RFP NO. 26-18 Custodial Services

CITY OF
H untsville
REQUEST FOR PROPOSAL RFP NO. 26-18
"CUSTODIAL SERVICES"
RETURN SEALED:
Sealed solicitations shall be received no later than:
City of Huntsville
City Secretary 2:00P.M., Central Time
July 1, 2026
c/o Purchasing Department
448 State Highway 75 North MARK ENVELOPE: "Solicitation Packet 26-18"
Huntsville, Texas 77320
For a printable version please visit our website at City of Huntsville/Government/Finance/Purchasing/BIDS & RFPS
POINT OF CONTACT
Email: Purchasing@huntsvilletx.gov
The Vendor's signature is required for acceptance of this solicitation and confirms the Vendor has read and
understands all requirements concerning this solicitation, the undersigned affirms they are duly authorized to
execute the contract. The City of Huntsville is not responsible for solicitations received after the submission deadline
for any reason and will be considered void and unacceptable. Hand delivered or mailed offers must be SEALED in an
envelope, CLEARLY marked with RFP 26-18 CUSTODIAL SERVICES.
CERTIFICATION OF OFFER
Company Name ___________________________________________________________________ Date: _______________________
Signed By: ______________________________________________________Title: _________________________________________
Typed/Printed Name: ________________________________________________________ Phone#: ___________________________
Mailing Address: ___________________________________________________________ Tax ID Number: _____________________
Street/P. O. Box City State Zip
Email: ________________________________________________________________________ SAM ID: _______________________
INITIAL FOR ADDENDUM RECEIPT/ACKNOWLEDGMENT. PLEASE MARK N/A IF NOT ISSUED.
Addendum #1 ____________ Addendum #2 __________ Addendum #3 ____________ Addendum #4 ____________
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TENTATIVE SCHEDULE OF EVENTS
The anticipated schedule for this solicitation is as follows. The City reserves the right to modify these dates as necessary.
June 9, 2026 - Release Solicitation
June 13 and June 20, 2026 - Legal Advertisement
June 17, 2026 - Mandatory Worksite Visit
June 23, 2026 - Questions Due to the Procurement Manager
June 25, 2026 - Final Addendum Posted
July 1, 2026 at 2:00 P.M. - Public Opening
July 2026 - Award Preparation
GENERAL INSTRUCTIONS
Submissions must be in a sealed envelope clearly marked "RFP 26-18 CUSTODIAL SERVICES". It is the sole responsibility
of the Vendor to ensure the packet is received at the designated location before the deadline.
A public reading of all timely responses will be held at the submission deadline at the City of Huntsville Service Center, 448
State Highway 75 North, Huntsville, Texas. All interested parties are invited to attend.
All questions concerning this solicitation should be directed to the Purchasing Department via email at
purchasing@huntsvilletx.gov.
RESPONSES
Vendors submitting a response do so entirely at their expense. The City has no expressed or implied obligation to reimburse
any individual or firm for any costs incurred in preparing or submitting a solicitation, providing additional information when
requested, or participating in any selection interviews.
QUALIFICATIONS OF RESPONDENTS
No prequalification of respondents is required. Before award of any contract can be approved, however, the City shall be
satisfied that the respondent involved: (1) has adequate personnel and equipment to do the work properly and expeditiously,
(3) has a suitable financial status to meet obligations, (4) has appropriate technical experience, and (5) can submit a
satisfactory performance record. The City of Huntsville has the final and sole decision to determine qualifications.
ADDENDAS
No interpretation of the meaning of the specifications of the solicitation will be made to any Vendor orally. Every question or
request for interpretation concerning this solicitation shall be directed to the Purchasing Department, in writing via e-mail at
purchasing@huntsvilletx.gov. All questions or requests for interpretation concerning the solicitation received after June 23,
2026 @ 2:00 P.M will be considered void and unacceptable.
