Athletics Marketing and Communications

STATE OF NORTH CAROLINA
North Carolina A&T State University
Request for Quote #: 59-Q6965
Athletics Marketing and Communications
Date of Issue: 5/14/2026
Bid Opening Date: 5/29/2026
At 3:00 PM ET
Direct all inquiries concerning this RFQ to:
Tesca Kinard
Procurement Specialist
Email: ttkinard@ncat.edu
Phone: 336-285-2978

STATE OF NORTH CAROLINA
Request for Quote #
59-Q6965
______________________________________________________
For internal State agency processing, including tabulation of bids, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This
page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available
for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so may subject your bid to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn
Electronic responses ONLY will be accepted for this solicitation.
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Bid Number: 59-Q6965 Vendor: __________________________________________
STATE OF NORTH CAROLINA
North Carolina A&T State University
Refer ALL Inquiries regarding this RFQ to: Request for Quote #: 59-Q6965
ttkinard@ncat.edu Bids will be publicly opened: Friday, May 29, 2026 at 3:00 p.m. ET
Commodity No. and Description: 80140000 - Marketing Distribution
EXECUTION
In compliance with this Request for Quote (RFQ), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this bid is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of
the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this bid, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this
RFQ, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with
more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair
employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any
Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public
contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this
response to the RFQ, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor is not aware that any
such gift has been offered, accepted, or promised by any employees of your organization.
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS
AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.
Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
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Bid Number: 59-Q6965 Vendor: __________________________________________
VENDOR'S AUTHORIZED SIGNATURE*: DATE: EMAIL:
VALIDITY PERIOD
Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual
agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this RFQ.
ACCEPTANCE OF BIDS
If your bid is accepted, all provisions of this RFQ, along with the written results of any negotiations, shall constitute the written agreement
between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending
upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on
The attached certification, by ____________________________________________________________________.
(Authorized Representative of North Carolina A&T State University)
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Bid Number: 59-Q6965 Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND ............................................................................................. 5
CONTRACT TERM ............................................................................................................................. 5
2.0 GENERAL INFORMATION ....................................................................................................... 5
2.1 REQUEST FOR QUOTE DOCUMENT .................................................................................... 5
2.2 E-PROCUREMENT FEE ......................................................................................................... 5
2.3 NOTICE TO VENDORS REGARDING RFQ TERMS AND CONDITIONS ............................... 5
2.4 RFQ SCHEDULE ..................................................................................................................... 6
2.5 BID QUESTIONS ..................................................................................................................... 6
2.6 BID SUBMITTAL ..................................................................................................................... 6
2.7 BID CONTENTS ...................................................................................................................... 7
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS .................................................... 8
3.1 METHOD OF AWARD ............................................................................................................. 8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION......... 8
3.3 QUOTE EVALUATION PROCESS .......................................................................................... 9
3.4 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................... 9
3.5 INTERPRETATION OF TERMS AND PHRASES .................................................................... 9
4.0 REQUIREMENTS ..................................................................................................................... 9
4.1 PRICING ................................................................................................................................ 10
4.2 FINANCIAL STABILITY ........................................................................................................ 10
4.3 HUB PARTICIPATION .......................................................................................................... 10
4.4 REFERENCES ...................................................................................................................... 10
4.5 BACKGROUND CHECKS ..................................................................................................... 10
4.6 PERSONNEL ......................................................................................................................... 10
4.7 VENDOR'S REPRESENTATIONS ........................................................................................ 11
4.8 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................. 11
4.9 SUBCONTRACTORS ............................................................................................................ 11
4.10 SECRETARY OF STATE REGISTRATION ........................................................................... 11
5.0 SCOPE OF WORK ................................................................................................................. 12
5.1 TASKS/DELIVERABLES ...................................................................................................... 12
I6.0 CONTRACT ADMINISTRATION ........................................................................................... 12
6.1 CONTRACT MANAGER AND CUSTOMER SERVICE ......................................................... 12
6.2 INVOICES ................................................................................................................................... 13
6.2 UNIVERSITY CONTRACT MANAGER ................................................................................. 13
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Bid Number: 59-Q6965 Vendor: __________________________________________
6.3 POST AWARD BUSINESS MEETING ........................................................................................ 13
6.4 CONTINUOUS IMPROVEMENT ................................................................................................. 13
6.5 PERIODIC WEEKLY REPORTS ................................................................................................. 13
6.6 ACCEPTANCE OF WORK .......................................................................................................... 13
6.7 DISPUTE RESOLUTION ............................................................................................................. 14
6.8 CONTRACT CHANGES .............................................................................................................. 14
7.0 ATTACHMENTS ..................................................................................................................... 15
ATTACHMENT A: PRICING............................................................................................................... 15
ATTACHMENT B: INSTRUCTIONS TO VENDORS .......................................................................... 15
ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS ................................... 15
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION .............................................. 15
ATTACHMENT E: CUSTOMER REFERENCE FORM ....................................................................... 15
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR ........................................... 15
ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION ................................................... 15
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Bid Number: 59-Q6965 Vendor: __________________________________________
1.0 PURPOSE AND BACKGROUND
The purpose of this Request for Quote to generate additional scholarship and other academic support for Aggie Athletics through
the five years of the All Aggies, All In (AAAI) capital campaign.
