ON-CALL WATER ENGINEERING SERVICES

REQUEST FOR QUALIFICATIONS
FOR
ON-CALL WATER ENGINEERING SERVICES
PROJECT NO. P.W. 700-5
Qualification Due Date: April 29, 2026, at 2:00 P.M.
Public Works Department
Water Treatment Plant Division
1201 W. 4th St.
Antioch, CA 94509
(925) 779-6950

INTRODUCTION
The City of Antioch seeks to retain the services of a qualified consulting firm or team to provide
professional engineering services in support of its Capital Improvement Program (CIP). These
services focus on the City's Water Treatment Plant (WTP) facilities and include planning, condition
assessments, design, and construction support for treatment systems and treated water storage
reservoirs. The selected consultant will play a key role in modernizing aging infrastructure,
enhancing seismic resilience, and ensuring compliance with State Water Resources Control Board
regulations. Firms must demonstrate multidisciplinary expertise in civil, structural, and process
engineering to effectively support the City's water infrastructure and serve its 119,000 residents.
The deadline for submission of qualifications for this work is April 29, 2026, at 2:00 P.M.
SCOPE OF WORK
CORE SERVICE AREAS:
* Facility Infrastructure: Provide support for Plant A (constructed in the late 1940s) and Plant B
(constructed in the 1980s ), including structural, mechanical, and electrical upgrades.
* Brackish Water Desalination Support: Provide technical expertise for the integration, operation,
and optimization of the desalination facility commissioned in 2025.
* Raw Water Systems: Provide engineering services for the San Joaquin River intake pump
station and the municipal raw water reservoir.
* Drinking Water Reservoirs: Support inspection, assessment, and maintenance planning for the
City's steel and concrete treated water storage tanks.
SPECIFIC TASK CATEGORIES:
A. Water Treatment Plant Rehabilitation & Replacement
* Aging Infrastructure Upgrades: Rehabilitate plant systems to maintain reliability and extend
service life.
* Mechanical & Electrical: Replace pumps, motors, and electrical components across the 36
MGD combined capacity system.
* Storage & Clear Wells: Inspect, and as needed, rehabilitate two 1-million-gallon treated
water clear wells.
* Structural & Safety Upgrades: Implement seismic retrofits and install OSHA-compliant
access systems to ensure structural integrity of the tanks and personnel safety.
* Water Quality Enhancements: Evaluate and integrate treatment processes and equipment
to optimize water quality.
* Coating & Lining Replacement: Remove deteriorated materials and apply advanced,
regulatory-compliant interior linings and exterior coatings to protect steel and concrete from
corrosion.
B. Water Resource Management & Reliability
* Intake Systems: Upgrade San Joaquin River and canal pump stations to maintain reliable
raw water delivery.
* Supply Stabilization: Provide technical evaluation of water supply reliability, including
impacts from Delta salinity and brackish water conditions.
Page 2 of 5

C. Distribution & Conveyance Support
* Booster Pump Stations: Provide design and engineering for the City's booster pump
stations, including replacement of emergency standby generators.
* Transmission Lines: Assess and design rehabilitation of pipelines conveying water from the
Contra Costa Canal to the City's Water Treatment Plant.
FORMAT OF THE STATEMENT OF QUALIFICATIONS
The submittal is to be prepared in a bound 8 12" x 11" format limited to approximately 25 pages,
including brochures. Covers, dividers are not included in the page count. In addition, any
information that needs to be returned should not be submitted. The Consultant is requested to
include the following information in the SOQ. It is expected that the SOQs will follow the order listed
below:
* Cover Letter introducing the firm and describing why you want to be considered. Provide
location of the office that will be performing the work
* Organization Chart for the Project Team
* Brief Information for Key Staff including education, directly related experience, description
of their assignment on this project, and resume
* A list of proposed sub-consultants, and a description of their proposed services
* Summary of the Company's Relative Experience and Performance
* Summary of Approach for Completing the Work
* Detailed Scope of Work of Activities Required
* List of contracts/agreements terminated for convenience or default within the past three
years, if any.
* List any litigation that now affects or may affect in the future consultant firm's ability to
perform.
* Confirm your firms' ability to meet contract & insurance requirements.
* Anticipated Labor Effort by Task and Classification for Each Activity
* Milestone schedule for Project Completion
ADDENDA
All questions regarding this RFQ must be submitted via email to Marcus Woodland at
mwoodland@antiochca.gov by April 22, 2026, at 2:00 P.M. Questions received after this deadline
will not be considered. Responses to all submitted questions will be issued via written addendum
and published to the City website. Any addenda issued for this RFQ must be acknowledged and
included within the proposer's SOQ. The addenda will not count toward the page limit.
Page 3 of 5

