226-26 OVERHEAD DOOR SERVICES
| Location: | Ohio |
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| Posted: | Oct 28, 2025 |
| Due: | Nov 26, 2025 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000034876 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000034876 |
| Solicitation Name: | 226-26 OVERHEAD DOOR SERVICES |
| Original Begin Date: | 10/28/2025 12:00:00 AM |
| Begin Date: | 10/28/2025 12:00:00 AM |
| End Date: | 11/26/2025 1:00:00 PM |
| Inquiry End Date: | 11/20/2025 8:00:00 AM |
| Commodity: | Garage doors and operators |
| MBE Set Aside: | MBE Set Aside |
| Agency: |
DOT010000 - ODOT-District 1
DOT020000 - ODOT-District 2 DOT030000 - ODOT-District 3 DOT040000 - ODOT-District 4 DOT050000 - ODOT-District 5 DOT060000 - ODOT-District 6 DOT070000 - ODOT-District 7 DOT080000 - ODOT-District 8 DOT090000 - ODOT-District 9 DOT100000 - ODOT-District 10 DOT110000 - ODOT-District 11 DOT120000 - ODOT-District 12 DOT190000 - Facilities & Equipment Mgmt DOT-Dept of Transportation |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Invitation To Bid (ITB) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000034876
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Solicitation Name
226-26 OVERHEAD DOOR SERVICES
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RFx Type
Invitation To Bid (ITB)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
10/28/2025 12:00:00 AM (ET)
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Amendment?
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End Date
11/26/2025 1:00:00 PM (ET)
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Inquiry End Date
11/20/2025 8:00:00 AM
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Summary
The purpose of this invitation is to establish contract pricing for the service, maintenance, repair/emergency repair and replacement of overhead door systems and their associated components at various ODOT locations in all twelve (12) ODOT Districts and Central Office in accordance with these specifications and ODOT’s standard terms and conditions contained herein with vendors within a reasonable geographical region of the District requesting service. |
Predecessor Contract
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Process
OhioBuys training materials can be located at this site: https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training |
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Ship To
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1 Record(s)
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13 Record(s)
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Solicitation Documents
2 Record(s)
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Attachment Preview
Section 1:
Section 2:
Section 3:
ITB 226 OVERHEAD DOOR SERVICES
REQUIREMENTS/SPECIFICATIONS
Intent
The purpose of this invitation is to establish contract pricing for the service, maintenance,
repair/emergency repair and replacement of overhead door systems and their associated components at
various ODOT locations in all twelve (12) ODOT Districts and Central Office in accordance with these
specifications and ODOT’s standard terms and conditions contained herein with vendors within a
reasonable geographical region of the District requesting service.
Contract Duration
The effective duration of this agreement shall be from January 1, 2026, through December 31, 2027,
with one (1) optional one (1) year renewal that could extend the end date to no later than December 31,
2028.
Multiple Award
ODOT will accept all responsive and responsible bids submitted on or before the specified bid opening
date and make an award to all responsive and responsible bidders pursuant to O.R.C. 5513.02. Vendors
should only bid on Districts within their geographical region where they can provide service in accordance
with Section 7: Labor of these specifications.
Award of this contract does not guarantee any of the following:
1. All sites will need contracted services
2. The exact scope of contracted services for all sites
3. That any work will be contracted at any site
4. A bidder will receive any work pursuant to this contract
Vendors are advised that ODOT is now conducting contracts through the Ohio Buys system. Prospective
bidders are required to complete the necessary steps in Ohio Buys before they will be permitted to bid on
this invitation. Vendors can find additional information on Ohio Buys at the link below:
OhioBuys Overview | State of Ohio Procurement
Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date &
time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid
Responses or unsolicited Proposal amendments after the deadline.
Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT
recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any
reason, vendors must resubmit their bid if they had already submitted in a previous round, as the
previously submitted Bid Responses do NOT carry over to the new round.
The Signature process takes place after the award now. The email will come from
documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission. The
subject line will be the bid # Signature Request, (example: 240-26 Signature Request).
No contract can be issued to your company until we receive your signature to complete the process. And
you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into
https://ohiopays.ohio.gov.
Section 4:
Site Conditions
Submission of this bid shall indicate that the vendor is familiar with existing conditions and equipment at
ODOT facilities. If you need to familiarize your company with current site conditions and equipment
covered by this invitation, contact the appropriate District Facilities Program Administrator or their
designated representative, between the hours of 7:00 AM and 4:00 PM Monday thru Friday, excluding
State holidays to schedule a site visit.
