Request for Proposal - Uncontrolled Crosswalk Enhancements Project
| Location: | California |
|---|---|
| Posted: | Mar 25, 2026 |
| Due: | Apr 22, 2026 |
| Agency: | City of San Leandro |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 64283 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
64283
|
| Bid Title: |
Request for Proposal - Uncontrolled Crosswalk Enhancements Project
|
| Category: | All Open RFPs |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSALS
UNCONTROLLED CROSSWALK ENHANCEMENTS PROJECT
PLAN, SPECIFICATIONS, AND ESTIMATE (PS&E)
RFP NO. 64283
RFP Issue Date:
March 25, 2026
Email Proposals Submittal Due Date:
April 22, 2026
Proposals via Email:
sperez@sanleandro.org
TABLE OF CONTENTS
I. INTRODUCTION .................................................................................................................. 3
II. BACKGROUND .................................................................................................................... 3
III. PROJECT OVERVIEW AND OBJECTIVES ....................................................................... 3
IV. SCOPE OF SERVICES .......................................................................................................... 3
V. PROPOSAL REQUIREMENTS ............................................................................................ 7
VI. SUBMITTAL REQUIREMENTS........................................................................................ 10
VII. ESTIMATED SCHEDULE .................................................................................................. 10
VIII. EVALUATION OF PROPOSALS................................................................................... 11
IX. PROPOSER INTERVIEWS ................................................................................................. 12
X. PROPOSER INTERVIEW CRITERIA................................................................................ 13
XI. DELIVERABLES REQUIRED OF SELECTED CONSULTANT...................................... 13
XII. CONDITIONS ....................................................................................................................... 13
Attachment A – Consulting Services Agreement
Attachment B – Living Wage Guidelines and Frequently Asked Questions (FAQs)
Attachment C – Living Wage Self Verification Form
Attachment D – Reference Materials
RFP No. 64283 Uncontrolled Crosswalk Enhancements
Page 2 of 49
REQUEST FOR PROPOSALS
UNCONTROLLED CROSSWALK ENHANCEMENT PROJECT
The City of San Leandro, as the implementing agency, desires to solicit qualified proposals to
develop Plan, Specifications, and Estimate (PS&E) for the Uncontrolled Crosswalk Enhancement
Project (“Project”) in accordance with this Request for Proposals (RFP). Award resulting from this
RFP will be a fixed contract.
I. INTRODUCTION
The City of San Leandro is seeking a consultant firm to enter into a Consultant Services
Agreement related to developing Final Plans, Specifications, and Estimates (PS&E) for the
Uncontrolled Crosswalk Enhancement Project (“Project”). The Project is located at various
locations in the City of San Leandro.
II. BACKGROUND
The Uncontrolled Crosswalk Enhancement Project is a pedestrian safety project with the goal to
reduce pedestrian crashes including severely injured and fatal injuries at uncontrolled pedestrian
crossings in the City of San Leandro. The San Leandro Local Roadway Safety Plan (2022)
identified collisions at pedestrian crossing at unsignalized intersections and a need to improve
the safety and visibility at these crossings within San Leandro.
The Highway Safety Improvement Program (HSIP), codified as Section 148 of Title 23, United
States Code (23 U.S.C. §148) is one of the core federal-aid programs. The purpose of the HSIP
program is to achieve a significant reduction in traffic fatalities and serious. The City of San
Leandro was awarded federal funding from HSIP Cycle 12 for the Project.
III. PROJECT OVERVIEW AND OBJECTIVES
The Project aims to enhance pedestrian safety and accessibility at seven (7) uncontrolled
pedestrians crossings in the City of San Leandro. These seven locations include: (1) Manor
Boulevard and Crosby Street, (2) Manor Boulevard and Thoits Street, (3) Dutton Avenue and
Arbor Drive, (4) Farnsworth Street and Devonshire Avenue, (5) 150th Avenue and Lark Street,
(6) East 14th Street and Lorraine Drive, and (7) Farnsworth Street and Chapel Avenue. The
conceptual plans can be found in Attachment D ‘Reference Materials’. The Project will develop
a complete PS&E package incorporating recommendations from the San Leandro Local
Roadway Safety Plan.