Objective:
Raise $1,000,000 dollars annually through campaign period.
Engagement Period: Six month contract
Marketing Objectives:
Increase awareness of AAAI capital campaign, drive donor and fan engagement, secure major gifts, foster donor loyalty, and
increase pipeline of broad community engagement.
Target Audience:
Former student-athletes, boosters, alumni, local businesses and corporations, greater Greensboro community, general fan base,
student-athletes' families, affiliated and associated entities.
The intent of this solicitation is to award an Agency Contract.
CONTRACT TERM
The Contract shall have an initial term of one (1) year, beginning on the date of final Contract execution (the "Effective Date"). The
Vendor shall begin work under the Contract within five (5) business days of the Effective Date.
At the end of the Contract's initial term, the State shall have the option, in its sole discretion, to renew the Contract on the same
terms and conditions for up to one (1) additional one-year terms. The State will give the Vendor written notice of its intent to
exercise each option no later than forty-five (45) days before the end of the Contract's then-current term. In addition to any
optional renewal terms, and with the Vendor's concurrence, the State reserves the right to extend the Contract after the last active
term.
Bids shall be submitted in accordance with the terms and conditions of this RFQ and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 REQUEST FOR QUOTE DOCUMENT
This RFQ is comprised of the base RFQ document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 E-PROCUREMENT FEE
ATTENTION: The E-Procurement fee may apply to this solicitation. See the paragraph entitled ELECTRONIC PROCUREMENT of
the North Carolina General Terms and Conditions.
General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.
2.3 NOTICE TO VENDORS REGARDING RFQ TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this RFQ and comply with all requirements and
specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that may be
issued in connection with this RFQ.
If Vendors have questions or issues regarding any component of this RFQ, those must be submitted as questions in accordance
with the instructions in the BID QUESTIONS Section. If the State determines that any changes will be made as a result of the
questions asked, then such decisions will be communicated in the form of an RFQ addendum. The State may also elect to leave
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Bid Number: 59-Q6965 Vendor: __________________________________________
open the possibility for later negotiation of specific provisions of the Contract that have been addressed during the question-and-
answer period, prior to contract award.
Other than through the process of negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate or
consider any additional or modified terms and conditions submitted with Vendor's bid or otherwise. This applies to any language
appearing in or attached to the document as part of the Vendor's bid that purports to vary any terms and conditions or Vendors'
instructions herein or to render the bid non-binding or subject to further negotiation. Vendor's bid shall constitute a firm offer
that shall be held open for the period required herein ("Validity Period" above).
The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this RFQ
Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon during negotiations and
incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph
shall constitute sufficient grounds to reject Vendor's bid as nonresponsive.
2.4 RFQ SCHEDULE
The table below shows the intended schedule for this RFQ. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue RFQ State 5/14/2026
Hold Pre-Bid Meeting/Site Visit State N/A
Submit Written Questions Vendor 5/20/2026 at 12:00 p.m. ET
Provide Response to Questions State 5/22/2026 by 5:00 p.m. ET
Submit Bids Vendor Friday, May 29, 2026 at 3:00 p.m. ET
Contract Award State TBD
2.5 BID QUESTIONS
Upon review of the RFQ documents, Vendors may have questions to clarify or interpret the RFQ in order to submit the best bid
possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the "Submit Written Questions"
date and time provided in the RFQ SCHEDULE Section above, unless modified by Addendum.
Written questions shall be emailed to ttkinard@ncat.edu by the date and time specified above. Vendors should enter "RFQ # 59-
Q6965: Questions" as the subject for the email. Question submittals should include a reference to the applicable RFQ section and
be submitted in the format shown below:
Reference Vendor Question
RFQ Section, Page Number Vendor question ...?
No information, instruction or advice provided orally or informally by any State personnel, whether made in response to a question
or otherwise in connection with this RFQ, shall be considered authoritative or binding. Vendors shall rely only on written material
contained in the RFQ and an addendum to this RFQ.
2.6 BID SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Vendor shall bear the sole risk of late submission due to unintended or
unanticipated delay. It is the Vendor's sole responsibility to ensure its bid has been received as described in this RFQ by the specified
time and date of opening.
All proposal responses shall be submitted electronically at Bonfire using the link below.
WE WILL NOT ACCEPT PAPER RESPONSES.
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Bid Number: 59-Q6965 Vendor: __________________________________________
https://ncat.bonfirehub.com/portal/?tab=openOpportunities
- If you have a technical issue with the Bonfire system, you must contact Bonfire Support by 1-800-354-8010 Ext. 2
Support by phone and email is available Monday - Friday from 8:00 AM - 8:00 PM ET.
- Failure to submit a proposal in strict accordance with these instructions shall constitute sufficient cause to reject a
vendor's proposal(s). Vendors are strongly encouraged to allow sufficient time to upload proposals.