A written addendum will be issued as a response and will be posted on or before June 25, 2026 @ 5:00 P.M. on the City of
Huntsville website, Public Purchase website, and Electronic State Business Daily website. All addenda so issued shall become
part of the contract documents, and receipt thereof shall be acknowledged in the space provided in this solicitation. It is the
responsibility of the Vendor to verify all addenda and interpretations.
SOLICITATION TABULATIONS
Solicitation tabulation results are posted on our website at:
http://www.huntsvilletx.gov/business/bids_and_RFQs/bid_tabulations/
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OBJECTIVE
The City of Huntsville is issuing this solicitation to seek proposals from qualified vendors interested in providing comprehensive
Custodial services for various City of Huntsville facilities. The objective of this contract is to ensure a clean, sanitary, hygienic,
safe, and professionally maintained working environment through consistent and high-quality custodial services. Services shall
include, but are not limited to, light dusting, floor care, trash removal, cleaning and disinfecting doors, restrooms, conference
rooms, and other common areas, with daily, weekly, and monthly cleaning requirements. Emphasis will be placed on
sanitation, hygiene, professional presentation, and maintaining healthy environments for employees and visitors.
TERM OF CONTRACT
The term of this contract shall be from: Award through September 30, 2027. This Contract will have four (4) one
(1) year renewal options as follows:
Option Year 1: October 1, 2027 through September 30, 2028
Option Year 2: October 1, 2028 through September 30, 2029
Option Year 3: October 1, 2029 through September 30, 2030
Option Year 4: October 1, 2030 through September 30, 2031
This contract may be renewed for four (4) one (1) year extensions, provided both parties agree. Any extensions
shall be at the same terms and conditions, plus any written approved changes.
SELECTION AND AWARD
The City will award based on best value* meeting the requirements for this service. The City reserves the right to award the
most responsible and responsive bidder in the best interest of the City. If the awarded responder is unable to meet the
requirements of the City, services/products may be purchased from the next best available responder and continue until a
responder is found that can complete the requirements of the City. If the responder desires the City to consider an all or none
response, it must be stated on the price table. The City of Huntsville may award multiple responders meeting the
minimum requirements outlined in this solicitation.
SCOPE OF WORK
I. OFFICE AREAS, LOBBIES, AND CORRIDORS
* Waste Management: Empty all interior and exterior waste receptacles, replace liners, and place trash in the proper
location daily. Clean and sanitize receptacles when needed.
* Doors and Glass: Clean all glass doors and partial glass doors with glass cleaner to remove smudges. Wipe down
all doors and door handles daily.
* Surfaces: Sanitize and wipe down all accessible hard surfaces weekly.
* Detailed Cleaning:
* Clean and disinfect desktops (if cleared) and work top counters with a dampened cloth, monthly or when
needed.
* Clean, sanitize, and polish all water fountains monthly.
II. RESTROOMS
* Fixtures: Clean and disinfect all lavatory fixtures, toilets (including seats and undersides), and urinals. This
includes detailed cleaning of piping and hinges daily.
* Surfaces and Partitions:
* Clean walls around sinks, towel dispensers, toilets, and urinals when needed.
* Remove smudges and dust from all partitions, wall tiles, dispensers, and shelving weekly or when needed.
* Clean mirrors daily.
* Consumables: Refill soap, towels, and tissue dispensers daily, ensuring extra supplies are left in the
restroom. Check and refill room deodorant as needed.
* Receptacles: Empty and clean all waste receptacles, removing trash. Empty and sanitize feminine napkin
containers, refilling with bags as needed.
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III. FLOORS
* Daily Requirements:
* Vacuum all carpeted areas weekly or as needed.
* Vacuum entrance mats and high traffic areas daily.
* Remove carpet stains as needed.
* Sweep and wet mop entrances and high traffic areas daily.
* Sweep and wet mop all restroom floors with disinfectant solutions, daily.
* Sweep and dust mop steps, and landings of the building daily.
* Sweep and dust mop all hard surface floors (offices and uncommon spaces) with treated dust mops daily.
Wet mop weekly.
IV. KITCHEN / KITCHENETTES (Breakroom Services)
* Waste Management: Empty all waste receptacles, replace liners, and place trash in the proper location
daily. Clean and sanitize receptacles as needed.
