School Bus A/C Maintenance and Repair

Location:	Florida
Posted:	Jul 29, 2026
Due:	Aug 7, 2026
Agency:	Hillsborough County Public Schools
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment V - Transportation, Travel and Relocation Services
Solicitation No:	26286-RFP-DST
Publication URL:	To access bid details, please log in.

Main

Agency
Hillsborough County Public Schools

Status
Active

Fiscal Year
2026

Primary Contact
Rebecca Baez

Title
School Bus A/C Maintenance and Repair

Secondary Contact
Tiffanie Cason

Number
26286-RFP-DST

Tertiary Contact

Type
Request for Proposal

Department
Transportation

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
HCPS requires the Contractor to provide timely, accurate, and reliable school bus air-conditioning repair and maintenance services. All repairs shall be performed in accordance with applicable EPA regulations, MACS standards, and nationally recognized air-conditioning industry requirements. All parts and workmanship shall be covered by the manufacturer`s or Contractor`s applicable warranty. Services shall include air-conditioning systems on diesel, electric, propane, and gasoline-powered Type A and Type C school buses. Technicians should be trained and qualified to service both R-134a and R-1234yf air-conditioning systems. Certification in refrigerant handling and applicable safety training for these systems is preferred. The Contractor shall also provide vehicle status updates via telephone and email, provide timely invoices, work/part warranty information.

Dates(All times are listed as EST )

Broadcast Date
7/8/2026 7:00 PM EST

Question End Date
7/22/2026 5:00 PM EST

Sample Due Date

Due Date
8/7/2026 5:00 PM EST

Bid Opening Date

Question End Date Reminder Notification
2 Day(s)

Sample Due Date Reminder Notification
0 Day(s)

Due Date Reminder Notification
2 Day(s)

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 10

Type	Name	Description	File Type
Request for Proposal	26286RFPDST School Bus AC Maintenance and Repair.pdf	26286-RFP-DST School Bus A/C Maintenance and Repair	PDF
Attachment	26286 Price Sheet.xlsx	26286 Price Sheet	Excel
Attachment	SBEP Participation Requirements.pdf	SBEP Participation	PDF
All Bid Types	CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT.pdf	CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT	PDF
All Bid Types	Vendor Registration Form 07.10.25.pdf	Vendor Registration/Substitute W-9	PDF
All Bid Types	STATEMENT OF NO BID.pdf	Statement of No Bid	PDF
Exhibit	HCPS Yellow Bus Fleet All Type Buses 7.27.26 1.xlsx	HCPS Yellow Bus Fleet	Excel
Exhibit	HCPS AC CostJuly25Current Internal and External.xlsx	Current AC Cost	Excel
Attachment	Revised 26286 Price Sheet.xlsx	Revised Price Sheet	Excel
Addendum	Addendum 1.pdf	Addendum 1	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 12

Question	Date Asked	Answer	Date Answered
On page 12 of the RFP, Section 3.4 says we must provide a 2-4 page Qualifications Summary. It lists under Key Personnel that we must include resumes. Many of our mechanics have worked for us for over 10 years do not have updated resumes to provide. These resumes would put us over the 2-4 page limit of the qualifications summary. Do we have to include resumes for our staff? If so, do we have to include only the staff that will be working directly on the vehicles?	7/17/2026 10:22:54 AM	Preferably, mechanics only working on HCPS vehicles.	7/21/2026 11:15:46 AM
On page 30 of the RFP, section 5.2, it says we are to submit a statement of work. Is this absolutely necessary for the bid, even though we are including that information elsewhere within the bid through forms, cover letters, and qualifications summaries?	7/17/2026 10:25:20 AM	It is preferred.	7/21/2026 11:16:00 AM
Regarding Description: Parts Cost items 1-19, there are many possible part numbers based on the application. Without specific part numbers, the pricing will vary.	7/20/2026 9:24:21 AM	HCPS prefers to have a list of parts for the specific required services as required in the solicitation and where possible prices are held firm for a specified period of up to one year, prices changes may be accepted with the submittal of documentation to the procurement officer for review and approval, parts cost markup is cost plus 10% maximum.	7/21/2026 11:17:17 AM
Regarding Description: Parts Cost items 1-19, there are many possible part numbers based on the application. Without specific part numbers, the pricing will vary.	7/20/2026 12:14:09 PM	HCPS prefers to have a list of parts for the specific required services as required in the solicitation and where possible prices are held firm for a specified period of up to one year, prices changes may be accepted with the submittal of documentation to the procurement officer for review and approval, parts cost markup is cost plus 10% maximum.	7/21/2026 11:17:25 AM
Good morning, On the 26286 Price Sheet you are requesting part quotes by description, do you have specific part numbers you would like quoted? Descriptions have multiple possibilities and not able to supply accurate bid without specifics.	7/21/2026 8:27:33 AM	Part numbers were added to the updated price sheet.	7/29/2026 11:02:49 AM
Good morning, On the 26286 Price Sheet you are requesting part quotes by description, do you have specific part numbers you would like quoted? Descriptions have multiple possibilities and not able to supply accurate bid without specifics.	7/21/2026 11:19:36 AM	Part numbers were added to the updated price sheet.	7/29/2026 11:02:59 AM
Can the District clarify where maintenance and repair services are expected to be performed? Will workspace be provided at HCPS transportation facilities, or is the Contractor expected to perform all work at its own facility and/or through mobile service operations?	7/21/2026 4:48:28 PM	Mobile service preferred. Work at garage locations other than school property; previous vendors did not require bays.	7/28/2026 11:42:11 AM
Please provide the current number of air-conditioned buses included in the scope of this solicitation, broken down by vehicle type and/or fuel type if available.	7/21/2026 4:56:44 PM	Please see the attached.	7/28/2026 11:42:37 AM
Will HCPS accept alternate proposals or alternative service delivery models, provided the proposed solution meets the overall objectives and service requirements of the solicitation?	7/22/2026 9:15:22 AM	No.	7/28/2026 11:44:33 AM
Can HCPS provide historical service data, including the number of repair events, preventive maintenance events, labor hours, or parts spend over the most recent 12-24 month period?	7/22/2026 9:29:21 AM	Please see the attached exhibit.	7/29/2026 11:03:21 AM
Does HCPS intend to make a single contract award or reserve the right to award to multiple contractors?	7/22/2026 9:30:00 AM	Multiple Vendors.	7/28/2026 11:44:56 AM
If HCPS intends to provide workspace for the awarded contractor at District facilities, please provide the location(s) of the available workspace and the number of buses assigned to each HCPS transportation facility included within the scope of this solicitation.	7/22/2026 9:32:30 AM	HCPS will not provide a workspace, the previous vendors used mobile services.	7/28/2026 11:45:10 AM

