RFP #4532 - CUSTODIAL SERVICES

RFP #4532 - CUSTODIAL SERVICES

RFP #4532 - Custodial Services

Deadlines

Request For Proposals Released to Vendors - 8/12/2025

Request For Proposals Released to Vendors

A notification of issuance and a copy of this RFP will be sent to known Vendors. A
notification of issuance of this RFP will be advertised in the Akron Beacon Journal. A
copy will also be posted on the SCCS website, located at www.summitkids.org under the
Bidding Opportunities Tab.

MANDATORY Site Visit - 8/26/25 at 9:00am

MANDATORY Site Visit

SCCS will conduct a site visit so that interested Vendors may familiarize themselves with
the SCCS campus. THE SITE VISIT IS MANDATORY. Any Vendor who fails to
attend the site visit shall be DISQUALIFIED from submitting a Proposal.

Registration of Interest Deadline - 9/4/25 at 12:00pm

Registration of Interest Deadline
In order to ensure receipt of answers to questions submitted by other Vendors, Vendors
are asked to register interest in submitting a Proposal. Registrations of Interest are due via e-mail to Julie Lackney, at Julie.lackney@summitkids.org on or before 9/4/2025 at
12:00PM EST. Registrations of Interest are optional and non-binding. Submitting a
Registration of Interest does not obligate the Vendor to submit a Proposal. However, nly Vendors who have submitted registrations of interest will receive copies of
questions and answers submitted by other Vendors.

Question Submission Deadline - 9/4/25 at 12:00pm

Question Submission Deadline

Questions relating to this RFP must be RECEIVED by SCCS no later than 12:00PM EST
on 9/4/2025. SCCS will not respond to questions received after this deadline. Questions
received from vendors and SCCS’ responses will be sent via e-mail to all Vendors
who have submitted a Registration of Interest.

Proposal Submission Deadline - 9/22/25 at 12:00pm

Proposal Submission Deadline

Proposal must be RECEIVED by SCCS no later than 12:00PM EST on 9/22/2025.
Two (2) hard copies and a flash drive of the complete and executed Proposal must be
submitted by mail or hand delivery to Summit County Children Services, ATTN: Julie
Lackney, Manager, Facilities & Office Services, at 264 S. Arlington, Akron, Ohio 44306.
Proposals submitted after the deadline set for receipt will not be considered.
Proposals should be labeled: “Response to RFP for Custodial Services.” Proposals may
not be submitted via e-mail, fax, or other electronic means.

Proposal Review Period - 9/22/25 - 10/21/2025 (estimated)

Proposal Review Period

Interviews, Presentation, Follow-up, and/or Clarification - TBD

Time for Interviews, Presentation, Follow-up, and/or Clarification, if necessary

Proposed Resolution Submitted - October 2025 (estimated)

Proposed Resolution Submitted to the SCCS Board of Trustees for Approval

Notice of Award - October 2025 (estimated)

Notice of Award
The Vendor awarded the contract will be notified of selection upon receipt of
authorization by the Summit County Children Services Board of Trustees.

Projected Contract Commencement - January 2026 (estimated)

Projected Contract Commencement

The contract is estimated to commence in January 2026.

Request for Proposals Released to Vendors - December 2 2022

A notification of issuance and a copy of this RFP will be sent to known Vendors. A notification of issuance of this RFP will be advertised in the Akron Beacon Journal. A copy will be posted on the SCCS website located at www.summitkids.org under the Bidding Opportunitied Tab located under Contact Us.

Registration of Interest Deadline- January 6, 2023 at 12:00PM EST

In order to ensure receipt of answers to questions submitted by other Vendors. Vendors are asked to register interest in submitting a Proposal. Registrations of Interest are due via e-mail to Tracy Foley, at Tracy.Foley@Summitkids.org on or before January 6, 2023 at 12:00PM EST. Registrations of Interest are optional and non-binding. Submitting a Registration of Interest does not abligate the Vendor to submit a Proposal. However, only Vendors who have submitted registrations of interest will receive copies of questions.

Question Submission Deadline - January 6, 2023 at 12:00PM EST

Questions relating to this RFP must be received by SCCS no later than 12:00PM EST on January 6, 2023 . SCCS will not respond to questions received after this deadline. Questions received from vendors and SCCS’s Responses will be sent via e-mail to all Vendors who have submitted a Registration of Interest.

Proposal Submission Deadline - Ongoing

Proposals will be RECEIVED by SCCS on an ongoing basis. Two (2) hard copies and a flash drive of the complete and executed Proposals must be submitted by mail or hand delivery to Summit County Children Services, ATTN: Tracy Foley, Department Director of Placement Services at 264 S. Arlington, Akron, Ohio 44306. Proposals should be labeled: “Response to RFP for Child Placement Services 2023.” Proposals may not be submitted via e-mail, fax, or other electronic means. Due to the volume of proposals expected, SCCS will open and evaluate proposals as received.

Proposal Review Period. Ongoing

Time for Interviews, Presentation, Follow-up and/or Clarification, if necessary. TBD

Notice of Award Ongoing

Vendors awarded a contract will be notified of selection. Vendors not awarded a contract will also be notified.

Projected Contract Commencement Ongoing

The contract will commence upon completion of successful negotiation. The contracts will expire 3/31/2026.