Household Hazardous Waste, Used Motor Oil, Used Oil Filters, Waste Antifreeze Collection and Disposal Services

Location:	North Carolina
Posted:	Feb 3, 2026
Due:	Mar 16, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	367-OC5468
Publication URL:	To access bid details, please log in.

Solicitation Number:	367-OC5468
Project Title:	Household Hazardous Waste, Used Motor Oil, Used Oil Filters, Waste Antifreeze Collection and Disposal Services
Description:	The purpose of this request for proposals is to obtain a highly qualified Contractor to provide staffing at two (2) hazardous waste sites, collect and process hazardous waste at the two (2) sites, and to provide monitoring and pumping for ten (10) sites for the collection of oil, oil filters, and antifreeze. It should be noted that both hazardous waste sites (Walnut & Eubanks WRCs) must have the availability to collect occasional LCMs such as dry cell batteries, fluorescent lamps and bulbs. Service will include collection, hauling, processing, and providing drums, barrels, and other receptacles at County specified locations.
Opening Date:	3/16/2026 2:00 PM
Posted Date:	2/4/2026
Status:	Open
Department:	COUNTY OF ORANGE


Solicitation Number * 367-OC5468	Department COUNTY OF ORANGE	Status Reason Open
Opening Date 2026-03-16T14:00:00.0000000	Posted Date * 2026-02-03T15:25:39.0000000Z	Commodity Code Oil condition monitoring services
Mandatory Conference/Site Visit 2026-02-17T05:00:00.0000000Z	Special Instructions For additional information, https://www.orangecountync.gov/Bids.aspx	Solicitation Type * Select RFP IFB RFI
Owner Lenny Amaro
Description The purpose of this request for proposals is to obtain a highly qualified Contractor to provide staffing at two (2) hazardous waste sites, collect and process hazardous waste at the two (2) sites, and to provide monitoring and pumping for ten (10) sites for the collection of oil, oil filters, and antifreeze. It should be noted that both hazardous waste sites (Walnut & Eubanks WRCs) must have the availability to collect occasional LCMs such as dry cell batteries, fluorescent lamps and bulbs. Service will include collection, hauling, processing, and providing drums, barrels, and other receptacles at County specified locations.

Attachments Request for Proposal No 367-OC5468 HHW amd OFOA 2026.pdf (1.64 MB)

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Request for Proposals RFP No 367-OC5468 for

Household Hazardous Waste, Used Motor Oil, Used

Oil Filters, Waste Antifreeze Collection and Disposal

Services

RFP Circulation Date: February 3, 2026

Optional Pre-Bid Conference: February 17, 2026, at 11:00 AM

Proposal Submission Deadline: March 16, 2026, at 2:00 PM

Orange County North Carolina

Jovana Amaro

Finance Manager - Purchasing

finance-purchasing@orangecountync.gov

919-245-2651

Electronic responses ONLY will be accepted for this solicitation

1. GENERAL INFORMATION

1.1 INSTRUCTIONS TO BIDDERS

1.1.1 All proposals shall be for furnishing supplies, materials, equipment and services in

accordance with the applicable plans and specifications prescribed by Orange County.

Plans

and/or

specifications

may

obtained

https://www.orangecountync.gov/Bids.aspx

1.1.2 Orange County reserves the right to award the proposal that is in the best interest of

Orange County or to reject any or all proposals and to waive minor irregularities.

1.1.3 The successful bidder shall comply fully with the requirements of General Statutes,

Section 143-129, as amended.

1.1.4 In the event of default by any Contractor Orange County may procure from other sources

whatever service or items is being proposed and hold the Contractor responsible for any

excess cost occasioned thereby.

1.1.5 Payment terms are net 30 days.

1.1.6 North Carolina sales and use tax shall not be included in the proposal amount.

1.1.7 Proposals submitted via facsimile or mail shall not be accepted.

1.1.8 Proposals received after opening date and time shall not be considered.

1.1.9 All proposals must contain an authorized original signature.

1.1.10 Attached is a copy of the County’s standardized contract (Attachment F). All insurance

requirements are contained therein. Please read the agreement carefully as that

document and this bid shall constitute the agreement. The cost of all insurance shall be

included in the price(s) bid.

