**Repost SWIFR-Ohio Statewide Organic Materials Management Plan
| Location: | Ohio |
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| Posted: | Oct 28, 2025 |
| Due: | Nov 21, 2025 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000034911 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000034911 |
| Solicitation Name: | **Repost SWIFR-Ohio Statewide Organic Materials Management Plan |
| Original Begin Date: | 10/28/2025 12:00:00 AM |
| Begin Date: | 10/28/2025 12:00:00 AM |
| End Date: | 11/21/2025 1:00:00 PM |
| Inquiry End Date: | 11/17/2025 1:00:00 PM |
| Commodity: | Environmental planning |
| MBE Set Aside: | MBE Set Aside |
| Agency: | EPA-Environmental Protection Agcy |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Request For Proposal (RFP) (Double Envelope) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000034911
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Solicitation Name
**Repost SWIFR-Ohio Statewide Organic Materials Management Plan
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RFx Type
Request For Proposal (RFP) (Double Envelope)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
10/28/2025 12:00:00 AM (ET)
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Amendment?
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End Date
11/21/2025 1:00:00 PM (ET)
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Inquiry End Date
11/17/2025 1:00:00 PM
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Summary
The Ohio Environmental Protection Agency (EPA), Office of Environmental Innovation (OEI) seeks an experienced Offeror to assist in the development of Ohio’s first ever statewide organic materials management plan. This Plan will further the goals for organic materials management in the State Solid Waste Management Plan by providing a comprehensive “roadmap” that illustrates how stakeholders can help advance organic materials prevention, reduction, recycling, and returning these materials to a circular economy as products. This project is supported by a U.S. EPA Solid Waste Infrastructure for Recycling (SWIFR) grant for states and territories that funds activities that support long-term planning and data collection needs to demonstrate progress toward U.S. EPA’s National Food Loss and Waste Reduction Goal to halve food loss and waste, and contribute to achieving the National Recycling Goal of a 50% recycling rate by 2030. In addition, the Plan will support U.S. EPA’s National Strategy for Reducing Food Loss and Waste and Recycling Organics, which is part of U.S. EPA’s Series of Strategies on Building a More Circular Economy for All
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Predecessor Contract
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Process
**This is a reposting of Solicitation ID SRC0000034609**
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Ship To
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1 Record(s)
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0 Record(s)
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Solicitation Documents
2 Record(s)
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Attachment Preview
REQUEST FOR PROPOSALS
Issued by
The State of Ohio, through the Environmental Protection Agency, Office of Environmental
Innovation (OEI) is
requesting proposals for:
OHIO STATEWIDE ORGANIC MATERIALS MANAGEMENT PLAN DEVELOPMENT
Those submitting proposals (Offerors) must note that all proposals and other material submitted will become the property of
the State and may be returned only at the State's option. Proprietary information should not be included in a proposal or
supporting materials because the State will have the right to use any materials or ideas submitted in any proposal without
compensation to the Offeror. Additionally, all proposals will be open to the public after the award of the contract has been
posted on the State Procurement Website. Refer to the Ohio Administrative Code, Section 123:5-1-08 (E).
This RFP consists of seven sections and five attachments totaling 64 consecutively numbered
pages. Please verify that you have a complete copy.
EXECUTIVE SUMMARY
PURPOSE. This is a Request for Competitive Sealed Proposals (RFP) under Section 125.071 of
the Ohio Revised Code (ORC) and Section 123:5-1-08 of the Ohio Administrative Code (OAC).
The State of Ohio (State), through the Ohio Environmental Protection Agency (Ohio EPA or
Agency), Office of Environmental Innovation (OEI) is soliciting competitive sealed proposals
(Proposals) for the development of a Statewide Organic Materials Management Plan. If a
suitable Proposal is made in response to this RFP, the State, through Ohio EPA, may enter
into a contract (the Contract) to have the selected Offeror (the Contractor) perform all or part
of the project (the Project or the Work). This RFP provides details of what is required to
submit a Proposal for the Work and what will be required of the Contractor in performing the
Work.
BACKGROUND. Ohio EPA is seeking an experienced contractor to assist in the development of
Ohio’s first ever statewide organic materials management plan (Plan). This Plan will further
the goals for organic materials management of the State Solid Waste Management Plan by
providing a comprehensive “roadmap” that illustrates how stakeholders can help advance
organic materials prevention, reduction, recycling and returning these materials to a circular
economy as products. This project is supported by a U.S. EPA Solid Waste Infrastructure for
Recycling (SWIFR) grant for states and territories that funds activities that support long-term
planning and data collection needs to demonstrate progress toward U.S. EPA’s National Food
Loss and Waste Reduction Goal to halve food loss and waste, and contribute to achieving the
National Recycling Goal of a 50% recycling rate by 2030. In addition, the Plan will support U.S.
EPA’s National Strategy for Reducing Food Loss and Waste and Recycling Organics, which is
part of U.S. EPA’s Series of Strategies on Building a More Circular Economy for All.
OBJECTIVE. The primary objective of the project is to obtain foundational data and
stakeholder input needed for developing a statewide organic materials management plan.
We believe that a statewide organic materials management plan that identifies opportunities
and strategies for reducing and managing organic materials will help businesses, solid waste
management planning districts, industry organizations, non-profit organizations, and other
stakeholders identify where they can have an effective role and maximize their investments
and efforts. Ultimately, a statewide organics management plan will result in reduction and
sustainable management of organic materials in Ohio and return currently landfilled waste
materials to the circular economy through beneficial use.
