CCC Road Plymouth Switchbacks Repair and Clean Water Project

Location:	Vermont
Posted:	Dec 16, 2025
Due:	Jan 16, 2026
Agency:	State Government of Vermont
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

CCC Road Plymouth Switchbacks Repair and Clean Water Project	Request Date: 12/16/2025 1:08:19 PM Open Date: Closing Date: 1/16/2026 4:30 PM Intent To Bid Deadline: Est. Dollar Value: $0.00 RFQ Number:
Buildings & General Svs, Office of Purchasing & Contracting 133 State Street, 5th Floor Montpelier , VT 05633-8000

Bid Type:
Request for Proposal

Locations:
Windsor
Keywords:
Construction (Non Building), Construction Management, General Contractor, Road Construction

Bid Description:
STATE OF VERMONT
CONSTRUCTION INVITATION TO BID
ISSUED BY: Department of Buildings & General Services
on behalf of the Agency of Natural Resources – Forests. Parks & Recreation
CCC Road Plymouth Switchbacks Repair and Clean Water Project
ISSUE DATE: December 12, 2025
BIDDERS CONFERENCE: There will be a mandatory pre-bid meeting at the site at 11:00 AM on
December 22, 2025.
All attendees must pre-register by emailing the point of contact on the front page of this RFP by
December 18, 2025 at 2:00 PM (EST)
In case of deep snow, the showing will be canceled and project will be rebid in spring.
QUESTIONS DUE: January 6, 2026 – 4:30 PM (EST)
RESPONSES DUE BY: January 16, 2026 – 4:30 PM (EST)
STATE CONTACT: James Meyers, State Senior Purchasing Agent
E-MAIL : BGS.OPCVendorDocs@vermont.gov
Revision Date: 11/12/2025
Page | 2
CONSTRUCTION INVITATION TO BID
DEPARTMENT OF BUILDINGS AND GENERAL SERVICES
STATE OF VERMONT
Contractors are invited to bid on the CCC Road Plymouth Switchbacks Repair and Clean Water Project for
Buildings & General Services on behalf of the Agency of Natural Resources – Department of Forests, Parks &
Recreation at 2-1866 Shrewsbury Road in Plymouth, Vermont.
This project consists of, but is not limited to:
The CCC Road Plymouth Switchbacks Repair and Clean Water Project consists of repairing and
upgrading the eastern 1.95 miles of the CCC Road, a State Forest Highway. The road serves as
important access to Coolidge West State Forest for recreation and forest management activities as
well as a valued travel corridor over the Green Mountains between the towns of Shrewsbury and
Plymouth, VT.
1.0 Repairs will be made to damaged sections of road from the July 2023 Flood and upgrades
will be made to meet Clean Water Quality Standards, outlined below. The project includes
work in the following three categories: Ditches, Culverts, and Road Resurfacing. It also
includes requirements for mobilization, erosion control, and disposal of excess material.
Work locations are flagged on the ground. Numbers on the flags correspond to the attached
map and Ditching and Culvert Field Data sheets. The State will work with the contractor to
identify work in the field.
2.0 The Successful Bidder shall complete the following:
2.1 Mobilization
2.1.1 Mobilization will be conducted according to the standards found in Standard
Specifications for Road Construction and Maintenance Practices on Agency of
Natural Resources Lands (page 6).
Equipment Cleaning
2.1.2 To prevent the spread of invasive plants, all equipment shall be washed prior to
entering onto state land according to the standards found in Standard
Specifications for Road Construction and Maintenance Practices on Agency of
Natural Resources Lands (page 6).
2.1.3 Some portions of this project will require digging in soil contaminated with gout
weed. After equipment has been exposed to this soil, it shall be cleaned prior to
moving to other project locations.
2.1.4 The state may require equipment to be cleaned if it is found not to be in
compliance with these requirements.
Notification
Revision Date: 11/12/2025
Page | 3
2.1.5 Contractor shall notify the State at least two weeks prior to starting project in
order to notify the public of the CCC Road closure.
2.2 Operational Requirements
2.2.1 Work shall occur between May 15th and November 1st during appropriate weather
and soil conditions as determined by the State.
2.2.2 The CCC Road may be shut down during operations.
2.2.3 Contractor is responsible for supplying and maintaining road closure signage and
closing/ locking gates during project operation.
