JWCE Equipment Repair & Maintenance Services RFP

TOWN OF ENFIELD, CONNECTICUT
REQUEST FOR PROPOSALS
DEPARTMENT OF PUBLIC WORKS
JWCE EQUIPMENT REPAIR & MAINTENANCE SERVICES
September 16, 2026
Sealed proposals for the services named above will be received at the office of the Director of
Finance until 11.00 a.m. EST on Wednesday, September 30, 2026. Thereafter, proposals will be
opened in public and read aloud or opened and read aloud pursuant to the applicable provisions
of the Governor's Executive Orders. Responses received after that date and time will not be
accepted.
Beginning Wednesday, September 16, 2026, specifications and proposal documents may be
obtained from Carl Johnson, Deputy Director of Public Works - Capital Projects & Administration,
at (860) 763-8806 | cajohnson@enfield.org, or the Town's website www.enfield-ct.gov/bids.aspx.
The Town of Enfield reserves the right to accept or reject any, all, or any part of proposals, to
waive formalities or informalities, and to make an award that is deemed to be in the best
interests of the Town.
The Town is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small
and women-owned business enterprises are encouraged to respond.
John A. Wilcox,
Director of Finance
EOE/AA
JWCE Equipment Repair & Maintenance Services RFP - Page 1

TOWN OF ENFIELD, CONNECTICUT
REQUEST FOR PROPOSALS
DEPARTMENT OF PUBLIC WORKS
JWCE EQUIPMENT REPAIR & MAINTENANCE SERVICES
STANDARD INSTRUCTIONS
1. INTRODUCTION
The Town of Enfield is soliciting proposals for the above-named services. If there are any
conflicts between the instructions in these Standard Instructions and any other proposal
document(s), these Standard Instructions shall prevail.
2. KEY EVENT DATES
Advertisement of Request for Proposals .................................................. September 16, 2026
Public Proposal Opening .........................11:00 a.m. EST, Wednesday, September 30, 2026
Proposal Awarded (Not Definite) ................................................. Week of October 05, 2026
Commencement of Work ..................................................................... See Work Description
3. OBTAINING PROPOSAL DOCUMENTS
Beginning Wednesday, September 16, 2026, proposal documents will be available
electronically, at no cost, by email request to cajohnson@enfield.org or on the Town's
website at www.enfield-ct.gov/bids.aspx. Any questions concerning the project named
above should be directed to Carl Johnson, Deputy Director of Public Works - Capital
Projects & Administration, at (860) 763-8806.
4. PROPOSAL SUBMISSION INSTRUCTIONS
One (1) original and two (2) copies of all proposals must be submitted in a sealed
envelope clearly marked " JWCE EQUIPMENT REPAIR & MAINTENANCE SERVICES". If
forwarded by mail or courier, the sealed envelope must be addressed to "Director of
Finance, Town of Enfield, 820 Enfield Street, Enfield, Connecticut 06082". Proposals must
be at the office of the Director of Finance by the time of the Public Proposal Opening date
noticed in Section 2 entitled, Key Event Dates. Since all submissions must be dated and
time-stamped, the Finance Department will only accept proposals Monday through
Friday, from 9:00 a.m. to 5:00 p.m. EST (excluding holidays). Postmarks are NOT an
acceptable waiver of this policy. Corrections and/or modifications received after the first
proposal is publicly opened will NOT be accepted.
a. Ditto marks or words such as "SAME" on the Proposal Form are NOT considered writing
and must not be used.
b. All information must be submitted in ink or typewritten. Mistakes may be crossed out
and corrections inserted. Corrections must be initialed by the person signing the
proposal.
c. Proposal(s) are considered valid for ninety (90) days after proposal(s) are opened.
Proposers may not withdraw, cancel, or modify their proposal for a period of ninety
(90) days after proposal(s) are opened.
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STANDARD INSTRUCTIONS (CONTINUED)
d. Proposals must be signed by an authorized person representing the legal entity of the
firm submitting the proposal.
e. The inability to meet any specified requirements must be stated in writing and
attached to the Proposal Form or written on the Proposal Form.
5. PRESUMPTION OF PROPOSER BEING FULLY INFORMED
At the time the first proposal is opened, each Proposer is presumed to have read and be
thoroughly familiar with all proposal and contract documents. Failure or omission of the
Proposer to receive or examine any information shall in no way relieve any Proposer from
obligations with respect to their proposal.
6. INTERPRETATION OF ACCEPTABLE WORK
The specifications, proposal and contract documents are to be interpreted as meaning
those acceptable to the Town of Enfield. Any substantive changes or interpretations will
be issued by the Town in writing as an addendum.
7. TAX EXEMPTIONS
The Town of Enfield is exempt from Federal Excise taxes and Connecticut Sales and Use
taxes. Firms shall avail themselves of these exemptions.
8. INSURANCE AND INDEMNIFICATION
Provider shall agree to maintain in force at all times during the contract the following