* Cleaning and Sanitization:
* Wash and rinse sinks; wipe faucets daily.
* Sanitize all counter tops and tables; remove spots, spillage, and other soil from counters daily.
* Damp wipe tables and chairs with cleaner daily.
* Wipe down the exterior of appliances weekly. Included, but not limited to refrigerators and ice machines.
* Consumables: Refill soap dispensers and other consumables in kitchen and work areas daily.
V. DUSTING
* Detailed Dusting:
* Damp dust windowsills and ledges, chair rails, molding, common room shelving, and all blinds weekly.
* Damp dust file cabinet/work surfaces monthly and as needed.
* Decor: Dust wall hanging decor in all areas quarterly.
* Vents: Dust monthly
VI CONSUMABLES
* Invoicing: Must be submitted on separate invoice from monthly service invoicing.
* Onsite Storage: The Vendor is responsible for staging and managing all consumables at various designated
municipal facilities.
SITE VISIT
A mandatory site visit will be conducted Wednesday, June 10, 2026, at 448 Hwy 75N (New City Service Center). We will
meet at this location, and the tour will start promptly at 10:00 A.M.
All who wish to attend may pre-register. Please contact Lucy Gonzalez, Procurement Manger via email:
purchasing@huntsvilletx.gov no later than Tuesday, June 9, 2026, by 4:00 P.M.
Include:
Bid: RFP 26-18 CUSTODIAL SERVICES
Company Name:
Representative's Name:
Phone Number:
Email:
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PRICE CHART
LOCATION SCHEDULE MONTHLY COST LOCATION SCHEDULE MONTHLY COST
MO-FR
City Hall Public Library
MO-FR After 7 PM
1220 11th Street 1219 13th Street
After 5 PM SA
Huntsville, TX Huntsville, TX
MO After 4 PM MO
Service Center
448 St. Hwy 75 MO-FR unicipal Court Office 717 X X
North A f t e r 5 PM FM 2821 Huntsville, TX
Huntsville, TX MO
Service Center
NEW ADDITION Huntsville Municipal Airport
MO-FR WE
448 St. Hwy 75 1000 Airport Dr.
After 5 PM 3 PM - 5 PM
North Huntsville, TX
Huntsville, TX MO MO
Service Center
MLK
Warehouse/Parks M O-FR
310 Martin Luther King Dr. B y R e q u e s t
450 SH 75 North A f t e r 5 P M
Huntsville, TX
Huntsville, TX MO MO
Daily
Transfer Station NEW City Hall
TH 10 AM 3 PM
590 IH 45 1212 Ave M
3 PM - 5 PM MO-FR
Huntsville, TX Huntsville, TX
After 5 PM
MO MO
Sam Houston
Visitor Center Police Department
MO, TH X X
7600 Hwy 75 560 FM 2821 W
3 PM - 5 PM
South Huntsville, TX
Huntsville, TX MO
Sam Houston
Visitor Center
MO, TH
Exterior Fire Station # 1
3 PM - 5 PM X X
Bathrooms 1987 Veterans Memorial Dr.
7600 Hwy 75 Huntsville, TX
SA-SU
South
Huntsville, TX MO
Sam Houston
Visitor Center
Fire Station # 2
Hodges Building X X
By Request 2109 Sam Houston Ave.
7600 Hwy 75
Huntsville, TX
South
Huntsville, TX MO
Wynne Home Fire Station # 4
X X
1428 11th St B y R e q u e s t 1619 Hwy 30 E
Huntsville, TX Huntsville, TX
MO
Main Street
Program Fire Station #4 EMS ADMIN
TU, TH X X
1203 University 1619 Hwy 30 E
3 PM- 5 PM
Ave. Huntsville, TX
Huntsville, TX MO
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ADDITIONAL SERVICES PER HOUR RATE
Floor Stripping
Hr
Floor Waxing Hr
Floor Buffing Hr
Removal of Carpet Stains
Hr
Windows Exterior/ Interior High
Hr
Hourly Rate for Custodian Hr
Additional Cleaning per square foot sqft.