District Address
Contact
1
1885 N. McCullough St.
Lima, OH 45801
Tony Lotz
2
317 E. Poe Rd. Bowling
Green, OH 43402
Greg
Strausbaugh
3
906 Clark Ave. Ashland, OH
44805
Dick Feldkamp
4
2088 S. Arlington Rd. Akron,
OH 44805
Nathan Crozier
5
9600 Jacksontown Rd.
Jacksontown, OH 43030
Hank Pillsbury
6
400 E. William St. Delaware,
OH 43015
Mark Nichols
7
1001 St. Mary's Ave. Sidney,
OH 45365
Ryan Orseno
8
505 S. SR 741, Lebanon, OH Bob
45036
Montgomery
9
650 Eastern Ave. Chillicothe,
OH 45601
Ed Cox
10
338 Muskingum Dr.
Marietta, OH 45750
Tim Marty
11
2201 Reiser Ave. SE New
Philadelphia, OH 44663
Shannon
Blocker
12
5500 Transportation Blvd.
Garfield Heights, OH 44125
Tom Vanek
CO
1980 W. Broad
OH 43223
St. Columbus,
Charlie Stewart
Email
tony.lotz@dot.ohio.gov
gregory.strausbaugh@dot.ohio.gov
richard.feldkamp@dot.ohio.gov
nathan.crozier@dot.ohio.gov
robert.pillsbury@dot.ohio.gov
mark.nichols@dot.ohio.gov
ryan.orseno@dot.ohio.gov
bob.montgomery@dot.ohio.gov
edward.cox@dot.ohio.gov
timothy.marty@dot.ohio.gov
shannon.blocker@dot.ohio.gov
thomas.vanek@dot.ohio.gov
charles.stewart@dot.ohio.gov
Telephone
419-999-6791
419-373-4310
419-207-7122
330-786-2238
740-323-5150
740-833-8232
937-497-6730
513-933-6539
740-774-8917
740-568-3924
330-308-3910
216-584-2040
614-387-3093
Section 5:
General Requirements
• Proper overhead door operation is essential to a core function of ODOT; therefore, downtime must be
kept to a minimum. See Section 7: Labor, 7.1.1.1 and 7.1.2.1 for normal and emergency response
times.
• The awarded vendor(s) will be required to maintain a file of all maintenance work performed for the
life of the contract. The owners are to have a copy of the work performed immediately upon
completion, for their records. The description of the work performed, or items checked shall have
enough detail to meet compliance requirements and allow the owner to maintain an accurate record
of maintenance.
Rev. 05/27/2025
2
• The contractor shall be responsible for any act or neglect of their employees when performing work
under this contract. The contractor’s employees shall observe the rules and regulations of the facility
when engaged in work under this contract on the facility’s premises and those adjacent private or public
properties.
• The vendor shall bring all tools, chemicals, and materials, etc., with them to each service call and take
all items with them when finished. No on-site storage shall be provided by ODOT.
• All work shall be performed as to not interfere with building operation or such interference is kept to a
minimum. The vendor shall leave all areas neat and clean when finished.
• The contracted services provided must be performed in a workmanlike manner by properly trained
personnel and shall conform to the highest professional standards.
• All vendors must have enough properly trained employees on active payroll and an adequate number
of supervisory personnel to guarantee satisfactory performance of this contract. All work must be
performed by trained and competent personnel qualified to perform the services contained herein.
These personnel must be under the guidance of a supervisor that is a direct employee of the Vendor.
The vendor shall be regularly engaged in the business of providing the services described herein.
• Upon completion of services, the contractor’s team shall leave the systems in satisfactory operation; if
not in operation, the team shall contact the appropriate District Facilities Program Administrator or their
designated representative and state why the system is inoperative, and what must be done to put into
satisfactory operation.
• It shall be understood that, from time to time sites may be opened or closed during the life of the
contract. Any potential changes in service locations and revised pricing, where applicable, shall be
mutually agreed upon by the District Facilities Program Administrator or their designated
representative, the awarded vendor and the Department and shall be included in or removed from the
contract.
• Communication must be maintained between all parties in a continual, prompt, and respectful manner
during the entirety of the effective duration of the resulting contract.
• Removal and proper disposal of all material, including, but not limited to, oil, fluids, and any solids, shall
be the responsibility of the vendor and must be done in compliance with all State laws and regulations.
When necessary, the vendor will be required to provide a manifest to show oils and fluids were disposed
of in accordance to State requirements.
• The contactor shall guarantee its workmanship and materials for a period of one (1) year from the date
of acceptance by the facility and shall promptly remedy, at the contractor’s expense, all defects due
thereto which becomes evident during the guarantee period and pay all expenses for any damages to
other systems or structures resulting from work the awarded contractor performed.
• In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory
listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data
Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be maintained by the
vendor and available when work is being performed. In case of an emergency both the inventory and
MSDS/SDS must be readily accessible. All chemical product containers must be properly labeled.
• The Vendor shall always provide and utilize Personal Protective Equipment (PPE) for their employees as
appropriate. PPE includes but is not limited to substantial footwear, eye and face protection, hearing
protection, and gloves.
• All vendor personnel working in or around buildings designated for service under this contract are
required to wear distinctive clothing/uniforms. Employees of the vendor shall wear at least one clothing
item with the vendor name and/or other identifying wording to provide their identification to anyone
entering facilities or properties where they are providing services pursuant to these specifications.