minimum coverage. Insurance shall be written with Carriers approved in the State of
Connecticut and with a minimum AM Best's Rating of "A" VIII. In addition, all Carriers are
subject to approval by the Town of Enfield. Minimum Limits:
a. Commercial General Liability Each Occurrence $1,000,000 and $2,000,000 Aggregate.
Town of Enfield shall be named as an Additional Insured on a primary non-
contributory basis for ongoing and completed operations. Waiver of Subrogation to
be provided.
b. Auto Liability Combined Single Limit $1,000,000 for all owned, hired, and non-owned
vehicles for property damage and liability. Proof of Inland Marine coverage. Town of
Enfield shall be named as an Additional Insured on a primary non-contributory basis.
Waiver of Subrogation to be provided.
c. Umbrella/Excess Liability $5,000,000 per occurrence and $5,000,000 Aggregate. General
Liability, Auto Liability and Workers' Compensation to be listed as underlying coverages.
Umbrella/Excess Liability to follow form with respect to Additional Insured on a primary
non-contributory basis and Waiver of Subrogation.
d. Workers' Compensation - For all the employees employed on said Work shall be
maintained in accordance with Connecticut's Workers' Compensation Act. In case
any class of employees engaged in hazardous Work under the contract at the site of
the Work is not protected under the Workers' Compensation Act, the CONTRACTOR
shall provide Workers' Compensation Insurance for the protection of its
employees not otherwise protected. Waiver of Subrogation to be provided.
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STANDARD INSTRUCTIONS (CONTINUED)
e. A thirty (30) day Notice of Cancellation applies for the Town of Enfield. If any policy
is written on a "Claims Made" basis, the policy must be continually renewed for a
minimum of five (5) years from the completion date of this contract. If the policy is
replaced and/or the retroactive date is changed, then the expiring policy must be
endorsed to extend the reporting period for claims for the policy in effect during the
contract for five (5) years from the completion.
f. Exceptions to the Town's Insurance requirements are subject to the sole discretion of
the Town of Enfield.
If any policy is written on a "Claims Made" basis, the policy must be continually renewed
for a minimum of two (2) years from the completion date of this contract. If the policy is
replaced and/or the retroactive date is changed, then the expiring policy must be
endorsed to extend the reporting period for claims for the policy in effect during the
contract for two (2) years from the completion date.
Where permitted by law, the Contractor shall defend, indemnify, and hold harmless the
Town of Enfield and all of its officers, employees, and agents from all suits, actions, or
claims of any character, name, or description brought for or on account of any injury or
damage caused to any person or property as a result of, in connection with, or pursuant
to the performance of the Contractor, including all costs incurred by the Town of Enfield
in defending itself against such claims or actions, in proportion to the extent that the
Contractor is held liable for same by an arbiter of competent jurisdiction. As much of any
money that may be due to the Contractor under the Contract as the Town of Enfield
considers necessary for the purpose of such indemnification or holding the Town of
Enfield harmless may be retained for such use by the Town of Enfield; and the Contractor's
surety bonds may be held until such suit or suits, action or actions, claim or claims, as
aforesaid, shall have been settled and until the Contractor has furnished to the Town of
Enfield suitable evidence to that effect. Such indemnity shall not be limited by reason of
any insurance coverage required under the Contract.
9. PROPOSAL BOND
Proposers are required to furnish a proposal surety at the time the first proposal is opened
in the amount of five thousand ($5,000.00) dollars. The proposal surety should be in one
of the following three (3) forms: (a) a bank certified check, (b) a bank check, or (c) a surety
company bond. The surety company must be authorized to write such surety bonds in
the State of Connecticut. Checks or bonds must be drawn to the order of "Town of Enfield,
Attention Finance Director".
10. PERFORMANCE BOND AND PAYMENT BOND
To ensure the faithful execution of this Request for Proposals according to its provisions,
the Contractor awarded this proposal must provide to the Town of Enfield, at the
Contractor's expense, a Performance and a Payment Bond in the amount of five thousand
($5,000.00) dollars each. The bonds must be issued by a company authorized to write
such surety bonds in the State of Connecticut. The bonds shall be drawn to the order of
the "Town of Enfield, Attention Finance Director", and delivered to the Town prior to
commencement of work. On projects less than fifty thousand ($50,000) dollars the
Contractor may substitute the performance bond (but not the payment bond), for a bank
JWCE Equipment Repair & Maintenance Services RFP - Page 4

