PCT REEFER RACKS AND PLUGS

Location:	Washington
Posted:	Mar 25, 2026
Due:	Apr 27, 2026
Agency:	Port of Tacoma
Type of Government:	State & Local
Category:	10 - Weapons
Solicitation No:	032026-1025
Publication URL:	To access bid details, please log in.

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ATTACHMENT A – INSTRUCTIONS FOR PROPOSING

NWSA

REQUEST FOR QUALIFICATION

NO. 032026-1025

PCT REEFER RACKS & PLUGS

Issued by

The Northwest Seaport Alliance

One Sitcum Plaza

P.O. Box 1837

Tacoma, WA 98401-1837

RFQ INFORMATION

Contact:

Axa Turney, Sr Contracts Administrator

Email Addresses:

procurement@portoftacoma.com

Phone:

253-888-4768

Submittal Date

April 27, 2026 @ 2PM

Questions Due Date

April 8, 2026 @ 2PM

SUBMIT ALL QUESTIONS AND SOQS VIA THE PROCUREMENT PORTAL.

(LINK LOCATED ON THE LEFT SIDE OF THE PROCUREMENT WEB PAGE)

Request for Qualifications

NO. 032026-1025- PCT Reefer Racks & Plugs

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ATTACHMENT A – INSTRUCTIONS FOR PROPOSING

NWSA

Request for Qualifications (RFQ) 032026-1025

A. PURPOSE

PCT Reefer Racks & Plugs

The Northwest Seaport Alliance (NWSA) is soliciting Statements of Qualifications (SOQ)

from firms interested in providing Civil and Electrical engineering services. The NWSA

anticipates awarding one Professional Service contract. The period of performance of the

contract is anticipated to be three (3) years from the execution of the contract, with options

for renewal at the sole discretion of the NWSA, for a possible total of five (5) years.

GRANT LANGUAGE

The NWSA has been awarded the Fiscal Year 2024 Port Infrastructure Development

Program grant from the U.S. Department of Transportation Maritime Administration

(MARAD) (Grant No. 693JF72540031). All work must be performed in accordance with

associated grant requirements. Therefore, the contract that results from the RFQ and

various work packages will be subject to the Terms and Conditions of the grant. See

“Attachment C” for the current Terms and Conditions dated November 21, 2025, which

may be updated in the future. Any future updates to these Terms and Conditions will be

binding on any agreement resulting from this RFQ. Current Terms and Conditions may

also be found online at https://www.maritime.dot.gov/grants/federal-grant-

assistance/federal-grant-assistance.

B. BACKGROUND

Formed in 2015, The Northwest Seaport Alliance (NWSA) is a marine cargo operating

partnership of the ports of Tacoma and Seattle. The NWSA is the fourth-largest container

gateway in North America. To learn more about the NWSA, visit

www.nwseaportalliance.com.

Pierce County Terminal (PCT) is located at 4015 SR-509 N. Frontage Rd. The terminal

was expanded and reconstructed in 2005 and encompasses approximately 155 acres,

including container marshalling areas, an intermodal rail yard, approximately 2,087 linear

feet of wharf with seven post-panamax gantry cranes used for servicing container

vessels. Operations at PCT include wheeled/grounded container import, grounded

container export, and grounded empty cargo.

The planned expansion includes the installation of reefer plugs, reefer racks, and power

infrastructure to accommodate 198 additional refrigerated containers at the terminal. PCT

currently has 654 plug-ins (reefer plugs) for refrigerated cargo containers (reefers) that

need to be kept at a cooled temperature while staged on the port terminal. The Project

will result in a total of 852 plug-ins. The added reefer plugs will be on racks, including

power outlets supplying multiple refrigerated containers.

The NWSA’s Standard Terms and Conditions are included with the Sample

Personal Services Agreement (Attachment B) to this RFQ. By submitting a SOQ,

the Proposer represents that it has carefully read and agrees to be bound by the

NWSA’s Standard Terms and Conditions. Identify during the question submittal

and response period, any sections you consider onerous, clarify why you consider

Request for Qualifications

NO. 032026-1025- PCT Reefer Racks & Plugs

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ATTACHMENT A – INSTRUCTIONS FOR PROPOSING

these sections onerous, propose alternative language and describe why it is in the

NWSA’s best interests to adopt the alternative language.

SOQs submitted with altered or conditioned Terms and Conditions without prior

written agreement from the NWSA will be considered non-responsive and not

considered for evaluation.

Proposers submit SOQs understanding all contract terms and conditions are

mandatory. Response submittal is agreement to the Contract without exception.

The NWSA reserves the right to negotiate changes to submitted SOQs and to

change the NWSA's otherwise mandatory Contract form during negotiations. If the

Proposer is awarded a contract and refuses to sign the attached Contract form, the

NWSA may reject the Proposer from this and future solicitations for the same work.

Under no circumstances shall Proposer submit its own boilerplate of terms and

conditions.

