Bid 1741: Sewer Jetting, Televising, and Root Cutting

BID PACKAGE
INCLUDING
CONTRACT DOCUMENTS AND
SPECIFICATIONS FOR
VILLAGE OF HINSDALE
BID NO: 1741
Sewer Jetting, Televising, and Root Cutting
Prepared by
Hinsdale Public Services Department
September 2026

VILLAGE OF HINSDALE
BID PACKAGE FOR
SEWER CLEANING, TELEVISING, & ROOT CUTTING
TABLE OF CONTENTS
1. Invitation for Bidder's Proposal
2. General Instructions to Bidders
3. Bidder's Proposal
4. Bidder's Sworn Acknowledgement
5. Bidder's Sworn Work History Statement
6. Successful Bidder Contract
Located at the End of the Successful Bidder's Contract
Contractor's Certification
Attachment A Supplemental Schedule of Contract Terms
Attachment B Specifications
Attachment C 2026 Root Cutting and Televising List
Attachment D Project Map
Appendix 1 Prevailing Wage Ordinance
Tentative Timeline of Key Dates Due Date
Ad Published in Daily Herald Thursday, September 17, 2026
Bid Package Published Thursday, September 17, 2026
Monday, September 28, 2026
1:30 PM
Bid Opening
19 E. Chicago Avenue
Hinsdale, Illinois 60521
Tentative Village Board First Reading Contract
Tuesday, October 6, 2026
Approval*
Tentative Village Board Second Reading
Tuesday, October 20, 2026
Contract Approval (If Necessary)*
*Dates are tentative and subject to change.

VILLAGE OF HINSDALE
CONTRACT FOR
SEWER CLEANING, TELEVISING & ROOT CUTTING
BID #1741
INVITATION FOR BIDDER'S PROPOSALS
OWNER: Village of Hinsdale
19 E. Chicago Avenue
Hinsdale, Illinois 60521
1. Invitation to Bid
Owner invites sealed Bidder's Proposals for the Work described in detail in the
Contract and generally described as follows:
The Contractor shall furnish all labor, supervision, supplies, tools, equipment and other
means necessary or proper for performing and completing the cleaning of approximately
80,000 lineal feet of sanitary, storm and combination sewers, root cutting approximately
33,519 lineal feet of storm or sanitary sewers, and televising approximately 7,020 lineal feet
of sanitary or storm sewers up to 30" in diameter. All sewer diameters shall be interior
dimensions.
The Work shall be delivered to the following Work Site:
The location of sewers to be cleaned, televised, or root cut during the contract term shall be
designated by the Village.
2. Defined Terms
All terms capitalized in this Invitation for Bidder's Proposals and in the other
documents included in the Bid Package are defined in the documents included in the Bid
Package, as hereinafter defined, and shall have such defined meanings wherever used.
3. The Bid Package
The Bid Package consists of the following documents, all of which are by this
reference made a part of this Invitation for Bidder's Proposals as though fully set forth herein:
(1) Invitation for Bidder's Proposals;
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INVITATION
(2) General Instructions to Bidders;
(3) Addenda, if issued;
(4) Bidder's Proposal;
(5) Bidder's Sworn Acknowledgement;
(6) Bidder's Sworn Work History Statement;
(7) Other Information Submitted by Bidder, if requested;
(8) Contract, including all of its Attachments and Appendices, if any.
4. Inspection and Examination
The Bid Package may be examined at the office of Owner as listed above. A
copy of the Bid Package may be purchased at the office of Owner upon payment of $[$].00 per
set, which fee is nonrefundable. Persons requesting documents to be sent by mail shall include
an additional $[$].00 per set to cover postage and handling. In making copies of the Bid Package
available to prospective Bidders, Owner does so only for the purpose of obtaining Bidder's
Proposals and such provision does not confer a license or grant for any other use.
Each prospective Bidder shall, before submitting its Bidder's Proposal, carefully
examine the Bid Package. Each prospective Bidder shall inspect in detail the Work Site and the
surrounding area and shall familiarize itself with all local conditions, including subsurface,
underground and other concealed conditions, affecting the Contract, the Work and the Work Site.