STANDARD INSTRUCTIONS (CONTINUED)
certified check or a bank cashier's check in the amount of five thousand ($5,000.00)
dollars.
11. PERMITS
The Contractor is solely responsible for obtaining all required permits, obtaining all
necessary inspections and approvals, and for satisfying any and all fees. The Town will
waive all Town of Enfield fees for building permits and inspections.
12. FAIR EMPLOYMENT PRACTICES
The Proposer agrees not to discriminate against any employee or applicant for
employment in the performance of this proposal's work with respect to hire, tenure,
terms, conditions, or privileges of employment due to race, sex, age, religion, national
origin, or other conditions proscribed by State or Federal law.
13. AWARDING THE CONTRACT
a. The Town of Enfield reserves the right to accept or reject, all, or any part of this
proposal, to waive formalities or informalities, and to make an award that is deemed
to be in the best interests of the Town.
b. It is the Town's policy not to award to those who owe Town of Enfield prior year(s)
property taxes.
c. The "Proposal Awarded" date noticed in Section 2 entitled Key Event Dates is the date
the proposal is anticipated to be awarded. It is not a date certain.
14. MODIFICATIONS AND ADDENDA
The Town may, before or after proposal opening and in its sole discretion, clarify, modify,
amend, or terminate this RFP if the Town determines it is in the Town's best interest. Any
such action shall be affected by a posting on the Town's website, www.enfield-
ct.gov/bids.aspx. Each Proposer is responsible for checking the Town's website to
determine if the Town has issued any addenda and, if so, to complete its proposal
documents in accordance with the RFP as modified by the addenda.
15. TERM OF CONTRACT
It is anticipated that the initial Contract period shall be from date of contract execution
through June 30, 2027. The Town shall have the option to renew the contract for two (2)
additional one (1) year terms upon thirty (30) days' notice to the Contractor. The total
contract period, including all options for renewal, shall not exceed thirty-six (36) months. If
the Town exercises its option to renew this contract, it will provide written notice to the
Contractor thirty (30) days prior to the commencement of the renewal term.
16. STANDARD FORM OF CONTRACTUAL AGREEMENT
The Town of Enfield intends to enter into the Town's standard contract with the
successful proposer, a sample of which is attached hereto. The contract will include and
incorporate the provisions of this Request for Proposals, including the Standard
Instructions; Scope of Work; and the Proposal Form submitted by the successful
proposer. In the event of any conflict between the Request for Proposals and the
successful Proposer's Proposal Form, the RFP shall prevail.
JWCE Equipment Repair & Maintenance Services RFP - Page 5

STANDARD INSTRUCTIONS (CONTINUED)
17. OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA)
The successful Proposer shall follow all applicable rules and regulations as set forth in 29
Code of Federal regulations (CFR). Prior to the commencement of any work performed
pursuant to this RFP, the successful Proposer shall provide to the Director of Public Works
with a listing and description of all appropriate safety programs.
END OF STANDARD INSTRUCTIONS
JWCE Equipment Repair & Maintenance Services RFP - Page 6

TOWN OF ENFIELD, CONNECTICUT
REQUEST FOR PROPOSALS DEPARTMENT
OF PUBLIC WORKS
WATER POLLUTION CONTROL
JWCE EQUIPMENT REPAIR & MAINTENANCE SERVICES
SCOPE OF WORK
1. SELECTION PROCESS
The Town of Enfield is seeking a vendor to provide JWC Environmental (JWCE) grinders, OEM
parts, and repair services for wastewater treatment and reclamation facilities. The selected
vendor will be responsible for supplying certified JWCE grinders and OEM parts, as well as
providing maintenance, repair, replacement, and rapid-response service support. The vendor
must be a JWCE manufacturer-certified representative or distributor and manufacturer-
authorized service provider. The contract will include ancillary support services such as training,
diagnostics, troubleshooting assistance, and documentation management.
* The vendor must provide training for facility staff on replacement procedures,
troubleshooting, and diagnostics.
* The vendor must maintain documentation of all replaced or upgraded parts for compliance
and asset management purposes.
* The vendor must ensure all personnel possess proper identification badges to access any
Town site.
* The vendor must provide technician, helper(s), and/or laborer(s) rate quotes for straight time,
overtime, and weekend and holiday rates.
Any questions concerning this Request for Proposals are to be directed to Carl Johnson, Deputy
Director of Public Works - Capital Projects & Administration, 40 Moody Road, Enfield, CT
06082, (860)763-8806 | CaJohnson@Enfield.org.
This specification describes the minimum requirements for the supply of grinders, parts, equipment,
and ancillary associated services necessary to provide, maintain, replace, inspect, and repair JWC
Environmental (JWCE) grinders, parts, and related equipment installed at various facilities for the
Water Pollution Control Division of the Department of Public Works in Enfield, Connecticut. The
awarded contractor shall furnish all labor, materials, equipment, tools, transportation, supervision,
and related services necessary to support the operational and maintenance needs associated with
JWCE equipment and systems utilized by the Town.
CLASSIFICATION
* Group I - Grinders: Supply of JWCE grinders and associated equipment components.
* Group II - Parts - Cutter Assemblies: Supply of cutter assemblies and related replacement parts
compatible with JWCE equipment.
* Group III - Parts - Channel Monster: Supply of replacement parts and components associated
with JWCE Channel Monster equipment.
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SCOPE OF WORK (continued)
* Group IV - Parts - Muffin Monster Model 30004T-12: Supply of replacement parts and
components associated with JWCE Muffin Monster Model 30004T-12 equipment.
* Group V - Miscellaneous / Ancillary Services: Ancillary support services including training,
diagnostics, troubleshooting assistance, documentation management, labor support,
inspections, maintenance assistance, and related miscellaneous services associated with JWCE
equipment and systems.
1.1 GROUPS I - IV REQUIREMENTS
1.1.1 The bidder must be a JWCE manufacturer-certified representative or distributor and
manufacturer-authorized service provider for the JWCE equipment bid upon.
1.1.2 The bid on JWCE parts and accessories or equivalent must be supplied as stated on pricing
lines. Any substitutions must be clearly listed, approved for use with the JWCE unit specified, "drop
in" ready for service with no modifications required to the Town's system for installation. A
complete specification sheet must be provided with any substitutions.
1.1.3 All JWCE parts supplied must be JWCE manufacturer-certified and meet factory warranty
requirements for the JWCE equipment.
1.2 GROUP V - MISCELLANEOUS / SERVICES REQUIREMENTS
1.2.1 Vendor must provide training for facility staff on replacement procedures, troubleshooting,
and diagnostics.
1.2.2 Vendor must maintain documentation of all replaced or upgraded parts for compliance and
asset management purposes.
1.2.3 Vendor must ensure all personnel possess proper identification badges to access any City site.
1.2.4 Vendor must provide technician, helper(s), and/or laborer(s) rate quotes for the following:
Straight time (up to 40 hours); Overtime (over 40 hours); Rate per day/per hour; Weekend and
Holiday rates.
JWCE Equipment Repair & Maintenance Services RFP - Page 8

