Litigation Support Services

Program 1215-S Page 1 of 21
Specifications by: TYR
Reviewed by: FAB
U.S. GOVERNMENT PUBLISHING OFFICE
Government Publishing & Print Procurement
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS
For the Procurement of
Litigation Support Services
as requisitioned from the U.S. Government Publishing Office (GPO) by the
the U.S. Department of Justice, the U.S. Attorney's Office for the Eastern District of Central Islip, New York
Single Award
TERM OF CONTRACT: The term of this contract is for the period beginning November 1, 2026 and ending
October 31, 2027 plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the
"Option to Extend the Term of the Contract" clause in Section 1 of this contract.
BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on September 29, 2026 at the
U.S. Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov
one (1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a
separate email from the bid submission. The link will be emailed prior to the bid opening.
BID SUBMISSION: Bidders must email bids, SECTION 4. - SCHEDULE OF PRICES, to bids@gpo.gov for
this solicitation. No other method of bid submission will be accepted at this time. The program number and bid
opening date must be specified in the subject line of the emailed bid submission. Bids received after 11:00 a.m.
prevailing eastern time on the bid opening date specified above will not be considered for award.
EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any failure
attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders are
advised not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.
Government personnel will not validate receipt of the emailed bid prior to BID OPENING. GPO will use
the prevailing eastern time and the exact time that the email is received by GPO's email server as the
official time stamp for bid receipt at the specified location.
BIDDERS PLEASE NOTE: Bidders are cautioned to familiarize themselves with all provisions of this contract
before bidding. Specific attention is directed to the following:
* Section 1, Payment (page 7),
* Section 4 (significant revisions to schedule of prices),
* Additional changes scattered throughout.
Abstract available on GPO Web Site at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing
For information of a technical nature, contact Yana Rudenko at 202-512-1247 (No collect calls) or email
trudenko@gpo.gov.

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SECTION 1. - GENERAL TERMS AND CONDITIONS
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the
applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,
effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes
Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 09-19)).
GPO Contract Terms (GPO Publication 310.2) - https://www.gpo.gov/docs/default-source/forms-and-standards-
files-for-vendors/contractterms2018.pdf
GPO QATAP (GPO Publication 310.1) - https://www.gpo.gov/docs/default-source/forms-and-standards-files-
for-vendors/qatap-rev-09-19.pdf.
SUBCONTRACTING: Subcontracting is not permitted.
GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental
Specifications, No. 9, is waived.
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to
these specifications:
Product Quality Levels:
(a) Printing (page related) Attributes -- Level IV.
(b) Finishing (item related) Attributes -- Level IV.
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.
Specified Standards: The specified standards for the attributes requiring them shall be:
Attribute Specified Standard
P-7. Type Quality and Uniformity Average Type Dimension in Publication
All scanning must be in accordance with the Federal Agencies Digitization Guidelines Initiative (FADGI): FADGI
September 2016 Technical Guidelines for Digitizing Cultural Heritage Materials, Creation of Raster Image Files.
Bound Volumes: General Collection Standard.
OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term
of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract
expires. If the Government exercises this option, the extended contract shall be considered to include this clause,
except, the total duration of the contract may not exceed five (5) years (October 31, 2031) as a result of, and including,
any extension(s) added under this clause. Further extension may be negotiated under the "Extension of Contract
Term" clause. See also "Economic Price Adjustment" for authorized pricing adjustment(s).
EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting
from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the
contractor.
ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this
clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible
under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first
period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding

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performance period(s). For each performance period after the first, a percentage figure will be calculated as
described below and that figure will be the economic price adjustment for that entire next period. Pricing
adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper
prices are subject to adjustment by separate clause elsewhere in this contract.
For the purpose of this clause, performance under this contract will be divided into successive periods. The first
period will extend from November 1, 2026 through October 31, 2027, and the second and any succeeding period(s)
will extend for 12 months from the end of the last preceding period, except that the length of the final period may
vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price
adjustment for that period.
Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer
Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed
Report by the U.S. Department of Labor, Bureau of Labor Statistics.
The economic price adjustment will be the percentage difference between Index averages as specified in this
paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-
month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This
average is then compared to the average of the monthly Indexes for the 12-month interval ending July 31, 2026, called
the base index. The percentage change (plus or minus) of the variable index from the base index will be the economic
price adjustment for the period being considered for adjustment.
The Government will notify the contractor by contract modification specifying the percentage increase or decrease
to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage
increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and
separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.
If the Government exercises an option, the extended contract shall be considered to include this economic price
adjustment clause.
PREAWARD SURVEY: In order to determine the responsibility of the prime contractor the Government reserves
the right to conduct an on-site preaward survey at the contractor's facility or to require other evidence of technical,
production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the
financial determination, the contractor in line for award may be required to provide one or more of the following
financial documents:
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility
by the Government. Failure to provide the requested information in the time specified by the Government may
result in the Contracting Officer not having adequate information to reach an affirmative determination of
responsibility.
SECURITY REQUIREMENTS: During the performance of this contract, legal documents, including personally
identifiable information (PII)) and Sensitive But Unclassified (SBU) will be reproduced. Due to the sensitive nature
of the documents furnished, all materials must be kept confidential. This material is not for public consumption and
should be handled with extreme care.