Mark up of Consumables %
Additional Services Offered $
EVALUATION CRITERIA
It is the intent of the City of Huntsville to award this solicitation to the Vendor that provides the best overall value to the City.
Proposals will be reviewed by an evaluation committee and scored based on the criteria below. The committee's
recommendations are subject to approval by the Huntsville City Council.
Following completion of evaluations and any interviews, the committee will identify the Vendor offering the best value to the
City and recommend contract award in accordance with the City's purchasing policies and procedures.
Criteria Detail Points
* Quality and clarity of the proposed technical approach to completing the work. (5pts)
* Understanding of project scope, regulatory considerations, operational constraints, and
integration with existing systems. (5pts)
Cost Proposal & References * Proposed solutions, innovations, or construction methods that reduce risk, improve reliability, 50
or provide long-term operational value. (5pts)
* Approach to minimizing disruptions to ongoing plant operations. (5pts)
* Highlight recent projects (minimum of five (4) projects) that demonstrate the Vendor's
experience and competence in providing custodial services of similar nature and
Related Experience &
complexity. For each project, provide a brief overview. (30pts). 40
Qualifications
* Identify the project team, including staffing chart for this contract (5pts).
* Add your marketing pitch and additional services provided (5pts).
Responsiveness & * Compliance with all solicitation instructions (5pts).
Completeness of * Include all completed required forms (5pts). 10
Solicitation
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SOLICITATION FORMAT
Each solicitation must be submitted with the original documents, and all prices must be indicated on the price chart included
with this solicitation. All blank spaces for prices must be filled in, in ink or typewritten and must be fully completed and executed
when submitted. If the unit price and the total amount named for an item are not in agreement, the unit price alone will be
considered as representing the responder's intention and the total will be corrected to conform thereto.
ADDITIONAL CONSIDERATIONS
The City reserves the right to request additional information, conduct interviews, or invite finalists to make presentations to
clarify elements of a proposal. The City may consider historical performances, prior business relationships, or other relevant
information. The City reserves the right to reject any or all solicitations, waive informalities, and accept the solicitation that the
City determines to be most advantageous and in the best interest of the City.
Each solicitation must be fully executed when submitted on the prescribed forms included. All blank spaces for prices must be
filled in, in ink or typewritten. If the unit price and the total amount named for an item are not in agreement, the unit price alone
will be considered as representing the Vendor's intention and the total will be corrected to conform thereto. Submissions shall
be in the following format:
* TAB 1: Solicitation Document-Signed and Acknowledgement of Addenda, if applicable
* TAB 3: Related Experience and Qualifications
* TAB 6: Cost Proposal
* TAB 7: References
* TAB 2: Required Forms
TERMS & CONDITIONS
DEFINITIONS
City - City of Huntsville. City Council - The elected officials of the City of Huntsville who have been given the authority to
exercise such powers and jurisdiction of all City business as conferred by the City Charter, Ordinance and Laws. Contract- An
agreement between the City and a vendor to furnish commodities or services over a designated period of time. Vendor - Any
individual, business, or entity that provides, or seeks to provide, goods, services, or property through a contract or purchase
order. This includes bidders, Vendors, and suppliers involved at any stage of the procurement process, ranging from
solicitation to final contract award. TLGC- Texas Local Government Code. TGC- Texas Government Code
INTRODUCTION
The City of Huntsville is issuing this solicitation to seek proposals from qualified vendors interested in providing comprehensive
Custodial services for various City of Huntsville facilities. The objective of this contract is to ensure a clean, sanitary, hygienic,
safe, and professionally maintained working environment through consistent and high-quality custodial services. Services shall
include, but are not limited to, light dusting, floor care, trash removal, cleaning and disinfecting doors, restrooms, conference
rooms, and other common areas, with daily, weekly, and monthly cleaning requirements.
