Gifford Pinchot State Park Janitorial Services

Location:	Pennsylvania
Posted:	Mar 24, 2026
Due:	Apr 7, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	6100065554
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

03/24/26

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100065554

Solicitation/Project Title:

Gifford Pinchot State Park Janitorial Services

Description:

The Department of Conservation and Natural Resources, Bureau of State Parks, Gifford Pinchot State Park requires janitorial services for the cleaning of ten (10) rental cabins and the park office located at 2200 Rosstown Road, Lewisberry, PA 17339-9787.

Department Information
Department/Agency:	Department of Conservation and Natural Resources	Delivery Location:	2200 Rosstown Rd Lewisberry Pa 17339
County:	York	Duration:	The Contract shall commence upon execution and receipt of a Fully Executed Purchase Order or May 1, 2026, whichever is later, and terminate April 30, 2027

Contact Information
First Name:	Michelle	Last Name:	Pritts
Phone Number: (XXX-XXX-XXXX)	717-772-0299	Email:	mpritts@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	03/24/26
Solicitation Due Date:	04/07/26	Solicitation Due Time:	10:00 AM
Solicitation Opening Date:	04/07/26	Solicitation Opening Time:	10:01 AM
Opening Location:
No. of Addendums:	0

Amended Date:	03/24/26

Related Solicitation Files

Original Files

	Gifford Pinchot Janitorial SOW_CAS.pdf
	Terms and Conditions.pdf
	GIPI 2-Bedroom Cabin Facility Overview.pdf
	GIPI 3-Bedroom Cabin Facility Overview.pdf
	GIPI Park Office Facility Overview.pdf
	GIPI Janitorial Details Sheet.pdf
	GIPI-Cabin cleaning checklist & info.pdf

Attachment Preview

STATEMENT OF WORK

Commonwealth of Pennsylvania

Department of Conservation and Natural Resources

Bureau of State Parks

JANITORIAL SERVICES FOR PARK OFFICE AND CABINS

GIFFORD PINCHOT STATE PARK

YORK COUNTY, PENNSYLVANIA

I. SCOPE OF WORK:

The Department of Conservation and Natural Resources, Bureau of State Parks, Gifford

Pinchot State Park requires janitorial services for the cleaning of ten (10) rental cabins and the

park office located at 2200 Rosstown Road, Lewisberry, PA 17339-9787.

Questions regarding the technical aspects of this bid shall be directed to Paige Steffy, at phone

717-432-5011 or by email at giffordpinchotsp@pa.gov. Questions regarding the bidding or

contracting procedures shall be directed to Michelle Pritts at 717-772-0299 or by email at

mpritts@pa.gov .

II. CONTRACT TASKS:

The Contractor will furnish all cleaning products, supplies, and specified cleaning equipment,

including an LED UV flashlight, wet mop, and a vacuum cleaner with High Efficiency

Particulate Air (HEPA) filtration. Cleaning products must be approved by Park Management

prior to use. Park Management may require manufacturer’s specifications, product samples,

or the product’s Safety Data (SDS) sheets. The area within the park where supplies can be

stored is 0.5 miles away from the facilities to be cleaned.

Before Contractor’s onsite cleaning staff begins work, they must complete a mandatory tour of

park facilities, receive detailed instructions, cleaning checklists, contact numbers for park staff,

and a park-provided tutorial on bed bug identification as further detailed within Section II.B.12.

All Cleaning Checklists for each unit cleaned must be signed and submitted to the Park Office

prior to the Contractor leaving the State Park premises each day.

These checklists will be used in conjunction with visual inspections to determine quality of

janitorial services being performed. If unsatisfactory cleanings are found, reference Section

VIII. Performance Issues for specific details on resolutions and potential consequences if not

resolved.

A. PARK OFFICE BUILDING

The Park Office Building consists of nine (9) offices, two (2) restrooms, kitchen area, and a

basement conference room totaling approximately 3,625 sq. ft.

Regular weekly office cleanings are to be completed outside of office operating hours. Office

operating hours are typically Monday through Friday, from 8:00 AM to 4:00 PM.

Weekly Park Office Requirements:

1. Remove all cobwebs from around exterior of Park Office entrance.

2. Empty all trash receptacles, place trash in a park dumpster, and clean trash

receptacles as needed.

3. Dust all woodwork, including but not limited to, furniture and desks, counters,

shelves, bookcases, cabinet exteriors, windowsills, doorways, tables, and fixtures.

4. Remove marks and dirt on walls, ceilings, windows, and screens as necessary.

5. Vacuum all carpets. Must use vacuum with a HEPA filter. Spot clean carpets, as

needed.

