REQUEST FOR PROPOSALS
PROFESSIONAL SERVICES
Owners’ Representative (ORep) for
Water Treatment Plant Operations and
Maintenance (O&M) Contract
Project # 1162
ADVERTISEMENT DATE: APRIL 1, 2026
Address Proposals to:
City of Wilsonville
Attn: Delora Kerber, Public Works Director
29799 SW Town Center Loop East
Wilsonville, OR 97070
Proposals due: Wednesday, April 29, 2026, at 4:00 p.m., Pacific Time
Proposals must be in sealed opaque envelope, plainly marked as follows: “Request for Proposals
– ORep Water Treatment Plant O&M Contract,” and sent to the attention of Delora Kerber, Public
Works. Include the name and address of the Proposer. Proposers must submit four (4) paper sets
of the Proposal along with one (1) electronic set on a USB thumb drive. Faxed or electronically
mailed Proposals will not be accepted. The City of Wilsonville reserves the right to reject any or
all Proposals.
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Table of Contents
Request for Proposals
I. PROJECT DESCRIPTION ...................................................................................... 3
II. SCOPE OF WORK ................................................................................................. 3
Term of Service............................................................................................................ 3
Pre-Contract Activity ................................................................................................... 3
Task 1 – Project Management...................................................................................... 4
Task 2 – Procurement Strategy .................................................................................... 4
Task 3 - Data Collection and Recommendations......................................................... 4
Task 4 – Request of Qualifications (RFQ) Development ............................................ 5
Task 5 – Statement of Qualifications (SOQ) Evaluation............................................. 5
Task 6 – Request for Proposals (RFP) Development .................................................. 5
Task 7 – RFP Evaluation ............................................................................................. 6
Task 8 – Negotiation .................................................................................................... 6
Task 9 - Project Transition........................................................................................... 6
III. MINIMUM QUALIFICATIONS.............................................................................. 6
IV. PROPOSAL REQUIREMENTS............................................................................... 7
Proposal Format ........................................................................................................... 7
Introductory Letter ....................................................................................................... 7
Project Understanding.................................................................................................. 8
Project Approach ......................................................................................................... 8
Proposer Experience .................................................................................................... 9
Project Team Experience ............................................................................................. 9
Project Schedule........................................................................................................... 9
Acknowledgement of Professional Service Agreement ............................................ 10
Supporting Information.............................................................................................. 10
V. PROPOSAL SUBMISSION................................................................................... 10
VI. PROPOSAL EVALUATION AND SELECTION .................................................... 11
Written Evaluation ..................................................................................................... 11
Interview Evaluation .................................................................................................. 11
Successful Proposer Determination ........................................................................... 12
Award Protest............................................................................................................. 12
VII. SCHEDULE......................................................................................................... 13
VIII. PRE-PROPOSAL MEETING ................................................................................ 13
IX. RFP DOCUMENTS .............................................................................................. 14
X. PROJECT MANAGER ......................................................................................... 14
XI. RFP QUESTIONS ................................................................................................ 14
XII. GENERAL RFP INFORMATION.......................................................................... 15
ORep Water Treatment Plant O&M Contract Page 1
April 1, 2026
Changes to the RFP Solicitation by Addenda............................................................ 15
Confidentiality ........................................................................................................... 15
Cancellation ............................................................................................................... 15
Late Proposals ............................................................................................................ 16
Disputes...................................................................................................................... 16
Proposer Certifications............................................................................................... 16
Nondiscrimination...................................................................................................... 17
Competition................................................................................................................ 17
RFP Protests and Change Requests ........................................................................... 17
Proposal Liability....................................................................................................... 17
City Requests for Clarification, Additional Research, and Revisions ....................... 18
Rejection of Proposals ............................................................................................... 18
City’s Reservation of Rights ...................................................................................... 18
Modification or Withdrawal of Proposal by Proposer ............................................... 19
Duration of Proposal .................................................................................................. 19
Local and Federal Requirements ............................................................................... 19
Attachment A
Sample Professional Services Agreement ..........................................................................A-1
Attachment B
WRWTP Operations and Maintenance Agreements............................................................B-1
ORep Water Treatment Plant O&M Contract Page 2
April 1, 2026
Request for Proposals
The City of Wilsonville, Oregon and City of Sherwood, Oregon (the “City”) are requesting
Proposals in order to select a qualified consultant to provide professional services for an Owners’
Representative for the Water Treatment Plant Operations and Maintenance Contract (the
“Project”). Consultants are invited to demonstrate their experience and qualifications in
performing work directly related to the services required by responding to this Request for
Proposals (RFP). The anticipated negotiated fee for this Project is expected to exceed $250,000;
therefore, Proposals will be evaluated in accordance with the qualifications-based selection
procedures of OAR 137-048-0220. This Project ☐does ☒ does not involve federal funds.
I. PROJECT DESCRIPTION
The Willamette Water Treatment Plant began operations in 2002 and is co-owned by the City of
Wilsonville, Tualatin Valley Water District and the City of Sherwood. The plant was recently
upgraded to 20 million gallons per day (MGD) capacity that is split between City of Sherwood -
6.65 MGD, and City of Wilsonville - 13.3 MGD. The water plant Operations and -Maintenance
(O&M) contract expires on June 30, 2028. The current annual payment to the contractor is $3.1
million.
The City is seeking Proposals from highly qualified individuals, consulting firms, or teams of
consultants (“Proposers”) to assist in developing criteria, evaluating, selecting and negotiating with
a vendor to operate and maintain the Willamette River Water Treatment Plant. Acting as a
technical and strategic advisor, the Owners’ Representative will assess the owners’ needs, develop
procurement documents and guide a fair, transparent and regulatory-compliant competitive
selection process. Owners’ Representative will evaluate vendor proposals, support interviews and
contract negotiations and oversee the transition to the selected operator.
II. SCOPE OF WORK
The following is a general scope of work for assisting with the development of Water Treatment
Plant Operation and Maintenance contract solicitation documents and acting as an advisor during
the selection process, contract negotiations, contract development, and contract transition.
Proposers will provide a proposed scope of work that will encompass the general task below, but
with more detail and explanation of how each task will be performed and include any key tasks
pertinent to the successful completion of the Project. The Cities reserves the right to negotiate the
final scope of work attached to the Professional Service Agreement.
Term of Service
The contract resulting from this RFP shall have an anticipated date of final completion on June 30,
2028.
Pre-Contract Activity
The successful Proposer shall work with the City’s Project Manager to refine and clarify the scope
of services prior to preparing its cost proposal. Pre-contract meetings may be required and shall
not be billable to the City.
ORep Water Treatment Plant O&M Contract Page 3
April 1, 2026
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