• The awarded vendor(s) shall remove all rubbish, replaced materials and supplies and packaging
materials regularly and at the completion of their work to ensure neat and tidy housekeeping
conditions.
Rev. 05/27/2025
3
Section 6:
Scope of Service
6.1: On Demand and Emergency Service and Repairs
Vendors shall perform service, maintenance, repair and emergency repair based on the bid labor rates for
the systems covered by this contract at the requested site(s) when contacted by the District Facilities
Program Administrator or their designated representative.
6.2: Additional Quoted Services and/or Replacement System Projects
If the District Facilities Program Administrator or their designated representative determines that
additional services or replacement systems are to be purchased and installed, the awarded vendor(s) shall
perform a site visit within five (5) working days (excluding state observed holidays) or at a mutually
agreeable time beyond the five (5) working days requirement, after being contacted by the District
Facilities Program Administrator or their designated representative at the project site to discuss and
define the scope of work for the requested project.
6.2.1: Presentation of Services/Project and Cost
The awarded vendor shall present a written project plan within five (5) business days from date of site
visit. A template of how the costs should be detailed is included in the excel pricing spreadsheet. The
plan shall include the items listed below:
• Estimated material list
• Estimated project cost
• Project schedule as required by ODOT including:
o Estimated start date upon acceptance and delivery of purchase order
o Estimated length of time to complete project
o Project milestones (when appropriate)
• Site preparation details
• Site cleanup and waste disposal measures
• Detailed proposed labor breakdown showing number and classification of employees and number of
hours proposed
• Construction drawings and specifications when required by the appropriate District Facilities
Department and/or if required for permits by the authority having jurisdiction
• Required building permits and associated fees
6.2.2: Acceptance of Services/Project and Commencement of Work
Upon written acceptance of additional quoted services plan by the District Facilities Program
Administrator or their designated representative, the District will provide the vendor with a purchase
order that is directly associated with the additional quoted services as soon as possible. Once the vendor
is in receipt of the purchase order, they will commence work in accordance with the additional quoted
services plan.
The awarded vendor shall not commence work without written prior approval of the additional quoted
services plan and vendor receipt of purchase order, or as directed by the District Facilities Program
Administrator or their designated representative. Non-contract work performed without the approval of
ODOT will be at the vendors’ expense.
6.3: Reporting Requirements
Rev. 05/27/2025
4
The awarded vendor shall leave a copy of the signed service ticket at each site for each day services are
provided. The service ticket shall detail the time on site, the unit serviced with a detailed description of
the reason for the visit and actions taken during the visit.
Following completion of each visit, the contractor’s team shall review with the District Facilities Program
Administrator or their designated representative, the details of the work just completed and the condition
of the system, plus any recommendations for necessary repairs or improvements to the system.
Quotations for recommended repairs shall be sent to the District Facilities Program Administrator within
five (5) days of the ODOT request in accordance with Section 7.2 above.
6.4: Vendor Coordination of Services
ODOT requires a single contact point for scheduling, contract administration and billing to eliminate
confusion for questions to responsible parties after award. All bidders shall specify on the pricing
documents, Vendor Contacts tab, a list including name, position/function, email address, phone number
and alternate contact number for each office that will service facilities covered by this contract. Vendor
staffing may require that the contact(s) for scheduling, contract administration and billing be three
different people. The awarded vendor(s) shall update this contact list whenever changes are made during
the term of this contract.
6.5: Removal of Equipment from Service
If any system component must be removed from service during normal work hours, the awarded vendor’s
technician must coordinate the removal from service with the District Facilities Program Administrator or
their designated representative. The technician shall post signage on the unit and isolate the power
supply to the equipment with their own lockout/tag out device in accordance with OSHA standard
1910.147.
6.6: Equipment
The awarded vendor shall send necessary equipment (lifts, bucket trucks, etc.) sufficiently capable of
completing repairs to door systems in one (1) trip whenever possible.
6.6.1: Vendor Owned Equipment
All vendor owned equipment larger than typical hand tools utilized in the execution of this contract will
be paid by the Department at the appropriate vendor provided rate listed on the Vendor Owned
Equipment tab of the pricing spreadsheet. All rates shall include the equipment use and any mobilization
fee. Labor expenses for the operation of vendor owned equipment shall be itemized and paid based on
the hourly rates bid for labor.
6.6.2: Rental Equipment
All rental equipment utilized in the execution of this contract will be reimbursed by the Department at
invoice cost with no vendor markup. Compensation for the time involved to pick up and return rental
equipment where delivery and pick up are not included in the rental fees shall be included in the labor
breakdown portion of the invoice or approved project plan. The vendor shall include with its invoice the
original rental equipment invoice for verification of costs.
6.7: Mobilization/Service Call Fees
Vendor(s) may submit pricing by District for and charge a mobilization/service call fee for On Demand
and Emergency Service and Repairs for a single repair event. This means, if multiple trips are required to
the site for a single repair, only one mobilization/service call fee may be charged per site.
Rev. 05/27/2025
5
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