Debt Collection Services
| Location: | California |
|---|---|
| Posted: | May 14, 2026 |
| Due: | Jun 11, 2026 |
| Agency: | Cosumnes Community Services District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | FD-27-001 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
FD-27-001
|
| Bid Title: |
Debt Collection Services
|
| Category: | Professional & Consulting Services |
| Status: | Open |
|
Attachment Preview
COSUMNES COMMUNITY SERVICES DISTRICT
REQUEST FOR PROPOSALS (RFP)
FOR
Debt Collection Services
(FD-27-001)
Release Date: May 14, 2026
Proposal Deadline: June 11, 2026, by 12:00 pm (PST)
Proposals must be received via email at the email address below by the deadline.
Timory Moritz, Management Analyst
Email: TimoryMoritz@CosumnesCSD.gov
Phone: 916-405-7122
Cosumnes Community Services District
8820 Elk Grove Blvd.
Elk Grove, CA 95624
PLEASE READ: Ukraine/Russia-Related Sanctions Compliance. Consultant/Contractor is aware of
the requirements of California Executive Order N-6-22 (“Ukraine/Russia-Related Sanctions), which
obligates consultants/contractors to comply with existing economic sanctions imposed by the U.S.
government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state
law. The Services may be subject to compliance monitoring by the District. It shall be the
consultant’s/contractor’s sole responsibility to comply with all applicable economic sanctions.
Cosumnes Community Services District
FD-27-001 Debt Collections Services
SECTION 1 - PURPOSE
The Cosumnes Community Services District (“District”) is soliciting proposals from qualified vendors to
provide contracted debt collection services for ambulance transport, fire prevention, and related
services delivered by the Cosumnes Fire Department. The selected proposer must demonstrate
established experience in delivering debt collection services in compliance with federal, state, and local
regulations.
SECTION 2 - DISTRICT PROFILE
The District is located in California’s Central Valley, within the southern part of Sacramento County,
approximately four miles south of the Sacramento City limits. The District is the largest community
services district in California, encompassing 157 square miles and serving an estimated population of
210,000 residents.
The District serves as a regional agency providing fire protection services to the cities of Elk Grove and
Galt, as well as to unincorporated areas in southern Sacramento County. Additionally, the District
provides parks and recreation services exclusively to the Elk Grove community.
The District is committed to improving the quality of life for residents, businesses, visitors, and
employees in the diverse community by protecting lives, property, and the environment through superior
fire suppression, emergency medical services, fire prevention, and special operations response; and
by providing well-maintained parks and recreational opportunities that support health, wellness, and
social interactions.
The District is comprised of four main departments:
Office of the General Manager
Finance and Information Technology Department
Parks & Recreation Department
Fire Department
Fire Department
The Fire Department saves lives and protects the community through prevention, preparedness, and
timely, courteous, and effective emergency response. Both Emergency Medical Services (EMS) and
Fire Prevention are significant revenue sources for the District.
Table 1 – Emergency Medical Services (EMS)
Calendar Year 2024 and 2025
Total Billable Calls by Type
Advanced Life Support (ALS)
Basic Life Support (BLS)
First Responder
Assessed/Treated, Non-Transport
Total Collection Account Placement (Cumulative)
Number of Accounts Listed
Amount Listed
2024
2025
7,258
5,190
2,005
2,672
7,305
5,216
2,124
2,759
4,313
$2,569,512.18
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Cosumnes Community Services District
FD-27-001 Debt Collections Services
Table 2 – Fire Prevention
Calendar Year 2024 and 2025 (Cumulative)
Total Collection Account Placement by Service Type
State Mandated Inspections
183 for $109,000/year
Operational Permit Inspections
206 for $100,000/year
* Percentage % of invoices that exceed 90 days prior to payment
6% *
16% *
SECTION 3 - SCOPE OF SERVICE
The District is requesting proposals from qualified vendors for collection services for ambulance
transport, fire prevention, and any other outstanding debts owed to the District. The submitting vendor
(“Proposer”) must ensure that the product submitted meets or exceeds the minimum requirements
detailed in Exhibit A - Scope of Service.
Award of Contract
The District will award the contract to the Proposer, or Proposers, that is most advantageous to the
District. The Board of Directors of the Cosumnes Community Services District reserves the right to
reject any or all Proposals and to waive any informality in any Proposal. The District reserves the right
to choose one or more vendors for the services.
SECTION 4 - RFP OVERVIEW
RFP Timeline
The District will endeavor to administer the RFP process in accordance with the terms and dates
outlined below (Table 3); however, the District reserves the right to modify the terms, activities, timeline,
or any other aspect of the process at any time as it deems necessary.
Table 3 - RFP Schedule of Events
EVENT
DATE/TIME
RFP Posted
May 14, 2026
Deadline for Questions
May 28, 2026, 4:00 pm (PST)
Answers to Questions Posted Online
June 5, 2026, 4:00 pm (PST)
Deadline for Submission
June 11, 2026, 12:00 pm (PST)
Demonstrations/ Interviews (if needed)
July 15-16, 2026
Contract and Collection Term Start Date
November 4, 2026
The District reserves the right to modify the proposed timeline at any time as it deems necessary.