Commodity Codes

Total: 41

Code	Description
[055-4]	Air Conditioners and Parts
[055-66]	Moisture Separators
[060-33]	Clamps, Hose
[060-35]	Cooling System: Radiators, Complete and Cores; Thermostats; Water Pumps; etc.
[060-36]	Electrical Accessories: Alternators, Ammeters, Distributors, Generators, Regulators, Starters, etc.
[060-37]	Electrical Parts (Not Ignition) (Not Otherwise Classified)
[060-42]	Filters: Air, Fuel, Oil, Power Steering, Transmission and Water, and PCV Valves
[060-45]	Fittings (For Copper Tubing)
[060-60]	Hose and Hose Fittings: Brake, Heater, Radiator, Vacuum, Washer, Wiper, etc.
[060-64]	Lubricating System and Parts (See 060-42 for Filters and Class 075 for Equipment)
[060-66]	Parts and Accessories, Automotive, Miscellaneous (Not Otherwise Classified)
[060-67]	Recycled Automotive Parts
[060-70]	Replacement Parts for Chrysler (Mopar)
[060-71]	Replacement Parts for Ford
[060-72]	Replacement Parts for General Motors
[060-73]	Replacement Parts for International Harvester
[060-74]	Replacement Parts for other than Chrysler, Ford, General Motors, and International Harvester
[460-10]	Air Hose and Fittings
[557-23]	Cooling System Parts and Accessories
[557-25]	Electrical Accessories and Parts (Not Lighting)
[557-33]	Engine Parts
[557-34]	Filters: Air, Fuel, Oil, etc.
[557-36]	Fuel System Parts and Accessories
[557-37]	Gauges and Meters (Including Speedometers)
[557-52]	Lubricating Systems and Parts (See 557-34 for Filters)
[557-53]	Power and Drive Train Components and Parts (Transit Bus)
[557-54]	Radiators, Heater Cores, etc.
[557-56]	Recycled Transit Bus Accessories and Parts
[557-70]	Tanks: Air, Fuel, Water
[720-82]	Water Pumps and Accessories (See 060-35 for Automotive Type)
[740-17]	Compressors and Parts
[740-24]	Condensing Units
[740-40]	Hand Tools, Refrigeration
[740-55]	Refrigerant Gases (Except Ammonia)
[740-59]	Refrigeration Accessories and Supplies: Capillaries, Controls, Dryers, Expansion Valves, Refrigerant Oil, Sealants, Sight Glasses, Thermometers, Vibration Eliminators, etc.
[740-60]	Refrigerant Recovery Systems and Accessories
[928-24]	Buses, School and Mass Transit, Maintenance and Repair
[928-30]	Cooling, Heating, and Ventilating System (A/C System, Hoses, Water Pump, Radiator, Heater and Accessories, Ventilation, etc.) Maintenance and Repair
[928-47]	General Maintenance and Repair, Vehicle (Not Otherwise Classified), to Include Oil Changes, Lubrication, Guaranteed Maintenance Programs, etc. (See 928-88 for Tune-Ups)
[962-16]	Bus Transportation Services, School
[998-9]	Automobile, Truck and Bus Parts and Equipment, Sale of Surplus and Obsolete Items

Publications

Total: 0

Publication

Date