1.1.11 The Contractor shall not commence work until he or she has obtained all the insurance

required in Attachment F. Insurance shall be maintained in full force and effect until the

Contract, from commencement of the contract and during the entire term of the contact,

has been fully and completely performed, as evidenced by final acceptance payment.

Contractor shall provide Certificate of Insurance reflecting the aforementioned coverages

as proof of coverage. The Certificate of Insurance shall provide for a thirty (30) day written

notice to the County in the event of any modifications, cancellation, or expiration of said

policies. Work shall not commence until the Contractor has obtained all required

insurance and the County has approved verifying certificates of insurance in writing.

1.1.12 Any and all changes or alterations to this RFP shall be made in the form of a written

addendum.

1.1.13 Please direct any questions concerning this RFP367-OC5468, to Jovana Amaro, Finance

Manager-Purchasing, at email: finance-purchasing@orangecountync.gov

1.1.14 Please be advised that an optional pre-bid virtual conference will be held by the Orange

County Solid Waste Department on February 17, 2026, at 11:00 AM.

1.1.15 The attached RFP is included to describe the services desired. During the pre-bid

conference, county staff will further describe the services desired and will entertain

suggestions, comments and questions. All interested Contractors should be prepared to

discuss the RFP during the pre-bid conference.

1.1.16 E-VERIFY HB786 § 143-48.5 imposes E-Verify requirements on contractors who enter into

certain contracts with state agencies and local governments. The legislation specifically

prohibits governmental units from entering into certain contracts “unless the contractor

and the contractor’s subcontractors comply with the requirements of Article 2 of Chapter

4 of the General Statutes.” (Article 2 of Chapter 64 establishes North Carolina’s E-Verify

requirements for private employers). It is important to note that the verification

requirement applies to subcontractors as well as contractors. The new law(s) specifically

prohibits governmental units from entering into contracts with contractors who have not

(or their subs have not) complied with E-Verify requirements. A Completed E-Verify affidavit

must be included in your submittal. The electronic version is acceptable.

1.2 DEFINITIONS

AGREEMENT: The HHW Contract and any supplemental procedures or Standard

Operating Procedures that are agreed upon by all parties.

CONTRACTOR: The applicant, vendor, proposer, provider and entity providing the services

requested and outlined in the request for proposal and contract.

COMPLETE OPERATIONS MANUAL: A document written to provide information on the properly

and safely operating, fully staff and provide standard operating procedures for exceptions that

may occur. HHW facilities have their own operations manual in which attendants should be

familiarized.

CONTRACT: A binding document between the county and contractor.

CONTRACTOR PROJECT MANAGER: The County’s main contract, employed by the Contractor, will

be responsible for communication between the County and Contractor.

COUNTY: Orange County, North Carolina, the County’s representative outlined in the

request for proposal and contract.

COUNTY’S REPRESENTATIVE- The main contact person between the Contractor and the

County as it relates to contract management, issues, scheduling, questions, etc.

EXTERNAL SITES: The five (5) WRCs within the County. To include Bradshaw, Eubanks, High

Rock, Walnut Grove and Ferguson. External for the purposes of this RFP indicate all residents

within the County are eligible to utilize the site during business hours.

GLOBALLY HARMONIZED SYSTEM (GHS): GHS is an acronym for Globally Harmonized System

and serves the same function that the MSDS does in OSHA’s Hazardous Communication

Standard.

HOUSEHOLD HAZARDOUS WASTE: Chemical products such as cleaning solvents, paints,

pesticides and other items disposed of by residential consumers. These wastes may also

contain substances that can catch fire, react with other chemicals, explode, or are corrosive or

toxic.

INTERNAL SITES: Internal sites are defined as sites where only certified personnel are able to

access drop-off locations for used oil, used oil filters and antifreeze. For the purposes of this RFP,

internal sites consist of Chapel Hill Transit, Orange County Asset Management Fleet Maintenance,

Eubanks Landfill, Carrboro Public Works and Hillsborough Public Works.

MATERIAL SAFETY DATA SHEET (MSDS): MSDS is an acronym for Material Safety Data Sheet. An

MSDS is a written document that outlines information and procedures for handling and working

with chemicals. Current MSDS documents contain physical and chemical property information,

potential hazard information, emergency procedures, and manufacturer contact information.

ORANGE COUNTY LANDFILL: Located at 1514 Eubanks Road, houses vehicle and

equipment maintenance shop that requires oil filter, oil and anti-freeze pickup.