GENERAL SCOPE OF WORK. The selected Contractor will collaborate with Ohio EPA in the
plan development process. Most tasks will be led by the Contractor and others will require
joint participation. The Contractor’s work includes, but is not limited to, collecting and
analyzing assessment data and information provided by Ohio EPA, researching and
identifying data and information gaps, coordinating and facilitating stakeholder engagement
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efforts, analyzing stakeholder input, preparing stakeholder engagement sessions reports,
plan drafting process, and delivering a final plan.
Because this project will be funded from a U.S. EPA grant, the Contractor must adhere to the
Quality Assurance Project Plan (QAPP) approved by U.S. EPA for proper data quality
assurance (Attachment D). In addition, the Contractor must adhere to the requirements of the
federal Paperwork Reduction Act [44 USC §3501 et seq. (1980)].
It will be the Contractor’s obligation to ensure that the personnel it provides are qualified to
perform their portions of the work.
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SECTION 1 – Overview and Schedule
A. Project Background
Ohio EPA is seeking an experienced contractor to assist in the development of Ohio’s first
ever statewide organic materials management plan (Plan). This Plan will further the goals for
organic materials management in the State Solid Waste Management Plan by providing a
comprehensive “roadmap” that illustrates how stakeholders can help advance organic
materials prevention, reduction, recycling and returning these materials to a circular
economy as products. This project is supported by a U.S. EPA Solid Waste Infrastructure for
Recycling (SWIFR) grant for states and territories that funds activities that support long-term
planning and data collection needs to demonstrate progress toward U.S. EPA’s National Food
Loss and Waste Reduction Goal to halve food loss and waste, and contribute to achieving the
National Recycling Goal of a 50% recycling rate by 2030. In addition, the Plan will support U.S.
EPA’s National Strategy for Reducing Food Loss and Waste and Recycling Organics, which is
part of U.S. EPA’s Series of Strategies on Building a More Circular Economy for All.
B. Description of Agency and Program Issuing the RFP
This RFP is issued by Ohio EPA. Project work will be administered through the Ohio EPA Office
of Environmental Innovation (OEI). The office's goal is to improve the lives of Ohioans by
working with local, regional, state, federal, business, and agriculture partners to implement
innovative practices for waste reduction, reuse, and recycling efforts. OEI is responsible for
solid waste management planning and for providing education and technical assistance to
the public. OEI administers a Solid Waste Infrastructure for Recycling (SWIFR) grant from the
US Environmental Protection Agency (US EPA), from which this contract is to be funded.
C. Instructions on How to Respond to this RFP
The information below provides details on how to obtain specific information about this RFP.
The State of Ohio utilizes an online purchasing solution known as OhioBuys that provides the
primary platform for Supplier partners to engage in procurement activities with the State of
Ohio. Offerors must establish an account in OhioBuys. For additional information on
submitting Proposals see the “Viewing and Responding to Solicitations” Learner Guide or the
“Viewing and Responding to Solicitations” Supplier Training Video linked below.
Learner Guide: OhioBuys Bidder & Supplier Training | State of Ohio Procurement
Viewing and Responding to Solicitations: NDRMade-3Solutions-Horizontal-60-recut
(youtube.com)
D. Submitting Inquiries
Offerors may make inquiries regarding this RFP any time during the inquiry period listed on
the OhioBuys Public Solicitations page. To make an inquiry, Offerors must login to OhioBuys,
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navigate to the solicitation, open the Inquiry tab and submit their inquiry. The contractor
must identify the RFP name in the subject line (SWIFR-Ohio Statewide Organic Materials
Management Plan), and include the contractor’s name, telephone number, and e-mail
address within the body of the message.
Offerors will not receive a personalized e-mail response to their question, nor will they receive
notification when the question has been answered.
Offerors may view inquiries and responses on the OhioBuys Public Solicitation page by opening
the Solicitation Overview and navigating to the inquires section of that page. Ohio EPA will try
to respond to all inquiries within 48 hours of receipt, excluding weekends and State holidays.
Ohio EPA will not respond to any inquiries received after the stated time posted on the
OhioBuys Public Solicitation page.
Offerors are to base their Proposals on the requirements and performance expectations
established in this RFP for the Contract, not on details of any other potentially related contract
or project.
Ohio EPA is under no obligation to acknowledge questions submitted through the Q&A process
if those questions are not in accordance with these instructions and deadlines.
E. Schedule of Events
The following table provides an estimated Schedule of Events for this RFP. Offerors must
assume, unless it is clearly stated to the contrary, that any due date reference means the date
and time for Columbus, OH local time.
EVENT
RFP Released (Posted on Ohio Buys)
Pre-Bid Meeting (Posted on Ohio Buys)
Deadline for Submission of Inquiries
Deadline for Submission of Proposals
Contractor Oral Presentations and Interviews
Notification of Selection (Estimated)
Contract Start Date (Estimated)
Contract End Date (Estimated)
DATE
October 21, 2025
November 3, 2025
Posted on OhioBuys
Posted on OhioBuys
As needed
TBD
January 2026
September 30, 2026
LOCAL TIME
3:00 PM EST
2:30 PM EST
The agency reserves the right to amend this Schedule at its sole discretion and at any time
through a published amendment. If Ohio EPA changes the schedule before the Proposal due
date, it will do so through an amendment posted to the public portal page for this RFP in
OhioBuys.
If Ohio EPA issues an amendment after the Proposal due date, Ohio EPA will tell all Offerors
whose Proposals are under active consideration whether they have the option to modify their
Proposals in response to the amendment. Any time Ohio EPA amends the RFP after the
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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