2.2.4 Any changed combination codes on gates will be shared with FPR
2.2.5 If the project will not be finished before winter, the contractor will ensure that the
CCC Road will be passable by snowmobile and groomer for the snowmobiling
season (starting December 16th).
2.2.6 Ditch and culvert work shall occur prior to road resurfacing work.
2.3 Disposal of Excess Materials
2.3.1 Disposal of excess materials shall be done according to the standards found in
Standard Specifications for Road Construction and Maintenance Practices on
Agency of Natural Resources Lands (page 28). Additional specifications are
below.
2.3.2 Excess material can be wasted close to where it originates from, provided it can
be blended in to match existing grade and road shape.
2.3.3 Excess materials from ditches and culverts that are identified as having invasive
plants in the data sheets shall be hauled uphill and dumped on a log landing site
as designated on the map to allow for future efficient treatment of invasive plants.
2.3.4 If larger amounts of material need to be wasted, the contractor will coordinate
with the state for a suitable location along the CCC road. Large waste areas will
be smoothed, seeded, and mulched.
2.4 Sediment Control
2.4.1 Sediment control shall be done according to the standards found in Standard
Specifications for Road Construction and Maintenance Practices on Agency of
Natural Resources Lands (page 28-31).
2.5 Road Maintenance and Repairs
Includes culverts, ditching and resurfacing. There are two sets of work points in this
project, and the time and materials needed for these two sets must be bid separately as
shown in the price schedule. The work is split out as follows:
2.5.1 Execute repairs and upgrades related to the July 2023 floods (FEMA). All
work described below will be done according to the specifications in Standard
Specifications for Road Construction and Maintenance Practices on Agency of
Revision Date: 11/12/2025
Page | 4
Natural Resources Lands and any additional requirements listed below.
Specifically, this will entail:
2.5.1.1 Ditches
2.5.1.1.1 Overview of Ditch Work
Ditch work will occur on about 2,440 feet of ditches. Ditch work for these
work points includes stone lining ditches. This work is shown in the table
below.
Table 1: Ditch Work Overview-FEMA
Work Description Sum of Length (ft)
Stone Line Ditch 2440
Total 2,440
Prior to installation of stone lined ditches, digging, shaping, shaping/ digging,
and shaping/ filling will need to be completed. This work is summarized in the
table below.
Table 2: Stone Line Ditch Prep Details- FEMA
Description Sum of Length (ft)
Dig 645
Shape 370
Shape/ Dig 1120
Shape/ Fill 295
Grand
Total
2,430
Stone material type and volumes are summarized in the table below.
Table 3: Ditch Materials Summary- FEMA
Material Type Description Volume (cu yds)
6" minus
(crush) Sum of Fill for Eroded Ditch 66
Type 1 stone Sum of Fill for Back Slope 36
Type 1 stone
Sum of Stone Lining (75 lineal
feet per 14 cu yds stone) 456
A number of ditches will require turnouts with rock apron outlet structures. This
work is summarized in the table below.
Revision Date: 11/12/2025
Page | 5
Table 4: Ditch Rock Apron Outlet Structures- FEMA
Number of
Structures Material Type Volume (cu yds)
1 Native -
1 Type II 7
2.5.1.1.2 Ditch Standards
All ditch work will be performed to the standards outlined below.
General Ditching Standards
? Ditch work shall be done according to the standards found in Standard
Specifications for road Construction and Maintenance Practices on
Agency of Natural Resources Lands (pages 11-18).
? Specified Shallow Ditches are an exception to the above standards.
Sizing the Shallow Ditches will be conditionally dependent. The base of
Shallow Ditches shall continue out from the edge of the road
approximately 0.5-2 feet, following the crowned slope of the road.
Stone lining
? Stone lined ditches shall be built to the specifications above, except
where otherwise stated in the worksheet.
2.5.1.2 Culverts
2.5.1.2.1 Overview of Culvert Work
There are four culvert head walls to repair. This work is summarized in Table
5 below.
Table 5: Culvert Inlets or Outlets- Stone Walls
and Armoring- FEMA
Culvert Diameter
# Head or Outlet Wall
Repairs
1.5 2
3 1
Not recorded
(C15)
1
Totals 4
Revision Date: 11/12/2025
Page | 6
2.5.1.2.2 Culvert Standards
• Culvert installation work shall be done according to the standards found in
Standard Specifications for Road Construction and Maintenance Practices
on Agency of Natural Resources Lands (pages 14-15, 22-26). Additional
specifications are below.