C. SCOPE OF SERVICES

The NWSA is seeking a prime consultant to provide civil and electrical engineering

services to support the project and fulfill the Build America Buy America (BABA)

requirements. The consultant will produce bid-ready design drawings and technical

specifications. The consultant will also be expected to provide responses to agency

comments during the permitting process to support their design. During the bidding and

construction phases, the consultant will be expected to provide technical assistance in

the form of responding to RFI’s, advising on change order proposals, attending weekly

construction progress meetings, verifying construction complies with design and

producing record drawings from the contractor’s red-lined as-builts.

The work may include, but is not limited to, the following tasks:

Design Phase

• Civil/Electrical engineering design

• Construction Cost estimates

• Technical specifications

• Preparing draft and final bid documents

Bidding Phase

• Responses to questions

• Preparation of addendums

• Attending the pre-bid meeting

Construction Phase

• Respond to RFIs

• Submittal and change order review

• Issue resolution

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NO. 032026-1025- PCT Reefer Racks & Plugs

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ATTACHMENT A – INSTRUCTIONS FOR PROPOSING

• Verify construction complies with design

• Create Record Drawings

D. DELIVERABLES

Design Phase

• Field/site investigation reports

• Permit review drawings

• Progress milestone packages at 30%, 60%, 90% and 100% to include:

o Construction Drawings

o Engineer’s Probable Cost Estimate

o Technical specifications

Bidding Phase

• Issued for Bid drawings and technical specifications

• Responses to technical questions submitted during the advertisement and

provide addendums as necessary

Construction Phase

• RFI, Change Order and Submittal review

• Issue resolution

• Preparation of record drawings

E. QUALIFICATIONS

The ideal consulting firm will have experience working with marine facilities and

proficiency in high and medium voltage electrical systems design. The consultant’s team

must be licensed to practice civil engineering and electrical engineering in the state of

Washington. The consultant should have experience with public works projects.

F. SOQ ELEMENTS & EVALUATION CRITERIA

SOQs should present information in a straightforward and concise manner, while

ensuring complete and detailed descriptions of the Vendor (to include the prime, key team

members, and major sub-consultants) and the team’s ability to meet the requirements

and provide the requested services of this RFQ. Emphasis will be on completeness of

content. The written SOQs should be prepared in the same sequential order as outlined

below.

SOQs are limited to 10 numbered pages (8 ½ by 11 inch) excluding the cover letter and

all appendices. All pages shall be in portrait orientation with 1-inch (1”) margins. Font size

shall be 10 point or larger. SOQs that do not follow this format may be rejected. Submittals

need to be limited to 9 MB in total size.

The cover letter shall include the RFQ Number & Title in the subject line, and the Name,

Title, Email Address, Phone Number, and current Address of the submitting team. SOQ’s

Request for Qualifications

NO. 032026-1025- PCT Reefer Racks & Plugs

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ATTACHMENT A – INSTRUCTIONS FOR PROPOSING

that do not follow this format may be rejected. The cover letter shall include the following

information (even if the answer is None):

• Describe any claim submitted by any client against the prime firm within the past

two (2) years related to the professional services provided by the firm or its key

personnel. For purposes of this request, claim means a sum of money in dispute

in excess of 10% of the firm’s fee for the services provided.

• Any real or perceived conflicts of interest for team members, inclusive of the prime,

sub-consultants, and key team members.

SOQs are to address criteria #1 (Qualifications and Experience) and criteria #2 (Project

Approach Narrative) in the Initial Evaluation Phase. Format the SOQ in the order

presented here with headings for each lettered item (a, b, c, etc.) outlined below:

INITIAL EVALUATION PHASE

1. Qualifications & Experience

50 PTS

a) Project Team (30 points available)

• Identify the proposed team members. Include working titles, degrees,

certificates and licenses. Demonstrate the team’s experience in performing the

requested services and describe how the team meets or exceeds the required

qualifications.

o Resumes of the key individuals may be included as an appendix and are

not included in the total page count. Resumes are to be limited to one (1)

single-sided, letter-size page. Resumes exceeding this limit will not be

reviewed.

o Provide an organizational chart demonstrating the relationships and

hierarchy of the team described above and availability to support NWSA

projects. Identify individuals by name, position, discipline and firm. Identify

key back up personnel.

o The NWSA will evaluate the experience, technical competence, and

qualifications of the key personnel identified, their project specific roles and

responsibilities, and overall organization of the project team. Emphasis will

be placed on experience and expertise in performing work of similar scope

and complexity.

• Demonstrate the team’s capacity to perform the work (including any specialized

services) within the time constraints identified, considering the firm’s current

and planned workload.

b) Project Experience (20 points available)

• Include a list of three (3) recent contracts/projects in the last five (5) years.

Include a brief description of services relevant to the items listed in the Scope

of Services as performed by the key personnel. Only projects completed by key

members of the project team will be considered.

Request for Qualifications

NO. 032026-1025- PCT Reefer Racks & Plugs

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

PCT REEFER RACKS AND PLUGS

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See also