Landfill New Scale Project

PROJECT MANUAL
County of Moore
Aberdeen Landfill
New Scale Plaza Project
IFB No. 2026-08
June 2026
GARRETT & MOORE, INC.
1029 WEST SOUTH ST 06/08/2026
RALEIGH, NORTH CAROLINA 27603
PHONE: (919) 792-1900 FAX: (866) 311-7206
www.garrett-moore.com

County of Moore
Aberdeen Landfill
New Scale Plaza Project
TABLE OF CONTENTS
SECTION SUBJECT
DIVISION 0 - BIDDING AND CONTRACT DOCUMENTS
C-003 Table of Contents
C-111 Advertisement for Bids
C-200 Instructions to Bidders
C-410 Bid Form
C-430 Bid Bond
C-451 Qualifications Statement
C-510 Notice of Award
C-520 Agreement between Owner and Contractor for Construction Contract
C-550 Notice to Proceed
C-610 Performance Bond
C-615 Payment Bond
C-620 Application for Payment
C-625 Certificate of Substantial Completion
C-626 Notice of Acceptability of Work
C-700 General Conditions
C-800 Supplementary Conditions
C-900 Addendum
DIVISION 1 - GENERAL REQUIREMENTS
01010 Summary of Work
01025 Measurement and Payment
01026 Schedule of Values
01027 Application for Payment
01030 Special Project Procedures
01036 Change Order Procedures
01050 Field Engineering
01200 Project Meetings
01310 Construction Schedules
01340 Shop Drawings, Product Data, Working Drawings, and Samples
01380 Construction Photographs
01510 Temporary Utilities
01530 Protection of Existing Utilities
01600 Material and Equipment
C-003-1

TABLE OF CONTENTS
(CONTINUED)
SECTION SUBJECT
01630 Substitutions and Product Options
01700 Contract Closeout
01720 Project Record Documents
01740 Warranties and Bonds
DIVISION 2 - SITE WORK
02050 Demolition
02100 Site Preparation
02200 Excavation, Backfill, and Compaction
02272 Filter Fabric
02510 Paving and Surfacing
02821 Chain Link Fence
02605 Precast Concrete Structures
02901 Miscellaneous Work and Cleanup
02985 Stabilization
DIVISION 3 - CONCRETE
03301 Concrete and Reinforcing Steel
DIVISION 4 - MASONRY (NOT USED)
DIVISION 5 - METALS (NOT USED)
DIVISION 6 - WOOD AND PLASTICS (NOT USED)
DIVISION 7 - THERMAL AND MOISTURE PROTECTION (NOT USED)
DIVISION 8 - DOORS AND WINDOWS (NOT USED)
DIVISION 9 - FINISHES
09901 Surface Preparation and Shop Prime Painting
09902 Painting
DIVISION 10 - SPECIALTIES (NOT USED)
10880 Truck Scale
DIVISION 11 - EQUIPMENT (NOT USED)
DIVISION 12 - FURNISHINGS (NOT USED)
DIVISION 13 - SPECIAL CONSTRUCTION (NOT USED)
DIVISION 14 - CONVEYING SYSTEM (NOT USED)
DIVISION 15 - MECHANICAL (NOT USED)
DIVISION 16 - ELECTRICAL (NOT USED)
END OF SECTION
C-003-2

ADVERTISEMENT FOR BIDS
County of Moore (Owner) is requesting Bids for the construction of the following Project:
County of Moore Aberdeen Landfill
New Scale Plaza Project
IFB No. 2026-08
Sealed bids for the construction of the Project may be furnished to County of Moore, Finance
Department, Attn: Terra Vuncannon at 103 W. Saunders Street, Carthage, NC 28327 until 4:00 PM, July
16, 2026 for the "IFB No. 2026-08, New Scale Plaza Project". At that time the Bids received will be publicly
opened and read.
The Project includes the following Work:
A 422 square-foot scale control building, one (1) new above-ground electronic truck scale with
all appurtenances, relocation of one (1) existing electronic scale, asphalt paving, concrete
paving, and erosion control measures.
Bids are requested for the following Contract: All work described in the Contract Documents
The Project has an expected duration of 210 days.
Obtaining the Bidding Documents
Information and Bidding Documents for the Project can be found at the following designated website:
https://www.moorecountync.gov/bids.aspx
Bidding Documents may be downloaded from the designated website. Prospective Bidders are urged to
register with the designated website as a plan holder, even if Bidding Documents are obtained from a plan
room or source other than the designated website in either electronic or paper format. The designated
website will be updated periodically with addenda, lists of registered plan holders, reports, and other
information relevant to submitting a Bid for the Project. All official notifications, addenda, and other
Bidding Documents will be offered only through the designated website. Neither Owner nor Engineer will
be responsible for Bidding Documents, including addenda, if any, obtained from sources other than the
designated website.
The Issuing Office for the Bidding Documents is:
County of Moore, Finance Department, 103 W. Saunders Street, Carthage, NC 28327
Prospective Bidders may obtain or examine the Bidding Documents at the Issuing Office on Monday
through Friday between the hours of 9:00 AM and 4:00 PM. Partial sets of Bidding Documents will not be
available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of
Bidding Documents, including addenda, if any, obtained from sources other than the Issuing Office.
Mandatory Pre-bid Conference
A mandatory pre-bid conference for the Project will be held on June 18, 2026, at 10:00 AM at the
Aberdeen Landfill, 456 Turning Leaf Way, Aberdeen, North Carolina followed by a site visit. Bids will not
be accepted from Bidders that do not attend the mandatory pre-bid conference.
Instructions to Bidders.
For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer
to the Instructions to Bidders that are included in the Bidding Documents.
EJCDC(R) C-111, Advertisement for Bids for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 1

INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACT
TABLE OF CONTENTS
Page
Article 1- Defined Terms ............................................................................................................................. 1
Article 2- Bidding Documents ..................................................................................................................... 1
Article 3- Qualifications of Bidders ............................................................................................................. 2
Article 4- Pre-Bid Conference ..................................................................................................................... 3
Article 5- Site and Other Areas; Existing Site Conditions; Examination of Site; Owner's Safety Program;
Other Work at the Site .................................................................................................................................. 3
Article 6- Bidder's Representations and Certifications .............................................................................. 5
Article 7- Interpretations and Addenda ..................................................................................................... 5
Article 8- Bid Security ................................................................................................................................. 5
Article 9- Contract Times ............................................................................................................................ 6
Article 10- Substitute and "Or Equal" Items ............................................................................................... 6
Article 11- Subcontractors, Suppliers, and Others ..................................................................................... 6
Article 12- Preparation of Bid ..................................................................................................................... 7
Article 13- Basis of Bid ................................................................................................................................ 8
Article 14- Submittal of Bid ......................................................................................................................... 8
Article 15- Modification and Withdrawal of Bid ......................................................................................... 8
Article 16- Opening of Bids ......................................................................................................................... 9
Article 17- Bids to Remain Subject to Acceptance ..................................................................................... 9
Article 18- Evaluation of Bids and Award of Contract ................................................................................ 9
Article 19- Bonds and Insurance ............................................................................................................... 10
Article 20- Signing of Agreement .............................................................................................................. 10
Article 21- Sales and Use Taxes ................................................................................................................ 10
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
TOC Page1 of 1

ARTICLE 1-DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions
of the Contract for Construction. Additional terms used in these Instructions to Bidders have the
meanings indicated below:
A. Issuing Office-The office from which the Bidding Documents are to be issued, and which
registers plan holders.
ARTICLE 2-BIDDING DOCUMENTS
2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents
(together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is
Bidder's responsibility to determine that it is using a complete set of documents in the preparation
of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use
of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.
2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of
the Project and permission to download or distribution of the Bidding Documents does not confer
a license or grant permission or authorization for any other use. Authorization to download
documents, or other distribution, includes the right for plan holders to print documents solely for
their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder
pays all costs associated with printing or reproduction. Printed documents may not be re-sold
under any circumstances.
2.03 Owner has designated a Bidding Documents Website as indicated in the Advertisement for Bids,
found at https://www.moorecountync.gov/bids.aspx
2.04 Bidders may rely that sets of Bidding Documents obtained from the Bidding Documents Website
are complete, unless an omission is blatant. The Bidding Documents Website will be updated
periodically with addenda and other information relevant to submitting a Bid for the Project.
2.05 Electronic Documents
A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding
Documents are available, such documents will be made available to the Bidders as Electronic
Documents in the manner specified.
1. Bidding Documents will be provided in Adobe PDF (Portable Document Format) (.pdf).
It is the intent of the Engineer and Owner that such Electronic Documents are to be
exactly representative of the paper copies of the documents. However, because the
Owner and Engineer cannot totally control the transmission and receipt of Electronic
Documents nor the Contractor's means of reproduction of such documents, the Owner
and Engineer cannot and do not guarantee that Electronic Documents and
reproductions prepared from those versions are identical in every manner to the paper
copies.
B. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely upon
complete sets of Electronic Documents of the Bidding Documents, described in
Paragraph 2.03 above. However, Bidder assumes all risks associated with differences arising
from transmission/receipt of Electronic Documents versions of Bidding Documents and
reproductions prepared from those versions and, further, assumes all risks, costs, and
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 10

