Consulting Services - SB 1383 Compliance Site Visits

STATEMENT OF PURPOSE

The City of West Sacramento (“City”) is soliciting proposals from qualified consultants (“Proposers”) to provide professional support services performing independent site visits and field inspections, to evaluate and improve commercial business compliance with SB 1383, AB 341, AB 1826, and AB 939. The selected Consultant will support the City’s organics recycling compliance program by conducting on-site assessments, documenting findings, providing educational materials, and verifying waste service levels for businesses subject to state recycling and organics recycling mandates.

More than 1,200 commercial businesses in West Sacramento are subject to SB 1383 regulatory requirements. The City has issued approximately 650 de minimis waivers, and a portion of these waivers must be verified before December 31, 2026, in accordance with state law. The Consultant will play a key role in completing these required verifications and supporting the City’s ongoing compliance efforts.

The proposed contract term is two (2) years, with an option for one (1) additional two-year extension, subject to City approval. During the initial contract term, the selected Consultant may be required to conduct up to 700 site visits, with a minimum of 350 Site Visits per the first contract year, unless additional visits are mutually agreed upon by the City and the Proposer. Additional information regarding tasks and expectations is provided in the Scope of Work section of this RFP.

Each qualified Proposer must submit a proposal in accordance with all requirements and instructions contained in this Request for Proposals (“RFP”) by the deadline indicated below. The Proposer selected through this RFP process—if any—and approved in accordance with the City’s contracting procedures, will be referred to as the “Consultant.”

SYNONYMOUS TERMS

Unless the use indicates otherwise, as used throughout this bid and its attachments, the following terms are synonymous:

a. Firm, Consultant, Supplier, Vendor, Contractor, Successful Bidder, Offeror

b. Purchase Order, Contract, Agreement

c. Services, Work, Scope, and Project

d. Pricing proposal/sheet, Cost proposal/sheet, Rate table/sheet

West Sacramento is a vibrant riverfront community centrally located in Northern California. West Sacramento shares the Sacramento River with neighboring Sacramento, with the deep water ship canal serving the Port of Sacramento. Incorporated in 1987, West Sacramento encompasses approximately 22 square miles, with a population just over 55,000. West Sacramento has a Council/Manager form of government. Citizens elect four City Council Members by district (as of the November, 2022 election) who serve four year terms and directly elect the mayor who serves a four-year term. The City is full-service with nine (9) departments and nearly 500 full-time employees. The City provides the full range of municipal services including police and fire protection, park, street, fleet, and facility maintenance, economic development and housing, community development, capital projects, and parks and recreation. The City also provides water, wastewater, and solid waste services. In addition, the City maintains port, water, wastewater, and solid waste enterprise funds. Other activities and related entities include the West Sacramento Redevelopment Successor Agency, Reclamation District 900 and the West Sacramento Area Flood Control Agency.