendar year during the term of said contract, except that said contract shall be renewed
automatically on such date, and without any lapse, unless positive action is taken to terminate said contract by the Council
in a public meeting and such action entered in the Official Minutes of the CITY OF DUBLIN Council.
23. APPROPRIATION OF FUNDS: Initial contract and any continuation contract(s) will terminate immediately and
absolutely at any such time as there are no appropriated unobligated funds available to satisfy the City's obligations under
said contract(s).
24. CANCELLATION FOR CAUSE: Should either party fail to comply with the Terms and Conditions of this contract, the
aggrieved party must give, in writing, to the other party any complaint for non-compliance to the Terms and Conditions of
this contract. The other party shall have fifteen (15) calendar days to correct the matter. If corrected to the satisfaction of
both parties within the fifteen
(15) calendar days and stated in writing, then the contract will continue uninterrupted. Failure to correct the matter will
result in termination of this contract at the end of the thirty (30) calendar days following the date of the initial letter of
complaint.
25. LIQUIDATED DAMAGES: Any liquidated damages will be listed in the Special Terms and Conditions.
26. COMMODITY STATUS: It is understood and agreed that materials delivered shall be new, of latest design, and in first
quality condition, that all bags, container, etc. shall be new and suitable for storage; unless otherwise stated by the CITY
OF DUBLIN.
27. USE OF TRADE NAMES: Reference to brand or trade names are for comparative purposes only. Proposers may submit
proposals on items from other manufacturers. In these instances, proposals shall be accompanied with all descriptive
information necessary for a thorough evaluation. Failure to provide supporting data shall be cause for rejection.
28. DESCRIPTIVE INFORMATION: Unless otherwise specifically provided in the specifications, reference to any
equipment, material, article or patented process, by trade name, make or catalogue number, shall be regarded as
establishing a standard of quality and shall not be construed as limiting competition.
29. TAXES: The City of Dublin is exempt from Federal Excise and State Sales Taxes.
30. LAWS/ORDINANCES: The Contractor shall observe and comply with all Federal, state, local and municipal laws,
ordinances, rules and regulations that would apply to this contract.
31. INTEGRITY OF BID DOCUMENTS: Bidders shall use the original Bid Form(s) provided by the Purchasing Department and
enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to the
Bid Form(s) if sufficient space is not available on the original form for the bidder to enter a complete response. Any
modifications or alterations to the original bid documents by the bidder, whether intentional or otherwise, will constitute
grounds for rejection of a bid. Any such modifications or alterations a bidder wishes to propose must be clearly stated in the
City of Dublin ITB #26-08-002 - Surface Water Plant Driveway Entrance Rebuild 10