The Bidder whose Bidder's Proposal is accepted will be responsible for all errors in its Bidder's
Proposal including those resulting from its failure or neglect to make a thorough examination and
investigation of the Bid Package and the conditions of the Work Site and the surrounding area.
5. Bid Opening
Owner will receive sealed Bidder's Proposals for the Work until (Monday,
September 28, 2026 at 1:30 PM) at Owner's office listed above, at which time, or as soon
thereafter as possible, all Bidder's Proposals will be publicly opened and read aloud. Bidders or
their agents are invited to be present.
6. Bid Security, Bonds and Insurance
A. Bid Security. Each Bidder's Proposal shall be accompanied by a security
deposit of at least ten percent of the Bidder's Price Proposal in the form of (1) a Cashier's Check
or Certified Check drawn on a solvent bank insured by the Federal Deposit Insurance
Corporation and payable without condition to Owner or (2) a Bid Bond in a form satisfactory to
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INVITATION
Owner from a surety company licensed to do business in the State of Illinois with a general
rating of A and a financial size category of Class X or better in Best's Insurance Guide.
B. Performance and Payment Bonds. The successful Bidder will be required
to furnish a Performance Bond and a Labor and Material Payment Bond upon award of the
Contract, each in the penal sum of the full amount of the Contract Price, on forms provided by,
or otherwise acceptable to, Owner, from a surety company meeting the requirements set forth
above. Each Bidder's Proposal must be accompanied by a letter from such a surety company
stating that it will execute Bonds on forms provided by, or otherwise acceptable to, Owner, upon
award of the Contract to Bidder.
C. Insurance. The successful Bidder will be required to furnish certificates
and policies of insurance as required by Section 4.2 of the Contract upon award of the Contract.
Each Bidder's Proposal must be accompanied by a letter from Bidder's insurance carrier or its
agent certifying that said insurer has read the requirements set forth in the Contract and will issue
the required certificates and policies of insurance upon award of the Contract to Bidder.
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VILLAGE OF HINSDALE
CONTRACT FOR
SEWER CLEANING, TELEVISING & ROOT CUTTING
BID #1741
GENERAL INSTRUCTIONS TO BIDDERS
TABLE OF CONTENTS
Section Page
1. Interpretation of Documents Included in Bid Package ........................................................1
2. Calculation of Unit Price Proposals .....................................................................................2
3. Patriot Act ............................................................................................................................2
4. Taxes and Benefits ...............................................................................................................3
5. Permits and Licenses............................................................................................................3
6. Preparation of Bidder's Proposal ..........................................................................................3
7. Signature Requirements .......................................................................................................4
8. Bid Security .........................................................................................................................5
9. Submission of Bidder's Proposals ........................................................................................5
10. Withdrawal of Bidder's Proposals ........................................................................................6
11. Qualification of Bidders .......................................................................................................6
12. Disqualification of Bidders ..................................................................................................6
13. Award of Contract ................................................................................................................7
14. Notice of Award; Effective Date of Award .........................................................................8
15. Closing of Contract ..............................................................................................................8
16. Failure to Close ....................................................................................................................8
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VILLAGE OF HINSDALE
CONTRACT FOR
SEWER CLEANING, TELEVISING & ROOTCUTTING
BID #1741
GENERAL INSTRUCTIONS TO BIDDERS
1. Interpretation of Documents Included in Bid Package
A. Defined Terms. All terms capitalized in these General Instructions to
Bidders and in the other documents included in the Bid Package are defined in the documents
included in the Bid Package and shall have such defined meanings wherever used.
B. Implied Terms. If any personnel, equipment, materials, or supplies that
are not directly or indirectly set forth in the Contract are nevertheless necessary to the proper
provision, performance, and completion of the whole of the Work in accordance with the intent
of the Contract, each prospective Bidder shall understand such personnel, equipment, materials,
or supplies to be implied and shall provide for such personnel, equipment, materials, or supplies
in its Bidder's Proposal as fully as if it were particularly described.