PUBLIC INFORMATION
This solicitation is subject to TGC Chapter 552, Subchapter J (Sections 552.371-552.376) which mandates that certain
vendors working with governmental bodies must preserve, maintain, and disclose contracting information related to public
business upon request. It ensures public transparency for, or in connection with, government contracts, requiring specific
contract language for compliance. Failure to comply can result in the termination of business with the City.
ACCEPTANCE
The City reserves the right to accept or reject any or all solicitations, to waive any informalities and technicalities, to accept
the offer considered most advantageous in order to obtain the best value for the City in accordance with TLGC 252. Causes
for rejection of a solicitation may include but shall not be limited to the violation of any City ordinance, the inability to
satisfactorily perform the work or service, or the failure to properly and timely perform its obligation under a contract with the
City.
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ADDENDA
Any interpretations, corrections or changes to a solicitation will be made by addenda. Sole issuing authority of addenda shall
be vested by the City of Huntsville's Purchasing Department. Addenda may be posted on the City of Huntsville's web site and
may be distributed to all who are known to have received a copy of the solicitation. The City assumes no responsibility for the
failure to obtain and/or properly submit any addendum. Failure to acknowledge any addendum may cause the rejection of a
solicitation. The City of Huntsville's decision to accept or reject any particular solicitation due to a failure to acknowledge and
submit addenda shall be final.
ADVERTISING
Notice of this solicitation shall be advertised once a week for two consecutive weeks, with the first publication occurring at
least fourteen (14) days prior to the solicitation opening. The notice will be published in the local newspaper and posted on
the City's official website to ensure public accessibility and compliance with statutory requirements.
ASSIGNMENT
The Vendor is prohibited from transferring their rights and duties, selling, assigning, transferring or conveying this contract, in
whole or in part, without the prior written consent of the City of Huntsville.
COLLUSION
Advanced disclosures of any information to a Vendor which gives any advantage over any other interested Vendor in advance
of the award whether in response to advertising or a solicitation, made or permitted by a member of the governing body or an
employee or representative thereof, will void that Vendors solicitation. Prior to an award any communication with a member
of the governing body or an employee or representative thereof will void that Vendors solicitation. By submission of this
solicitation the Vendor attests that no improper communication has occurred resulting in an advantage over any other Vendor,
potential Vendor, or advance disclosure.
Signature of this solicitation certifies that the Vendor is fully informed of the preparation and contents of this solicitation, affirms
that the solicitation is genuine, made in good faith, and is neither collusive nor submitted for any improper purpose.
Furthermore, certifies that neither signatory of this solicitation nor any other representative of the business has engaged in
any collusion, conspiracy, or improper communication with other responders or City officials to influence pricing, gain an unfair
advantage, or affect the outcome of the procurement process.
COMPLIANCE
This solicitation and Vendor and/or Vendor must comply with all Federal, state, local laws, City policies, and City Charter. The
Vendor is prohibited from discriminating due to racial, sexual, religious, disability, or any other grounds. Any known
discrimination is grounds for immediate cancellation of contract at the sole expense of the Vendor.
CONTRACT
This solicitation, when properly accepted by the City of Huntsville, shall constitute a contract equally binding between the
successful Vendor and the City of Huntsville. No different or additional terms or addendums, supplements, or amendments
will become a part of this contract unless agreed to and signed by both the successful Vendor and the City without the prior
written approval of the City of Huntsville. If during the life of the contract, the successful Vendor net prices to other customers
for items awarded herein are reduced below the contracted price, it is understood and agreed that the benefits of such
reduction shall be extended to the City.
CONTRACT TERMINATION
The City or the Vendor may terminate this Contract, with or without cause, upon thirty (90) calendar days' written notice. Upon
receipt of a notice of termination, the Vendor shall immediately cease all work unless otherwise directed by the City. The City
may terminate the Contract for cause upon five (30) calendar days' written notice. Termination for cause may be deemed
sufficient grounds for removal of the Vendor from the City's Vendor list for future solicitations. Such termination shall not relieve
the Vendor of liability to the City for damages resulting from any breach of Contract. The City reserves the right, during any
notice period, to solicit and award services to other Vendors as necessary, including in cases of emergency or urgent need.