CONSULTANT SELECTION PROCESS
Enclosed is a copy of the City of Antioch's Consulting Services Agreement. By submitting a
proposal for this work, a firm agrees to comply with all terms and conditions outlined in the
agreement. The City anticipates awarding a contract for an initial three-year term, with the option to
extend it for two additional years at the City's discretion.
It is anticipated that from the qualifications submitted, City staff will be able to select the firm best
suited to meet the City's needs. However, if that is not possible, the City will ask a "short list" of
firms to meet with staff to discuss the project and the firm's proposal. The City will negotiate a
professional services contract for the work after staff have determined the best qualified firm.
No compensation will be due any firm for preparation of a written proposal or for meeting with staff
after a "short list" has been determined.
The selected firm will receive a notice to proceed after the City Council has approved their contract.
CRITERIA FOR SELECTION
All proposals will be evaluated based on the criteria below.
* Qualifications and experience with similar projects - 30 points
* Understanding of the scope and potential challenges - 25 points
* Familiarity with applicable standards and procedures - 15 points
* Organization of proposal - 10 points
* Schedule of work - 10 points
* References - 10 points
SUBMISSION INSTRUCTIONS
Three (3) bound, one (1) unbound and one (one) electronic copy of the proposal must be
submitted no later than April 29, 2026, at 2:00 P.M. to:
Marcus Woodland
Water Treatment Plant Superintendent
City of Antioch
Public Works Department
1201 W. 4th St.
Antioch, CA 94509
Interviews will be conducted if there is not an outstanding response, and two or three firms are very
close in evaluation points. Any questions regarding the above should be directed to Marcus
Woodland via email at mwoodland@antiochca.gov.
ATTACHMENTS
A. Evaluation Criteria
B. City of Antioch Consulting Services Agreement (Sample)
Page 4 of 5

ATTACHMENT A
Evaluation Criteria
MAXIMUM REVIEWER
WRITTEN PROPOSAL
POINTS SCORE
Qualifications and experience with similar projects 30
Understanding of the scope and potential challenges 25
Familiarity with applicable standards and procedures 15
Organization of proposal 10
Schedule of work 10
SUBTOTAL FOR SHORTLISTING 90
References 10
SUBTOTAL WITH REFERENCES 100
INTERVIEW
Presentation by Project Manager - Understanding of scope, critical issues, 10
innovation, and solutions.
Presentation by supporting staff - Experience, roles and responsibilities, 10
communication and coordination between consultant staff, agencies, and City.
Q&A - Response to panel's questions. 10
SUBTOTAL WITH INTERVIEWS 30
130
TOTAL
RANKING OF CONSULTANT FIRM (assigned after completion of scoring)
Panel Member Name ________________________
Consultant Firm ____________________________
Page 5 of 5

ATTACHMENT B SAMPLE
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF ANTIOCH AND
___________________________________[NAME OF CONSULTANT]
THIS AGREEMENT ("Agreement") is made and entered into this _____ day of _________________, 202___
("Effective Date") by and between the City of Antioch, a municipal Corporation with its principle place of business at 200
H Street, Antioch, CA 94509 ("City") and _____________________________ with its principle place of business at
_____________________________ ("Consultant") as of ___________________, 202_. City and Consultant
individually are sometimes referred to herein as "Party" and collectively as "Parties."
SECTION 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall
furnish all technical and professional services including labor, material, equipment, transportation, supervision
and expertise to provide to City the services described in the Scope of Work attached as Exhibit A attached
hereto and incorporated herein at the time and place and in the manner specified therein ("Services"). In the
event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall
prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end
on _______________, the date of completion specified in Exhibit A, and Consultant shall complete the Services
described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended,
as provided for in Section 8. The time provided to Consultant to complete the Services required by this
Agreement shall not affect the City's right to terminate the Agreement, under Section 8.
1.2 Standard of Performance. Consultant represents that it is experienced in providing these
services to public clients and is familiar with the plans and needs of City. Consultant shall perform all Services
required pursuant to this Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant
practices its profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
Services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of
this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving
notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of Services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1
above and to satisfy Consultant's obligations hereunder.
SECTION 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed
______________________, notwithstanding any contrary indications that may be contained in Consultant's
proposal, for Services to be performed and reimbursable costs incurred under this Agreement. In the event of
a conflict between this Agreement and Consultant's proposal, attached as Exhibit A, regarding the amount of
compensation, the Agreement shall prevail. City shall pay Consultant for Services rendered pursuant to this
Agreement at the time and in the manner set forth below. The payments specified below shall be the only
payments from City to Consultant for Services rendered pursuant to this Agreement. Except as specifically
authorized by City, Consultant shall not bill City for duplicate services performed by more than one person.
Page 1 of 13

Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based
upon Consultant's estimated costs of providing the Services required hereunder, including salaries and benefits of
employees and subcontractors of Consultant. Consequently, the Parties further agree that compensation hereunder is
intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees,
agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond
compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term
of this Agreement, based on the cost for Services performed and reimbursable costs incurred prior to the invoice
date. Invoices shall contain the following information:
Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period;
A Task Summary containing the original contract amount, the amount of prior billings, the total
due this period, the balance available under the Agreement, and the percentage of completion;
At City's option, for each work item in each task, a copy of the applicable time entries or time
sheets shall be submitted showing the name of the person doing the work, the hours spent by
each person, a brief description of the work, and each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant and each
employee, agent, and subcontractor of Consultant performing services; and,
The Consultant's signature.
2.2 Payment Schedule.
2.2.1 City shall make incremental payments, based on invoices received, [according to the
payment schedule attached as Exhibit B and incorporated herein], for Services satisfactorily performed, in
accordance with the requirements of this Agreement, and for authorized reimbursable costs incurred. City shall
have thirty (30) days from the receipt of an invoice that complies with all of the requirements of Section 2.1 to
pay Consultant.
2.2.2 City shall pay the last 10% of the total sum due pursuant to this Agreement within sixty
(60) days after completion of the services and submittal to City a final invoice, if all services required have been
satisfactorily performed.]
2.3 Total Payment. City shall pay for the Services to be rendered by Consultant pursuant to this
Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant
in rendering Services pursuant to this Agreement, unless expressly provided for in Section 2.5.
In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation
provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of
such an invoice by a properly executed change order or amendment.
2.4 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the
amounts shown on the fee schedule in Exhibit B.
2.5 Reimbursable Expenses. Reimbursable expenses are specified below, and shall not exceed
______________________________________________ ($ ). Expenses not listed below are not
Page 2 of 13

chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under
this Agreement that shall not be exceeded.
Reimbursable Expenses are:
___________________________
2.6 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.7 Authorization to Perform Services. The Consultant is not authorized to perform any
Services or incur any costs whatsoever under the terms of this Agreement until Consultant receives
authorization to proceed from the Contract Administrator.
SECTION 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost
and expense, provide all facilities and equipment that may be necessary to perform the Services required by
this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section,
and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary
for Consultant's use while consulting with City employees and reviewing records and the information in possession of the
City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall
City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer,
long-distance telephone or other communication charges, vehicles, and reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, shall procure insurance against claims for injuries to persons or
damages to property that may arise from or in connection with the performance of the work by the Consultant
and its agents, representatives, employees, and subcontractors. Consultant shall provide proof satisfactory to
City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in
all respects to the City. Consultant shall maintain the insurance policies required by this section throughout the
term of this Agreement. The cost of such insurance shall be included in the Consultant's proposal. Consultant
shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all
insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the
required insurance shall be submitted and made part of this Agreement prior to execution. Insurers shall have
an AM Best rating of no less than A:VII unless otherwise accepted by the City in writing:
4.1 Commercial General Liability (CGL). Insurance Services Office Form CG 00 01 covering
CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury
and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate
limit applies, either the general aggregate limit shall apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit. The required insurance limits may be met if an
umbrella insurance provision explicitly supplements both the CGL and general aggregate limits to reach the
required threshold. If Consultant's services include work within 50 feet of a railroad right of way, the Consultant
shall have removed any exclusion on their liability policy limiting coverage for work near a railroad, or shall
provide a Railroad Protective Liability policy in favor of the City. Limits for such coverage shall be no less than
$5,000,000.
4.2 Automobile Liability Insurance. ISO Form Number CA 00 01 covering any auto (Code 1),
or if Consultant has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than
$1,000,000 per accident for bodily injury and property damage.
Page 3 of 13