RFP Coordinator
All communications concerning this RFP must be submitted via email to the RFP Coordinator identified
below. The RFP Coordinator will be the sole point of contact for this RFP.
Timory Moritz, Management Analyst
Email: TimoryMoritz@CosumnesCSD.gov
Phone: 916-405-7122
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Cosumnes Community Services District
FD-27-001 Debt Collections Services
RFP Amendment and Cancellation
The District retains the exclusive right, at its discretion, to modify this Request for Proposal (RFP) in
writing at any point. Furthermore, the District reserves the right to cancel or reissue the RFP at its sole
discretion. In the event of an amendment, the District will notify all Proposers of the changes and publish
the notice on its official website at www.CosumnesCSD.gov/Bids. Proposers are expected to respond
to the final written RFP, along with any exhibits, attachments, and amendments thereto.
RFP Questions - Directions for Submission
All specific inquiries regarding the Request for Proposal (RFP) should be directed via electronic mail to
the designated RFP Coordinator before the “Deadline for Questions.” Such inquiries must precisely
specify the relevant section of the RFP and include the page number(s) relevant to the question. Both
the submitted questions and the District’s responses will be published on the District’s official website
at www.CosumnesCSD.gov/Bids.
Proposal Submittal
Proposers must submit their proposals no later than the date and time specified in the RFP timeline.
Submissions received after this deadline will not be considered. Incomplete submissions will also be
ineligible for consideration. All submissions must be transmitted electronically to the RFP Coordinator.
Any submission made to the District via email will be acknowledged with a confirmation reply during
regular business hours. The RFP Coordinator will send an email confirming receipt of the submission.
If a Proposer does not receive such confirmation, they must contact the RFP Coordinator prior to the
proposal deadline.
SECTION 5 - PROPOSAL SUBMISSION REQUIREMENTS
The following guidelines are provided for standardizing the preparation of RFP submissions. The intent
is to assist Proposers in the preparation of their submissions and to assist the District in simplifying the
review process by providing standards for comparison of submissions.
Submissions in response to this RFP must include a complete response to the requirements in this
section in the order presented. Submissions should be a straightforward delineation of the Proposer’s
capability to satisfy the intent and requirements of this RFP and should not contain redundancies or
conflicting statements.
Proposal Submission Format and Content
Proposals should be prepared on standard 8 ½" x 11" paper. All pages should be numbered. Failure to
follow this specified format, to label the responses correctly, or to address all subsections may, at the
District’s sole discretion, result in rejection of the submission.
Proposals must contain the following information in the order listed:
1. Introductory Letter
The introductory letter should be addressed to:
Timory Moritz, Management Analyst
Cosumnes CSD
8820 Elk Grove Blvd.
Elk Grove, CA 95624
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Cosumnes Community Services District
FD-27-001 Debt Collections Services
The letter must include the following:
a. Proposer’s legal name and corporate structure.
b. Proposer’s primary contact information, including name, address, phone, website, and email.
c. Identification of use of subcontractors and scope of work to be performed by subcontractors.
d. Identification of any pending litigation against the Proposer.
e. Disclosure of any bankruptcy or insolvency proceedings in the last ten (10) years.
f. Statement indicating the proposal will remain valid for at least 120 days.
g. Signature of a company officer who is authorized to bind the Proposer to the provisions of this
RFP and any contract awarded pursuant to it.
2. Executive Summary
This section of the submission should provide a concise synopsis of the Proposer’s qualifications
and credentials to deliver the services sought under the RFP. In addition, this section should explain
how the proposed solution will differentiate itself from other vendor solutions and why the District
should select it. This may include a list of unique features that give the Proposer a competitive edge.
This section should not exceed two (2) pages.
3. Qualifications and Experience
In this section, the Proposer should identify the vendor/company and the personnel responsible for
providing services, including their qualifications and experience. List types and locations of similar
work performed by the Proposer in the last five (5) years that best characterize the quality and past
performance.
4. Work Plan and Services
This section should provide a detailed work plan for the services listed in Section 3 – Scope of Work
of this RFP. This should include an overview of the Proposer's qualifications to perform each
component as detailed in Exhibit A - Scope of Service.
5. References
Include a minimum of three (3) references for comparable public agencies receiving similar services
from the Proposer. References may be contacted during the review and selection process. For each
reference, the Proposer must provide the following:
a. Name and contact information (i.e., name, title, agency, address, phone, and email)
b. Brief description of the work provided
6. Commitment to Diversity, Equity, and Inclusion
The District is committed to ensuring that diversity, equity, and inclusion are integral parts of day-
to-day management, work, and service delivery. The District’s Board approved the Equity statement,
which is within District Policy “Commitment to Diversity, Equity, and Inclusion.” Proposers should
review the statement available at www.cosumnescsd.gov/DEI. Proposers should detail how they
ensure their commitment to and detail their culture of diversity, equity, and inclusion, which guides
their principles across their culture and operations. In this section, the Proposer must state and
provide a detailed narrative of any diversity, equity, and inclusion programs offered by their
organization.
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