• Culvert head walls shall be constructed and repaired with dry laid stone.
Stone used will be appropriate for building dry laid stone walls, having two
parallel sides for stacking, such as shot or blasted rock. Large rocks, at
least 18” in one dimension, shall be used. Rocks found on-site may be
appropriate and may be used, but shall not be taken from a stone wall,
cellar, or other historic structure. For bidding purposes, assume all head
and outlet wall rocks will need to be purchased and trucked in.
2.5.2 Execute additional upgrades unrelated to July 2023 floods (CWF). All work
described below will be done according to the specifications in Standard
Specifications for Road Construction and Maintenance Practices on Agency of
Natural Resources Lands and any additional requirements listed below.
Specifically, this will entail:
2.5.2.1 Ditches
Overview of Ditch Work
Ditch work will occur on about 3,280 feet of ditches. Ditch work includes
cleaning turnouts, pushing back berms to allow road surface drainage, installing
new shallow ditches, installing new ditches, and stone lining ditches. This work
is summarized in the table below.
Table 6: Ditch Work Overview-CWF
Work Description Sum of Length (ft)
Clean Turnout 40
New 45
New Shallow Ditch 2135
Stone Line Ditch 440
Other 240
Push Back Berm to Drain 380
Total 3,280
Prior to installation of stone lined ditches, digging, shaping, shaping/ digging, and shaping/ filling will
need to be completed. This work is summarized in the table below.
Revision Date: 11/12/2025
Page | 7
Table 7: Stone Line Ditch Prep Details- CWF
Description Sum of Length (ft)
Dig 285
Shape/ Dig 55
Total 340
Stone material type and volumes are summarized in the table below.
Table 8: Ditch Materials Summary- CWF
Material Type Description Volume (cu yds)
Type 1 stone Sum of Fill for Back Slope 3
Type 1 stone
Sum of Stone Lining (75 lineal feet
per 14 cu yds stone) 82
A number of ditches will require turnouts with rock apron outlet structures. This work
is summarized in the table below.
Table 9: Ditch Rock Apron Outlet Structures- CWF
Number of
Structures Material Type Volume (cu yds)
3 Native -
6 Type I 17
1 Type II 4
Ditch Standards
All ditch work will be performed to the standards outlined below.
General Ditching Standards
? Ditch work shall be done according to the standards found in Standard
Specifications for road Construction and Maintenance Practices on Agency
of Natural Resources Lands (pages 11-18).
? Specified Shallow Ditches are an exception to the above standards. Sizing the
Shallow Ditches will be conditionally dependent. The base of Shallow
Ditches shall continue from the edge of the road approximately 0.5-2 feet,
following the crowned slope of the road.
Stone lining
? Stone lined ditches should be built to the specifications above, except where
otherwise stated in the worksheet.
? Due to the July 23 Flood. Some ditches will need to be dug out, others
shaped, and others filled before installing stone lining.
Revision Date: 11/12/2025
Page | 8
2.5.2.2 Culverts
Overview of Culvert work
There are 46 new culverts to install. The State will supply all culverts, and they
will be stored at the VTrans District 3 Mendon Garage. The contractor is
responsible for loading and transporting them to the jobsite (approximately 13
miles away). This includes new intermittent stream crossing culverts, new ditch
relief culverts, and an upgraded culvert to replace an undersized culvert. This
work is summarized in the table below.
Table 10: Culverts To Be Installed by Type and Size- CWF
Culvert Type
Culvert
Diameter
(ft) 1.5 2 4
Totals
Culvert
Length
(ft) 25 30 35 40 50 25 30 35 40 45 50 45
New Crossing 1 1
New Ditch Relief 3 9 7 1 1 1 5 6 5 3 1 42
Upgrade/ Repair Crossing 1 1
Upgrade/ Repair Ditch Relief 1 1 2
Totals 4 10 7 1 1 1 5 7 5 3 1 1 46
The volume of backfill material required for culvert installation is summarized in the table below.
Table 11: Culvert Backfill Volume by Diameter- CWF
Culvert
Diameter (ft)
Width of back
fill per side(ft)
Length
(ft)
Fill Volume (compacted
value) Compaction
Factor
Fill Volume (loose value)
ft³ cu yds cu yds
1.5 1.5 740 6868.125 254 0.8 318
2 1.5 820 8200 304 0.8 380
4 2 60 1560 58 0.8 72
Total 616 770
On new culvert installations, head wall and outlet walls will be built. Some culvert outlets will have
armor instead of walls, as specified in the data sheets. Also, one existing head wall will be repaired.
