2026-06 HVAC Maintenance REQUEST FOR PROPOSAL 2026-2029

Location:	Connecticut
Posted:	May 14, 2026
Due:	Jun 12, 2026
Agency:	Town of WoodBridge
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	2026-06
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL

HVAC EQUIPMENT PREVENTATIVE MAINTENANCE AGREEMENT

Woodbridge School District is requesting proposals with two options: a one year, and a three year

maintenance agreement, for Beecher Road School, 40 Beecher Road in Woodbridge, CT., for HVAC

equipment listed. Bids must be submitted in a sealed envelope marked “HVAC - Annual Maintenance

Agreement Proposal” and received in the Business Office of Woodbridge School District, 40 Beecher

Road, Woodbridge, CT. 06525, no later than Friday, June 12, 2026, at 1:00p.m.

Following is the scope of work for the job:

 All maintenance will be performed as per manufacturer’s requirements as contained in the O&M

manuals available for reference in the District, relevant excerpts attached herewith.

 Preventive maintenance includes MERV-13 filter changes and belt changes at the manufacturer

recommended intervals. Classroom Unit Ventilators filters will be changed at least 3 times a year. ERVs

can utilize MERV-10 filters.

 All work to be completed in a workmanlike manner. Site is to be left clean and free of debris at the

end of each work day.

 Lubrication of motor bearings, fan motors, and dampers where applicable

 Inspections will include, damper operation, condensate drains and pans, and coils. Inspections of

equipment and systems are pre-scheduled; performed regularly throughout the agreement period.

 Winterizing will include the draining of cooling coils on roof top units

 CONTROL CALIBRATION and ADJUSTMENT - of digital temperature controls, refrigeration controls,

pressure controls, operating controls and safety controls.

 TESTING - CHECKING - operating refrigerant pressures; voltages and amperages; belts and belt

tension; drive couplings; proper control sequencing; electrical connections; rotation; contactors; and

starters. Checks on the overall operating performance of heating & cooling systems.

 CLEANING - condenser coils, chilled water coils, and condensate drains, etc.

 LUBRICATION MAINTENANCE - oiling and / or greasing of motor and fan bearings, changing oil;

renewing oil filters, oiling damper linkages and bearings, etc.

 ADJUSTING and FINE-TUNING - of superheat settings; capacity control modules; belt tension; gas

burners; starter transfer timers, compressor cylinder unloaders; etc.

 SYSTEM OPERATION- test and verify controller performance to design specifications.

 TESTING -CALIBRATION - Ensure control devices are within industry tolerances and operating per

design specifications.

 Maintenance will be performed at minimum during the months of August, December, and April. To be

scheduled during school breaks. A minimum of thirty days’ notice will be provided to the successful

bidder in the event of any district initiated modification of this schedule. Any contractor initiated

request for modification from this schedule must receive the prior approval of the district’s Facilities

Manager.

 Please direct any questions regarding the bid specifications, or the bid process, by Thursday June 4,

2026 to Vito Esparo, Facilities Manager, via email to vesparo@woodbridgeps.org. Responses will be

shared, via email on or before Monday June 8, 2026, to all potential bidders known at the time of

inquiry. Thursday June 4 at 10:00 am will also be an optional building walk through. We want bidders

to be aware of the size of our building and that filter change and preventative maintenance visits can

take multiple days.

Exhibit A is a listing of the HVAC Equipment to be maintained.

Responses should include a small chart indicating the prices for each of the two requested

options.

Option 1: One Year Agreement

Fiscal Year

July 1, 2026 – June 30, 2027

Option 2: Three Year Agreement

Fiscal Year

July 1, 2026 – June 30, 2027

July 1, 2027 – June 30, 2028

July 1, 2028 – June 30, 2029

Price

QTY OR NAME

AHU1

AHU2

AHU3

AHU4

SYSTEM

COMPONENT

TRANE AIR

HANDLING

TRANE AIR

HANDLING

TRANE AIR

HANDLING

TRANE AIR

HANDLING

EXHIBIT A HVAC EQUIPTMENT LIST

MANUFACTURER

MODEL

SERIAL #

TRANE

B2W988A/A

K15G54991

TRANE

UCCAG21C0A0RDN120 K15G54993

UCCAG21C0A0RDN120

UCCAG14COAORDN120

K15G54992

K15G54994

LOCATION

ELECT ROOM

BY BAND

N.GYM

MEZZ ABOVE

POOL

AHU5

TRANE AIR

HANDLING

TRANE

VCCAG21COAORDM120 K15G54995 MEZZ ABOVE

POOL

AHU6

RTU1

RTU2

RTU3

RTU4

RTU5

ERV1

ERV2

ERV3

ERV4

CLASSROOM

UVS

(23 UNITS)

CLASSROOM

UVS

(1 UNIT)

CLASSROOM

FCUS

(33 UNITS)

CLASSROOM

FCUS

(3 UNITS)

CLASSROOM

FCUS

(9 UNITS)