PARTICIPANT: Person(s) delivering HHW materials to include only Orange County residents,

utilizing the Household Hazardous Waste materials program.

PROPOSER: Person or entity submitting a bid to the RFP. The successful proposer will become

the Contractor.

REQUEST FOR PROPOSALS (RFP): This document detailing the Household Hazardous Waste

material program for Orange County, North Carolina.

USED OIL FILTERS, USED OIL, and USED ANTIFREEZE (OFOA): Residuals from performing

normal car or vehicle maintenance to include used oil filters, drained oil and drained antifreeze.

WASTE AND RECYCLING CENTER (WRC): Orange County has five (5) staffed WRC’s that provide

Orange County residents with the opportunity to drop-off numerous items. For the purposes of this

RFP, OFOA will be collected from five (5) sites and staffing and HHW collection will occur at two (2)

sites.

1.3 GENERAL REQUIREMENTS

1.3.1 Living Wage

Orange County is committed to providing its employees with a living wage and encourages

agencies it funds to pursue the same goal.

1.3.2 Regulations

The contractor will comply with all federal, state and local laws, rules and regulations and

ordinances as applicable to the project.

1.3.3 Contract Award

Awarded contractor(s) must accept the terms of the sample contract in Attachment F.

1.4 ELIGIBLE CONTRACTOR

Eligible Contractors will meet the following requirements:

• A business license to operate in NC

• Minimum of three years’ experience performing collection and disposal of HHW

• Upon receiving the award, meet Orange County Insurance requirements as set forth in Attachment

• Orange County reserves the right to reject all proposals and may select multiple contractors to

provide service.

1.5 SCHEDULE

A detailed schedule can be found in Section 1.12 of this RFP.

1.6 APPLICATION SUBMISSION PROCESS

One electronic PDF format proposal must be received by March 16, 2026, at 2:00 PM. The electronic

copy should be submitted by e‐mail to finance-purchasing@orangecountync.gov. When submitting

materials by e‐mail, you must have a reply from Orange County acknowledging receipt of materials.

1.7 NORTH CAROLINA PUBLIC RECORDS – Confidential Information

All Proposals received by Orange County shall be considered public information subject to lawful

disclosure under North Carolina Public Records Law. Any proposal material deemed by the vendor to

constitute either proprietary or trade secret material shall be designated as such, and each page or

section of a page containing such material shall be marked by the vendor. In addition, it shall be the

sole responsibility of the vendor to demonstrate to a court of competent jurisdiction that their

designation is proper.

1.8 REQUESTING ADDITIONAL INFORMATION AND QUESTIONS

Orange County will respond to questions submitted ONLY via e‐mail to finance-

purchasing@orangecountync.gov. The deadline for questions is 5:00 PM on February 20, 2026. All

questions and responses will be posted on the Orange County website. Neither Orange County staff nor

Commissioners will answer questions directly.

Critical updated information may be included in Addenda to this RFP. It is important that all Consultants

proposing on this RFP periodically check the Orange County’s website

https://www.orangecountync.gov/bids.aspx . for any Addenda that may be issued prior to the proposal

due date. All Consultants shall be deemed to have read and understood all the

information in this RFP and all Addenda thereto.

1.9 PROPOSAL SELECTION PROCESS

The submission deadline for this RFP is March 16, 2026, at 2:00 PM submitted via electronic mail. All

forms and signatures are due at the time of submission. In addition to timeliness, submissions will be

reviewed to ensure the submission is substantially complete and meets other eligibility requirements. If

these standards are not met, the proposal will not receive further consideration. General selection review

will include:

• Timeliness: Proposals will be reviewed to verify submission by the submission deadline.

Orange County will reject proposals that do not meet the submission deadline.

• Completeness: Proposals will be reviewed to verify completeness. Orange County will

reject proposals that do not address all items in these sections and are thus materially

incomplete.

• Criteria Review: Proposals will be rated and ranked based on evaluation criteria included in

this RFP.

• Appeals Process: There will be no appeals process.

1.10 CORRECTIONS TO DEFICIENT APPLICATIONS

After the proposal’s due date, no unsolicited information will be considered. However, Orange County staff

may contact the Contractor to correct non‐substantive deficiencies.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Household Hazardous Waste, Used Motor Oil, Used Oil Filters, Waste Antifreeze Collection and Disposal Services

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