This work is summarized in the table below.
Revision Date: 11/12/2025
Page | 9
Culvert
Sides of Stone Wall:
Depth estimated at
1.5 ft (will vary)
Height = culvert
diameter
Sides of Stone
Wall:
Width each side=
1.5x diameter of
culvert (will vary)
Top Course of Stone wall:
Width = 4x diameter of culvert
Depth estimated at 1.5 ft (will vary)
Height estimated at 2 ft (will vary)
Diagram 1: Culvert End Walls Material Calculation Diagram
(Not to scale)
Table 12: Culvert Inlets and Outlets- Stone Wall Headers- CWF
Culvert Diameter
# New Head
Walls
# New Outlet
Walls
# Head and
Outlet Wall
Repairs
1.5 22 22
2 22 22
4 1 1 1
Totals 45 45 1
The table below summarizes the volume of stone material needed for the stone walls. This is a solid
stone calculation; no account for spaces between stones was made.
Table 13: Culvert Header Walls Stone Volume- CWF
(solid volume calculation - no account for spaces made)
Culvert
Diameter
(ft)
Volume/ Wall
(ft³) # Walls
Total
Volume (ft³)
Total
Volume (cu
yds)
1.5 28 44 1238 46
2 42 44 1848 68
4 120 2 240 9
Wall Repair 120 1 120 5
Total 128
The diagram below describes the variables used in the above table’s calculations.
Revision Date: 11/12/2025
Page | 10
New culverts will have ditch plugs installed, and existing ditch plugs will be lowered/ sloped back to
serve as ditch relief in the event of the culvert plugging. Material for new ditch plugs shall be sourced
from material excavated for new culvert installations. This work is summarized in the table below.
Table 14: Ditch Plug
Work- CWF
Type Number
Lower 41
New 42
Grand Total 83
Twelve culvert outlets will need either ditching, cleaning, or modification. This work is summarized in
the table below.
Table 15: Culvert Outlets- CWF
# Culvert Outlets to Dig/ Repair 12
Feet of Culvert Outlets to Dig/ Repair 275
Where specified, splash pads will be constructed at culvert outlets to prevent undercutting the culverts
and reduce erosion. They will be constructed on both existing and new culverts. The table below
summarizes the splash pad count and volumes of material.
Table 16: Splash Pad Summary- CWF
Material Type Sum Estimated Volumes (cu yds) # Pads
Native - 2
Type I 66 22
Type II 371 32
Total 437 56
Culvert Installation Standards
? Culvert installation work shall be done according to the standards found in Standard
Specifications for Road Construction and Maintenance Practices on Agency of Natural
Resources Lands (pages 14-15, 22-26). Additional specifications are below.
? If the bell end is to be used on the inlet side, the bell end shall be cut off as it will not be able to
support the head wall as well as the main body of the pipe.
? When replacing an old culvert with a new installation, the old culvert shall be removed from
the site and disposed of. The State may indicate certain culverts to be retained by the State and
delivered to a reasonably close-by transfer site.
? Culvert head walls shall be constructed and repaired with dry laid stone. Stone used will be
appropriate for building dry laid stone walls, having two parallel sides for stacking, such as
shot or blasted rock. Large rocks, at least 18” in one dimension, shall be used. Rocks found onsite
may be appropriate and may be used, but shall not be taken from a stone wall, cellar, or
Revision Date: 11/12/2025
Page | 11
other historic structure. For bidding purposes, assume all head and outlet wall rocks will
need to be purchased and trucked in.
2.5.2.3 Resurfacing
Overview of Resurfacing Work
The final portion of this project is resurfacing 6,248 ft (1.18 miles) of road and
road shoulder repair of about 120’ on the CCC road. The base bid for CWF
funded work shall include only 1 –1 ½” minus crushed granite or hard stone
material. The alternate bid for CWF funded work shall include mixed loads of 1 –
1 ½” minus crushed granite or hard stone material and 1 -1 ½” minus crushed
slate or similar material that compacts well. Volume of material is estimated to be
1,950 cu yds.