responsibility associated with use of the Electronic Documents versions to derive information
that is not explicitly contained in printed paper versions of the documents, and for Bidder's
reliance upon such derived information.
C. After the Contract is awarded, the Owner will provide or direct the Engineer to provide for
the use of the Contractor documents that were developed by Engineer as part of the Project
design process, as Electronic Documents in native file formats.
1. Electronic Documents that are available in native file format include:
a. CADD files for use by the Contractor in .dwg or .dxf format. The specific list will be
available upon completion of the final construction plans.
2. Release of such documents will be solely for the convenience of the Contractor. No such
document is a Contract Document.
3. Unless the Contract Documents explicitly identify that such information will be available
to the Successful Bidder (Contractor), nothing herein will create an obligation on the
part of the Owner or Engineer to provide or create such information, and the Contractor
is not entitled to rely on the availability of such information in the preparation of its Bid
or pricing of the Work. In all cases, the Contractor shall take appropriate measures to
verify that any electronic/digital information provided in Electronic Documents is
appropriate and adequate for the Contractor's specific purposes.
4. In no case will the Contractor be entitled to additional compensation or time for
completion due to any differences between the actual Contract Documents and any
related document in native file format.
ARTICLE 3-QUALIFICATIONS OF BIDDERS
3.01 Bidder is to submit the following information with its Bid to demonstrate Bidder's qualifications
to perform the Work:
A. Completed Qualifications Statement C-451.
B. A written statement that Bidder is authorized to do business in the state where the Project
is located, or a written certification that Bidder will obtain such authority prior to the
Effective Date of the Contract.
C. Bidder's state or other contractor license number, if applicable.
D. Subcontractor and Supplier qualification information.
E. Other required information regarding qualifications.
3.02 A Bidder's failure to submit required qualification information within the times indicated may
disqualify Bidder from receiving an award of the Contract.
3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek
additional pertinent information regarding Bidder's qualifications.
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 2 of 10

ARTICLE 4-PRE-BID CONFERENCE
4.01 A Mandatory Pre-Bid Conference will be held on June 18, 2026, at 10:00 AM at the Aberdeen
Landfill, 456 Turning Leaf Way, Aberdeen, North Carolina. This Pre-Bid Conference will meet at
the Garage Building at that location. The purpose of this visit is for prospective Bidders to apprise
themselves with the site conditions and requirements which will affect the performance of work
called for in the Advertisement for Bids.
ARTICLE 5-SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER'S
SAFETY PROGRAM; OTHER WORK AT THE SITE
5.01 Site and Other Areas
A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way,
easements, and other lands furnished by Owner for the use of the Contractor. Any additional
lands required for temporary construction facilities, construction equipment, or storage of
materials and equipment, and any access needed for such additional lands, are to be
obtained and paid for by Contractor.
5.02 Existing Site Conditions
A. Subsurface and Physical Conditions; Hazardous Environmental Conditions
1. The General Conditions identify the following regarding existing conditions at or
adjacent to the Site:
a. Those reports of explorations and tests of subsurface conditions at or adjacent to
the Site that contain Technical Data.
b. Those drawings known to Owner of existing physical conditions at or adjacent to
the Site, including those drawings depicting existing surface or subsurface
structures at or adjacent to the Site (except Underground Facilities), that contain
Technical Data.
c. Reports and drawings known to Owner relating to Hazardous Environmental
Conditions that have been identified at or adjacent to the Site.
d. Technical Data contained in such reports and drawings.
2. Owner will make electronic copies in .pdf format of reports and drawings referenced
above available to any Bidder on request. These reports and drawings are not part of
the Contract Documents, but the Technical Data contained therein upon whose
accuracy Bidder is entitled to rely, as provided in the Construction Contract. Bidder is
responsible for any interpretation or conclusion Bidder draws from any Technical Data
or any other data, interpretations, opinions, or information contained in such reports or
shown or indicated in such drawings.
B. Underground Facilities: Underground Facilities are shown or indicated on the Drawings, and
not in the drawings referred to in Paragraph 5.02.A of these Instructions to Bidders.
Information and data regarding the presence or location of Underground Facilities are not
intended to be categorized, identified, or defined as Technical Data.
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 3 of 10

