RFP #TE1162 - Palo Alto Support Renewal

Location:	Missouri
Posted:	Jan 12, 2026
Due:	Feb 9, 2026
Agency:	Park Hill School District
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software). D - Automatic Data Processing and Telecommunication Services
Publication URL:	To access bid details, please log in.

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RFP #TE1162

DEPARTMENT OF TECHNOLOGY

7703 NW BARRY ROAD

KANSAS CITY, MO 64153

Phone: 816-359-6828

Email: RFP_Tech@parkhill.k12.mo.us

REQUEST FOR BID NUMBER: TE1162

The Park Hill School District, Department of Technology, will accept separate sealed bids from qualified

persons or firms interested in providing the following:

PALO ALTO SUPPORT RENEWAL

IN ACCORDANCE WITH THE ATTACHED SPECIFICATIONS

BIDS MUST BE RECEIVED AND WILL BE OPENED AT

12:00 PM CST ON FEBRUARY 9, 2026

PLEASE MARK YOUR ENVELOPE "SEALED BID No. TE1162" AND

RETURN 3 COPIES & 1 USB FLASH DRIVE TO:

Park Hill School District, Department of Technology

7703 43T NW Barry Road

Kansas City, MO 64153

It is the responsibility of interested firms to check the District's website at:

http://www.parkhill.k12.mo.us/requests-for-proposals, for any addendums prior to the opening date

and time of this Bid. All addendums must be signed and included with the submitted response.

Park Hill School District Department of Technology

TE1162 – Palo Alto RFP

Page 1

1/12/2026

RFP #TE1162

BID NUMBER:

RFB RELEASE DATE:

QUESTIONS DUE:

RESPONSES DUE:

TE1162

Monday, January 12, 2026

Monday, January 19, 2026 @ 11:00 AM

Monday, February 9, 2026 @ 12:00 PM

SIGNATURE PAGE

The undersigned, on behalf of the Bidder, certifies that: (1) this offer is made without previous understanding,

agreement or connection with any person, firm, or corporation making a bid on the same project: (2) is in all

respects fair and without collusion or fraud; (3) the person whose signature appears below is legally empowered

to bind the firm in whose name the bid is entered; (4) they have read the complete Request for Bid and

understand all provisions; (5) if accepted by Park Hill School District, this Bid is guaranteed as written and

amended and will be implemented as stated; and (6) mistakes in writing of the submitted Bid will be bidder

responsibility.

Name of Bidder:

Primary Contact:

Email Address:

Address:

City:

State:

Zip:

Phone Number:

Fax:

E-Rate SPIN: _______________________________

Signature: _________________________________

Park Hill School District Department of Technology

TE1162 – Palo Alto RFP

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1/12/2026

RFP #TE1162

I. SCOPE

The Park Hill School District is soliciting bids from qualified persons or firms to provide Palo Alto Support Renewal

for the District.

II. BACKGROUND

The Park Hill School District reserves the right to install the included Network Equipment at the following

locations detailed on the chart below.

Site Name

BEN

Address

City State

Plaza Middle School

75344

6501 NW 72nd St.

Kansas City MO

Chinn Elementary School

75346

7100 N Chathan Ave.

Kansas City MO

English Landing Elementary School 75347

6500 NW Klamm Dr.

Kansas City MO

Lakeview Middle School

75348

6720 NW 64th Street

Kansas City MO

Southeast Elementary School

75349

5704 N Northwood Rd.

Kansas City MO

Line Creek Elementary School

75350

5801 NW Waukomis Dr.

Kansas City MO

Prairie Point Elementary School

75352

8101 NW Belvedere

Kansas City MO

Graden Elementary School

75355

8804 NW Highway 45

Parkville MO

Union Chapel Elementary School

75356

7100 NW Hampton Rd.

Kansas City MO

Renner Elementary School

75357

7401 NW Barry Rd.

Kansas City MO

Park Hill High School

75358

7701 NW Barry Rd.

Kansas City MO

Russel Jones Center Dayschool

188341

7642 Green Hills Road

Kansas City MO

Park Hill South High School

188344

4500 NW Riverpark Rd.

Riverside MO

Congress Middle School

188345

8150 N Congress Rd.

Kansas City MO

Hawthorn Elementary School

234446

8200 N Chariton

Kansas City MO

Tiffany Ridge Elementary School 16070701 5301 Nw Old Tiffany Springs Rd. Kansas City MO

Park Hill School District Office

16072696

7703 NW Barry Rd.

Kansas City MO

PHSD Facilities & Food Services 16076242

9501 N Seymour Ave.

Kansas City MO

Gerner Family Early Education Center 17002448

8100 N Congress Ave.

Kansas City MO

PHSD Grounds Maintenance Facility 17004689

8046 N Congress Ave

Kansas City MO

PHSD Internet Pop-Data Center 17010675

1102 Grand

Kansas City MO

Lead Innovation Studio

17012687 7201 N Line Creek Pkwy. Kansas City MO

Hopewell Elementary School

17019716 6801 N Line Creek Pkwy. Kansas City MO

Walden Middle School

17019720

4701 NW 56th St.

Kansas City MO

Zip

64151

64152

64153

64151

64150

64153

64152

64153

64108

64153

64151

Park Hill School District Department of Technology

TE1162 – Palo Alto RFP

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1/12/2026

RFP #TE1162

III. INSTRUCTIONS TO BIDDERS

A. All questions shall be submitted to RFP_Tech@parkhill.k12.mo.us and will be addressed by the District. If

there is significant information deemed necessary to be communicated to all potential bidders an

addendum(s) may be issued and posted on the District’s website. All addendums(s) must be signed and

included with submitted bid.