Specifications
• Road resurfacing work shall be done according to the standards found in
Standard Specifications for Road Construction and Maintenance Practices on
Agency of Natural Resources Lands (pages 7-8). Additional specifications are
below.
• Road resurfacing work shall follow the order and specifications outlined in
Table 17 below.
• Material used shall be approved by the state prior to hauling on site.
• New material shall be applied prior to the freshly graded road packing down
in order for the new material to bond well with existing material.
• If mixed load option is chosen by the State, material shall be applied in
mixed loads with equal proportions of each material in each load. The
purpose of these two materials is to have the durability of crushed stone as
Table 17: Road Resurfacing Order of Operations
# Description
1
Rake/ blow off organic material (sticks/ leaves) from
road shoulders
2
Grade road to a sufficient depth to get to bottom of
potholes, washboard, and rill erosion gullies, and to
establish as much crown as possible with existing
material.
3
Add top coat material over 6,248' (approximately
1,950 cu yds of material)
4 Grade and shape new material to crown spec of 2% 4%
5 Apply water or chloride if needed
6 Roll
Revision Date: 11/12/2025
Page | 12
well as the compaction characteristics of softer material due to the slope of
the road.
• Work shall be scheduled for appropriate weather and moisture conditions for
grading roads.
Blueprints, Etc. is the official source of information for documents concerning this Invitation to Bid.
Documents may be obtained from Blueprints Etc, 20 Farrell Street, South Burlington VT 05403, by phone at 802-
865-4503, by fax at 802-865-0027 or email to: orders@blueprintsetc.com. Project Manuals and Plans are available
for preview at: http://www.blueprintsetc.com in the Public Plan Room. Any and all notifications, releases and
addendums associated with this project will be posted at http://www.blueprintsetc.com. There is a non-refundable
fee, plus applicable taxes and shipping costs for each set of documents purchased.
Fee to Include one (1) Hard Copy & one (1) Digital Copy: $TBD
1. Please be advised that all notifications, releases, and addendums associated with this RFP will be
posted on-line in the plan room where the original solicitation resides unless otherwise
determined that a hard copy is necessary. The state will make no attempt to contact contractors
with updated information. It is the responsibility of each contractor to periodically check the
posting site for any and all notifications, releases and addendums associated with the RFP.
2. NOTE: On occasion hard copy addendums may be required due to size or type of media/requirements.
If applicable and as determined by the Department of Buildings and General Services, for addendums
that require hard copy distribution, a copy of such addenda will be mailed or delivered for each set of
plans and specifications issued to the bidders, prior to the bid date. However, it is the responsibility of
the bidder to be sure they have received all addenda, and bidders are required to state the number of
addenda they have received on the proposal.
3. If Bidders choose to pull information from other third-party sites, Bidders do so at their own risk as
there is one official source of information for documents as indicated above.
SINGLE POINT OF CONTACT: All communications concerning this Invitation to Bid are to be addressed in
writing to the State Contact listed for this Invitation to Bid. Actual or attempted contact with any other
individual from the State concerning this Invitation to Bid is strictly prohibited and may result in
disqualification.
QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of this RFP or
wishing to comment or take exception to any requirements of the RFP must submit specific questions in writing
to BGS.OPCVendorDocs@vermont.gov no later than 4:30 PM on December 30, 2025. All questions should
include CCC Road Plymouth Switchbacks Repair and Clean Water Project in the subject line. Any
comments, questions, or exceptions not raised in writing on or before the last day of the question period are
waived. At the close of the question period a copy of all questions or comments and the State's responses will be
posted at http://www.blueprintsetc.com. Every effort will be made to post this information as soon as possible
after the question period ends, contingent on the number and complexity of the questions.
Bidder’s attention is directed to:
1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to thoroughly read and
comply with all requirements.
2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select the
Bidder(s) as may be determined to be in the best interest of the State and consistent with the goals and
Revision Date: 11/12/2025
Page | 13
performance requirements outlined in this RFP. The State of Vermont reserves the right to obtain
clarification or additional information necessary to properly evaluate a proposal. Failure of bidder to
respond to a request for additional information or clarification could result in rejection of that bidder's
proposal. To secure a project that is deemed to be in the best interest of the State, the State reserves the
right to accept or reject any and all bids, in whole or in part, with or without cause, and to waive
technicalities in submissions. The State also reserves the right to make purchases outside of the awarded
contracts where it is deemed in the best interest of the State.