- Critical updated information may be included in Addenda to this RFP. It is important that all Suppliers proposing on this
RFP periodically check the State's IPS website or Bonfire for any Addenda that may be posted regarding this solicitation.
2.7 BID CONTENTS
Vendors shall populate all attachments of this RFQ that require the Vendor to provide information and include an authorized
signature where requested. Failure to provide all required items, or Vendor's submission of incomplete items, may result in the
State rejecting Vendor's bid, in the State's sole discretion.
Vendor RFQ responses shall include the following items and attachments, which shall be arranged in the following order:
a) Cover Letter, which must include all of the following:
(i) a statement that confirms that the Vendor has read the RFQ in its entirety, including all links, and all Addenda
released in conjunction with the RFQ;
(ii) a statement that the Vendor agrees to perform in accordance with the scope of work, requirements, and
specifications contained herein; and
(iii) Vendor's agreement to comply with all instructions, terms and conditions, and attachments.
b) Title Page: Include the company name, address, phone number and authorized representative along with the Bid Number.
c) Completed and signed version of all EXECUTION PAGES, along with the body of the RFQ.
d) Signed receipt pages of any addenda released in conjunction with this RFQ, if required to be returned.
e) Vendor's Response that must include the following:
(i) Provide a proposed communications calendar for the All Aggies, All In (AAAI) based on a six (6) month engagement;
(ii) Provide a proposed deployment strategy for an identity/brand suite for AAAI campaign for use across all printed
and digital platforms;
(iii) Provide a sample messaging structure that identifies the creation of key messages, email sequencing and stacking,
development of donor stories, regular campaign giving updates, segmentation of specific donor engagement
content, social media content, and all other communication sequencing);
(iv) Provide three samples from your previous work of print-ready campaign branded collateral (example: posters,
brochures, donor decks) for use by staff and volunteers;
(v) Provide three samples of templates that you created for newsletters, reports, stories, donor recognition activities
and events,
(vi) Provide a sample that your company developed for establish donor recognition and campaign collateral based on
benchmarking clients' peers and other industry best practices;
(vii) Provide a sample(s) of analytics dashboards, mid-term reports, and final evaluations for a short-term plan and a
long-term plan for campaign continuity;
(viii) Provide a sample(s) of a campaign logo, visual(s), video production, website/landing page(s), print collateral
(brochures, impact reports); and
(ix) Discuss how your company has executed donor recognition structure that should include criteria, benchmarks, or
guiding parameters and collateral.
(x) Discuss how you measure your success based on the scope of work required by your client.
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Bid Number: 59-Q6965 Vendor: __________________________________________
(xi) Identify potential issues that you have seen arise with these types of projects and how discuss how your company
plans for these unforeseen issues.
f) Completed version of ATTACHMENT A: PRICING in Bonfire
g) Completed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION
h) Completed version of ATTACHMENT E: CUSTOMER REFERENCE FORM
i) Completed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR
j) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION
k) Completed and signed version of CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS and
OMB STANDARD FORM LLL
l) Completed version of ATTACHMENT H: PERSONNEL
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS
3.1 METHOD OF AWARD
North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the
additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all
award decisions shall be in the State's best interest.
All responsive bids will be reviewed, and an award or awards will be based on the responsive bid(s) offering the lowest price that
meets the specifications provided herein, to include any required verifications set out here in such as but not limited to past
performance, references, and financial documents.
While the intent of this RFQ is to award a Contract(s) to a single Vendor, the State reserves the right to make separate awards to
different Vendors for one or more line items, to not award one or more line items, or to cancel this RFQ in its entirety without
awarding a Contract, if it is considered to be most advantageous to the State to do so.
The State reserves the right to waive any minor informality or technicality in bids received.
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION
While this RFQ is under evaluation, the responding Vendor, including any subcontractors and suppliers, is prohibited from engaging
in conversations intended to influence the outcome of the evaluation. See Paragraph 29 of the Instructions to Vendors entitled
COMMUNICATIONS BY VENDORS.
Each Vendor submitting a bid to this RFQ, including its employees, agents, subcontractors, suppliers, subsidiaries and affiliates, is
prohibited from having any communications with any person inside or outside the using agency; issuing agency; other government
agency office or body (including the procurement lead named above, any department secretary, agency head, members of the
General Assembly and Governor's office); or private entity, if the communication refers to the content of Vendor's bid or
qualifications, the content of another Vendor's proposal, another Vendor's qualifications or ability to perform a resulting contract,
and/or the transmittal of any other communication of information that could be reasonably considered to have the effect of
directly or indirectly influencing the evaluation of proposals, the award of a contract, or both.
Any Vendor not in compliance with this provision shall be disqualified from evaluation and award. A Vendor's proposal may be
disqualified if its subcontractor and/or supplier engage in any of the foregoing communications during the time that the
procurement is active (i.e., the issuance date of the procurement until the date of contract award or cancellation of the
procurement). Only those discussions, communications or transmittals of information authorized or initiated by the issuing agency
for this RFQ, or inquiries directed to the procurement lead named in this RFQ regarding requirements of the RFQ (prior to proposal
submission) or the status of the award (after submission) are excepted from this provision.
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