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The contractor shall not release or sell to any person any information or materials received from the Government
under the contract; nor shall the contractor use the information or materials for any purpose other than that for which
it was provided to the contractor under the terms of the contract.
The contractor shall not retain or distribute, in any form, any part of the materials furnished by the Government
which are not consumed in the preparation of the work or which are generated as a result of this contract. Proper
precautions shall be taken to ensure that all Government supplied materials are protected from damage. The
Government furnished materials shall be returned in the same condition as originally furnished, unless otherwise
specified.
SECURITY WARNING: It is the contractor's responsibility to properly safeguard personally identifiable
information (PII) from loss, theft, or inadvertent disclosure and to immediately notify the Government of any loss
of personally identifiable information. PII is "information which can be used to distinguish or trace an individual's
identity, such as their name, social security number, biometric records, etc., alone, or when combined with other
personal or identifying information which is linked or linkable to a specific individual, such as date and place of
birth, mother's maiden name, etc." (Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but
are not limited to:
(a) Personal identification number, such as passport number, driver's license number, taxpayer identification
number, or financial account or credit card number;
(b) Address information, such as street address or personal email address.
(c) Personal characteristics, including photographic image (especially of face or other distinguishing characteristic),
fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, voice signature, facial
geometry).
WARNING: Proper control and handling must be maintained at all times to prevent any information or materials
required to produce the product ordered under these specifications from falling into unauthorized hands. Unless
otherwise indicated herein, all erroneous/extra copies produced by the contractor are to be destroyed beyond
recognition by means of abrasive destruction, burning, shredding, or other method that guarantees complete
protection against access.
DISPOSAL OF WASTE MATERIALS: The contractor is required to demonstrate how all waste materials used
in the production of sensitive information will be definitely destroyed, i.e., burning, pulping, shredding, macerating,
or other suitable similar means. Electronic records must be definitely destroyed in a manner that prevents
reconstruction. Definitely destroying the records means the material cannot be reassembled and used in an
inappropriate manner in violation of law and regulations. Sensitive records are records that are national security
classified or exempted from disclosure by statute, including the Privacy Act or regulation.
If the contractor selects shredding as a means of disposal, it is preferred that a cross-cut shredder be used. If a strip
shredder is used, the strips must not exceed one-quarter inch.
The contractor must provide the method planned to dispose of the materials. At Government's option, contractor
may be required to return all waste materials to the ordering agency.
SECURITY CONTROL PLAN: The contractor shall operate and maintain an effective security system whereby
materials used to perform the contract are manufactured and/or stored (e.g. while awaiting distribution or disposal)
so as to ensure against theft and/or the unauthorized possession of the materials.
Contractor is cautioned that Government provided information shall not be used for non-government business.
Specifically, Government information shall not be used for the benefit of a third party.

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The contractor shall present, in writing, to the Contracting Officer via email within two (2) workdays of being
notified to do so by the Contracting Officer or his/her representative, detailed plans for the following activities. The
workday after notification to submit will be the first day of the schedule.
These proposed plans are subject to review and approval by the Government, and award will not be made
prior to approval of same. The Government reserves the right to waive some or all of these plans.
Prior to award, the contractor and his or her employees may be required to read and sign a "Confidentiality
Agreement" supplied by the ordering agency.
Any forthcoming changes by the contractor, will require the contractor notifying the Government and forwarding
the updated and signed agreements.
The Government retains the right to conduct on-site security reviews at any time during this contract.
1. The plan shall contain at a minimum how government files (data) will be secured to prevent disclosure to
a third party prior to and after termination of contract;
2. Explain how all accountable materials will be handled throughout all phases of production;
3. How the disposal of waste materials will be handled; and,
4. How all applicable Government-mandated security/privacy/rules and regulations as cited in this contract
shall be adhered to by the contractor.
Option Years: For each option year that may be exercised, the contractor will be required to re-submit, in writing,
the above plans detailing any changes and/or revisions that may have occurred. The contractor should be prepared
to submit these plans to GPO within five (5) workdays of notification of the option year being exercised.
If there are no changes/revisions, the contractor will be required to submit to the Contracting Officer a statement
confirming that the current plans are still in effect.
POSTAWARD CONFERENCE: Unless waived by the GPO Contracting Officer, the total requirements of the
job as indicated in these specifications, will be reviewed by Government representatives with the contractor's
representatives, immediately after award. At the option of the Government, the post award conference may be held
via teleconference or waived.
ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned
and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented
by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the
quantity to be produced and any other information pertinent to the particular order.
ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the
Government. Orders may be issued under the contract from November 1, 2026 through October 31, 2027, plus for
such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and
conditions of the contract. The contract shall control in the event of conflict with any print order. A print order
shall be "issued" upon notification by the Government for purposes of the contract when it is electronically
transmitted or otherwise physically furnished to the contractor in conformance with the schedule.
REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.
Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance
with the clause entitled "ORDERING". The quantities of items specified herein are estimates only, and are not
purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the

