District 11 Engineering Landscaping Services
| Location: | Pennsylvania |
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| Posted: | Feb 3, 2026 |
| Due: | Feb 18, 2026 |
| Agency: | State Government of Pennsylvania |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 6100065352 |
| Publication URL: | To access bid details, please log in. |
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General Information |
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Department for this solicitation: |
Procurement | ||||||
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Date Prepared: |
02/03/26 |
Types: |
IFB | ||||
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Advertisement Type: |
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Solicitation/Project#: |
6100065352 |
Solicitation/Project Title: |
District 11 Engineering landscaping services | ||||
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Description: |
Procurement is for the District office mowing and landscaping services for a two year period. | ||||||
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Department Information |
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Department/Agency: |
Department of Transportation |
Delivery Location: |
45 Thoms Run Road Bridgeville Pa 15017 |
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County: |
Allegheny |
Duration: |
2 years |
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Contact Information |
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First Name: |
Lucy |
Last Name: |
Binotto |
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Phone Number: (XXX-XXX-XXXX) |
412-429-4878 |
Email: |
LBINOTTO@PA.GOV |
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Solicitation Information |
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Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
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Solicitation Start Date: |
02/04/26 | ||
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Solicitation Due Date: |
02/18/26 |
Solicitation Due Time: |
11:00 AM |
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Solicitation Opening Date: |
02/18/26 |
Solicitation Opening Time: |
11:30 AM |
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Opening Location: |
45 Thoms Run Road Bridgeville Pa 15017 | ||
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No. of Addendums: |
0 | ||
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Amended Date: |
02/03/26 |
Attachment Preview
11-0 DISTRICT OFFICE
SPECIFICATIONS
FOR
GROUNDS MAINTENANCE SERVICES
A. Purpose
The Pennsylvania Department of Transportation, hereafter referred to as
PENNDOT, requires Grounds Maintenance Services for the location listed below.
This procurement is set aside for bid and award for Small Business only.
B. Location of Work
The site covered under this contract is located at 45 Thoms Run Road,
Bridgeville, PA. The Department’s property line will serve as the limit of work
area for all the items described.
PennDOT reserves the right to solicit IFB’s and award work for additional
contractor or Contractors, to run concurrently with this contract, under different
payment type structure such as lump sum and or different units of measures.
Pre-Quote Meeting, Questions and Answers: There will be no pre-quote meeting
for this IFB. Site visit is suggested and permitted upon request. All questions
pertaining to Solicitation # 6100065352 must be made prior to 02/11/2026 1 pm
(EST). All questions and answers will be posted to the Solicitation in
eMarketplace for public viewing. Please sent your questions via email to Lucy
Binotto at lbinotto@pa.gov.
C. Department Expectations
The Department will expect that a completed grounds maintenance cycle must
include the following items:
(a) All grass areas be mowed properly.
(b) General weeding of mulch beds
(c) Use of portable weed trimmer for trimming.
(d) All walks and drives to be free of debris and grass.
D. Work Schedule:
Work associated with this project may be performed Monday through Friday.
The PennDOT Project Manager or designee may authorize work on Saturday or
Sunday, as necessary. No work shall be scheduled to occur on the following
holidays unless written permission to do so is provided by the PennDOT Project
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Manager or designee.
1. New Year’s Day
2. Dr. Martin Luther King Jr. Day
3. President’s Day
4. Memorial Day
5. Independence Day
6. Labor Day
7. Indigenous People’s Day
8. Veteran’s Day
9. Thanksgiving Day
10. Day after Thanksgiving Day
11. Christmas Day
The following Monday will be recognized as the day when no work is to be
scheduled for all holidays occurring on a Sunday, and the Friday before will be
recognized as the day when no work is to be scheduled for all holidays
occurring on a Saturday.
E. Estimate Quantities: All quantities are estimated and may not reflect actual
quantities. The estimated quantities are indicated on the IFB. PennDOT
reserves the right to award any of all of the Pay Items on the Cost sheet.
F. Property Damage: The Contractor shall repair or replace any of PennDOT’s
property, real or physical, or private property damaged during the performance
of their duties at no additional cost to PennDOT.
G. Work Protection: Pursuant to Executive Order 2021-06, Worker Protection and
Investment (October 21, 2021), the Commonwealth is responsible for ensuring
that every Pennsylvania worker has a safe and healthy work environment and
the protections afforded them through labor laws. To that end, contractors, and
grantees of the Commonwealth must certify that they are in compliance with all
applicable Pennsylvania state labor and workforce safety laws. Such
certification shall be made through the Worker Protection and Investment
Certification Form (BOP-2201) and submitted with bid, proposal or quote.
H. Exhibits: Along with the submission of the Worker Protection Form, the following
forms must be completed and/or attached as part of the bid package if
applicable.
• Trade Secret – Confidential Proprietary Information Form
• Reciprocal Limitations Act Requirements (GSPUR89)
• Iran Free Procurement Certification Form
• Domestic Workforce Utilization Form
• Contractor Information Form
I Method of Award: All suppliers are required to bid on all lines of the SRM
electronic Solicitation. The Purchase Order will be a single award (one bidder),
thus only one supplier will be awarded.