6. Sweep and wet mop all tile floors and entranceway with appropriate cleaner.

7. Restrooms: Clean and sanitize toilets and urinals. Replace toilet paper on holders.

Toilet paper will be provided by the park. Clean all sinks and chrome, wipe down

partitions and walls near sinks, toilets, and urinals. Wipe clean all mirrors.

8. Kitchen: Clean and wipe down interior and exterior of stove, oven, and microwave.

Clean and wipe down exterior of refrigerator. Clean and wipe down counter tops,

tables and chairs, sink, and chrome fixtures. Clean and wipe down walls as

necessary.

9. Report any maintenance/repair needs, damaged furniture, safety hazards, or other

items beyond the scope of this Contract to Park Office personnel immediately after

cleaning is completed.

10. Return to the Park Office to sign and date the Monthly Tally Sheet (Sample

Monthly Tally Sheet is attached). This step is necessary to ensure proper billing

and payment.

Semi-Annual Park Office Requirements:

In addition to weekly cleaning requirements, the following tasks are to be performed, once

during the early spring and once during the fall, at times agreed to by Park Management:

1. Wash all windows inside and outside. Clean all screens and window blinds. Clean

curtains in basement.

2. Vacuum cloth furniture coverings. Clean and polish non-fabric surfaces with an

appropriate furniture polish.

3. Dust all walls, ceilings, vacuum and clean all light fixtures and ceiling fan. Clean all

air vents for heating and cooling ducts.

4. Wipe down and polish all wall paneling, doors and frames, pictures and frames,

light switch cover plates, and woodwork to remove dust and fingerprints.

5. Kitchen. Clean and wipe down interior and exterior of stove, oven, microwave and

cabinets. Follow the owner’s manual for oven cleaning. Clean and wipe down

exterior of refrigerator. Clean and wipe down splashguards, counter tops, tables

and chairs, sinks, chrome fixtures. Clean and wipe down walls as necessary.

6. Vacuum carpets. Must use vacuum with a HEPA filter. Spot clean carpets.

7. Steam clean carpets. Turn on ceiling fan and place floor fans over wet carpets, to

run overnight or until carpets are dry.

8. Upon completion of each task, date and initial the Semi-Annual Cabin & Office

Cleaning Checklist, which will be kept with the Weekly Cabin Cleaning Schedule.

B. RENTAL CABINS

The rental cabins consist of eight (8) two-bedroom units (each approximately 864 sq. ft.) and

two (2) three-bedroom units (each approximately 928 sq. ft.).

Summer Peak Season rentals: 1-week minimum stay, Friday to Friday

During the summer peak season (the second Friday in June through the third Thursday in

August), cabins are rented in week-long increments, with a turnover in reservations occurring

each Friday. Therefore, during the summer peak season, the allotted timeframe for rental

cabin cleanings to be completed is after check-out and before check-in, on Fridays, between

the hours of 10:00 AM and 2:45 PM. If a customer vacates their rental cabin earlier than

Friday’s 10:00 AM check-out time, then the cleaning of that cabin may be performed earlier

than the allotted timeframe.

Spring/ Fall/ Winter Non-Peak Season rentals: 2-night minimum stay

During the Spring/Fall/Winter non-peak season (the third Friday in August through the second

Thursday in June), cabins are rented sporadically throughout the 7-day week, with a two-night

minimum stay. Weekend stays with a Sunday or Monday check-out is common, but not the

rule, as any day of the week could potentially have check-outs. Therefore, during the non-

peak season, the allotted timeframe for cleaning is after any cabin checks-out, between the

hours of 10:00 AM and 2:45 PM. If a customer vacates their rental cabin earlier than the 10:00

AM check-out time, then the cleaning of that cabin may be performed earlier than the allotted

timeframe. With the consent of Park Management, a weekday cabin cleaning may sometimes

be delayed and consolidated with other scheduled cleanings for efficiency, so long as the

delay in cleaning does not interfere with another occupant’s check-in.

Weekly/Daily Cabin Cleaning Requirements ~ Per each cabin. after each rental:

1. Arrive at the park office no later than 10:30 AM and check the cabin cleaning

schedule for any late updates. The arrival time may vary depending on the

cleaning needs, but any variation in arrival time must be relayed to the park office.

This step is necessary before beginning any work.

2. Gather cleaning supplies from designated supply area within the park’s facilities (If

supplies of toilet paper, aluminum foil, or plastic trash bags are low, notify park

staff.)