TRANE AIR

HANDLING

TRANE ROOF

TOP

TRANE ROOF

TOP

TRANE ROOF

TOP

TRANE ROOF

TOP

TRANE ROOF

TOP

XETER

ENERGY

RECOVERY

VENT

XETER

ENERGY

RECOVERY

VENT

XETER

ENERGY

RECOVERY

VENT

XETER

ENERGY

RECOVERY

VENT

DAIKIN UNIT

VENTILATOR

DAIKIN UNIT

VENTILATOR

TRANE FAN

COIL UNIT

TRANE FAN

COIL UNIT

TRANE FAN

COIL UNIT

TRANE

XETER

DAIKIN

TRANE

UCCAG0BC0A0ENO120

CSAA003UBL00

CSAA006UBL00

CSAA021UBL00

CSAA017UBL00

CSAA00BUBL00

1AQ-4000-RT-BP-SP

K15G54996

K15G57521

MEZZ ABOVE

S-22

ROOF

K15G57531

ROOF

K15G55679

ROOF

K15G55690

ROOF

K15G57541

ROOF

129521015-

1/4

ROOF

1AQ-4000-RT-BP-SP

129521015-

2/4

ROOF

1AQ-4000-RT-BP-SP

129521015-

3/4

ROOF

1AQ-3000-BP-PHW-HW

129521015-

4/4

ROOF

S-15

S-10

FCCB1001 J**F0A00BCM

FCCB0801J**F0A00BCM

FCCB0601J**F0A00BCM

CLASSROOM

WALL A/B/C

WINGS

CLASSROOM

WALL

A-9

CLASSROOM

CEILINGS*

CLASSROOM

CEILINGS*

CLASSROOM

CEILING*

NAME

HCP1

HCP2

HPW1

HPW2

HX1

HX2

NAME

EF1

EF2

RAF1

RAF2

RAF3

HVAC EQUIPTMENT LIST

SYSTEM

COMPONENT

ARMSTRONG

HEAT/COOL

PUMP

ARMSTRONG

HEAT/COOL

PUMP

ARMSTRONG

HEAT PUMP

ARMSTRONG

HEAT PUMP

SMATEPLATE

DOMESTIC HW

HEATER

SMATEPLATE

DOMESTIC HW

HEATER

MANUFACTURER

ARMSTRONG

AERCO

SYSTEM

COMPONENT

EXHAUST FAN –

BELT DRIVEN

EXHAUST FAN –

BELT DRIVEN

TRANE RETURN

AIR FAN

TRANE RETURN

AIR FAN

TRANE RETURN

AIR FAN

MANUFACTURER

GREENHECK

TRANE

MODEL

LOCATED

UNDER

INSULATION

LOCATED

UNDER

INSULATION

3X2X134030

SPDW-61

MODEL

GB-091-4-X

T-10

T-14

SERIAL

NUMBER

SERIAL

NUMBER

14222717

14222718

LOCATION

BOILER ROOM

NEXT TO BOILER

ROOM

BELOW POOL

LOCATON

ROOF

MEZZ ABOVE

POOL

MEZZ ABOVE

POOL

ELECT ROOM BY

SOUTH MUSIC

MODEL

Daikin UV M#S-15

Daikin UV M#S-10

Trane FCU M#B101

Trane FCU M#B080

Trane FCU M#B060

NAME/LOCATION

RTU 1 (Business Office)

RTU 2 (Main Offices)

RTU 3 (CAFÉ)

RTU 4 (Library)

RTU 5 (Tech)

HVAC FILTER/BELT LIST

UVs and FCUs

FILTER SIZE

9.5x36x1

9.5x48x1

8 7/8 x 61 1/8 x1

8 7/8 x 42 1/8 x 1

8 7/8 x 33 5/8 x 1

RTU 1-5

FILTER SIZE AND QUANTITY

1 - 20x25x2

1 - 20x25x4

2 - 2x20x25

2 - 4x20x25

4 - 16x25x4

3 - 20x25x4

4 - 16x25x2

3 - 20x25x2

2 - 20x20x4

4 - 20x24x4

2 - 20x20x2

4 - 20x24x2

1 - 20x24x4

1 - 24x24x4

1 - 20x24x2

1 - 24x24x2

# OF UNITS

23 x 2 per unit

BELT #

4L210

BX-36

5VX810

AX-42

NAME/LOCATION

AHU 1

AHU 2

AHU 3

AHU 4

AHU 5

AHU 6

NAME

ERV1

ERV2

ERV3

ERV4

AHU 1-6

FILTER SIZE AND QUANTITY

4 - 16x25x2

4 - 16x25x4

2 - 16x20x2

1 - 16x25x2

2 - 20x20x2

1 - 20x25x2

2 - 16x20x4

1 - 16x25x4

2 - 20x20x4

1 - 20x25x4

2 - 16x2 x2

1 - 16x25x2

2 - 20x20x2

1 - 20x25x2

2 - 16x20x4

1 - 16x25x4

2 - 20x20x4

1 - 20x25x4

2 - 16x20x2

1 - 16x25x2

2 - 20x20x2

1 - 20x25x2

2 - 16x20x4

1 - 16x25x4

2 - 20x20x4

1 - 20x25x4

2 - 16x20x2

2 - 16x25x2

2 - 20x20x2

2 - 20x25x2

2 - 16x20x4

2 - 16x25x4

2 - 20x20x4

2 - 20x25x4

2 - 20x20x2

2 - 20x25x2

ERVs 1-4

FILTER SIZE AND QUANTITY

8 - 16x24x2

8 - 24x24x2

8 - 16x24x2

8 - 20x24x2

RF BELT

A48

A64

A76

BELT #

1 - BX56

1 - BX59

2 - BX71

2 - BX-54

2 - BX-64

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	2026-06
Bid Title:	2026-06 HVAC Maintenance REQUEST FOR PROPOSAL 2026-2029
Category:	Town of Woodbridge Bids
Status:	Open

2026-06 HVAC Maintenance REQUEST FOR PROPOSAL 2026-2029

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