5.03 Other Site-related Documents
A. In addition to the documents regarding existing Site conditions referred to in
Paragraph 5.02.A, the following other documents relating to conditions at or adjacent to the
Site are known to Owner and made available to Bidders for reference:
1. NCDOT Encroachment Agreement
2. NCDEQ Erosion and Sediment Control Permit
Owner will make copies of these other Site-related documents available to any Bidder on
request.
B. Owner has not verified the contents of these other Site-related documents, and Bidder may
not rely on the accuracy of any data or information in such documents. Bidder is responsible
for any interpretation or conclusion Bidder draws from the other Site-related documents.
C. The other Site-related documents are not part of the Contract Documents.
D. Bidders are encouraged to review the other Site-related documents, but Bidders will not be
held accountable for any data or information in such documents. The requirement to review
and take responsibility for documentary Site information is limited to information in (1) the
Contract Documents and (2) the Technical Data.
E. No other Site-related documents are available.
5.04 Site Visit and Testing by Bidders
A. Bidder is required to visit the Site and conduct a thorough visual examination of the Site and
adjacent areas. During the visit the Bidder must not disturb any ongoing operations at the
Site.
B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site
conditions.
C. On request, and to the extent Owner has control over the Site, and schedule permitting, the
Owner will provide Bidder general access to the Site to conduct such additional
examinations, investigations, explorations, tests, and studies as Bidder deems necessary for
preparing and submitting a successful Bid. Owner will not have any obligation to grant such
access if doing so is not practical because of existing operations, security or safety concerns,
or restraints on Owner's authority regarding the Site. Bidder is responsible for establishing
access needed to reach specific selected test sites.
D. Bidder must comply with all applicable Laws and Regulations regarding excavation and
location of utilities, obtain all permits, and comply with all terms and conditions established
by Owner or by property owners or other entities controlling the Site with respect to
schedule, access, existing operations, security, liability insurance, and applicable safety
programs.
E. Bidder must fill all holes and clean up and restore the Site to its former condition upon
completion of such explorations, investigations, tests, and studies.
5.05 Owner's Safety Program
A. Site visits and work at the Site are governed by the General Conditions and Owner's
Contractor Safety Guidelines.
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 4 of 10

ARTICLE 6-BIDDER'S REPRESENTATIONS AND CERTIFICATIONS
6.01 Express Representations and Certifications in Bid Form, Agreement
A. The Bid Form that each Bidder will submit contains express representations regarding the
Bidder's examination of Project documentation, Site visit, and preparation of the Bid, and
certifications regarding lack of collusion or fraud in connection with the Bid. Bidder should
review these representations and certifications, and assure that Bidder can make the
representations and certifications in good faith, before executing and submitting its Bid.
B. If Bidder is awarded the Contract, Bidder (as Contractor) will make similar express
representations and certifications when it executes the Agreement.
ARTICLE 7-INTERPRETATIONS AND ADDENDA
7.01 Owner on its own initiative may issue Addenda to clarify, correct, supplement, or change the
Bidding Documents.
7.02 Bidder shall submit all questions about the meaning or intent of the Bidding Documents to
Engineer in writing. Contact information and submittal procedures for such questions are as
follows:
A. Written questions shall be emailed to Terra Vuncannon at
tvuncannon@moorecountync.gov . Bidder should enter "IFB No. 2026-08 - Questions" as
the subject for the email. The deadline to submit questions is July 2, 2026 at 10:00 am.
7.03 Interpretations or clarifications considered necessary by Engineer in response to such questions
will be issued by Addenda delivered to all registered plan holders. Questions received less than
eight days prior to the date for opening of Bids may not be answered.
7.04 Only responses set forth in an Addendum will be binding. Oral and other interpretations or
clarifications will be without legal effect. Responses to questions are not part of the Contract
Documents unless set forth in an Addendum that expressly modifies or supplements the Contract
Documents.
ARTICLE 8-BID SECURITY
8.01 Each Bid must be accompanied by bid security made payable to Owner in an amount of five
percent (5%) of the Bidder's Bid Price and in the form of cash, cashier's check certified check on
some bank or trust company insured by the Federal Deposit Insurance Corporation, or a bid bond
issued by a surety meeting the requirements of the Owner. The Owner will only select one Bid
for contract award.
8.02 All Bid Securities except those of the three lowest responsible and eligible Bidders will be returned
within five days, Saturdays, Sundays, and legal holidays excluded, after opening of the Bids. All
Bid Securities will be returned on the execution of the Agreement or if no award is made, within
thirty days, excluding Saturdays, Sundays and legal holidays after the actual date of opening of
the Bids, unless forfeited under the conditions herein stipulated.
8.03 In case a party to whom a Contract is awarded shall fail or neglect to execute the Agreement and
furnish the satisfactory bonds within the time specified, Owner may determine that the Bidder
has abandoned the Contract, and thereupon the Bid Forms and acceptance shall be null and void
and the Bid Security accompanying the Bid Form shall be forfeited to Owner as liquidated
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 5 of 10