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items set forth herein do not result in orders in the amounts or quantities described as "ESTIMATED", it shall not
constitute the basis for an equitable price adjustment under this contract.
Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth
which are required to be purchased by the Government activity identified on page 1.
The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total
orders under this contract, if any.
Orders issued during the effective period of this contract and not completed within that time shall be completed by
the contractor within the time specified in the order, and the rights and obligations of the contractor and the
Government respecting those orders shall be governed by the terms of this contract to the same extent as if
completed during the effective period of this contract.
If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the
earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an
order providing for the accelerated shipment/delivery, the Government may procure this requirement from another
source.
The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.
Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set
forth herein which are called for by print orders issued in accordance with the "ORDERING" clause of this contract.
PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the
following: design, develop, or operate a system of records on individuals to accomplish an agency function in
accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable
agency regulations. Violation of the Act may involve the imposition of criminal penalties as stated in 5 U.S.C. 552a
(i)(1) CRIMINAL PENALTIES. It is incumbent upon the contractor to inform its officers and employees of the
penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C. 552a
(i)(1) CRIMINAL PENALTIES and m(1) GOVERNMENT CONTRACTORS.
PRIVACY ACT
(a) The contractor agrees:
(1) to comply with the Privacy Act of l974 and the rules and regulations issued pursuant to the Act in
the design, development, or operation of any system of records on individuals in order to
accomplish an agency function when the contract specifically identifies (i) the system or systems
of records and (ii) the work to be performed by the contractor in terms of any one or combination
of the following: (A) design, (B) development, or (C) operation;
(2) to include the solicitation notification contained in this contract in every solicitation and resulting
subcontract and in every subcontract awarded without a solicitation when the statement of work in
the proposed subcontract requires the design, development, or operation of a system of records on
individuals to accomplish an agency function; and
(3) to include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this
contract which require the design, development, or operation of such a system of records.
(b) In the event of violations of the Act, a civil action may be brought against the agency involved where
the violation concerns the design, development, or operation of a system of records on individuals to
accomplish an agency function, and criminal penalties may be imposed upon the officers or employees
of the agency where the violation concerns the operation of a system of records on individuals to
accomplish an agency function. For purposes of the Act when the contract is for the operation of a
system of records on individuals to accomplish an agency function, the contractor and any employee of
the contractor is considered to be an employee of the agency.

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(c) The terms used in this clause have the following meanings:
(1) "Operation of a system of records" means performance of any of the activities associated with
maintaining the system of records including the collection, use, and dissemination of records.
(2) "Record" means any item, collection or grouping of information about an individual that is
maintained by an agency, including, but not limited to, his education, financial transactions,
medical history, and criminal or employment history and that contains his name, or the
identifying number, symbol, or other identifying particular assigned to the individual, such as a
finger or voice print or a photograph.
(3) "System of records" on individuals means a group of any records under the control of any agency
from which information is retrieved by the name of the individual or by some identifying number,
symbol, or other identifying particular assigned to the individual.
PAYMENT:
Before any voucher will be accepted by GPO for payment, an itemized and totaled statement for each print order
must be submitted to the ordering agency for examination and certification as to the correctness of the vouchers as
applicable to the work performed. This certification by the ordering agency will suffice in lieu of submitting a
completed sample with the contractor's voucher.
Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode
coversheet program application is the most efficient method of receiving payment. Instruction for using this
method can be found at the following web address:
http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:
Comptroller, Stop: FMCE, Washington, DC 20401. For more information about the billing process refer to the
General Information of the Office of Finance web page located at: https://www.gpo.gov/how-to-work-with-
us/vendors/how-to-get-paid
Contractor is expected to submit invoices within 30 calendar days of completion for each print order.
NOTE: Contractor's billing invoice must be itemized in accordance with the line items in the "SECTION 4. -
SCHEDULE OF PRICES."
At time of invoicing, the contractor shall submit a copy of the print order, contractor's certified invoice, and all e-
mail delivery receipts via e-mail to TermContracts@gpo.gov.