The Contract may be terminated immediately upon the occurrence or suspected occurrence of illegal or unprofessional
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activities. Should any change in terms be requested by the Vendor after the contract has been awarded, the City reserves the
right to terminate the contract and award the solicitation to the next responsible responsive Vendor.
INDEMNIFICATION AGREEMENT
THE PROPOSER RELEASES THE CITY, ITS AGENTS, EMPLOYEES, OFFICERS, AND LEGAL REPRESENTATIVES
(COLLECTIVELY THE "CITY") FROM ALL LIABILITY FOR INJURY, DEATH, OR DAMAGE TO PERSONS OR
PROPERTY SUSTAINED IN CONNECTION WITH PERFORMANCE UNDER THIS AGREEMENT, INCLUDING INJURY,
DEATH, OR DAMAGE CAUSED BY THE CITY'S SOLE OR CONCURRENT NEGLIGENCE.
THE PROPOSER AGREES TO AND SHALL INDEMNIFY AND HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, AND EMPLOYEES (HEREAFTER REFERRED TO AS THE "CITY") FROM AND AGAINST ANY AND ALL
CLAIMS, LOSSES, DAMAGES, CAUSES OF ACTION, SUITS AND LIABILITY OF EVERY KIND, INCLUDING ALL
EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEY'S FEES, FOR DAMAGES TO ANY PERSON(S) OR
PROPERTY TO THE EXTENT ARISING OUT OF OR IN CONNECTION WITH AN ACT OF NEGLIGENCE, INTENTIONAL
TORT, INTELLECTUAL PROPERTY INFRINGEMENT, OR FAILURE TO PAY A SUBCONTRACTOR OR SUPPLIER
COMMITTED BY THE PROPOSER OR THE PROPOSER'S AGENT, CONSULTANT UNDER CONTRACT, OR ANOTHER
ENTITY OVER WHICH THE PROPOSER EXERCISES CONTROL (COLLECTIVELY THE PROPOSER'S PARTIES). IT IS
THE EXPRESSED INTENTION OF THE PARTIES HERETO, BOTH THE PROPOSER AND CITY, THAT THE INDEMNITY
PROVIDED FOR IN THIS PARAGRAPH IS INDEMNITY BY THE PROPOSER TO INDEMNIFY AND PROTECT THE CITY
FROM THE CONSEQUENCES OF THE PROPOSER'S PARTIES' OWN WILLFUL MISCONDUCT, JOINT OR SOLE
NEGLIGENCE AS WELL AS THE PROPOSER'S PARTIES' INTENTIONAL TORTS, INTELLECTUAL PROPERTY
INFRINGEMENTS, AND FAILURES TO MAKE PAYMENTS ARISING OUT OF OR IN CONNECTION WITH THIS
AGREEMENT. SUCH INDEMNITY SHALL NOT APPLY, HOWEVER, TO LIABILITY ARISING FROM THE PERSONAL
INJURY, DEATH, OR PROPERTY DAMAGE OF PERSONS THAT IS CAUSED BY OR RESULTS FROM THE
NEGLIGENCE OF ANY PERSON OTHER THAN THE PROPOSER'S PARTIES. IN THE EVENT THAT ANY ACTION OR
PROCEEDING IS BROUGHT AGAINST THE CITY FROM WHICH THE CITY IS INDEMNIFIED, THE PROPOSER
FURTHER AGREES AND COVENANTS TO DEFEND THE ACTION OR PROCEEDING BY LEGAL COUNSEL
ACCEPTABLE TO THE CITY. THE INDEMNITY PROVIDED HEREINABOVE SHALL SURVIVE THE TERMINATION
AND/OR EXPIRATION OF THIS AGREEMENT.
LATE SUBMISSIONS
Solicitations received after the submission deadline will be considered void and unacceptable. The City is not responsible for
lateness or non-delivery of mail, carrier, delivery etc., and the date/time stamp. Late solicitations will remain unopened and
returned to the address on the outside of the envelope.