SCOPE OF WORK (continued)
2. CONTENTS OF PROPOSAL
* An overall introduction to the proposal.
* Proof of Authorized JWCE Equipment Factory repair, maintenance, and parts reseller.
* An explanation of the role of the Contractor as it relates to Town staff, including the
division of work between the Contractor and Town staff.
* The Proposal Form listing the rates and fees for the services listed therein.
* Identification and background of the Contractor's personnel involved.
* A list of clients for whom the Contractor has performed services similar to those described
in this Request for Proposals.
* The proposal shall be signed by an individual authorized to bind the Contractor. It should
include name, title, address, e-mail address and telephone number of individuals with
authority to negotiate and contractually bind the company, and who can also be contacted
during the period of proposal evaluation.
* The successful Contractor must submit a statement of the firm's Equal-Opportunity and
Affirmative Action policies.
3. WORK DESCRIPTION
The services required shall involve various JWCE EQUIPMENT REPAIR & MAINTENANCE
SERVICES located on Town Water Pollution Control facilities.
END OF SCOPE OF WORK
JWCE Equipment Repair & Maintenance Services RFP - Page 9

TOWN OF ENFIELD, CONNECTICUT
REQUEST FOR PROPOSALS DEPARTMENT
OF PUBLIC WORKS
JWCE EQUIPMENT REPAIR & MAINTENANCE SERVICES
PROPOSAL FORM [REQUIRED RESPONSES]
Under penalty of perjury and other remedies available to the Town of Enfield, the undersigned certifies
this proposal is submitted without collusion and all responses are true and accurate. If awarded this
proposal, it is agreed this forms a contractual obligation to provide services at fees specified in this
Proposal Form, subject to and in accordance with all instructions, proposal and contract documents,
including any addenda, which are all made part of this proposal.
Company Name:_________________________________________________________________________
ITEM 1 JWCE Authorized Technician Standard Labor Rate Per Hour: $_________________
(identify if this is a fully burdened rate).
Per Day: $_________________
ITEM 2 JWCE Authorized Technician Overtime Labor Rate Per Hour: $_________________
(identify if this is a fully burdened rate).
Per Day: $_________________
ITEM 3 JWCE Authorized Technician Holiday, Weekend, or Per Hour $_________________
Additional Labor Rate (identify if this is a fully burdened
rate).
Per Day $_________________
ITEM 4 JWCE Equipment Parts Municipal Discount from Retail Percentage: _________________%
Catalog Prices.
ITEM 5 Outside of Normal Business Hours Emergency Call Out. Per Hour: $_________________
ITEM 6 Vendor Standard Mark-Up of Wholesale Pricing Not Percentage: _________________%
Included in Discounted Retail Pricing.
JWCE Equipment Repair & Maintenance Services RFP - Page 10