4.3 Workers' Compensation Insurance. Workers' Compensation Insurance as required by the
State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000
per accident for bodily injury or disease.
4.4 Professional Liability (Errors and Omissions). Insurance appropriate to the Consultant's
profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.
4.5 Other Insurance Provisions. Unless otherwise specified below, all insurance policies are to
contain, or be endorsed to contain, the following provisions:
4.5.1 Additional Insured Status. The City, its officers, officials, employees, and volunteers
are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or
operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in
connection with such work or operations. CGL coverage can be provided in the form of an endorsement to the
Consultant's insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition
of both CG 20 10 and CG 20 37 if a later edition is used). This requirement shall only apply to the CGL and
Automobile Liability Insurance policies specified above.
4.5.2 Primary Coverage. For any claims related to this contract, the Consultant's insurance
coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any
insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be
excess of the Consultant's insurance and shall not contribute with it. This requirement shall only apply to the
CGL and Automobile Liability Insurance policies specified above.
4.5.3 Notice of Cancellation. Each insurance policy required above shall provide that
coverage shall not be canceled, except with notice to the City.
4.5.4 Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to
subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any
loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this
waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer. This requirement shall only apply to the CGL, Automobile Liability
and Workers' Compensation/Employer's Liability Insurance policies specified above.
4.5.5 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions
must be declared to and approved by the City. The City may require the Consultant to purchase coverage with
a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim
administration, and defense expenses within the retention.
4.5.6 Claims made policies. If any of the required policies provide claims-made coverage:
4.5.6.1 The Retroactive Date must be shown, and must be before the date of the
contract or the beginning of contract work.
4.5.6.2 Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract of work.
4.5.6.3 If coverage is canceled or non-renewed, and not replaced with another
claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must
purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work.
Page 4 of 13

4.6 Certificate of Insurance and Endorsements. Consultant shall furnish the City with original
certificates and amendatory endorsements or copies of the applicable policy language effecting coverage
required by this clause. All certificates and endorsements are to be received and approved by the City before
work commences. However, failure to obtain the required documents prior to the work beginning shall not waive
the Consultant's obligation to provide them. The City reserves the right to require complete, certified copies of
all required insurance policies, including endorsements required by these specifications, at any time.
4.7 Subcontractors. Consultant shall include all subcontractors as insured under its policies or
shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors
shall be subject to all of the requirements stated in this Agreement, including but not limited to naming additional
insureds.
4.8 Higher Limits. If the Consultant maintains higher limits than the minimums shown above, the
City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available
insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to
the City.
4.9 Special Risks or Circumstances. City reserves the right to modify these requirements,
including limits, based on the nature of the risk, prior experience, insurer, coverage or other special
circumstances.
4.10 Remedies. In addition to any other remedies City may have if Consultant fails to provide or
maintain any insurance policies or policy endorsements to the extent and within the time herein required, City
may, at its sole option exercise, any of the following remedies, which are alternatives to other remedies City
may have and are not the exclusive remedy for Consultant's breach:
Obtain such insurance and deduct and retain the amount of the premiums for such insurance from
any sums due to Consultant under the Agreement;
Order Consultant to stop work under this Agreement or withhold any payment that becomes due
to Consultant hereunder, or both stop work and withhold any payment, until Consultant
demonstrates compliance with the requirements hereof; and/or,
Terminate this Agreement.
SECTION 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES.
5.1 To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably
acceptable to City), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free
and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or
injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out
of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials,
officers, employees, subcontractors, consultants or agents in connection with the performance of the
Consultant's services or this Agreement, including without limitation the payment of all damages, expert witness
fees and attorney's fees and other related costs and expenses. Consultant's obligation to indemnify shall not
be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees,
agents, or volunteers.
5.1.1 Acceptance by City of insurance certificates and endorsements required under this
Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This
Page 5 of 13