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SECTION 2. - SPECIFICATIONS
SCOPE: These specifications cover the fast turnaround of black and color litigation documents, from hard copy
and electronically stored information, requiring such operations as document preparation, scanning, blowbacks,
duplicating/copying, binding, cloning, packing, and distribution.
TITLE: Litigation Support Services.
FREQUENCY OF ORDERS: Approximately eight (8) to 12 orders per year.
QUANTITY: Approximately one (1) to three (3) copies per order, except for Juror Questionnaires (see below).
NUMBER OF PAGES: Approximately 1,000 to 100,000 pages per order, except for Juror Questionnaires (see
below). It is anticipated that the majority of the leaves will reproduce face only and 8-1/2 x 11" documents.
Juror Questionnaires require production with approximately 20 pages, approximately 4 to 6 print orders per year.
1st phase reproduces blank questionnaires with approximately 125 collated and stitched sets. 2nd phase reproduces
the approximately 125 completed questionnaires with approximately six (6) collated and stitched sets.
TRIM SIZES:
Any trim size up to and including 8-1/2 x 14". Material smaller than 8-1/2 x 11" may be furnished but may be
reproduced onto an 8-1/2 x 11" sheet.
Juror Questionnaires are 8-1/2 x 11".
Tab Dividers: 8-1/2 x 11" body with 1/2" tab extension. Tab cut: 1/5th cut (5 tabs on 11" edge).
GOVERNMENT TO FURNISH:
Juror Questionnaires: The ordering agency will email one (1) Adobe PDF file for the 1st phase of production.
Furnished copy, loose or in a variety of bound styles, in boxes will be furnished. See "DOCUMENT
PREPARATION".
Banker-type boxes containing loose files to be scanned. Each box will consist of approximately 2,500 files. Each
file is made up of approximately 1 or 2 leaves.
Electronically Stored Information (ESI) on various digital storage media: CDs, DVDs, USB Drives, hard drives to
be duplicated.
Software: Microsoft Office Word or Adobe Acrobat PDF files may be sent via email. Electronic files saved as
.TIFF, JPEG, PDF, GIF, BMP, PNG, etc. and file types such as HTML, Excel, Database files, files may be provided.
On occasion, protected files may require password/passphrase to open and/or decrypt. Ordering agency will provide
to the contractor. Ordering agency currently using SecureZIP software.
If required, a Confidentiality Agreement may be sent to the contractor for review and signature, for the contract
term or per case basis, as needed.
Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial
identification marks of any kind, etc., carried on hard copy or electronic copy, must not print on finished product.
CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT
TO FURNISH," necessary to produce the products in accordance with these specifications.

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If required, the contractor must be able to accept files electronically via a contractor-hosted sFTP server. Appropriate
log-on instructions and protocol must be provided at time of award. The contractor must provide necessary security
for the sFTP, which at a minimum, must have a unique user ID and password.
Note: All software upgrades (for specified applications) which may occur during the term of the contract, must be
supported by the contractor.
STORAGE OF DISCOVERY MATERIAL: Contractor will be required to store discovery material as directed
by the ordering agency during the contract term at no additional charge to the Government. This requires the
contractor to produce and retain a copy of the discovery material for on-going litigation.
It is the Government's obligation to make the materials available to the defense for the production of discovery
materials. The DOJ provides it to the contractor and directs designated parties, (e.g. attorney), not working for the
ordering agency, to contact the contractor and order at their own expense. The contractor is, in effect, selling to the
authorized individuals. When required, the prices submitted in the "SCHEDULE OF PRICES" will be applied. An
authorized list will be provided with each print order. The contractor is responsible for collecting all fees for services
directly from the authorized parties. The Government is not liable for any copies not ordered via the print order.
The contractor will be responsible for organizing and updating files as new documents are received. Upon request,
the contractor shall furnish the U.S. Attorney's Offices with a list of all documents in storage. The list shall include
the attorney's name, the case name, the case number, the program and print order numbers. The U.S. Attorney's
Office will determine the disposition of the documents and direct the contractor to deliver the stored material to the
Government, or to dispose of the materials.
In addition to storage, the contractor must provide adequate space for authorized individuals to read and review
material, in addition to obtaining copies. Material shall be organized and arranged so as to provide expedient access
required for quick schedule reproduction. Every effort will be made to give as much notification as possible,
including making appointments, etc., in order to view the documents. However, occasionally, extreme
circumstances may occur where there will be little or no advance notice.
Given the unpredictable nature of legal proceedings, it is difficult to state exactly how long any future trial
proceeding might last. After the retained copy has been made available to other parties for reproduction for the
length of time determined by the U.S. Attorney's office, it shall be returned to the ordering agency.
DOCUMENT PREPARATION: The contractor shall provide document preparation services to include, but not
limited to, pre- and post-document handling services and document reconstruction services.
Hard copy documents may be furnished loose, bound, stitched, clipped, rubber-banded, in binders, Redweld-type
expansion folders, affixed notes, etc.
Documents may be fragile, have frayed edges, be of poor quality, yellowed, etc. The contractor will be required to
inspect all documents to determine their suitability for scanning. If contractor determines that any document is
unsuitable, contractor to contact the point of contract per print order.
Contractor must exercise reasonable care to ensure that the integrity of the material is preserved. Where materials
are stitched, or otherwise fastened or bound, care must be used in taking the materials apart to ensure that part of
the document is not obliterated or that the authenticity of the document becomes questionable.
Contractor may disassemble the furnished documents before production, unless it is a bound book or publication.
Contractor may not destroy the binding in any way, unless specified by the ordering agency.
There may be items that do not require scanning/duplicating, but these items do have to be maintained with the
applicable documents, or as otherwise indicated on the print order.
The contractor is required to re-assemble and re-bind furnished material in the same order or manner as received,
unless otherwise specified by the ordering agency.