2.1. Presentation. An in-person or webinar presentation by the Bidder may be required by the State
if it will help the State’s evaluation process. The State will factor information presented during
presentations into the evaluation. Bidders will be responsible for all costs associated with
providing the presentation.
3. COST OF PREPARATION: Bidder shall be solely responsible for all expenses incurred in the
preparation of a response to this RFP and shall be responsible for all expenses associated with any
presentations or demonstrations associated with this request and/or any proposals made.
4. CONFLICTS OF INTEREST:
4.1. Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a business entity
has interests (for example, customers, partners, contracts) that could undermine, or reasonably be
perceived to undermine, its faithful and unbiased performance of a contract with the State that
may result from this solicitation.
4.2. Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an individual,
agent or employee of a bidder could undermine, or reasonably be perceived to undermine, its
faithful and unbiased performance of a contract with the State that may result from this
solicitation.
4.3. Requirements: The State does not seek to contract with any individual or business entity having a
conflict of interest which cannot be mitigated to the State’s satisfaction. To ensure the State’s
awareness of actual, potential, or reasonably perceived PCOIs and OCOIs, bidders shall:
a) Prior to submitting a proposal, conduct an internal review of its current affiliations and activities
and identify actual, potential, or reasonably perceived PCOIs or OCOIs relative to a contract
with the State that may result from this solicitation.
b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any facts
that may cause a reasonably prudent person to perceive a PCOI or OCOI with respect to a
contract with the State that may result from this solicitation. Disclose, also, any actions
proposed to mitigate the PCOI or OCOI.
4.4. The State shall have sole discretion to determine whether a PCOI or OCOI can be mitigated to the
State’s satisfaction and may discuss the conflict with the bidder if and to the extent the State
deems discussion necessary to its determination. The State reserves the right to (a) reject from
further consideration any proposal having a PCOI or OCIO that cannot be mitigated to the State’s
full satisfaction and (b) terminate a contract upon discovery that a contractor failed to disclose
facts pertaining to a PCOI or OCOI in its proposal, or otherwise misrepresented relevant
information to the State.
5. Unsolicited Bidder-Confidential Information Prohibited. Bidders are hereby expressly directed not to
include any confidential information in their proposal submissions, except as specifically permitted
below. By submitting a proposal in response to this RFP, bidders acknowledge and agree to abide by the
terms and conditions outlined in this document, including the prohibition on submitting confidential
information. This prohibition reduces the burden on the State while preventing bidder-confidential
information from entering the public record.
Revision Date: 11/12/2025
Page | 14
5.1.1. Disclosure under Public Records Act. All information received by the State in response to this
solicitation will become part of the contract file and subject to public disclosure in accordance
with the State’s Public Records Act, 1 V.S.A. § 315 et seq. The State may also choose to publicly
post responses to this solicitation and the resulting agreement(s), following conclusion of this
procurement process.
5.1.2. Unsolicited Confidential Materials. This RFP does not solicit bidder confidential information
and bidders are expressly prohibited from providing confidential information in response to this
RFP. All materials furnished by bidders in response to this RFP, including those marked as
confidential by bidders, are subject to disclosure if requested under the Public Records Act, or
public posting.
5.1.3. State Not Responsible for Disclosure of Unmarked Bidder-Confidential Information. It is the
sole responsibility of the bidder to ensure that, other than where specifically directed or permitted
by this RFP and accordingly marked as described below, no information that should not be
publicly disclosed is included in their proposal materials, including any 1) trade secrets or
intellectual property, 2) proprietary financial or business information, 3) personal information, or
4) any other information that should not be disclosed to the public. For example, bidders should
avoid including specific details of their proprietary technologies or methodologies that they
consider confidential, and any references to previous client engagements should be presented in a
manner that does not disclose the client's confidential information.
6. Funding Source:
This project is being funded using Vermont Capital Construction Act funds and federal funds.
Placing qualified small and minority businesses and women’s business enterprises on solicitation lists;
1. Assuring that small and minority businesses and women’s business enterprises are solicited
whenever they are potential sources;
2. Dividing total requirements, when economically feasible, into smaller tasks or quantities to
permit maximum participation by small and minority businesses, and women’s business
enterprises;
3. Establishing delivery schedules, where the requirement permits, which encourage
participation by small and minority businesses, and women’s business enterprises;
4. Using the services and assistance, as appropriate, of such organizations as the Small
Business Administration and the Minority Business Development Agency of the
Department of Commerce; and
5. Requiring the prime/general contractor, if subcontracts are to be let, to take the same
affirmative steps as listed in numbers 1 through 5.