J. Public Bid Opening: Bid opening will be held virtually via Microsoft Teams on
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02/18/2026 11:30 am. (EST). Please contact Purchaser Lucy Binotto at
lbinotto@pa.gov for invitation.
K. Pay Items: Note – The Unit of Measure for Pay Items are identified at the bottom
of each Pay Item and on the Cost Sheet. The Unit of Measurement reflected on
the Purchase Order will reflect “each”.
Item #1 Grounds Maintenance Cycle (mowing, weeding and trimming) approx. 4.1 acres
I
Consists of mowing all of the grass, weeding of mulch beds, and walking trail
within the Department’s property lines. This includes the area owned by the
Department across Neville Park Blvd. which continues under Interstate 79 to the
property line of the shopping center near Starbuck’s. The contractor must also
remove all grass clipping from the sidewalk and drives each cycle.
Each Grounds Maintenance Cycle shall be performed as needed through the
mowing season. Each grounds maintenance cycle (mowing and weeding) must
be completed from start to finish on the same day that the cycle is started.
Grass clippings shall be removed and properly disposed of when clippings are
not mulched on initial mowing and are in piles more than 1/8 inch thick. Grass
clippings shall not be discharged or left on sidewalks, curbs or streets. Grass
catchers shall be utilized in areas that are of high visibility to ensure maximum
neatness. Unit of Measure = Each, vendor costs per each cycle.
Item #2 Contingency for Materials or Extra Work
Consists of providing to the Department materials or extra work necessary to
maintain the essential function and characteristics of the landscaping. Such as
planting shrubs, mulching, planting, top dressing, aeration and dethatching. A
reasonable price will be negotiated for all such extra work.
1. The cost of materials shall be FOB job site and invoiced at the contractor’s
cost plus 15%. No material purchase may be initiated without approval of
the District Representative. The Department reserves the right to supply
materials to be installed by the contractor when it is deemed to be in the
best interest of the Commonwealth. This item refers only to the materials
needed in excess of those to be supplied by the contractor for general
operations.
2. All labor and materials used for work performed must be documented on
the Conformation of service form. This report must be signed by the
contractor’s representative and the PENNDOT representative. This report
will serve as basis for payment.
Non-Compliance
1. In the event the contractor fails to perform, the contractor shall pay $50.00
per day for each calendar day that the work item remains uncompleted
beyond the notice to proceed date. Should the contractor fail to complete
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a cycle within the allotted time the Department shall deduct $50.00 per
day for each calendar day that the item remains uncompleted. Such as
the turf mowed but the shrub beds not weeded.
2. The PENNDOT grounds maintenance schedule will act as the notice to
proceed dates.
Grounds Maintenance Frequency
The frequency of mowing will be determined by the grass growth rate or as
directed by PENNDOT maintenance schedule.
Contract Compensation
1. Confirmation of Services Reporting: A completed Confirmation of Service
Form (OS-501) shall be submitted by the Contractor to the PennDOT Project
Manager or designee, for review or verification, on a monthly basis.
2. The PennDOT Project Manager or designee will notify the Contractor if
corrections are needed.
3. Each Form OS-501 shall be itemized, include sufficient detail, and
coordinate with the line items on the Purchase Order.
4. The contractor will be paid per completed item as documented on the Form
OS-501 (Confirmation of Service Form). The Department’s representative
along with the contractor’s representative will prepare and sign the form. All
invoices shall be correlated and processed for payment with a confirmation of
service, OS-501 form.
5. PennDOT reserves the right, throughout the life of the contract, to make
changes to Form OS-501 including instructions, content, and all other
requirements.
The contractor will be governed by the attached specifications and the following
conditions:
1. The contract will be for an original period of two years from the effective
date. The contract will be renewable by mutual consent for three
additional one-year periods. Should the Department seek to exercise a
contract renewal option, the vendor will be sent a renewal notice at least
90 days prior to the end of each validity period. The department reserves
the right to extend any single term, upon written notification to the vendor,
of the resulting PO up to 90 days.
2. The contractor is expected to visit the site monthly during the term of the
contract to evaluate the landscaping and make recommendations to the
District Representative as to the turf height, mowing frequency, plant
appearance, fertilization and herbicide applications.
3. Billing and Payments: Invoices shall be submitted on a monthly basis for
further instructions regarding invoicing, see the contract Terms and
Conditions.
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Untimely and incomplete submissions of Form OS-501 and any required
supporting documentation may delay processing of a “proper invoice” as
required by the IFB’s Terms and Conditions.
Material Contingency: The Department shall add an additional amount of
$15,000 to each rolling calendar year on the awarded PO. This is to be
used for any unforeseeable issue that may arise during the course of the
contract. Prior to billing at this time, a vendor must seek written
permission from the Department to do so.
PennDOT is exempt – no taxes are to be included in bid price.
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