C. Information Provided by Owner. When information pertaining to
subsurface, underground or other concealed conditions, soils analysis, borings, test pits, utility
locations or conditions, buried structures, condition of existing structures, and other preliminary
investigations is distributed with the Bid Package, or such information is otherwise made
available to any prospective Bidder by Owner, such information is distributed or made available
solely for the convenience of such prospective Bidder and is not part of the Bid Package. Owner
assumes no responsibility whatever in respect to the sufficiency or accuracy of any such
information, and there is no guaranty or warranty, either expressed or implied, that the conditions
indicated are representative of those existing throughout the Work or the Work Site, or that the
conditions indicated are representative of those existing at any particular location, or that
unanticipated conditions may not be present.
D. Addenda. No interpretation of the documents included within the Bid
Package will be made except by written addendum duly issued by Owner ("Addendum"). No
interpretation not contained in an Addendum shall be valid or have any force or effect whatever,
nor entitle any Bidder to assert any claim or demand against Owner on account thereof.
All Addenda issued prior to the opening of Bidder's Proposals shall become a part
of the Bid Package. Each prospective Bidder shall be responsible for inquiring from time to time
as to the availability of Addenda.
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INSTRUCTIONS
If any prospective Bidder is in doubt as to the true meaning of any part of the Bid
Package, such prospective Bidder shall submit to Owner a written request for an interpretation
thereof as far in advance of the scheduled opening of Bidder's Proposals as possible.
Owner shall use its best efforts to issue Addenda in response to all valid,
appropriate, and timely inquiries, but accepts no responsibility for doing so. Inquiries not
answered by Addenda shall be considered invalid, inappropriate, or untimely inquiries.
2. Calculation of Unit Price Proposals
On all items for which Bidder's Proposals are to be received on a unit price basis,
the approximate quantities stated in the Schedule of Prices are Owner's estimate only for Owner's
convenience in comparing Bidder's Proposals and shall not be relied upon by prospective
Bidders. Each prospective Bidder shall, before submitting its Bidder's Proposal, make its own
estimate of the quantities of Unit Price Items required to complete the Work and shall determine
its Price Proposal for each Unit Price Item in light of its own estimate.
3. National Security/USA Patriot Act, Prevailing Wage
Prevailing wage ordinance is not applicable to this contract.
Pursuant to the requirements of the USA Patriot Act and applicable Presidential
Executive Orders, CONTRACTOR represents and warrants to the Village of Hinsdale that
neither it nor any of its principals, shareholders, members, partners, or affiliates, as applicable, is
a person or entity named as a Specially Designated National and Blocked Person (as defined in
Presidential Executive Order 13224) and that it is not acting, directly or indirectly, for or on
behalf of a Specially Designated National and Blocked Person. CONTRACTOR further
represents and warrants to the Village of Hinsdale that CONTRACTOR and its principals,
shareholders, members, partners, or affiliates, as applicable, are not, directly or indirectly,
engaged in, and are not facilitating, the transactions contemplated by this Agreement on behalf of
any person or entity named as a Specially Designated National and Blocked Person.
CONTRACTOR hereby agrees to defend, indemnify and hold harmless the Village of Hinsdale,
its Corporate Authorities, and all Village of Hinsdale elected or appointed officials, officers,
employees, agents, representative, engineers, and attorneys, from and against any and all claims,
damages, losses, risks, liabilities, and expenses (including reasonable attorneys' fees and costs)
arising from or related to any breach of the foregoing representations and warranties.
CONTRACTOR further represents and warrants it is not acting, directly or
indirectly, for or on behalf of any person, group, entity, or nation named by the United States
Treasury Department as a Specially Designated National and Blocked Person, or for or on behalf
of any person, group, entity, or nation designated in Presidential Executive Order 13224 as a
person who commits, threatens to commit, or supports terrorism; and that CONTRACTOR is not
engaged in this transaction directly or indirectly on behalf of or facilitating this transaction
directly or indirectly on behalf of, any such person, group, entity, or nation. CONTRACTOR
hereby agrees to defend, indemnify, and hold harmless the Village of Hinsdale, its Corporate
Authorities, and all Village of Hinsdale elected or appointed officials, officers, employees,
agents, representative, engineers, and attorneys, from and against any and all claims, damages,
losses, risks, liabilities, and expenses (including reasonable attorneys' fees and costs) arising
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INSTRUCTIONS
from or related to any breach of the foregoing representation and warranty.