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PREFLIGHT: Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished
media and publishing files to assure correct output of the required reproduction image. Any errors, media damage,
or data corruption that might interfere with proper file image processing must be reported to the point of contact on
the print order cc TermContracts@gpo.gov. Emails related to preflight must have the program number, print order
number and jacket numbers in the subject line.
The Government will make all author's alterations to the electronic files.
INTERVENTION: The level of handwork intervention required for scanning the furnished document(s) is
specified below:
No Intervention to Light Intervention: Furnished source materials that shall be ready to be inserted into the
automated document scanner requiring no deconstruction. (For example, looseleaf documents that are all one size.)
And/or furnished source materials that shall require slight deconstruction before being inserted into the automatic
document scanner. (For example, all one standard size documents that are rolled, stitched, or paper clipped.)
Medium Intervention: Furnished source materials that shall require moderate deconstruction before being inserted
into the automatic document scanner and consist of light intervention. (For example, documents of various standard
sizes; may include folder tabs and/or tab dividers; sticky notes to be removed and replaced.)
Heavy Intervention to Glass Work: Furnished source materials that shall require difficult deconstruction before
being inserted into the automatic document scanner and consist of light and/or medium intervention. (For example,
documents of various standard sizes; may include pages that are folded, torn, or stuck together.) And/or, furnished
source materials that consist of originals that can only be scanned manually on the scanner glass and may include,
but are not limited to, receipts, half-pages, envelopes, onion skin or thermal facsimile paper, odd-sized originals,
checks, permanently bound books, two-sided spiral bound publications, computer forms that cannot automatically
feed, and extremely poor quality originals that require extensive handling and analysis on a page-by-page basis.
STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed
for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated
September 2019.
Government Paper Specification Standards No. 13 - https://www.gpo.gov/docs/default-source/forms-and-
standards-files-for-vendors/vol_13.pdf.
All text paper used in each copy must be of a uniform shade. The paper to be used will be indicated on each print
order.
Black and/or Color (Text):
White Writing, basis weight: 20 lbs. per 500 sheets, 17 x 22", equal to JCP Code D10; or at contractor's option,
White Uncoated Text, basis weight: 50 lbs. per 500 sheets, 25 x 38", equal to JCP Code A60; or at contractor's
option, White Plain Copier, Xerographic, basis weight: 20 lbs. per 500 sheets, 17 x 22", equal to JCP Code O-65.
Colored Writing, basis weight: 20 lbs. per 500 sheets, 17 x 22", equal to JCP Code D10.
Die-Cut Tab Dividers: White Index, basis weight, 110 lbs. per 500 sheets, 25-1/2 x 30-1/2", equal to JCP Code
K10.
DUPLICATING/COPYING: Contractor must produce exact duplicates of the copy furnished, exactly the way it
was furnished to them, unless otherwise indicated on the print order.
All reproduced copy must be legible. At a minimum, duplicated pages must maintain the quality of the furnished
original. Copies will not be acceptable if they contain background tone, strip-lines, or are not equal to the furnished
copy.