IV. SCOPE OF SERVICES
The Consultant shall be familiar with and will be responsible for providing and performing all
activities necessary to deliver the Project in the PS&E phase. The Consultant should identify and
explain the necessity for any additional tasks not within the scope of services detailed below,
RFP No. 64283 Uncontrolled Crosswalk Enhancements
Page 3 of 49
including any modified assumptions required in order to successfully deliver the Project. The key
components of the scope of services, and anticipated tasks, are as follows:
• Project Management
• Stakeholder and Utility Coordination
• PS&E Development (35%, 65%, and 100%)
• Design Services During Construction
Tasks
1.0 Project Management
This task includes all work by the Consultant to effectively manage the scope, cost, and
schedule of the Project. This may include but is not limited to the following activities and
deliverables identified below:
• Coordinate with Project design staff and subconsultants to assure free and timely
flow of information of each task activity
• Manage contract costs
• Prepare and maintain a detailed Critical Path Method schedule, and submit an
updated electronic file schedule on a quarterly or as-needed basis
• Develop and maintain a quality assurance / quality control (QA / QC) program
• Establish an efficient web-based documentation system to share and manage
Project files
• Project kick-off meeting
• Monthly project status check-ins between San Leandro and the Consultant or as-
needed
• Consultant responsibilities shall include preparing agendas and meeting minutes
Deliverables:
• Monthly Invoices
• Monthly Progress
• Critical Path Method Schedule
• Meeting Agenda and Meeting Minutes
2.0 Stakeholder and Utility Coordination
This task includes all work by the Consultants to coordinate with stakeholders and
utilities and secure necessary approvals. It is expected for Caltrans as a key stakeholder
for the review and approval for improvements for location (6) at East 14th Street and
Lorraine Boulevard.
• Comment and response review meeting per design submittal package (35%, 65%,
100%). As needed, the Consultant shall organize and facilitate workshop style
meetings to review comments from stakeholder agencies on the plans and
specifications. Prior to these meetings, a comment-response matrix shall be
RFP No. 64283 Uncontrolled Crosswalk Enhancements
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provided to the stakeholder agency for review. The focus of these meetings shall
be to seek clarification on any comments that are unclear and provide rationale for
comments/requests that are proposed not to be incorporated. Other affected
stakeholder agencies that have an interest include Caltrans in the meeting as
necessary. These meetings are assumed to happen via a virtual platform.
3.0 35% PS&E Package
The Consultant shall review the conceptual plan and previous comments, and prepare the
35% PS&E. The Consultant shall conduct topographic surveys to obtain existing and
representative survey data from past projects from the Project corridor as needed to
support the design of the Project. The Consultant shall also develop technical
specifications and engineer’s estimates. The PS&E documents may include, but are not
limited to, the following:
• Title Sheet and Vicinity Map
• Survey and Project Control
• Demolition Plan
• Layout
• Typical Sections
• Construction Details
• Drainage Plan and Profiles
• Utility Plan
• Signage and Striping Plans
• Landscaping and Irrigation (for Urban Design) Plans
• Electrical Plans (Traffic Signal Modifications, Flashing Beacons, Lighting)
As Part of the 35% PS&E task, the Consultant shall prepare all required engineering
technical reports, which may include, but not limited to the following:
• Drainage / Hydraulics Report
• Lead Compliance Report
• Storm Water Data Report (SWDR) or equivalent to capture necessary Municipal
Regional Permit MRP requirements and Construction Site Best Management
Practices
• Turning Template exhibits as needed, to ensure intersection designs accommodate
large vehicles (transit vehicles, fire, garage, commercial delivery)
• Photometric analysis
The Consultant shall provide stakeholder/utility coordination as applicable should there
be a determined need to relocate any utilities (including adjustments). The Consultant
shall consider potholing for any new signal pole, flashing beacon pole, or electrolier
foundations to ensure no conflicts with underground utilities as part of this task.
Deliverables:
• 35% PS&E Package
RFP No. 64283 Uncontrolled Crosswalk Enhancements
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