LAWS
This agreement will be governed and construed by Federal, state, local laws, City policies, and City Charter. Information in
the record is deemed public record in accordance with the Texas Public Information Act. This agreement is performable in
the City of Huntsville, Huntsville, Texas. Each party consents to the exclusive jurisdiction of the state courts having jurisdiction
in the City of Walker, Texas. This Contract will be governed by and interpreted in accordance with the laws of the State of
Texas, without regard to conflict of laws principles
NOTIFICATION
The City uses multiple channels for the notification and dissemination of all solicitations. The City accepts no responsibility
for the lack of notification or receipt of a solicitation to any and all potential Vendors.
RECORD RETENTION
Any and all writings, documents, or information in whatsoever form or character produced by vendor pursuant to the provisions
of these terms is the exclusive property of the City; and no such writing, document or information shall be the subject to any
copyright or proprietary claim by Vendor.
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SILENCE OF SPECIFICATION
The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description
concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations
of these specifications shall be made on the basis of this statement.
CRITICAL INFRASTRUCTURE VERIFICATION FORM
To the extent this solicitation relates to critical infrastructure in the State of Texas, the undersigned representative do hereby
declare, represent, and verify that the Vendor is not owned by or has the majority of stock or other ownership interest held by
or controlled by: individuals who are citizens of China, Iran, North Korea, Russia, or a country designed by the Governor of
Texas as a threat to critical infrastructure under TLGC Section 2274.0103 as amended ("designated country"); or
a Vendor or other entity, including a governmental entity, that is owned or controlled by citizens of or is directly
controlled by the government of China, Iran, North Korea, Russia, or a designated country; or
it is not headquartered in China, Iran, North Korea, Russia, or a designated country.
The foregoing representation is made solely to comply with TLGC Chapter 2274 of the, as amended, and to the extent such
Section does not contravene applicable Federal or State law. As used in the foregoing verification, "critical infrastructure"
means a communication infrastructure system, cybersecurity system, electric grid, hazardous waste treatment system, or
water treatment facility.
ENTERGY VENDOR BOYCOTTS
To the extent this solicitation relates to, the undersigned do hereby declare, represent, and verify that the Vendor, under the
provisions of TGC Chapter 2274, as amended does not boycott energy companies currently; and will not boycott energy
companies during the term of the contract, if the Vendor has more than 10 employees, the contract is more than $100,000
wholly, or not a proprietor.
FIREARM VERIFICATION
To the extent this solicitation relates to, the undersigned, do hereby declare, represent, and verify that the Vendor, under the
provisions of TGC Chapter 2274, as amended does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association; and will not discriminate during the term of the contract against a firearm
entity or firearm trade association if the Vendor has more than 10 employees, the contract is more than $100,000 wholly, or
not a proprietor.
FOREIGN TERRORIST VERIFICATION
To the extent this solicitation relates to, the undersigned, do hereby declare, represent, and verify that the Vendor, under the
provisions of TGC Chapter 2252, as amended will not do business with Iran, Sudan, or any foreign terrorist organization; and
will not do business with Iran, Sudan, or any foreign terrorist organization during the term of the contract.
ISRAEL VERIFICATION
To the extent this solicitation relates to, the undersigned do hereby declare, represent, and verify that the Vendor, under the
provisions of TGC Chapter 2271, as amended does not boycott Israel currently; and will not boycott Israel during the term of
the contract if the Vendor has more than 10 employees, the contract is more than $100,000 wholly, or not a proprietor.
SPECIAL TERMS & CONDITIONS
The City shall consider all factors it believes to be relevant in selecting the offer that provides the best value for the City
including but not limited to the proximity of the Vendor and ability to perform the contract, Vendor reputation, quality of goods
or services, past performance under contracts with the City, and the compliance with City ordinances.
It is understood that the City reserves the right to reject any or all products, services and/or qualifications for any or all products
and/or services covered in this solicitation and to waive informalities or defects or to accept such qualifications as it shall deem
to be in the best interests of the City. The City may reject a solicitation for any omission of requested forms. If fewer than three
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