3. If cabin due for cleaning is still occupied, immediately alert park staff.

4. Sweep porch. Remove cobwebs on porch walls, ceilings, and entryway. Empty

porch ashtrays

5. Remove dust, debris, cobwebs, and insect nests from interior of cabin.

6. Vacuum carpets. Vacuum behind and under furniture, as needed. Must use

vacuum with a HEPA filter. Do not use the vacuum provided for cabin occupants.

Spot clean carpets, as needed.

7. Bathroom: Clean and disinfect shower walls and floors. Use a mold and mildew

cleaner on shower caulking joints. Clean and sanitize toilet. Replace toilet paper

on holder and provide two rolls of extra toilet paper on the bathroom shelf (Park

provides toilet paper). Clean and sanitize the sink, medicine cabinet (inside and

out), all chrome fixtures, and wipe adjacent walls.

8. Kitchen: Clean and wipe down splashguards, sanitize counter tops, tables and

chairs, sink, and chrome fixtures. Clean and wipe down walls as necessary.

Clean and wipe down interior and exterior of stove, oven, refrigerator, microwave,

and cabinets, sanitizing the handles of each fixture. Lift stovetop to clean below

drip pans and reline drip pans with aluminum foil if needed (Park provides

aluminum foil). NOTE: Properly reinsert heating elements.

9. Replace light bulbs in all light fixtures, as needed (Park provides light bulbs). For

bulbs needing replaced in ceiling fixtures or secured fixtures, inform Park staff of

this maintenance need.

10. Wipe clean all mirrors.

11. As needed, dust or damp wipe all furniture, inside furniture drawers, windowsills,

doorways, light fixtures, and ceiling fan blades.

12. Visually inspect beds with LED UV light for signs of bed bugs. If bed bug activity

is suspected, stop cleaning and immediately notify Park staff.

13. Spray disinfectant on tops of bed mattresses and wipe off. Flip mattresses

monthly.

14. Remove marks and dirt on walls, ceilings, windows and screens as necessary.

15. Sweep and wet mop tile floors with appropriate cleaner in the kitchen, bathroom,

and entranceway.

16. Check for articles left by previous occupants. If any items have been found, make

a note of the cabin number and give the items to Park staff.

17. Empty all trash receptacles, by removing and tying plastic bag. Replace plastic

bag in each trash receptacle and leave an extra plastic bag in the bottom of the

receptacle. (park provides plastic bags). If soiled, trash receptacles are to be

washed and cleaned. Place tied plastic bags with discarded trash in the dumpster

at the cabin colony entrance.

18. Close windows and curtains. Turn electric heaters to directed setting after cabin is

cleaned (October through April). Lock door and windows upon exiting.

19. Immediately report to Park staff any maintenance/repair needs, damaged furniture

or window screens, safety hazards, infestations, trash left at the cabin, excessive

soiling/litter, or any other items beyond the scope of this Contract.

20. Return to the Park Office to sign and date the Monthly Tally Sheet (Sample

Monthly Tally Sheet is attached). This step is necessary to ensure proper billing

and payment.

Semi-Annual Cabin Cleaning Requirements ~ Once in the Spring and once in the Fall:

In addition to weekly cleaning requirements, the following tasks are to be performed, once

during the early spring and once during the fall. Each cabin will be blocked from reservation

for a week-long period, on dates agreed to by Park Management, so that time is allotted for the

following tasks to be completed:

1. Remove and clean all screens.

2. Wash all windows inside and outside.

3. Dust and wipe clean interior and exterior of kitchen cabinets. Use solvent or

degreaser on and around cabinet door handles. Polish exterior of cabinets.

4. Use degreaser to clean stove’s drip pans, underneath the stove’s cooking range,

and hood above the cooking range.

5. Remove the filter from the hood above the cooking range, soak filter in degreaser,

then clean and reinstall in the hood.

6. Wipe grease from bottom of oven, then set the oven to self-clean.

7. Scrub and disinfect shower walls, using a bleaching agent to address all potential

mold issues.

8. Dust and remove cobwebs from less accessible areas not addressed in weekly

cleanings (e.g., walls, ceilings, rafters, ceiling fans, light fixtures, corners).

If using a ladder to access these areas, the ladder must be a safe and stable A-

frame type ladder.

9. Clean all furniture (i.e., beds, dressers, nightstands, end tables, living room

seating). Remove cobwebs from around and underneath furniture. Wipe clean the

wood or metal frame. Vacuum and remove all debris from under seat cushions.

Vacuum each seat cushion.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Gifford Pinchot State Park Janitorial Services

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