4. Taxes and Benefits
Owner is exempt from state and local sales, use, and excise taxes. Bidder's Price
Proposal shall not include any such taxes. A letter of exemption will be provided to the
successful Bidder, if necessary. Owner will not reimburse, nor assist the successful Bidder in
obtaining reimbursement for, any state or local sales, use or excise taxes paid by the successful
Bidder.
Bidder's Price Proposal shall include all other applicable federal, state, and local
taxes of every kind or nature applicable to the Work as well as all taxes, contributions, and
premiums for unemployment insurance, old age or retirement benefits, pensions, annuities or
other similar benefits.
5. Permits and Licenses
Except as otherwise expressly provided in Attachment A to the Contract, Bidder's
Price Proposal shall include the cost of obtaining all permits, licenses, and other approvals and
authorizations required by law for performance of the Work. It shall be the sole responsibility of
each prospective Bidder to determine the applicable permits, licenses, and other approvals and
authorizations and no extra compensation shall be paid by Owner for the successful Bidder's
failure to include these costs in its Bidder's Proposal.
6. Preparation of Bidder's Proposal
Bidder's Proposals to enter into the Contract for the Work shall be made only on
the blank Bidder's Proposal form furnished by Owner and included in the Bid Package. The
Bidder's Proposal form included in the Bid Package shall be removed from the Bid Package prior
to preparation for submission.
Entries on the Bidder's Proposal form shall be typed or legibly written in ink.
Price Proposals are to be written by words and by figures as provided on the Bidder's Proposal
form. In case of any conflict, words shall prevail. In case of any error in adding or multiplying
individual items, the prices listed for individual items shall control over any incorrect total of
such items. A Bidder's Proposal may be rejected if it does not contain a requested price for each
and every item named in the Bidder's Proposal form or may be interpreted as bidding "no
charge" to Owner for any item left blank.
Prospective Bidders are warned against making alterations of any kind to the
Bidder's Proposal form or to any entry thereon. Bidder's Proposals that contain omissions,
conditions, alterations, or additions not called for may be rejected or interpreted so as to be most
favorable to Owner.
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INSTRUCTIONS
Each Bidder shall securely staple into its Bidder's Proposal a copy of each
Addendum issued and shall include in the place provided therefor in the Bidder's Proposal form a
listing of all such Addenda.
Each Bidder shall complete and securely staple into its Bidder's Proposal the
Bidder's Sworn Acknowledgement and the Bidder's Sworn Work History Statement included in
the Bid Package, and shall staple into its Bidder's Proposal the Bid Security and the surety and
insurance commitment letters as specified in the Invitation for Bidder's Proposals.
Every Bidder submitting a Bidder's Proposal shall be conclusively deemed to
have evidenced an intention to be bound thereby whether or not the requirements for signing
Bidder's Proposals found in Section 7 of these General Instructions to Bidders are satisfied.
However, any Bidder's Proposal that fails to comply with Section 7 of these General Instructions
to Bidders may nevertheless be rejected.
Bidder's Proposals that are not submitted on the Bidder's Proposal form furnished
by Owner or that are not prepared in accordance with these General Instructions to Bidders may
be rejected. If a deficiently prepared Bidder's Proposal is not rejected, Owner may demand
correction of any deficiency and award the Contract to Bidder upon satisfactory compliance with
these General Instructions to Bidders.
7. Signature Requirements
A. Bidder's Proposals. The following requirements shall be observed in the
signing of each Bidder's Proposal:
(1) Corporations. Each Bidder's Proposal submitted by a corporation
shall be signed by the President or other authorized officer of the
corporation and shall also bear the attesting signature of the
Secretary or Assistant Secretary of the corporation.
(2) Partnerships. Each Bidder's Proposal submitted by a partnership
shall be signed by all of its general partners or by an attorney-in-
fact.
(3) Individuals. Each Bidder's Proposal submitted by an individual
shall be signed by such individual or by an attorney-in-fact.
(4) Joint Ventures. Each Bidder's Proposal submitted by a joint
venture shall be signed by each signator of the joint venture
agreement by which such joint venture was formed in accordance
with the applicable provisions of (1), (2), and (3) above or by an
attorney-in-fact.
When requested by Owner, satisfactory evidence of the authority of the person or persons
signing on behalf of Bidder shall be furnished.
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