B. It is the responsibility of each bidder, before submitting a bid, to examine the documents thoroughly, and

request written interpretation or clarifications soon after discovering any conflicts, ambiguities, errors,

omissions in the bidding documents.

C. Requests for clarification must be sent to: RFP_Tech@parkhill.k12.mo.us and received no later than

Monday, January 19, 2026 at 11:00 AM. The email must contain this bid number, name, date and

numbered questions. Park Hill School District will not answer questions transmitted through facsimile or

methods other than set forth in this paragraph. All questions will be answered in an addendum, 5 working

days after question due date. Park Hill School District is not responsible for questions not received on or

before the due date, including emails lost due to spam filters or technical issues.

D. The District reserves the right to reject any and all bids, to waive technical defects in bids, and to select the

bid(s) deemed most advantageous to the District.

E. The District reserves the right to award this contract in its entirety or to split the contract between bidders,

whichever is in the best interest of the District. The District may accept any item or group of items of the

bid unless qualified by specific limitation of the bidder.

F. Bids submitted on separate forms are not acceptable unless specified in the bid document. Failure to

complete bid forms to the satisfaction of the Department of Technology may result in the rejection of your

bid.

G. Acceptance of this bid or any part thereof, in writing, within Ninety (90) days after the closing date by the

Department of Technology shall constitute a legal and binding agreement; wherein, the supplier shall

furnish the supplies or material in accordance with the specifications and bid offer on the written order of

the Superintendent.

H. The bidder shall provide all transportation, labor, materials, and equipment to perform the work. Prices

shall include F.O.B. destination and inside delivery. In the event of errors in extension of total price(s), the

unit price(s) shall prevail.

I. Bids will be made on the enclosed form. Bidders are requested to comply in all respects with the bidding

documents and the instructions to Bidders.

J. Bidders are reminded that the District is exempt from manufacturers excise taxes, floor or sales taxes. Tax

exemption certificates will be issued upon request.

Park Hill School District Department of Technology

TE1162 – Palo Alto RFP

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1/12/2026

RFP #TE1162

IV. RESPONDENT QUALIFICATIONS

A. Firm shall warrant that the products are newly built (NO GRAY MARKET OR REFURBISHED).

B. Firm shall purchase equipment directly from manufacturer or through manufacturer authorized channel

only, in accordance with all applicable laws and current manufacturer’s applicable policies at the time of

purchase.

C. Firm shall provide where source equipment was purchased from, which will be verified by the manufacturer

account manager.

D. Firm shall have the capacity and willingness to field calls/emails from Park Hill School District if a problem

occurs.

E. The firm will be willing to field follow up questions from Park Hill School District once the project is

completed.

F. The firm will provide full, detailed documentation of all aspects of the project.

V. E-RATE REQUIREMENTS

A. E-Rate is the commonly used name for the Schools and Libraries Program of the Universal Service Fund,

which is administered by the Universal Service Administrative Company (USAC) under the direction of the

Federal Communications Commission (FCC).

B. It is the intent of the Park Hill School District to request E-Rate reimbursement for a portion of this project.

Park Hill School District’s Category 2 Form 470 # is 260013732.

C. Park Hill School District will pay the vendor for the cost of all work regardless of funding commitment.

D. Park Hill School District will apply for the E-Rate funding and receive all reimbursements.

E. The contractor must complete the simple process of obtaining a Service Provider Identification Number

(SPIN). For help obtaining a SPIN, please visit this site for more information:

https://www.usac.org/e-rate/service-providers/step-1-obtain-a-spin/

F. The awarded contractor shall have a funding year 2026 service provider annual certification Form 473 on

file with USAC. The Form can be found here:

https://www.usac.org/e-rate/service-providers/step-3-winning-the-bid/fcc-form-473-filing/

G. It is the responsibility to read, understand, and follow-through with all the rules and requirements of a USAC

Service Provider.

VI. TERMS & CONDITIONS

In submitting, a response to this Request for Bid vendors hereby understand the following:

A. Park Hill School District reserves the right to reject any and/or all bids and responses to these and/or related documents, to accept

any item(s) in the bids, to waive any irregularity in the bids, and further if determined to be non-responsive in any form, or if

determined to be in the best interest of Park Hill School District.

B. Park Hill School District interprets the term "Lowest Responsible and Best Bidder" as requiring Park Hill School District to:

(a)choose between the kinds of materials, goods, wares, or services subject to the bid, and (b) determine which bid is most suitable

for its intended use or purpose. Park Hill School District can consider, among other factors, such things as references, past

performance, the availability of service(s), part(s) material(s) and/or supply(s), warranty, maintenance, freight costs, performance

of product and labor cost of items upon which bids are received. Bid responses will be rejected if all bid specifications are not

met.

Park Hill School District Department of Technology

TE1162 – Palo Alto RFP

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1/12/2026

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP #TE1162 - Palo Alto Support Renewal

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See also