This project is being funded in whole or in part using federal monies. If a bidder requires assistance in
preparing their proposal or needs guidance on socioeconomic certifications, the bidder may contact the
VT APEX Accelerator. The APEX Accelerator specializes in helping small businesses navigate the
documentation associated with State and Federal procurement. Their website is:
http://apex.vermont.gov
7. DOMESTIC PREFERENCE FOR PROCUREMENTS As appropriate, and to the extent consistent
with law, the contractor should, to the greatest extent practicable, provide a preference for the purchase,
acquisition, or use of goods, products, or materials produced in the United States. This includes, but is
not limited to iron, aluminum, steel, cement, and other manufactured products. For purposes of this
clause: Produced in the United States means, for iron and steel products, that all manufacturing
processes, from the initial melting stage through the application of coatings, occurred in the United
States. Manufactured products mean items and construction materials composed in whole or in part of
Revision Date: 11/12/2025
Page | 15
non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride
pipe; aggregates such as concrete; glass, including optical fiber; and lumber.”
8. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor is hereby
notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3, 2022, the purchase of
Russian-sourced goods and goods produced by Russian entities (defined as institutions or companies
that are headquartered in Russia or have their principal place of business in Russia) is prohibited. The
awarded Contractor must fill out and sign the Executive Order 02-22 Vendor Certification as part of the
Contract awarding process. This certification is required for all subcontracts for work performed solely
for the State of Vermont and subcontracts for work performed in the State of Vermont.
9. BIDDER QUALIFICATION PROCESS DOCUMENT: The Department of Buildings and General
Services is requiring that all contractors meet certain minimum qualifications to be eligible to bid on this
project.
10. BID SUBMISSION INSTRUCTIONS:
10.1. CLOSING DATE: Bids must be received by the State by the due date specified on the front page
of this RFP. Late bids will not be considered.
10.1.1. The State may, for cause, issue an addendum to change the date and/or time when bids
are due. If a change is made, the State will inform all bidders by posting at the webpage
indicated on the front page of this RFP.
10.1.2. There will not be a public bid opening. However, the State will record the name, city
and state for any and all bids received by the due date.
10.2. ELECTRONIC BIDS ONLY:
10.2.1. All bids under this RFP must be submitted electronically in accordance with the
submission requirements herein. Electronic bids will be accepted via email submission to
BGS.VTBids@vermont.gov. The subject line of the email submission must reference the
Project Title as indicated on the front page of this RFP.
10.2.2. Bids must consist of a single email with a single, digitally searchable PDF attachment
containing all components of the bid. Multiple emails and/or multiple attachments will not be
accepted.
10.2.3. There is an attachment size limit of 40 MB. It is the Bidder’s responsibility to compress the
PDF file containing its bid if necessary in order to meet this size limitation. It is also the
Bidder's responsibility to ensure that their own email system can send and receive messages up
to this size.
11. Full Bonding is required for this job.
12. CONSTRUCTION CONTRACTOR EVALUATION FORM: The Department of Buildings and
General Services (BGS) may require contractor evaluations on construction projects over $100,000 or at the
discretion of the BGS Director. Evaluations will be used to compile contractor’s performance on BGS
projects to provide a history and assessment of the contractor’s performance.
13. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and requirements of
this bid solicitation.
14. BID SUBMISSION CHECKLIST: Bonding Requirements
Revision Date: 11/12/2025
Page | 16
? Technical Response
? References
? Price Schedule
? Signed Certificate of Compliance
15. ATTACHMENTS – Refer to the Index
Sincerely,
Wanda Minoli, Commissioner
Buildings & General Services

Special Instructions:

Contact Information:
	James Meyers Phone: (802) 8282211 Fax: Email: bgs.opcvendordocs@vermont.gov For additional information:

Bid Attachments:


Site Visit:	Date: 12/22/2025 12:00:00 AM	Mandatory Site Visit
BIDDERS CONFERENCE: There will be a mandatory pre-bid meeting at the site at 11:00 AM on December 22, 2025. All attendees must pre-register by emailing the point of contact on the front page of this RFP by December 18, 2025 at 2:00 PM (EST) In case of deep snow, the showing will be canceled and project will be rebid in spring.