Purchase of Golf Cart
| Location: | Georgia |
|---|---|
| Posted: | Nov 21, 2025 |
| Due: | Dec 23, 2025 |
| Agency: | City of Kingsland |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP #COK 26-008 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP #COK 26-008
|
| Bid Title: |
Purchase of Golf Cart
|
| Category: | Miscellaneous Products |
| Status: | Open |
| Bid Recipient: | Hannah Smith, Purchasing Director |
|
Attachment Preview
Request for Proposal (RFP)
RFP #COK 26-008
Purchase of Golf Cart
Issued by:
City of Kingsland, Georgia
Proposals must be submitted
No later than
2:00PM on Tuesday, December 23, 2025
To:
City of Kingsland
Mailing Address
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
P.O. Box 250
Kingsland, Georgia 31548
Delivery Address
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
105 West William Avenue
Kingsland, Georgia 31548
LATE PROPOSALS WILL BE REJECTED
Issued: 11/21/2025
CITY OF KINGSLAND, GEORGIA
WWW.KINGSLANDGEORGIA.COM
RFP #COK26-008
PURCHASE OF GOLF CART
PURPOSE:
The City of Kingsland is soliciting proposals to purchase a golf cart.
INVITATION:
You are hereby invited to submit a sealed proposal by providing all information requested in the
attached “Specifications” to the Finance Department to either address listed below:
Mailing Address:
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
P.O. Box 250
Kingsland, Georgia 31548
Delivery Address:
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
105 West William Avenue
Kingsland, Georgia 31548
hsmith@kingslandgeorgia.com
PROPOSAL SUBMISSION PROCESS:
All proposals shall be submitted in a sealed envelope. The Request for Proposal (RFP) number, title,
opening date and name of bidder shall be clearly displayed on the outside of the sealed envelope. The
delivery of said proposal to the prescribed delivery point on or before the specified opening date and time
is solely and strictly the responsibility of the Proposer. Any proposal received at the prescribed delivery
point after the specified date and time will NOT be accepted. Proposals must be submitted as prescribed
by the City. No Proposal may be modified after opening.
All Responders shall submit one (1) original and one (1) copy of their documents in a SEALED envelope to
either of the addresses listed above no later than Tuesday, December 23, 2025 at 2:00 PM. Any proposal
received after the time and date specified will NOT be considered.
City of Kingsland, Georgia
Page 2
CITY OF KINGSLAND, GEORGIA
WWW.KINGSLANDGEORGIA.COM
RFP #COK26-008
PURCHASE OF GOLF CART
Golf Cart Specs
Specifications
2024 or newer 6-passenger Gas Golf Cart
Condition: New
Description: Street legal, golf cart type vehicle, 6-person capacity (4 - forward facing and 2-
rear facing), Gas powered Engine, Windshield, Light Package, Head Lights, Tail Lights, Brake
Lights, Turn Signals, Instrument Cluster, Speedometer, Side and Rear View Mirrors, Standard
warranties with extended warranty option.
Body Configuration (Preferred)
Windshield: Foldable Acrylic/Optional DOT Acrylic
Roof: Injection Molded Thermoplastic that is resilient to outside damage
Mirrors: Fully Adjustable and Foldable
Floor: High Density Polyethylene molded for extra strength and toughness with rubber floor
mat
Tires: 23 x 10.5-12 4 Ply Nylon Cord
Lighting & Signals: Single Combination Switch for LED Projector Hi & Lo Beam Headlights, LED
Signal Lights, Taillights, and Horn
Safety Restraint: Side Hip Restraint & Retractable Seat Belts
Braking System: Four Wheel Disk Brakes & Parking Brake System
Steering: Self-Adjusting Double-Ended Rack and Pinion
Seats: Marine Grade Vinyl, Color Matched with White or Black Accents, Fold Flat Rear Seat for
Hauling
AWARD
The contract to purchase will be awarded to the most responsible, responsive bidder whose submission,
conforming to the solicitation, will be most advantageous to the City of Kingsland price and other factors
considered, such as quality of equipment conformity of the specifications and warranty. Any proposer
who is in default to the City of Kingsland at the time of submittal of the proposal shall have that proposal
rejected. The City of Kingsland reserves the right to clarify any terms with the concurrence of the Vendor;
however, any substantial non conformity in the offer, as determined by the City of Kingsland, shall be
deemed non-responsive and the offer rejected.
Local Vendor Preference
For purchases, bids, proposals or contracts less than $100,000 the local vendor may be given an
opportunity to match the lowest price proposal, if the quotation or bid of the local vendor is within 10%
City of Kingsland, Georgia
Page 3
CITY OF KINGSLAND, GEORGIA
WWW.KINGSLANDGEORGIA.COM
RFP #COK26-008
PURCHASE OF GOLF CART
of the lowest price proposal by a non-local vendor. In the event a local vendor matches the lowest price
proposal, including all other terms, quality, service and conditions, then the local vendor shall be
awarded the contract. (See City of Kingsland Purchasing Ordinance for complete guidance.)
PENALTY FOR LATE DELIVERY
If the equipment is not delivered by the Estimated Time of Arrival date stated in the submitted Proposal
the Vendor will be charged $200 for each business day, the equipment is late.
HOLD HARMLESS
The Vendor will indemnify, defend, and hold harmless the City of Kingsland from loss for all suits, actions,
or claims of any kind brought as a consequence of any negligent act or omission by the Vendor. The
Vendor agrees that this clause shall include claims involving infringement of patent or copyright. For
purposes of this document, “City” and “Vendor” includes their employees, officials, agents and
representatives.
PAYMENT
Unless otherwise stated, payment will be made within thirty (30) days of the completion of the Scope of
Work and acceptance by the City of Kingsland. Bidder shall compute pricing less sales tax, of which the
City of Kingsland is exempt, and documentation will be provided upon request.
GENERAL INSTRUCTIONS:
Proposal must contain a manual signature of an authorized representative. Proposals must be typed or
printed in ink. Use of erasable ink is not permitted. All corrections by Proposer to any Proposal entry
must be initialed.
Any questions shall be directed as follows:
Specification Questions
Tonya Harvey
PH: (912) 729-5999
Email: tharvey@kingslandgeorgia.com
Request for Proposal Questions or Submittal
Hannah Smith, Purchasing Director
PH: (912) 729-8113
hsmith@kingslandgeorgia.com
WARRANTY
Submit printed information with proposal regarding standard manufacturer’s warranty and extended
warranty options, if available.
City of Kingsland, Georgia
Page 4
CITY OF KINGSLAND, GEORGIA
WWW.KINGSLANDGEORGIA.COM
RFP #COK26-008
PURCHASE OF GOLF CART
REQUIRED DOCUMENTS TO BE SUBMITTED:
One (1) original and two (2) copies of documents which must include the following information:
1. Copy of signed W-9
2. Specifications (Page 3)
3. Acknowledgement of Addenda, if applicable (Page 6)
4. Bid Proposal Form (Page 7)
5. Bid Proposal Signature Page (Page 8)
Descriptive literature, brochures, catalogs, drawings, photos, references and other information which
will be used to evaluate and award the bid may be submitted with the proposal and will become
property of the City of Kingsland for the official records
City of Kingsland, Georgia
Page 5
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.